REGISTERED COMPANY NUMBER: 06763219 (England and Wales)
REGISTERED CHARITY NUMBER: 1133666
REPORT OF THE TRUSTEES AND
UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022
FOR
DATUM FOUNDATION
DATUM FOUNDATION
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022
| Page | |
|---|---|
| Report of the Trustees | 1 to 6 |
| Independent Examiner’s Report | 7 |
| Statement of Financial Activities | 8 |
| Balance Sheet | 9 |
| Notes to the Financial Statements | 10 to 14 |
| Detailed Statement of Financial Activities | 15 |
DATUM FOUNDATION
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2022
The Trustees, who are also directors of the charitable company for the purposes of the Companies Act 2006, present their annual report and the financial statements for the period ended 31 December 2022, which are also prepared to meet the requirements for a Director’s report and accounts for Companies Act purposes.
The financial statements have been prepared in accordance with the accounting policies set out in note 3 to the accounts and comply with the charity’s Constitution, the Companies Act 2006 and Reporting by Charities: Statement of Recommended Practice applicable in the UK and Republic of Ireland (FRS 102).
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Company number (Limited by Guarantee)
06763219 (England and Wales)
Registered Charity number
1133666
Registered office
59-60 Russell Square London WC1B 4HP
Trustees / Directors
Mr S Bishop Mr N Blomfield Mr.D Buchanan Miss E Buchanan Dr J Hodgson Dr T Rawson
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is controlled by its governing document, its Memorandum of Association and the Articles of Association, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
Recruitment and appointment of new trustees
Trustees are nominated by the senior management team, directors or Trustees and appointed by the existing Trustees as considered necessary by them. Only those Trustees noted as directors are directors of the charitable company.
Organisational structure
The Datum Foundation is a charitable company with five trustees. The trustees meet at regular intervals to discuss the business of the charity, to review projects and to look at future funding opportunities.
Pay Policy
All directors and trustees give their time freely and no one received remuneration or were reimbursed expenses in the year. The trustees consider themselves to be key management of the charity.
Page 1
DATUM FOUNDATION
REPORT OF THE TRUSTEES (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2022
Risk management
The Datum Foundation is inherently exposed to some financial and operational risks in the course of conducting business; the trustees understand these and have overseen appropriate steps to cope with these risks to best ensure the future success of the charity through such adversity. This includes, but is not limited to, ensuring that the charity has the advice of expert legal and accounting advisers when administrating its charitable activities.
The accounts are approved during a period where there is much uncertainty as a result of the emergence and international spread of the Covid19. The charity’s response has been to implement contingency plans for such circumstances to enable staff to work remotely and consideration of other risks.
OBJECTIVES AND ACTIVITIES FOR THE PUBLIC BENEFIT
Objectives and aims
The Datum Foundation was set up to help children around the world, without discrimination of gender, race or religion by providing professional skills and financial assistance to help construct schools and health facilities.
The trustees confirm that they have referred to the guidance contained in The Charity Commission’s guidance on public benefit when reviewing the charity’s aims and objectives and in planning future activities for the year.
ACHIEVEMENT AND PERFORMANCE
Charitable activities
Datum Foundation was set up to help children in greatest need from the poorest regions of the world. Its aim is to construct schools and clinics and ensure all have a clean water supply and safe toilets.
Datum Foundation aims to work in a rigorous and controlled method. All projects are scrutinised before approval and funding. All projects are carefully directed at monitored to completion.
FINANCIAL REVIEW
Financial Review
The trustees are pleased with the financial development in this year and the positive growth of the charity. Various fund-raising activities have been successful. The charity is registered for gift aid and has a Just Giving site.
The charity’s activity is noted on the statement of financial activity on page 6 of the accounts.
RESERVES POLICY
The company has a policy of continually reviewing reserves in order to ensure that there is enough working capital to cover the next phase of each project.
Page 2
DATUM FOUNDATION
REPORT OF THE TRUSTEES (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2022
COMPLETED PROJECTS:
EDUCATION
Project: 1037 - Pre-School nursery Location: Nkhata Bay – Malawi Budget: £2,300
- Description: Datum have long recognized the importance of pre-school education. In 2022 it had the opportunity to help the completion of three nursery buildings. Works included, some construction works and repairs, decoration, the supply of furniture, toys and books and the construction of a new toilet. The nursery at Nkhata Bay is now complete. Works to other two buildings are ongoing.
HEALTH CARE Project: 1033 - Refurbishment of the existing Community Clinic
Location: Chikwina – Malawi Budget: £6000
Description: The existing Community Clinic in the remote village of Chikwina was run down and dilapidated. Refurbishment works undertaken by Datum included: cleaning, redecoration, the supply of furniture and the construction of new patient toilets. All works are now completed.
SANITATION
Project: 1035 - New Water Supply to Secondary school.
Location: Chisala – Malawi Budget: £5000
- Description: The existing Secondary School now boasts over 450 pupils, many of whom are boarders. The existing water supply is proving inadequate for this population. Datum proposed that a second bore hole be dug for the school. Other works include electric pump, steel water tower and storage tank and all associated distribution pipe work. The installation now complete.
Page 3
DATUM FOUNDATION
REPORT OF THE TRUSTEES (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2022
CURRENT PROJECTS
EDUCATION Project: 1036 - Stepping Stones School Location: Nkhata Bay – Malawi Budget: £12,000 Description: Stepping Stones School is located in the deprived Mkondezi district of Nkhata Bay. The school currently has 230 pupils of which 112 are boys and 118 are girls. Datum is building a new Information and Communication Technologies (ICT) classroom and library. Building works are underway. The walls are constructed and the roof in progress.
HEALTHCARE
Project: 1039 – Leprosy Care Center - Refurbishment Location: Sonepur – India Budget: £10,000
Description: Working with Lepra UK, Datum has agreed to refurbish the following buildings: physiotherapy unit, clinical laboratory, footwear workshop, livelihood training room and kitchen. Works have started site and will undertaken during 2023.
Page 4
DATUM FOUNDATION
REPORT OF THE TRUSTEES (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2022
FUTURE DEVELOPMENTS
DATUM Trustees have approved the following projects for 2023 / 2024:
EDUCATION
Project: 1038 - New Computer ICT Classroom Location: Secondary School – Chisu – Malawi Budget: £10,000 (Est.) Description: Chisu is a small village located on the shores of lake Malawi. Chisu Community Day Secondary School currently provides an education to 116 pupils . These are equal boys and girls. Datum has approved the construction of a new ICT classroom building. Works are due to begin on site with a target of completion by September 2023.
Project: 1040 – New School
Location: Tal - Nepal Budget: £90,000 Description: Datum’s most recent project is for the proposed construction of a new school in Nepal. The original school was destroyed by floods. Working with Pahar Trust the new building will provide 14 classrooms. The project will also include the supply of clean water and toilets. Works are scheduled to begin after the monsoon season in September 2023.
PLANS FOR THE FUTURE
The charity intends to utilise its remaining reserves for the benefit of the ongoing projects.
Page 5
DATUM FOUNDATION
REPORT OF THE TRUSTEES (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2022
STATEMENT OF DIRECTORS RESPONSIBILITIES
The trustees (who are also the Directors of the charity for the purposes of company law) are responsible for preparing the report of the trustees and the financial statements for each financial year, which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing these financial statements the trustees are required to:
-
select suitable accounting policies and then apply them consistently;
-
observe the methods and principles in the Charities SORP (FRS 102);
-
make judgements and estimates that are reasonable and prudent;
-
state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the accounts; and
-
prepare the financial statements on the going concern basis unless it is appropriate to presume that the company will continue in operation.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company’s website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.
AUDIT
Under the terms of the Charities Act 2011, the company does not require an audit, but it does require that the accounts are independently examined and the corresponding report is included with in the accounts.
ON BEHALF OF THE BOARD:
Mr D Buchanan - Trustee
Date:
Page 6
DATUM FOUNDATION
INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF DATUM FOUNDATION
Independent Examiner's Report to the Trustees of Datum Foundation
I report to the charity trustees on my examination of the accounts of the company for the year ended 31 December 2022, which are set out on the following pages.
Responsibilities and basis of report
As the charity trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).
Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your company’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination; or
-
the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
................................ Khariwal Associates Accountants and Independent Examiners 35 Bedford Road Moor Park HA6 2AX
Date: 16 June 2023
Page 7
DATUM FOUNDATION STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING AN INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 DECEMBER 2022
----- Start of picture text -----
|||||||
|---|---|---|---|---|---|
|2022|2022|2022|2021|
|Restricted|Unrestricted|Total|Total|
|Funds|Funds|Funds|Funds|
|Notes|£|£|£|£|
|INCOME|
|-|
|Voluntary income|28,248|28,248|27,645|
|Investment income|3|-|-|-|-|
|Incoming resources from charitable|
|activities|
|Mission|-|-|-|-|
|Total income|-|27,645|27,645|15,681|
|EXPENDITURE|
|Charitable activities|
|Mission 7|-|14,900|14,900|20,530|
|-|
|Support costs 7|1,793|1,793|2,676|
|-|
|Total expenditure|16,693|16,693|23,206|
|NET MOVEMENT OF FUNDS|-|11,555|11,555|4,439|
|RECONCILIATION OF FUNDS|
|-|
|Total funds brought forward as at 1 Jan|13,415|13,415|8,976|
|2022|
|TOTAL FUNDS CARRIED FORWARD AS|-|24,970|24,970|13,415|
|AT 31 DECEMBER 2022|
----- End of picture text -----
The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.
All the above results are derived from continuing activities. All gains and losses recognised in the year are included.
There was no restricted expenditure or income in 2021.
The notes form part of these financial statements
Page 8
DATUM FOUNDATION
BALANCE SHEET 31 DECEMBER 2022
| Notes FIXED ASSETS Tangible assets CURRENT ASSETS Debtors Cash at bank and in hand CREDITORS Amounts falling due within one year 11 NET CURRENT ASSETS TOTAL ASSETS LESS CURRENT LIABILITIES NET ASSETS FUNDS 10 Unrestricted funds: General fund Restricted funds: Restricted Donations TOTAL FUNDS |
Restricted Unrestricted funds funds £ £ - - - - - 26,131 - (1,161) - 24,970 - 24,970 - 24,970 |
2022 Total Funds £ - - 26,131 (1.161) 24,970 24,970 24,970 24,970 - 24,970 |
2021 Total funds £ - - 14,570 (1,155) |
|---|---|---|---|
| 13,415 13,415 13,415 |
|||
| 13,415 - |
|||
| 13,415 |
For the financial year in question the company was entitled to exemption under section 477 of the Companies Act 2006 relating to small companies.
No members have required the company to obtain an audit of its accounts for the year in question in accordance with section 476 of the Companies Act 2006.
The directors acknowledge their responsibility for complying with the requirements of the Act with respect to accounting records and for the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime.
The financial statements were approved and authorised for issue by the Board of Trustees on 16 June 2023 and were signed on its behalf by:
Trustee Mr D Buchanan
REGISTERED COMPANY NUMBER: 06763219 (England and Wales)
Page 9
DATUM FOUNDATION NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022
1. STATUTORY INFORMATION
Datum Foundation is a private company, limited by guarantee, registered in England Wales. The company’s registered number and registered office address can be found on Page 1.
2. STATEMENT OF COMPLIANCE
The financial statements have been prepared in compliance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006 as they apply to the financial statements of the company for the year ended 31 December 2022.
3. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements have been prepared under the historic cost convention.
The financial statements are presented in sterling (£) which is also the functional currency of the company.
The company meets the definition of a public benefit entity under FRS 102.
Going concern
The charity’s intension is to utilise its reserves for the current projects.
The trustees’ have assessed the charity’s requirements for the foreseeable future and also the impact of the worldwide Codvid19 pandemic and are confident that sufficient funds will be available to enable administrative operations to continue at a sustainable level for a period of at least 12 months from the date of approval of these financial statements. The charity therefore continues to adopt the going concern basis in preparing these financial statements.
The financial statements do not include the adjustments that would result if the charity was unable to continue as a going concern.
Income recognition policies
Incomes recognised are included on the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy.
Expenditure
Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably.
Page 10
DATUM FOUNDATION
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECMBER 2022
3. ACCOUNTING POLICIES (continued)
Allocation of support costs
Charitable expenditure includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
Support costs are those functions that assist the work of the charity but do not directly undertake charitable activities. They also include those costs associated with meeting the constitutional and statutory requirements of the charity and include the costs linked to the strategic management of the charity.
All costs are allocated between the expenditure categories of the Statement of financial Activities on a basis designed to reflect the use of the resource.
Debtors
Other debtors are recognised at the settlement amount due. Prepayments are valued at the amount prepaid.
Cash at bank
Cash at bank comprises balances held in various instant access bank accounts and represents highly liquid funds.
Creditors
Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount.
Financial instruments
The charity has only financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
During the year there were no fixed assets.
Taxation
The charity is exempt from corporation tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objects at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charitable company. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Page 11
DATUM FOUNDATION
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2022
3. ACCOUNTING POLICIES (continued)
Volunteers and donated services and facilities
Where services are provided to the charity as a donation that would normally be purchased from our suppliers, this contribution is included in the financial statements at an estimate based on the value of the contribution to the charity.
Critical accounting estimates and areas of judgement
Accounting estimates and judgements are continually evaluated and are based on historical experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances.
The company makes estimates and assumptions concerning the future. The resulting accounting estimates and assumptions can, therefore, potentially be different from the related actual results.
In the opinion of the directors, there is no specific key judgements or areas of estimates to disclose.
4. INCOME FROM CHARITABLE ACTIVITIES
| 4. INCOME FROM CHARITABLE ACTIVITIES |
|||
|---|---|---|---|
| Donations 5. INVESTMENT INCOME Deposit account interest 6. NET INCOME/EXPENDITURE Net resources are stated after charging/ (crediting): Independent examiners fees 7. CHARITABLE ACTIVITIES Delivery of Projects Governance Costs Bank and Other Charges Other interest and penalties Software Printing and Reproduction Sundry expense Professional Fees Marketing Insurances Independent examination fees Total Expenses |
2022 £ 28,248 2022 £ - 2022 £ 750 2022 £ 14,900 370 - 173 - 13 - - 487 750 1,793 |
2021 £ 27,645 2021 £ - 2021 £ 720 2021 £ 20,530 216 300 223 - 13 900 - 304 720 2,676 |
|
Page 12
DATUM FOUNDATION
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECMBER 2022
8. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 December 2022 (2021: None).
Trustees' Expenses
There were no trustees' expenses paid for the year ended 31 December 2022 (2021: None).
9. STAFF COSTS
There were no employees during the year to 31 December 2022 (2021: None).
| 10. | DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | |||||
|---|---|---|---|---|---|---|
| 2022 | 2021 | |||||
| £ | £ | |||||
| Other debtors | - | - | ||||
| 11. | CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | |||||
| 2022 | 2021 | |||||
| £ | £ | |||||
| Other creditors | 1,161 | 1,155 | ||||
| 12. | MOVEMENT IN FUNDS | |||||
| Net | ||||||
| movement | ||||||
| At 1.1.22 | in funds | At 31.12.22 | ||||
| £ | £ | £ | ||||
| Funds | ||||||
| Unrestricted | 13,415 | 11,555 | 24,970 | |||
| Restricted | - | - | ||||
| TOTAL FUNDS | 13,415 | 11,555 | 24,970 | |||
| Net movement in funds, included in the above are as follows: | ||||||
| Income | Expenditure | Movement | ||||
| in funds | ||||||
| £ | £ | £ | ||||
| Funds | ||||||
| Unrestricted funds | 28,248 | 16,693 | 11,555 | |||
| Restricted funds | - | - | - | |||
| TOTAL FUNDS | 28,248 | 16,693 | 11,555 |
Page 13
DATUM FOUNDATION
NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 31 DECEMBER 2022
12. MOVEMENT IN FUNDS (continued)
| Net | ||||
|---|---|---|---|---|
| movement | ||||
| At 1.1.21 | in funds | At 31.12.21 | ||
| £ | £ | £ | ||
| Funds | ||||
| Unrestricted | 8,977 | 4,438 | 13,415 | |
| Restricted | - | - | ||
| TOTAL FUNDS | 8,977 | 4,438 | 13,415 |
Net movement in funds, included in the above are as follows:
| Funds Unrestricted funds Restricted funds TOTAL FUNDS |
Income Expenditure Movement in funds £ £ £ 27,644 23.206 4,438 - 27,644 23,206 4,438 |
Income Expenditure Movement in funds £ £ £ 27,644 23.206 4,438 - 27,644 23,206 4,438 |
|---|---|---|
| 4,438 |
13. RELATED PARTY DISCLOSURES
There were no related party transactions in the year, nor were any monies owing to or from any related party as at 31 December 2022 (2021: None).
During the year the trustees donated £1,994 (2021: £660) to the charity.
14. COMPANY STATUS
The company is limited by guarantee and has no share capital.
Page 14
DATUM FOUNDATION
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2022
| Restricted Unrestricted £ £ INCOMING RESOURCES Voluntary income Donations - 28,248 Gift aid - - - 28,248 Activities for generating funds Fundraising events - - Sponsorships - - - - Investment income Deposit account interest - - Incoming resources from charitable activities - - Total incoming resources - 28,248 RESOURCES EXPENDED Costs of generating voluntary income - - Charitable Activities - 14,900 Governance costs Software - 173 Marketing - - Printing, postage and delivery - - Sundry - 13 Travel - - Legal fees - - Insurance 487 Independent examiners fees - 750 Finance Bank charges - 370 Interest and penalties - -------- Total resources expended - 16,693 Net income - 11,555 |
2022 £ 28,248 - 28,248 - - - - - 28,248 - 14,900 173 - - 13 - - 487 750 370 ------- 16,693 11,555 |
2021 £ 27,645 - 27,645 - - - - - 27,645 - 20,530 223 - - 13 - 900 304 720 216 300 23,206 4,438 |
||
|---|---|---|---|---|
This page does not form part of the statutory financial statements
Page 15