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2021-12-31-accounts

REGISTERED COMPANY NUMBER: 06763219 (England and Wales)

REGISTERED CHARITY NUMBER: 1133666

REPORT OF THE TRUSTEES AND

UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021

FOR

DATUM FOUNDATION

DATUM FOUNDATION

CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021

Page
Report of the Trustees 1 to 4
Independent Examiner’s Report 5
Statement of Financial Activities 6
Balance Sheet 7
Notes to the Financial Statements 8 to 12
Detailed Statement of Financial Activities 13

DATUM FOUNDATION

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2021

The Trustees, who are also directors of the charitable company for the purposes of the Companies Act 2006, present their annual report and the financial statements for the period ended 31 December 2021, which are also prepared to meet the requirements for a Director’s report and accounts for Companies Act purposes.

The financial statements have been prepared in accordance with the accounting policies set out in note 3 to the accounts and comply with the charity’s Constitution, the Companies Act 2006 and Reporting by Charities: Statement of Recommended Practice applicable in the UK and Republic of Ireland (FRS 102).

REFERENCE AND ADMINISTRATIVE DETAILS

Registered Company number (Limited by Guarantee)

06763219 (England and Wales)

Registered Charity number

1133666

Registered office

59-60 Russell Square London WC1B 4HP

Trustees / Directors

Mr S Bishop Mr.D Buchanan Miss E Buchanan Mr N Blomfield (Appointed 13 October 2021 ) Dr J Hodgson (Appointed 13 October 2021) Dr T Rawson ( Appointed 13 October 2021 )

Dr S Fradd (Resigned 21 July 2021) Mrs S Dryden (Resigned 27 September 2021) Mrs N Pitchford (Resigned 28 July 2021)

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is controlled by its governing document, its Memorandum of Association and the Articles of Association, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.

Recruitment and appointment of new trustees

Trustees are nominated by the senior management team, directors or Trustees and appointed by the existing Trustees as considered necessary by them. Only those Trustees noted as directors are directors of the charitable company.

Organisational structure

The Datum Foundation is a charitable company with five trustees. The trustees meet at regular intervals to discuss the business of the charity, to review projects and to look at future funding opportunities.

Pay Policy

All directors and trustees give their time freely and no one received remuneration or were reimbursed expenses in the year. The trustees consider themselves to be key management of the charity.

Page 1

DATUM FOUNDATION

REPORT OF THE TRUSTEES (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2021

Risk management

The Datum Foundation is inherently exposed to some financial and operational risks in the course of conducting business; the trustees understand these and have overseen appropriate steps to cope with these risks to best ensure the future success of the charity through such adversity. This includes, but is not limited to, ensuring that the charity has the advice of expert legal and accounting advisers when administrating its charitable activities.

The accounts are approved during a period where there is much uncertainty as a result of the emergence and international spread of the Covid19. The charity’s response has been to implement contingency plans for such circumstances to enable staff to work remotely and consideration of other risks.

OBJECTIVES AND ACTIVITIES FOR THE PUBLIC BENEFIT

Objectives and aims

The Datum Foundation was set up to help children around the world, without discrimination of gender, race or religion by providing professional skills and financial assistance to help construct schools and health facilities.

The trustees confirm that they have referred to the guidance contained in The Charity Commission’s guidance on public benefit when reviewing the charity’s aims and objectives and in planning future activities for the year.

ACHIEVEMENT AND PERFORMANCE

Charitable activities

Datum Foundation aims to work in a rigorous and controlled method. All projects are scrutinised before approval and funding. All projects are carefully directed at monitored to completion.

Datum Foundation was set up to help children in greatest need from the poorest regions of the world. Its aim is to construct schools and clinics and provide clean water and toilets.

COMPLETED PROJECTS:

EDUCATION Project: 1028 - New Computer ICT Classroom Location: Secondary School – Chisala – Malawi Budget: £17,180 Description: The new building provides a classroom of some 60m[2] . An additional room 2m x 6m provides a secure storeroom. All building and fit out works are complete. 20 PC computers have been installed. This project is complete. Project: 1035 - Gender equality in Education Location: Secondary School – Chisala – Malawi Budget: £8000 Description: DATUM provided funding of various measures to encourage girls to enter Secondary School and to retain them in education. This included: provision of sanitary pads, soap and painkillers, menstrual and reproductive health education. This project is complete. HEALTH CARE Project: 1031 - Covid 19 Actions Budget: £9350 Location: Nkhata Bay Region - Malawi Description: DATUM worked to try and help reduce the spread of the virus in the communities in northern Malawi. Actions included: the manufacture and distribution of 30,000 face masks. Also, soap, hand wash buckets were purchased and distributed. This project is complete.

Page 2

DATUM FOUNDATION

REPORT OF THE TRUSTEES (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2021

SANITATION

Project: 1034 New water supply to existing Maternity clinic

Budget: £5000

Location: Chikwina – Malawi Description: Water supply to the Maternity Clinic in Chikwina were poor and intermittent. DATUM proposed installing a new system. Works included the supply and installation of electric pumps, steel water tower and storage tanks and all associated distribution pipe work. This project is complete.

CURRENT PROJECTS

EDUCATION

Project: 1036 - Stepping Stones – Primary School

Budget: £8000 (Est)

Location: Nkhata Bay - Malawi Description: This project proposes the construction of a new classroom at an existing Primary School to provide library, and computer class. The rooms will be octagonal of some 65m2 in area. The project also includes provision of 16no Laptops and appropriate books for the library.

HEALTH CARE

Project: 1033 - Refurbishment of the existing Community Clinic

Budget: £6000 (Est)

Location: Chikwina - Malawi Description: The existing Community Clinic in the village of Chikwina is in a very poot condition. DATUM are proposing a full refurbishment that will include the repair and decoration of the existing buildings and purchase of new furniture and fittings.

SANITATION

Project: 1035 - Installation of a new Water Supply to Secondary school.

Budget: £5000 (Est) Location: Chisala – Malawi Description: The existing Secondary School now boasts over 450 pupils, many of whom are boarders. The existing water supply is proving inadequate for this population. DATUM proposed that a second bore hole be dug for the school. Other works include electric pump, steel water tower and storage tank and all associated distribution pipe work.

FUTURE DEVELOPMENTS

DATUM Trustees are considering what projects may be proposed for 2023. These may include:

EDUCATION

Project: 1038 - New Computer ICT Classroom Location: Secondary School – Chisu – Malawi Budget: £10,000 (Est.) Description: DATUM are proposing a new building of some 60m[2] plus secure store area to provide a new ICT (Computer) Classroom to the existing Secondary School in Chisu. 20 PC computers will also be provided.

HEALTHCARE

Project: 1039 – New childcare clinic - India Location: India – Location not yet agreed. Budget: To be agreed. Description: DATUM is proposing a new clinic in India to provide care to children suffering from infectious diseases – including leprosy.

Page 3

DATUM FOUNDATION

REPORT OF THE TRUSTEES (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2021

PLANS FOR THE FUTURE

The charity intends to utilise its remaining reserves for the benefit of the ongoing projects.

FINANCIAL REVIEW

Financial Review

The trustees are pleased with the financial development in this year and the positive growth of the charity. Various fund-raising activities have been successful. The charity is registered for gift aid and has a Just Giving site.

The charity’s activity is noted on the statement of financial activity on page 6 of the accounts.

RESERVES POLICY

The company has a policy of continually reviewing reserves in order to ensure that there is enough working capital to cover the next phase of each project.

Page 4

DATUM FOUNDATION

REPORT OF THE TRUSTEES (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2021

STATEMENT OF DIRECTORS RESPONSIBILITIES

The trustees (who are also the Directors of the charity for the purposes of company law) are responsible for preparing the report of the trustees and the financial statements for each financial year, which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing these financial statements the trustees are required to:

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company’s website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.

AUDIT

Under the terms of the Charities Act 2011, the company does not require an audit, but it does require that the accounts are independently examined and the corresponding report is included with in the accounts.

ON BEHALF OF THE BOARD:

Mr D Buchanan - Trustee

Date: 21 July 2022

Page 5

DATUM FOUNDATION

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF DATUM FOUNDATION

Independent Examiner's Report to the Trustees of Datum Foundation

I report to the charity trustees on my examination of the accounts of the company for the year ended 31 December 2021, which are set out on pages 6 to 12.

Responsibilities and basis of report

As the charity trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).

Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your company’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

................................ Stephen Grant FCA Azets Audit Services Suites B & D, Burnham Yard, Beaconsfield, Buckinghamshire HP9 2JH

21 July 2022

Date: .....................................

Page 5

DATUM FOUNDATION STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING AN INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 DECEMBER 2021

----- Start of picture text -----
2021 2021 2021 2020
Restricted Unrestricted Total Total
Funds Funds Funds Funds
Notes £ £ £ £
INCOME
-
Voluntary income 27,645 27,645 15,681
Investment income 3 - - - -
Incoming resources from charitable
activities
Mission - - - -
Total income - 27,645 27,645 15,681
EXPENDITURE
Charitable activities
Mission - 20,530 20,530 6,000
-
Support costs 2,676 2,676 7,226
-
Total expenditure 23,206 23,206 13,226
NET MOVEMENT OF FUNDS - 4,439 4,439 2,455
RECONCILIATION OF FUNDS
-
Total funds brought forward as at 1 Jan 8,976 8,976 6,521
2021
TOTAL FUNDS CARRIED FORWARD AS - 13,415 13,415 8,976
AT 31 DECEMBER 2021
----- End of picture text -----

The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.

All the above results are derived from continuing activities. All gains and losses recognised in the year are included.

There was no restricted expenditure or income in 2020.

The notes form part of these financial statements

Page 6

DATUM FOUNDATION

BALANCE SHEET 31 DECEMBER 2021

Notes
FIXED ASSETS
Tangible assets
CURRENT ASSETS
Debtors
Cash at bank and in hand
CREDITORS
Amounts falling due within one year
11
NET CURRENT ASSETS
TOTAL ASSETS LESS CURRENT
LIABILITIES
NET ASSETS
FUNDS
10
Unrestricted funds:
General fund
Restricted funds:
Restricted Donations
TOTAL FUNDS		 Restricted Unrestricted
funds
funds
£
£
-
-
-
-
-
14,570
-
(1,155)
-
13,415
-
13,415

-
13,415		 2021
Total
Funds
£
-
-
14,570
(1.155)
13,415
13,415
13,415
13,415
-
13,415		 2020
Total
funds
£
-
500
8,778
(302)
8,976
8,976
8,976
8,976
-
8,976

For the financial year in question the company was entitled to exemption under section 477 of the Companies Act 2006 relating to small companies.

No members have required the company to obtain an audit of its accounts for the year in question in accordance with section 476 of the Companies Act 2006.

The directors acknowledge their responsibility for complying with the requirements of the Act with respect to accounting records and for the preparation of accounts.

These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime.

The financial statements were approved and authorised for issue by the Board of Trustees on and were signed on its behalf by:

Trustee Mr D Buchanan

REGISTERED COMPANY NUMBER: 06763219 (England and Wales)

Page 7

DATUM FOUNDATION NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021

1. STATUTORY INFORMATION

Datum Foundation is a private company, limited by guarantee, registered in England Wales. The company’s registered number and registered office address can be found on Page 1.

2. STATEMENT OF COMPLIANCE

The financial statements have been prepared in compliance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006 as they apply to the financial statements of the company for the year ended 31 December 2021.

3. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements have been prepared under the historic cost convention.

The financial statements are presented in sterling (£) which is also the functional currency of the company.

The company meets the definition of a public benefit entity under FRS 102.

Going concern

The charity’s intension is to utilise its reserves for the current projects.

The trustees’ have assessed the charity’s requirements for the foreseeable future and also the impact of the worldwide Codvid19 pandemic and are confident that sufficient funds will be available to enable administrative operations to continue at a sustainable level for a period of at least 12 months from the date of approval of these financial statements. The charity therefore continues to adopt the going concern basis in preparing these financial statements.

The financial statements do not include the adjustments that would result if the charity was unable to continue as a going concern.

Income recognition policies

Incomes recognised are included on the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy.

Expenditure

Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably.

Page 8

DATUM FOUNDATION

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECMBER 2021

3. ACCOUNTING POLICIES (continued)

Allocation of support costs

Charitable expenditure includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

Support costs are those functions that assist the work of the charity but do not directly undertake charitable activities. They also include those costs associated with meeting the constitutional and statutory requirements of the charity and include the costs linked to the strategic management of the charity.

All costs are allocated between the expenditure categories of the Statement of financial Activities on a basis designed to reflect the use of the resource.

Debtors

Other debtors are recognised at the settlement amount due. Prepayments are valued at the amount prepaid.

Cash at bank

Cash at bank comprises balances held in various instant access bank accounts and represents highly liquid funds.

Creditors

Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount.

Financial instruments

The charity has only financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

During the year there were no fixed assets.

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objects at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charitable company. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Page 9

DATUM FOUNDATION

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2021

3. ACCOUNTING POLICIES (continued)

Volunteers and donated services and facilities

Where services are provided to the charity as a donation that would normally be purchased from our suppliers, this contribution is included in the financial statements at an estimate based on the value of the contribution to the charity.

Critical accounting estimates and areas of judgement

Accounting estimates and judgements are continually evaluated and are based on historical experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances.

The company makes estimates and assumptions concerning the future. The resulting accounting estimates and assumptions can, therefore, potentially be different from the related actual results.

In the opinion of the directors, there is no specific key judgements or areas of estimates to disclose.

4. INCOME FROM CHARITABLE ACTIVITIES

4.
INCOME FROM CHARITABLE ACTIVITIES
Donations
5.
INVESTMENT INCOME
Deposit account interest
6.
NET INCOME/EXPENDITURE
Net resources are stated after charging/ (crediting):
Independent examiners fees
7.
CHARITABLE ACTIVITIES
Delivery of Projects
Governance Costs
Bank and Other Charges
Other interest and penalties
Software
Printing and Reproduction
Sundry expense
Professional Fees
Marketing
Insurances
Independent examination fees
Total Expenses		 2021
£
27,645
2021
£
-
2021
£
720
2021
£
20,530
216
300
223
-
13
900
-
304
720
2,676		 2020
£
15,681
2020
£
-
2020
£

-
2020
£
6,000
216
-
1,336
1,000
-
3,330
1,374
-
-
7,226

Page 10

DATUM FOUNDATION

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECMBER 2021

8. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 December 2021 (2020: None).

Trustees' Expenses

There were no trustees' expenses paid for the year ended 31 December 2021 (2020: None).

9. STAFF COSTS

There were no employees during the year to 31 December 2021 (2020: None).

10.
DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Other debtors		 2021
£
-		 2020
£
500
11.
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Other creditors		 2021
£
1,155		 2020
£
302
12.
MOVEMENT IN FUNDS
Funds
Unrestricted
Restricted
TOTAL FUNDS		 At 1.1.21
£
8,976
-
8,976		 Net
movement
in funds
£
4,439
4,439		 At 31.12.21
£
13,415
-
13,415
Net movement in funds, included in the above are as follows:
Funds
Unrestricted funds
Restricted funds		 Income
£
27,645
-		 Expenditure
£
23.206
-		 Movement
in funds
£
4,439
-
TOTAL FUNDS 27,645 23,206 4,439

Page 11

DATUM FOUNDATION

NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 31 DECEMBER 2021

12. MOVEMENT IN FUNDS (continued)

At 1.1.20
£
Funds
Unrestricted
Restricted
6,521
-		 Net
movement
in funds
£
2,455		 At 31.12.20
£
8,976
-
TOTAL FUNDS
6.521		 2,455 8,976

Net movement in funds, included in the above are as follows:

Funds
Unrestricted funds
Restricted funds
TOTAL FUNDS		 Income
Expenditure
Movement
in funds
£
£
£
15,681
13,226
2,455
-
15,681
13,226
2,455		 Income
Expenditure
Movement
in funds
£
£
£
15,681
13,226
2,455
-
15,681
13,226
2,455
2,455

13. RELATED PARTY DISCLOSURES

There were no related party transactions in the year, nor were any monies owing to or from any related party as at 31 December 2021 (2020: None).

During the year the trustees donated £660 (2020: £1,000) to the charity.

14. COMPANY STATUS

The company is limited by guarantee and has no share capital.

Page 12

DATUM FOUNDATION

DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2021

Restricted
Unrestricted
£
£
INCOMING RESOURCES
Voluntary income
Donations
-
27,645
Gift aid

-

-
-
27,645
Activities for generating funds
Fundraising events
-
-
Sponsorships
-
-
-
-
Investment income
Deposit account interest
-
-
Incoming resources from charitable activities
-
-
Total incoming resources
-
27,645
RESOURCES EXPENDED
Costs of generating voluntary income
-
-
Charitable Activities

-
20,530
Governance costs
Software
-
223
Marketing
-
-
Printing, postage and delivery
-
-
Sundry
-
13
Travel
-
-
Legal fees
-
900
Insurance
304
Independent examiners fees
-
720
Finance
Bank charges
-
216
Interest and penalties

-
300
Total resources expended
-
23,206
Net income

-
4,439		 2021
£
27,645
-
27,645
-
-
-
-
-
27,645
-
20,530
223
-
-
13
-
900
304
720
216
300
23,206
4,439		 2020
£
15,681
-
15681
-
-
-
-
-
15,681
-
6,000
1,336
1,374
1,000
-
-
3,300
-
-
216
-
13,226
2,455

This page does not form part of the statutory financial statements

Page 13