Birtley Community Partnership (a company limited by guarantee) Company Registration no 07031458 Charity Registration no 1133663
Financial Statements For the period ended 30 June 2022
Birtley Community Partnership 16 Harraton Terrace Durham Road Birtley Chester-le-Street Co Durham DH3 2QG
Birtley Community Partnership (a company limited by guarantee) Legal and Administrative Information
Birtley Community Partnership
Name: Birtley Community Partnership Company No: 07031458 Charity No: 1133663 Directors/Trustees: Hazel Weatherley (Chair) Susan Thornton Mike Cool (Treasurer) until Feb 2022 Wayne Maynard (Treasurer) from Feb 2022 Dr Melissa Girling Paul Kelly Judith Turner Mike Hood (resigned July 2021) Company Secretary: Gail Mullen Registered Address: 16 Harraton Terrace Durham Road Birtley, Chester-le-Street Co Durham, DH3 2QG Bankers: Unity Trust Nine Brindleyplace Birmingham B1 2HB Structure: Birtley Community Partnership is a Company limited by guarantee and a registered Charity, registered on 27 September 2009 Independent Examiner: Mark Thompson MAAT
Company No. 07031458 Charity No. 1133663
Page 2 of 12
Birtley Community Partnership (a company limited by guarantee)
Contents
- Directors’/Trustees’ Report Pages 4-6 2. Independent Examiner’s Report Page 6 3. Statement of Financial Activities Page 7 4. Balance Sheet Page 8 5. Notes to the Accounts Pages 9-12
Company No. 07031458 Charity No. 1133663
Page 3 of 12
Birtley Community Partnership (a company limited by guarantee)
Directors’/Trustees’ Report
Objectives and Activities
To promote the benefits of the inhabitants of Birtley, without distinction of sex, sexual orientation, race or of political, religion or other options, by bringing together statutory and voluntary organisations in a common effort to improve the physical and economic conditions of life in the Birtley area, and to promote the provision of facilities in the interests of social welfare with the objects of improving the conditions of life of the said inhabitants.
To promote all or any charitable purpose for the benefit of the community within the area of benefit. The organisation shall be non-party in politics and non-sectarian.
The Partnership hold public meetings three times a year to enable groups, e.g. police, fire service and NHS primary care trust to give presentations. The Committee meet monthly to promote the betterment of the buildings and environment of Birtley through the best value review, etc. We have renovated a building which we obtained through the transfer of assets scheme to become our resource centre.
Achievements and Performance
In our latest post covid and now cost of living crisis world, The Partnership has had another successful year being able to adapt and move to serve need in the community. Our buildings remain open and thanks to our staff, volunteers and trustees we continue to be active in the community with our day to day provision via our local high street. In addition we have also kept up our programme of low cost events of entertainment, family trips and community Christmas!
We have continued to work with and expand the number of businesses and organisations, some of which are included in the list below:
-
Connected Voice (Development Plan and Risk Register) working with our trustees
-
• Gateshead Council
-
Morrisons and other local businesses and primary and secondary school for our food offer
-
Holiday Activities and Food provision for families with school age children
-
Northumbria police, in particular our PCSOs to reduce ASB
-
Citizens Advice Gateshead
-
Birtley Youth Partnership
-
Skills for Work
-
Delivered food and gifts at Christmas to families referred by local authority
-
Organised the town Christmas Tree Switch on, by three local children to be VIPs, and a free
-
family Christmas event afterwards. This attracted a huge crowd and support.
-
Low cast family trips to Northumberland coast (so popular that we filled an extra coach)
-
Involved in planning and providing “second stage hubs” with Gateshead Council to provide
-
localised council services on the high street, rather than all services being based in central
-
• Gateshead
-
Appointed an extra admin assistant to support our Development Worker.
-
Appointed an office manager in response to increased footfall and need
-
Increased our team of volunteers
-
Improved our emergency food offer and signposting in line with increasing need
The trustees/directors have considered the guidance produced by the Charity Commission on the provision of public benefit and they confirm that public benefit has been provided by the range of activities as described above.
Company No. 07031458 Charity No. 1133663
Page 4 of 12
Birtley Community Partnership (a company limited by guarantee)
Financial Review
The financial position for the year ending 30 June 2022 shows net incoming funds of £119,372 and total outgoing resources of £94,002, with a balance brought forward from the previous period of £65,171 the total funds carried forward are £90,541, of which £47,349 is restricted, £43,193 (to cover contingencies and redundancy liabilities) is designated and £0 is unrestricted.
Risk Management
The Directors are examining the major risks, which the company faces in relation to external factors, governance and management, internal operations and business. They are considering the likelihood and the impact of risks and are reviewing what systems should be in place to control and reduce those risks. The systems are being designed to provide reasonable, but not absolute, assurance against material loss or misstatement of loss.
Reserves Policy
It is the policy of the company to try to build up unrestricted funds, which are free reserves of the company, to a level that equates to approximately 3 to 6 months unrestricted expenditure. This will provide sufficient funds to cover redundancy liabilities management and administration support costs and any emergencies that may arise from time to time.
Plans for the Future
-
Secure funding to continue work on ASB prevention and working to secure provision in the
-
town for young people
-
Continue work placements for young adults
-
Actively seek a secure building to provide for a social supermarket
-
Improve our building’s environment to make the “Hub” more welcoming and efficient with
-
refurbishment and redecoration
-
Staggered process to replace all light fittings with LED
-
Structure targeted support for anyone struggling or presenting in need
-
Continue to be proactive in adapting to the needs of of our local community
Directors’ responsibilities:
The Directors/Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy the financial position of the charity and which enable them to ascertain the financial position of the company and which enable them to comply with applicable law. The Directors/Trustees are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
For the year ending 30 June 2022 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476.
The trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime.
Approved by the members and signed on their behalf:
Name: Hazel Weatherley. (Chair) Signature: H Weatherley Date: 28[th] March 2023
Company No. 07031458 Charity No. 1133663
Page 5 of 12
Birtley Community Partnership (a company limited by guarantee) Independent Examiners Report
Report to the trustees/directors of Birtley Community Partnership Limited on Accounts for the period ended 30 June 2022 set out on pages 8-13
Respective responsibilities of trustees and examiner
The charity’s trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year (under s.145 of the Charities Act 2011 (‘the Act’), and that an independent examination is needed.
Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination; it is my responsibility to:
-
Examine the financial statements under s.145 of the 2011 Act;
-
Follow the procedures laid down in the General Directions given by the Charity Commission under section 145 (5)(b) of the 2011 Act; and
-
State whether particular matters have come to my attention
Basis of examiner’s statement
My examination was carried out in accordance with General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with these records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
Independent examiner’s statement
In connection with my examination no matter has come to my attention:
-
(1) which gives me reasonable cause to believe that in any material respect the requirements:
-
to keep accounting records in accordance with section 130 of the Act; and
-
to prepare accounts which agree with the accounting records and comply with the accounting requirements of the 2011 Act ; or
-
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Mark Thompson MAAT
Date 29[th] March 2023
Signed
Company No. 07031458 Charity No. 1133663
Page 6 of 12
Birtley Community Partnership (a company limited by guarantee)
Statement of Financial Activities
(incorporating the income and expenditure account)
for the year ended 30 June 2022
| Income and Endowments from: Donations and Legacies Charitable Activities Other Trading Income Investment Income Other Total Expenditure on: Raising Funds Charitable activities Other resources expended Total Net incoming/outgoing resources before transfers Transfers Net movement in funds Reconciliation of Funds Total Funds brought forward Total funds carried forward |
Unrestricted Designated Restricted Funds Funds Funds £ £ £ |
Total Funds £ |
Total |
|---|---|---|---|
| Funds 2021-22 |
|||
| £ | |||
| 1,509 0 95,908 2,367 18,268 0 1,250 0 0 70 0 0 |
97,417 20,635 1,250 70 0 |
||
| 86,302 | |||
| 18,341 | |||
| 0 | |||
| 0 | |||
| 0 | |||
| 5,196 18,268 95,908 |
119,372 | 104,643 | |
| 0 1 4 15,416 10,551 68,029 |
5 93,996 |
||
| 0 | |||
| 86,449 | |||
| 0 | |||
| 15,416 10,552 68,033 |
94,002 | 86,449 | |
| (10,220) 7,716 27,875 |
25,370 | ||
| 59 14,469 (14,528) |
0 | ||
| (10,161) 22,185 13,347 |
25,370 | 18,194 | |
| 10,161 21,008 34,002 |
65,171 | ||
| 44,890 | |||
| 0 43,193 47,349 |
90,541 | 63,084 |
The notes on pages 10-13 form an integral part of these financial statements.
Company No. 07031458 Charity No. 1133663
Page 7 of 12
Birtley Community Partnership (a company limited by guarantee)
Balance Sheet
as at 30 June 2022
| Note Current Assets Debtors and Prepayments Cash at Bank and In Hand Total Current Assets Liabilities Creditors: Amounts falling due within one year Total Current Assets less Current Liabilities Creditors: Amounts falling due after one year TOTAL ASSETS LESS TOTAL LIABILITIES The Funds of the Charity: Restricted Funds Designated Funds Unrestricted Funds TOTAL CHARITY FUNDS |
Total Funds 2021-22 £ 0 91,356 |
Total Funds 2020-21 £ 0 65,153 |
|---|---|---|
| 91,356 | 65,652 | |
| (814) | (499) | |
| (814) | (499) | |
| 0 | 0 | |
| 90,541 | 65,153 | |
| 47,349 43,193 0 |
33,984 21,008 10,161 |
|
| 90,541 | 65,153 |
Directors’/Trustees’ responsibilities:
For the year ending 30 June 2022 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies. The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476.
The trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts. These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime.
Approved by the members and signed on their behalf:
Name: Hazel Weatherley Signature: H Weatherley Name: Susan Thornton Signature: Date: 28[th] March 2023
Company No. 07031458 Charity No. 1133663
Page 8 of 12
Birtley Community Partnership (a company limited by guarantee) Notes to the Financial Statements
for the period ending 30 June 2022
1 1 Accounting Policies
Basis of Preparation
These Financial Statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective January 2015) – Charities SORP (FRS 102).
Birtley Community Partnership meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).
Incoming Resources
-
These are included in the Statement of Financial Activities (SOFA) when:
-
the charity becomes entitled to the resources;
-
the trustees are virtually certain they will receive the resources; and
-
the monetary value can be measured with sufficient reliability
Donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
Capital Grants are released over the economic useful life of the asset to which they relate
Resources Expended and Liabilities
Resources expended have been analysed using a natural classification.
Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.
Taxation
The charity is exempt from corporation tax on its charitable activities.
Assets
Assets are capitalised if they can be used for more than one year, and cost at least £500. They are valued at cost or a reasonable value on receipt.
Depreciation is calculated to write down the cost or valuation, less estimated residual value, of all tangible fixed assets over their expected useful lives on a straight line basis for and a reducing balance method for.
Investments
The Charity only has income from a bank deposit account.
Company No. 07031458 Charity No. 1133663
Page 9 of 12
Birtley Community Partnership (a company limited by guarantee)
2 Funds
The Charity has 2 funds, an unrestricted general fund and a restricted fund used for purchasing items of a specific nature funded by one funder: hence all movements on each fund are disclosed.
Analysis of Funds Restricted Funds
| Fund BIG Emergency Food IT Fund Jubilee Fund LCF PCC Second Stage Hub Staff Training Volunteer Fund Total Restricted Designated Funds Fund Mary Sanders Hall (MSH) Festival and Event Fund Contingency Fund Total Designated Unrestricted Funds Fund Birtley Community Partnership - General Fund Total Designated Total Funds |
Balance b/f Income Expenditure Transfers Balance 28,899 38,139 (41,940) 25,098 3,760 847 (375) 4,232 0 7,232 0 7,232 0 1,000 (639) 361 0 690 (1,162) 472 0 0 1,000 (164) 836 0 47,000 (23,595) (15,000) 8,405 590 590 753 0 (158) 595 |
|---|---|
| 34,002 95,908 (68,033) (14,528) 47,349 |
|
| Balance b/f Income Expenditure Transfers Balance 8,293 16,349 (8,807) (15,835) 0 677 1,919 (1,745) 851 12,038 0 0 30,304 42,342 |
|
| 21,008 18,268 (10,552) 14,469 43,193 |
|
| Balance b/f Income Expenditure Transfers Balance 10,161 5,196 (15,416) 59 0 |
|
| 10,161 5,196 (15,416) 59 0 |
|
| 65,171 119,372 (94,001) 0 90,542 |
The Designated Contingency Fund is to cover redundancy liabilities and 3 to 6 month’s running costs in line with the organisation’s reserves policy.
Company No. 07031458 Charity No. 1133663
Page 10 of 12
Birtley Community Partnership (a company limited by guarantee)
Analysis of Income and Expenditure 2021-22
| Incoming Resources Donations and Legacies Donations and Grants BIG Emergency Food IT Fund Jubilee Fund LCF PCC Second Stage Hub Other Grants and Donations Charitable Activities Coffee Shop Income Room Hire Festivals and Events/Speakers Memory Stick Sales Mono Printing Colour Printing Trips and Events Other Other Trading Income Fundraising Income Investment Income Bank Interest Earned Total Expenditure on: Raising Funds Fundraising Expenses Charitable Activities Gross Salaries, NI and Pension Project Delivery Staff Staff/Trustee Training Staff Travel Insurance Volunteer Expenses Volunteer Training Utilities Stationery/Postage Magazine Printing/Marketing/Publicity IT Maintenance/Software/Web Development Telephone/Internet Repairs/Maintnenance Legal/Professional Book-keeping/Accountancy/Payroll Fees Building Capacity Sanitary/Cleaning Coffee Bar Costs Project Costs Subscriptions/Affilliations/Licences Room Rent |
Unrestricted Designated Restricted Total |
Unrestricted Designated Restricted Total |
|---|---|---|
1,509 38,139 847 7,232 1,000 690 1,000 47,000 |
1,509 38,139 847 7,232 1,000 690 1,000 47,000 0 |
|
| 1,509 0 95,908 |
97,417 | |
| 2,285 15,820 1,919 13 0 69 529 |
0 18,105 1,919 0 13 0 0 598 |
|
| 2,367 18,268 0 |
20,635 | |
| 1,250 1,250 |
||
| 1,250 0 0 |
1,250 | |
| 70 | 70 | |
| 70 0 0 |
70 | |
| 5,196 18,268 95,908 |
119,372 | |
| Unrestricted Designated Restricted 1 4 |
Total 5 |
|
| 0 1 4 |
5 | |
| 5,138 39,551 44,689 0 499 499 3 80 83 389 389 778 158 158 0 597 3,276 3,873 163 37 994 1,194 27 27 3,620 3,620 1,008 325 1,333 11,339 448 9,654 21,441 674 66 740 1,036 1,431 2,467 4,396 4,396 130 791 814 1,735 346 346 679 2,603 3,282 159 489 648 0 |
Company No. 07031458 Page 11 of 12 Charity No. 1133663
| Birtley Community Partnership (a Festivals, Trips and Events Lease of Printer Bank Charges Independent Examination Fee Other Support Costs Support Cost Type Gross Salaries, NI and Pension Staff Training Staff Travel Insurance Volunteer Expenses Volunteer Training Utilities Stationery/Postage Magazine Printing/Marketing/Publicity Telephone/Internet Repairs/Maintnenance Book-keeping/Accountancy/Payroll Fees Sanitary/Cleaning Subscriptions/Affilliations/Licences Bank Charges Other Fundraising Costs Independent Examination of Accounts Total |
company limited by guarantee) | |
|---|---|---|
1,743 8 (71) 240 209 47 150 361 |
1,751 169 256 150 361 |
|
| 15,416 10,551 68,029 |
93,996 | |
| Fundraisin g Charitabl e Governanc e Activity Activity Activity £ £ £ 44,689 499 83 778 158 0 3,873 1,194 27 1,333 21,441 2,467 1,735 648 256 361 5 150 |
Total Cost £ 44,689 499 83 778 158 0 3,873 1,194 27 1,333 21,441 2,467 1,735 648 256 361 5 150 |
|
| 5 79,542 150 |
79,698 |
3 Employees
| 3 Employees |
|||||
|---|---|---|---|---|---|
Employees Salaries and NI/Pension/Payroll Total Number of Employees 1 full time 2 part time |
Unrestricted Designated Restricted £ £ £ 0 5,155 39,778 |
2021-22 £ 44,933 |
2020-21 £ 31,857 |
||
| 0 | 5,155 39,778 |
44,933 | **31,857 ** | ||
| 2021-22 | 2020-21 | ||||
| 3 | 3 |
No member of staff was paid remuneration of more than £60,000.
4 Debtors
There were no debtors at this time
5 Creditors: due within 1 year
Independent Examination Fee Peoples Pension HMRC - PAYE Total |
2021-22 £ 150 158 506 |
2020-21 £ 150 0 349 |
|---|---|---|
| 814 | 499 |
Company No. 07031458 Charity No. 1133663
Page 12 of 12