Wallingford and Crowmarsh Football Club AGM 2025 Charity Account Number: 1133472 20/05/2025
Members in Attendance: Richard Eltham, Adam Beasley, Paul Bennett, Joe Bevan, Matt Bonner, Kevin Carrigan, Douglas Clark (minutes), Mark Coles, Kieran Collins, Steve East, Glenn Goudie, Ron Harink, Tom Hill, James Kemp, Laura Lynch, Dan Moon, Rich Vine, and approximately 6 others from youth teams.
Apologies:
Simon Plant, Kieran Knight, Paul Whitty
- Approval of previous AGM minutes
Proposed: Ron Harink Seconded: Paul Bennett
2. Election of Officers for 2024-25
| Role | Name | Proposed | Seconded | |
|---|---|---|---|---|
| Chairman | Richard Eltham | Lee Matthews |
Mark Coles | |
| Treasurer - Youth | Ron Harink | Rich Eltham | Dan Moon | |
| Treasurer - Adult | Emma Beasley | Adam Beasley |
Ron Harink | |
| Secretary - Youth | Douglas Clark | Rich Eltham | Steve East | |
| Secretary - Adult | Paul Whitty | Steve East | Ron Harink | |
| Vice Chairman | Adam Beasley | Rich Eltham | Kev Carrigan | |
| Player Dev Director | Dan Moon | Rich Eltham | Ron Harink | |
| Player Dev Director (Womens) |
Adam Beasley | Rich Eltham | Ron Harink | |
| Events Lead | Laura Lynch | Rich Eltham | Paul Bennett | |
| Facilities - Youth | Paul Tyrrell/Joe Bevan | Rich Eltham | Matt J | |
| Facilities - Adult | Rich Vine – TBC | |||
| Hithercroft Cleaning Staff | Jon Arscott | ☑ | ||
| Hithercroft Ground Staff | Cip Pintilie – TBC | |||
| Systems/Admin/Reg | Rich Eltham/Dan Moon | ☑ |
| Fixtures - Adult | Paul Whitty | ☑ | ||
|---|---|---|---|---|
| Fixtures - Youth | Multiple | ☑ | ||
| Welfare Lead - Youth | Steve East | ☑ | ||
| Welfare Lead - Adult | Paul Whitty | ☑ | ||
| Commercial - Adult | Kevin Carrigan | ☑ | ||
| Commercial - Youth | James Kemp | ☑ | ||
| Tournament Lead | Tom Hill | ☑ | ||
| Qualifications Officer | Paul Bennett | ☑ | ||
| F&B Coordinator | Sarah Williams | ☑ | ||
| Adult Discipline Officer | Rich Eltham | ☑ | ||
| Club Inclusion Officer | TBC | |||
| OYFL League Rep | Kieran Collins | ☑ | ||
| 1st Team Art & Social Media |
TBC | |||
| 1st Team Match Day Secretary |
Mark Coles/Paul Whitty | ☑ | ||
| Sports Park Liason | Adam Beasley | ☑ | ||
| 1st Team Laundry | Didcot Launderette | ☑ |
3. Club Update – Rich E and Glenn
- Glenn opened by reflecting on his time at the club since 2018, including promotion to Step 5, moving Ladies’ team matches into the stadium (and successive promotions), building in Allied Counties, and amalgamation and playing in shared colours. This season the Mens’ first team finished a creditable 12th place out of 20. Other highlights were progress in Allied Counties (under Cip and Dan), U21s finishing joint 2nd in the A League, and promise for the future with two teams at U17.
Adam gave an overview of Ladies’ (and girls’) football - 4 teams and Wildcats this season but looking to add others. The Ladies’ First Team finished in mid-table, a good return from their first season in the top flight. The Dev team was 3rd (first season), U16s got to a cup semi-final, U8s progressing well. Wildcats (ages 5-11) led to the U8 team but several players have gone on to play with other clubs - we would like to add more teams to our own club.
Rich E reflected on the success of the amalgamated club with a strong youth/grassroots set up now combined with a competitive first team. He thanked all youth managers, volunteers, understanding partners, and others. The youth section continues to provide as many teams as possible - across the club we have roughly 30 teams. A top priority is to add more girls’ teams. This season for the first time we hosted 4 OYFL finals in the stadium. The development of the case for a 3G pitch
continues - this would be shared across several sports and be heavily used. Town plans to develop the Bullcroft were on pause after recent developments but the mayor hopes to restart those soon. Rich V noted that the Bullcroft pavilion is becoming increasingly dilapidated and dangerous and that the Town Council needs to attend to repairs. Rich E reported on remedial works at Highcroft, with netting and facilities still required.
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Sub-Committee Updates
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a. Finance – Ron/Emma
- Income of approx £61k over the year resulted in £4.5k surplus for the adult section. Finances remain tight, with increased sponsorship a priority. For the youth section the aim is always to keep fees affordable. Ron detailed major incomings and outgoings, noting that processing registrations through Spond had helped to track and maximise that income. Anticipating to end with a surplus of approx £15k which will largely be used to increase our reserves and will support showing commitment to the 3G project.
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b. Secretarial – Paul W/Doug
- Encouragement to teams to remove players from Spond at the end of the season/after tournaments, to facilitate getting ready for the following season.
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c. Welfare – Steve/Paul W
- Steve noted that most issues relate to matchday discipline, with the root cause often being related to pressure being put on the referee (from either or both teams). The club will support coaches in whatever decisions they make with the welfare of their team in mind - but if a coach takes his team off a pitch before the referee has abandoned a game, the club is likely to be fined. Teams are encouraged to follow FA guidance on the use of social media and to use Spond for communications as that includes an adult associated with each player. FA guidance is not to have adult-children mixed games, even in training.
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d. Women/Girls Football Update – Adam B/Steve This was provided under item 3 above.
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e. Qualifications – Paul Bennett
- Reminder that all youth volunteers need DBS and Safeguarding in place, and each team needs at least one person with Level 1/Intro to Coaching and First Aid qualification.
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f. Events/Tournament – Tom Hill 196 teams expected at next weekend’s tournament. Our prices have generally been held since last year but expenses have increased.
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g. Facilities – Rich Vine/Adam
Rich V noted that the the number of venues in use and the demand for their use continue to grow. Paul Tyrell will manage requests for winter training. New goals have been purchased for use in the tournament.
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h. Inclusion – Kairen
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A report was provided to the meeting, noting that the main activity had been in the development of a strategy.
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i. OYFL League - Kieran Kieran will attend the OYFL AGM which is coming up soon.
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j. Commercial/Kit – Kevin & James Kemp Teams are reminded to ensure their sponsors remain informed (and therefore hopefully engaged) through the season, e.g. by regularly tagging them. Details of sponsors for inclusion on website to be sent to Rich E. Suggestion
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that in future years the (new) U7 teams could use the money from Champions - though even better if they can secure their own sponsorship.
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k. Technical – Dan/Adam
The main item here was a description of the new Warriors program for U12-15 players who wish to progress. Aims include that players start to understand the ethos and style used all the way up to the First Team, and improved retention of skilled players. Future plans include a Mens’ Development team, hopefully to start in the 26/27 season. There was a discussion about how these upper-level progression pathways fit with the club ethos of “football for all” - these pathways are part of that spectrum.
5. AOB
Mark Coles suggested a partnership with Reading Ladies. All teams are welcome to call on him if they have needs for physiotherapy. He also gave a special thank you to Glenn for his contributions and support over the years.
Summary and bank reconciliation
| Current account Savings account Hardship fund Petty cash Total |
Carried forward 1 st July 2024 Current Balance 15.536 £ 21.175 £ 14.179 £ 14.292 £ 773 £ 779 £ - £ - £ 30.488 £ 36.247 £ |
|---|---|
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P&L summary Actuals
Income Expenditure
Registration £ 40.473,20 £ 4.939,00
Matchday Expenses £ 48,51 £ 5.695,26
Equipment £ - £ 2.868,16
Kit & Sponsorship £ 2.677,76 £ 10.010,74
Grants & other income £ 4.477,99 £ 2.374,00
Rent & Utility £ - £ 18.237,33
Events £ 30.703,05 £ 20.316,50
Courses, CRC £ - £ 2.475,00
Maintenance & other expenses £ 3.200,00 £ 8.324,27
Office £ - £ 691,25
Other £ - £ 10,00
Projects £ - £ -
Grand Totals £ 81.580,51 £ 75.941,51
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Budget
Balance Income Expenditure
£ 35.534,20 £ 37.000,00 £ 5.000,00
-£ 5.646,75 £ 500,00 £ 6.000,00
-£ 2.868,16 £ - £ 1.000,00
-£ 7.332,98 £ 4.000,00 £ 8.000,00
£ 2.103,99 £ 1.500,00 £ 250,00
-£ 18.237,33 £ - £ 20.000,00
£ 10.386,55 £ 25.000,00 £ 18.000,00
-£ 2.475,00 £ 1.000,00
-£ 5.124,27 £ 2.000,00 £ 6.000,00
-£ 691,25 £ - £ 1.500,00
-£ 10,00 £ - £ 500,00
£ - £ - £ -
£ 5.639,00 £ 70.000,00 £ 67.250,00
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