HARWICH CULTURAL & COMMUNITY PROJECTS
Registered Number: 06863734 Charity Number: 1133420
UNAUDITED
TRUSTEES, REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2024

HARWICH CULTURAL & COMMUNITY PROJECTS
IA company limited by guarantee)
CONTENTS
Page
Reference and administrative details of the charity and its trustee5
Trustees, report
Statement of financial activities
Balance sheet
Notes to financial Statements
Appendlces
Appendix I: Independent Examinerfs Report
20
Page I

HARWICH CULTURAL & COMMUNITY PROJECT5
IA company limited by guaranteel
REFERENCE AND ADMINISTRATIVE DETAILS OF THE COMPANY, TRUSTEES AND ADVISERS
FOR THE YEAR ENDED 31 MARCH 2024
Trustees
Anthony J Elliston, Chair
Beverley Heard
Philip Nicho150n
Sarah Nicholson
Yuliia Haylett
Jean Curtl5
Oksana Tye
Jason Ayrton
Eleanor Brown
Clair Coe
Jen Jones
IResigned l-l(k20231
(Resigned 25-8-20231
(Appointed I" November 20231
(Appointed I" November 20231
IAppointed I" November 2023. Resigned IO, February 202411
(Appointed 12, December 20231
(Appointed I" November 20231
(Appointed l November 20231
Company Registered Number
06863734
Charity Registered Number
1133420
Registered Office
Harwlch Cultural & Community Projects
"Harwich Space"
Stour Road
Harwich
Essex
C012 3HF
Page 2

HARWICH CULTURAL & COMMUNITY PROJEcrs
IA company limited by guarantee)
TRUSTEES, REPORT
FOR YEAR ENDED 31 MARCH 2024
The Trustees present their annual ￿port together with the financial statements of the company for the year l April
2023 to 31 March 2024.
The Trustees confirm that the Annual Report and financial statements of the company comply with the current
statutory requirements, the requirements of the company's governing document and the provlsions of the Statement
of Recommended Practice ISORPI, applicable to charitie5 preparing their accounts in accordance with the Financial
Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 leffective l January 2015) as amended by
Update Bulletin I (effective l January 20151.
Since the company qualifies as small under section 383, the strategic report required of medium and large companies
under The Companies Act 2006 Istfategic Report and Director's Report) Regulation5 2013 is not required.
Objertives and Artlvities
Policies and objectives as amended August 2022
to develop and operate a cultural community and training facility.
to strive to provide worthwhile employment training and volunteering opportunities in areas of
deprivation.
to promote specialist personal developmenl opportunilies that may lead to full time employment. For
example, wooden boat building, spinning and consetvation of museum artifacts.
to maintain, display and preserve collects.ons held in trust by the charity. (The Hazelton Collection.
MaWlower artifacts and historic tools.)
lo support individual volunleer's and groups, in membership of the charity, to provide aid and help lo
meet the basic needs of people in the UK and beyond.
o to provide a meeting pla￿ for all that is safe, non-judgmental, and inclusive.
to provide and promote exhibitions and other events to build the cultural capital of HaThvlch.
Review of Activities
Key achlevements of the periods were-.
Completin8 the lease Network Rail
Opening a Community Café with Food for Thought
Offering space and resources to local charities. North Essex Support Team
Harwich Hive, Essex Probation Team and TEECH.
CollectinE, sorting, packing and delivering aid to Ukraine.
The Continued cataloguing and curating of The Hazelton Collection by individuals in preparation for public
display. A porta cabin has been fitted our as a permanent home.
A review of charitable objectives and a re- priorltisation of work.
An enlarged and diverse Board has been recruited
In Partnership with two charities, TEECH and UK-Aid to maintain a High street Aid collection point and
shop,
Organising concerts to support Ukraine Projects
A partnership with Simple Van Hire
Page 3

HARWICH CULTURAL & COMMUNITY PROJEcrs
IA company limited by 8tJaranteel
Charity Governance
Twstees met six time during the year.
Financial review
Going Concem
The Trustees have a reasonable expectation that the company has adequate resources to continue in
operational existence for the foreseeable future. For this reason. they continue to adopt the going concern
basis in preparing the financial statements. Further details regarding the adoption of the going concern basis
can be found in the Accounting Policies.
ReseNes Policy
ReseNes are required to bridge the gap between the spending and receiving of income and to cover for
unforeseen expenditure.
It remains the Trustees policy to secure and maintain reserve5 amounting to six months expenditure which
amounts to approximately £18,000 in a normal year. As all our public Ifundraisingl ceased because of the
pandemic reserves have been used to ensure the charity sutvived the pandemic. However, the Trustees are
confident that they will be able to meet this goal. The unrestricted reserves carried forward to 2023/24 were
£72172.
Structure, Governance and Management
Constitution
The company is registered as a charitable company limited by guarantee and was set up by Memorandum of
Association on 30 March 2009. (Amended 20181
The company is constituted under a Memorandum of Association dated 30 March 2009 and is a registered
charity number 1133420.
Method of Appointment or Election of Trustees
The management of the company is responsibility of the Trustees who are elected and co-opted under the
terms of the Articles of Association.
Organisational Structure and Decision Making
The Trustees take an active role in the day-to-day operation of the Charity. Overall management
responsibility resides with the Chair. The Charity employs a part-time Office Manager.
Trustees, Indemr>ities
A Direttors (Jnd Officers Liability insurance is in place.
Members, Liability
Page 4

HARWICH CULTURAL & COMMUNITY PROJEcrs
IA company limited by guarantee)
The Members of the company guarantee to contribute an amount not exceeding EIO to the assets of the Charity in
the event of winding up.
This report was approved by the Trustees on ......-......
ILtr. ........ and signed on their behalf by..
Signature:
A J Elliston (Chairl
Page 5

HARWICH CULTURAL & COMMUNITY PROJECTS
IA company limited by guaranteel
STATEMENT OF FINANCIAL ACTIVITIES INCORPORATING INCOME AND EXPENDITURE ACCOUNT
FOR YEAR ENDED 31 MARCH 2024
Unrestricted
Funds
2024
Restricted
Funds
2024
Total
Funds
2024
Total
Funds
2023
Note
Income from:
Donations and grants
Other trading Activities:
Fundraising
Trading Activitles
7477
1429
8906
24020
2647
2647
32521
32521
25208
Total Income
39998
4076
44074
49228
Expenditure on..
Charitable Activities-
52299
4581
56880
39160
Total Expenditure
52299
4581
56880
39160
Net Income
Transfer between funds
Net incomellexpenditurel before
other recognised gains & losses
-12301
-505
-12806
10068
16
-12301
-505
-12806
13121
Other Gains & Losses
162
162
Net movement in funds
-12139
-505
-12644
13121
Reconciliation of funds..
Total funds brought forward
16
71185
987
72172
59051
Total funds carried forward
59046
482
59528
72172
The notes on pages 8 to 18 form part of these financial statements.
Page 6

HARWICH CULTURAL & COMMUNITY PROJECTS
IA company limited by guaranteel
BALANCE SHEET
AS AT MARCH 2024
2024
2023
Note
Fixed Assets
Tangible Assets
Heritage Assets
Non-Tangible Assets
12
13
13786
51275
1650
20750
51275
1650
66711
73675
Current Assets
Debtors
Cash at bank and in hand
14
16285
1706
17991
13531
609
14140
Creditors.. amounts falling within one year
15
-16160
-6629
Net current liabilities
1830
7511
Creditors: amounts falling after one year
15
-9014
-9014
-9014
-9014
Net assets
59528
72172
Charity Funds
Restricted fLtnds
Unrestricted funds
Total Funds
16
16
482
59046
987
71185
72172
59528
The Company's financial statements have been prepared in accordance with the provisions applicable to the
companies subject to the Small Companies Regime.
The Trustees consider that the Company is entitled to exemption from the requirement to have an audit under the
provisions of section 477 of the Companies Act 20061"the Act") and members have not required the Company to
obtain an audit for the year in question in accordance with Section 476 of the Act.
The Trustees acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with
respect to accounting records and the preparation of financial statements.
The financial statements were approved and authorised for issue by the Trustees and signed on their behalf, by=
Signature..
A J Elliston (Chair)
The notes on pages 8 to 18 form part of these financial statements.
Page 7

HARWICH CULTURAL & COMMUNITY PROJECTS
IA company limited by guarantee)
Accounting Policies
Basis of preparation of financial statements
The financial statements have been prepared in accordance WFth Accounting and Reporting by
Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in
accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS
1021 (effective l January 20151- (Charities SORP IFRS 10211, the Financial Reporting Standard
applicable in the UK and Republic of Ireland IFRS 1021 and the Companies Act 2(M)6.
Harwich Cultural & Community Projects Ltd meets the definition of a public benefit entity under FRS
102. Assets and liabilities are initially recognised at historical cost or transaction value unless
otherwise stated in the relevant accounting policy.
Company status
The company Is a company limited by guarantee. The members of the company are the Trustees
named on page l. In the event of the company being wound up, the liability in respect of the
guarantee is Ilmited to £10 per member of the cornpany.
Going concern
The Trustees consider the Charitable company to be a going concern for the nexl 12 months and the
foreseeable future. After securing 3 20 year lease with Network Rail the Trustees are confident that
they will be able to fulfil their future business Strategy and attract more funding to support the aims
of the Charity.
Income
All income is recognised once the company has entitlement to the income, it is probable that the
income will be received and the amount of income receivable can be measured reliably.
For legacies, entitlement is taken as the earlier of the date on which either.. the company is aware that
probate has been granted, the estate has been finalised and notification has been made by the
executorlsl to the Trust that a distribution will be made, or when a distribution is received from the
estate. Receipt of a legacy, in whole or in part, is only considered probable when the amount can be
measured reliably and the company has been notified by the executorfs intention to make
distribution. Where legacies have been notified to the company, or the company is aware of the
granting of probate, and the criteria for income recognition have not been met, then the legacy is
treated as a contingent asset and disclosed if material.
Gifts in klnd donated for distribution are included at valuation and recognised as income when they
are sold. Donated facilities are included at value to the company where this can be quantified and a
third party is bearing the c05t. No amounts are included in the financial statements for services
donated by volunteers.
Income tax recoverable in ￿latiOn to donation5 received under Gift Aid or deed5 of covenant is
retognised at the time of donation.
Page 8

HARWICH CULTURAL & COMMUNITY PROJECTS
IA company limited by guarantee)
Income tax recoverable in relation to investment income is recognised at the time the investment
Income is receivable.
Expenditure
Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit
to a third party, it is probable that a transfer of economic benefits will be required in settlement and
the amount of the obligation can be measured reliably. Expenditure is classified by activity. The costs
of each activity are made up of the total direct costs and shared costs, including support costs involved
in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that
activity. Shared costs which contribute to more than one activity and support costs which are not
attributable to a single activity are apportioned between those activities on a basis consistent with the
use of resources. Central staff cost5 are allocated on the basi5 of time spent, and depreciation charges
Ilocated on the portion of the asset's use.
Fundraising costs are those incurred in seeking voluntary contributions and do not include the costs
of disseminating information in support of the charitable activities. Support costs are those costs
incurred directly in support of expenditure on the objects of the company and include projett
management carried out at Headquarters. Governance costs are those incurred in connection with
administration of the company and compliance with constitutional and statutory requirements.
Costs of generating funds are costs incurred in attracting voluntary income, and those incurred in
trading activities that raise funds.
Charitable artivities and Governance costs are costs incurred on the company's operations, including
support costs and costs relating to the governance of the company apportioned to charitable activities.
Turnover
Turnover comprises revenue recognised by the company in respect of goods and services supplied
during the year, exclusive of Value Added Tax and trade discounts.
Tangible fixed assets and depreciation
All assets costing more than £500 are capitalised.
Heritage assets includes= 11 a 118 scale replica of the Mayflower ship. 21 The artrfacts that comprise
the Hazelton Collection being prepared for display to the public. These assets are included at cost in
the accounts.
A review for impairment of a fixed asset is carried out if events or changes in circumstances indicate
that the carryin8 value of any fixed asset may not be recoverable. Shortfalls between the carrying
value of fixed assets and their recoverèble amounts are recogn15ed as impairments. Impairment105ses
are recognised in the Statement of Financial Activities Incorporating Income and Expenditure Account.
Tangible fixed assets are carried at cost, net of depreciètion and any provision for impairment.
Depreciation is provided at rates calculated to write off the cost of fixed assets, less their estimated
residual value, over their expected useful lives on the following bases..
Freehold Property
Improvementsto property
Plant & machinery
IO% on cost
IO% on cost
20% on cost
Page 9

HARWICH CULTURAL & COMMUNITY PROJECTS
IA company limsted by guarantee)
Fixtures & fittings
Computerequipment
20% On cost
33.3% reducing balance / 20% on cost
Interest receivable
Interest on funds held on deposit is included when receivable and the amount can be measured
reliably by the company- this is normal upon notification of the interest of the interest paid or payable
bythe Bank.
Leasing and hire purchase
Assets obtained under hire purchase contracts and finance leases are capitalised as tangible fixed
assets. Assets acquired by finance lease are depreciated over the shorter of the lease term and their
useful lives. Assets acquired by hire purthase are depreciated over their useful lives. Finance leases
are those where substantially all of the benefits and risks of ownership are assumed by the company.
Obligations under such agreements are included in creditors net of the finance charge allocated to
future periods. The finance element of the rental payment is charged to the Statement of Financial
Activities Incorporating Income and Expenditure Account so as to produce a constant periodic rate of
chaige on the net obligation outstanding in each month.
1.10 Operating leases
Rentals under operating leases are charged to the Statement of Financial Activities Incorporating
Income and Expenditure Account on a straight-line basis over the lease term.
1.11 Debtors
Trade and other debtors are recognised at the settlement amount after any trade discount offered.
Prepayments are valued at the amount prepaid net of any trade discounts due.
1.12 Cash at Bank and in hand
Cash at bank and in hand includes cash and short term highly liquid investments with a short maturity
o* three months or le55 from the date of acquisition or opening of the deposit or similar account.
1.13 Liabilities and provisions
Liabilitles are recognised when there is an obligation at the Balance Sheet date as a result of past
event, It is probable that a tr3nsfer of economic benefit will be required in settlement, and the amount
of the settlement can be estimated reliably. Liabilities are recognised at the amount that the company
anticipates it will pay to settle the debt or the amount it has received as advanced payment s for the
8oods or services It must provide. Provisions are measured at the best estimate of the amounts
required to settle the obligation. Where the effect of the time value of money is material, the provision
is based on the present value of those amounts, discounted at the pre-tax discount rate that reflects
the risks specific to the liability. The unwinding of the discount is recognised within interest payable
and similar charges.
1.14
Taxation
The company is considered to pass the tests set out in Paragraph I Schedule 6 of the Finance Act 2010
and therefore it meets the definition of a charitable company for UK corporation tax purposes.
Accordingly, the company is potentially exempt from taxation in respect of income or capital gains
Page 10

HARWICH CULTURAL & COMMUNITY PROJEcrs
IA company limited by guarantee)
received with categories covere¢J by Chapter 3 Part 11 of the Corporatlon Tax Act 2010 or Section 256
of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gain5 are applied
exclusively to charitable purposes.
1.15
Pensions
The company operates a defined contribution pension scheme and the pension charge represents the
amounts payable by the company to the fund in respect of the year.
1.16 Fund Accounting
General funds are unrestricted funds which are available for use at the discretion of the Trustees in
furtherance of the general objectives of the company and which have not been designated for other
purposes.
Restrirted funds are funds which are to be used in accordance with specific restrictions Imposed by
donors or which have been raised by the company for particular purposes. The costs of raising and
administering such funds are charged against the specific fund. The aim and use of each restricted
fund is set out in the notes to the financial statement5.
Income from Donations and Legacies
Unrestricted
funds
2024
Restricted
funds
2024
Total
funds
2024
Total
funds
2023
Donations
Legacy Donations
Charity Shop Donations
Grants
7377
1229
8606
13120
ioooo
200
200
loo
loo
900
Total donations & grants
7477
1429
8906
24020
Page 11

HARWICH CULTURAL & COMMUNITY PROJEcrs
IA company limited by guarantee)
Fundraising Income
Unrestricted
funds
2024
Restricted
funds
2024
Total
funds
2024
Total
funds
2023
Special Projects
Ukraine Trips
Events
Fundraising income
140
1117
1390
2647
140
1117
1390
2647
Fundraising expenses
705
705
705
705
Net lexpenditurel/income from
fundraising activities
1943
1943
Analysis of Expenditure on Charitable Activities
Unrestricted
funds
2024
Restricted
funds
2024
Total
funds
2024
Total
funds
2023
Charlty trading income
Charity Shop
Lottery Machine Scheme
Harwich Space, Charity Partner
Usage
Membership Subscriptions
Provision of utllltles & Services
18816
18816
8502
16706
1795
11910
1795
11910
32521
32521
25208
Trading expenses
Trading expenses
9689
9689
9689
150
9689
150
Net lexpenditurel/income from
trading activities
22833
22833
25058
Page 12

HARWICH CULTURAL & COMMUNITY PROJECTS
IA company limited by guarantee)
Analysi5 of Expenditure on Charitable Activities
Unrestricted
funds
2024
Restricted
funds
2024
Total
funds
2024
Total
funds
2023
Fundraising Expenses
Trading Expenses
HCCP Support Costs
Direct Costs
All activities
705
705
9689
42611
3876
56880
9689
42611
3876
52299
4581
39010*
Comblned Expenses
Direct C05tS
Unrestricted
funds
2024
Restricted
funds
2024
Total
funds
2024
Total
funds
2023
Museum IHazeldon Collection)
Provision of Aid to Ukraine
3876
3876
7782
3876
3876
7782
Page 13

HARWICH CULTURAL & COMMUNITY PROJEcrs
IA company limitefl by guaranteel
Support Costs
Charity
shop
Total
2024
Total
2023
HCCP
Advertising
Bad and doubtful debts
Bank charges
Cleaning
CompLtter running costs
Insurance
Finance Costs
Legal and profe55ional fees
Light and heat
204
204
949
181
181
15
678
1091
161
io
2094
310
15
678
1091
6305
163
539
430
6844
593
2493
2541
50
329
1660
Pension Contributions
Printing, postage & Stationery
Credit charges
Refund of Other Expenses
Equipment leasing
Office expenses, repairs &
maintenance
Office Payroll
Rent & Rates
Subscriptions
Sundry Expenses
Telephone
Travelling expenses
Waste Disposal
Profit and loss on disposal of assets
Depreciation
Sundry Income
Rounding
Water
334
1140
334
1521
381
-3018
6732
10817
1863
529
7260
10817
8914
1260
10767
3115
7051
loo
715
1198
3282
407
507
715
1198
3282
182
592
114
7611
153
7764
7531
199
42611
185
384
52299
91
Total Expenses
9689
31228
Page 14

HARWICFI CULTURAL & COMMUNITY PROJEcrs
IA company limited by guarantee
An31ysis of Expendlture by Expenditure Type
Staff costs
2024
Depreciation
2024
Other Costs
2024
Total
2024
Expenditure on fundraising
trading
9689
9689
Costs of raising funds
9689
9689
All activities
11150
7763
37966
56880
11150
7763
47655
66569
Turnover
All turnover arose within the United Kingdom
io.
Net IncomelExpenditure
This is stated after charging:
2024
2023
Depreciation of tangible fixed assets:
owned by the charity
7764
7531
During the year, no Trustees received any remuneration12022 £NILI.
During the year. no Trustees received any benefits in kind12022 £NILI.
ii.
Staff Costs
Staff costs were as follows:
2024
2023
Wages and salaries
Social security costs
Other pension costs
10817
10767
50
329
334
11150
11146
The average number of persons employed by the company during the year was as
follows..
2024
2023
No.
No.
No employee received renumeration amounting to more than £60,0(KJ in either
year.
Page 15

HARWICH CULTURAL & COMMUNITY PROJEcrs
IA company limited by guarantee)
12.
Tangible Fixed Assets
Heritage
Centre
(Freehol
Heritage
Assets
(Leasehol
Plant &
Machiner
Fixtures
Computer
Equipmen
Property
Storage
Containe
Additions
Fittings
Total
Cost
At l Aprll 2023
Additions
Disposals
10028
52890
22423
5718
11484
396
7774
8(K)
1196
At 31 March 2024
10148
52890
22423
5718
11880
7774
800
Depreciation
At l April 2023
Charge for the
year
On disposals
At 31 March 2024
37023
17937
5718
11484
7774
79936
5289
2242
152
80
7763
42312
20179
5718
11636
7774
87699
Net book value
At 31 March 2024
10578
2244
244
720
13786
At l April 2023
15867
4486
20353
Page 16

HARWICH CULTURAL & COMMUNITY PROJECTS
IA company limited by gijarantee
13.
Herltage Assets
Hazelton
Museum
Artifacts
Mayflower
Scale
Model
Marine
Antiqltes
Total
Cost
At l April 2023
Additions
Revaluation
Disposals
At 31 March 2024
29775
18000
3500
21500
29775
18000
35
51275
At 31 March 2023
29775
18000
3500
51275
14.
Debtors
2024
2023
Trade debtors
Other Debtors
Prepayments & accrued income
Tax recoverable
11693
10291
227
3013
4592
16285
13531
15.
Creditors
Creditors: Amounts falling due within one year
2024
2023
Trade creditors
Other Taxation and social security
Other creditors
Accruals and deferred income
7289
6593
8871
36
16160
6629
Creditors: Amounts falling due after one year
2024
2024
Directors loans
9014
9014
9014
9014
Page 17

HARWICH CULTURAL & COMMUNITY PROJEcrs
IA company limited by guarantee)
16.
ststement of Funds
Transfer
Gains
and
Balance at
l April
2023
Balance at
31 March
2024
Incom
Expenditur
Inlout
losses
Unrestricted funds
General Funds all funds
71185
39998
-52299
162
59046
Restricted Funds
Restricted Funds all
funds
987
4076
-4581
482
Total of funds
72172
44074
-56880
162
59528
Statement of funds - prior year
Transfer
Gains
and
Balance at
l April
2022
Balance at
31 March
2023
Incom
Expenditur
Inlout
losses
General funds
Restricted funds
General funds all funds
58477
37825
11403
49228
-28170
-10990
-39160
3053
71185
987
72172
574
59051
3053
Summary offunds- current year
Transfer
Gains
and
Balance at
l April
2023
Balance at
31 March
2024
Incom
Expenditur
In/out
losses
General funds
Restricted funds
71185
987
39998
4076
-52299
-4581
-56880
162
59046
482
72172
44074
162
59528
Page 18

HARWICH CULTURAL & COMMUNITY PROJECTS
IA company limited by guarantee)
17.
Analysis of Net A55ets between Funds
Unrestricted
funds
2024
Restricted
funds
2024
Total
funds
2024
Tangible fixed assets
Current assets
Creditors due within one year
Creditors due after one year
13786
13786
-16160
-9014
-11388
-16160
-9014
-11388
18.
Members, Liability
Each member of the Charitable Company undertakes to contribute to the assets of the company in the event
of it being wound up while he/she is a member, or within one year after he/she ceases to be a member, such
amount as may be required, not exceeding £10 for the debts and liabilities contracted before he/she ceases
to be a member.
Page 19

HARWICH CULTURAL & COMMUNITY PROJEcrs
IA company limited by guarantee)
APPENDICES
Appendix I: Independent Examinerfs Report
Page 20

APPENDICES
Appendix I: Independent Examinels Report
Recommendations
Trustees should consider ways to rebuild the charity- s reserves.
2025 will mark 3 years since the Covid 19 pandemic and the resultant lockdown. The charity
should consider a full financial and systems audit at the 24125 year end.