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2022-03-31-accounts

HARWICH CULTURAL & COMMUNITY PROJECTS Registered Number: 06863734 Charity Number: 1133420

UNAUDITED

TRUSTEES’ REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

HARWICH CULTURAL & COMMUNITY PROJECTS LTD (A company limited by guarantee)

CONTENTS

Page
Reference and administrative details ofthe charity and itstrustees 2
Trustees’ report 3
Statement of financial activities 6
Balance sheet 7
Notestofinancialstatements 8

Page 1

HARWICH CULTURAL & COMMUNITY PROJECTS LTD (A company limited by guarantee)

REFERENCE AND ADMINISTRATIVE DETAILS OF THE COMPANY, ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 31 MARCH 2020

Trustees

AnthonyJ Elliston, Chair Philip Bull Jayden P Thomas

Company Registered Number

06863734

Charity Registered Number

1133420

Registered Office

“Harwich Space” George Street Harwich Essex C012 3ND

Page 2

HARWICH CULTURAL & COMMUNITY PROJECTS LTD (A company limited by guarantee)

TRUSTEES’ REPORT FOR YEAR ENDED 31 MARCH 2020

The Trustees present their annual report together with the financial statements of the company for the year 1 April 2021 to 31 March 2022.

The Trustees confirm that the Annual Report and financial statements of the company comply with the current statutory requirements, the requirements of the company's governing document and the provisions of the Statement of Recommended Practice (SORP), applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) as amended by Update Bulletin 1 (effective 1 January 2015).

Since the company qualifies as small under section 383, the strategic report required of medium and large companies under The Companies Act 2006 (Strategic Report and Director's Report) Regulations 2013 is not required.

Objectives and Activities

a. Policies and objectives

The Objects of the Charity, as set out in foundation documents, is to build a shore-based replica of the Mayflower in the style of the 1620 original, to contribute to the National Mayflower 400 Initiative (2020) to establish and maintain a Rail & Shipping Heritage collection and other historic and cultural collections for the benefit of the public and to advance the education and skills of the public.

b. Activities for achieving objectives

This report is being written as the country remains in lockdown due to the COVID 19 pandemic. Our staff are furloughed, and all planned activities are cancelled. However, the year to 31st March 2022 was used productively as Trustees and Members continued to considered how to re-focus the charity as the Mayflower 400 commemoration year had passed.

Review of Activities

Key achievements of the periods were:

Charity Governance

Trustees met virtually during Covid 19 pandemic. Two of the three Trustees were shielding as they / their families were particularly at risk. Trustees were able to review policies and consider projects for development once

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ee HARWICH CULTURAL & COMMUNITY PROJECTS LTD (A company limited by guarantee)

b.

Cc.

d.

restrictions were lifted. A recruitment process to appoint new Trustees was commenced. At the request of the Chair the Charity Commission commenceda process and financial “audit” of the charity.

Financial review

a. Going Concern

The Trustees have a reasonable expectation that the company has adequate resources to continue in operational existence for the foreseeable future. For this reason, they continue to adopt the going concern basis in preparing the financial statements. Further details regarding the adoption of the going concern basis can be found in the Accounting Policies.

b.

Reserves Policy

Reserves are required to bridge the gap between the spending and receiving of income and to cover for unforeseen expenditure.

It remains the Trustees policy to maintain reserves amounting to six months expenditure which amounts to approximately £18,000 in a normal year. As all our public (fundraising) ceased because of the pandemic reserves have been used to ensure the charity survived the pandemic. However, the Trustees are confident that they will be able to meet this goal. The unrestricted reserves carried forward to 2021/22 were £11,496.

Structure, Governance and Management

a. Constitution

The company is registered as a charitable company limited by guarantee and was set up by Memorandum of Association on 30 March 2009. (Amended 2018)

The company is constituted under a Memorandum of Association dated 30 March 2009 and is a registered charity number 1133420.

Method of Appointment or Election of Trustees

The management of the company is responsibility of the Trustees who are elected and co-opted under the terms of the Articles of Association.

Organisational Structure and Decision Making

The Trustees take an active role in the day-to-day operation of the Charity. Overall management responsibility resides with the Chair. The Charity employs a part-time Office Manager.

Trustees’ Indemnities

During the year a Directors and Officers Liability insurance was paid. The amount was £225.

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HARWICH CULTURAL & COMMUNITY PROJECTS LTD (A company limited by guarantee)

Members’ Liability

The Members of the company guarantee to contribute an amount not exceeding £10 to the assets of the Charity in the event of winding up.

This report was approved by the Trustees on seen eG NVemOPon.... and signed on their behalf by:

Signature: coset enenensannemexmrnaennne

A J Elliston (Chair)

Page 5

HARWICH CULTURAL & COMMUNITY PROJECTS LTD (A company limited by guarantee)

STATEMENT OF FINANCIAL ACTIVITIES INCORPORATING INCOME AND EXPENDITURE ACCOUNT FOR YEAR ENDED 31 MARCH 2021

Unrestricted Restricted Total Total
Funds Funds Funds Funds
2022 2022 2022 2021
£ £ £ £
Note
Income from:
Donations and grants 2 18963 787 19750 42554
Other trading Activities:
Fundraising 3 0 0 0 0
Trading Activities 4 7735 0 7735 4746
Total Income 26698 787 27485 47300
Expenditure on:
Raising funds:
Fundraising& trading 4 180 0 180 150
Charitable activities 5 30070 213 30284 29253
Total Expenditure 8 30250 213 30464 29403
Net Income -3553 574 -2979 17897
Transfer between funds 16 0 0 6) 0
Net income/(expenditure) before
other recognised gains & losses -3553 574 -2979 17897
Other Gains& Losses -742 0 -742 3624
Net movement in funds -4295 574 -3721 21520
Reconciliation offunds:
Total funds brought forward 16 11496 0 11496 -10025
Totalfundscarriedforward 7201 574 7775 11496

The notes on pages 8 to 18 form part of[these][financial][statements.]

Page 6

HARWICH CULTURAL & COMMUNITY PROJECTS LTD (A company limited by guarantee)

BALANCE SHEET

AS AT MARCH 2021

----- Start of picture text -----
2022 2021
Note €£ £ £ £
Fixed Assets
Tangible Assets 12 27884 35415
Heritage Assets 13 ) 0
27884 35415
Current Assets
Debtors 14 14722 9280
Cash at bank and in hand 2254 4109
16975 13389
Creditors: amounts falling within one year 15 -28071 -30475
Net current liabilities -11096 -17086
Creditors: amounts falling after one year 15 -9014 -6834
Net assets 7775 11496
Charity Funds
Restricted funds 16 574 0
Unrestricted funds 16 7201 11496
Total Funds 7775 11496
----- End of picture text -----

The Company's financial statements have been prepared in accordance with the provisions applicable to the companies subject to the Small Companies Regime.

The Trustees consider that the Company is entitled to exemption from the requirement to have an audit under the provisions of section 477 of the Companies Act 2006 ("the Act") and members have not required the Company to obtain an audit for the year in question in accordance with section 476 of the Act.

The Trustees acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of financial statements.

The financial statements were approved and authorised for issue by the Trustees and signed on their behalf, by:

Signature:

seseenesseegyl (esac essecesseseeeessnonsnesaiss A J Elliston (Chair)

The notes on pages 8 to 18 form part of these financial statements.

Page 7

HARWICH CULTURAL & COMMUNITY PROJECTS LTD (A company limited by guarantee)

Accounting Policies

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) — (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

Harwich Cultural & Community Projects Ltd meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.

1.2 Company status

The company is a company limited by guarantee. The members of the company are the Trustees named on page 1. In the event of the company being wound up, the liability in respect of the guarantee is limited to £10 per member of the company.

13 Going concern

The Trustees consider the Charitable company to be a going concern for the next 12 months and the foreseeable future. After securing a 20 year lease with Network Rail the Trustees are confident that they will be able to fulfil their future business strategy and attract more funding to support the aims of the Charity.

All income is recognised once the company has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.

For legacies, entitlement is taken as the earlier of the date on which either: the company is aware that probate has been granted, the estate has been finalised and notification has been made by the executor(s) to the Trust that a distribution will be made, or when a distribution is received from the estate. Receipt of a legacy, in whole or in part, is only considered probable when the amount can be measured reliably and the company has been notified by the executor’s intention to make a distribution. Where legacies have been notified to the company, or the company is aware of the granting of probate, and the criteria for income recognition have not been met, then the legacy is treated as a contingent asset and disclosed if material.

Gifts in kind donated for distribution are included at valuation and recognised as income when they are sold. Donated facilities are included at value to the company where this can be quantified and a third party is bearing the cost. No amounts are included in the financial statements for services donated by volunteers.

Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of donation.

Income tax recoverable in relation to investment income is recognised at the time the investment income is receivable.

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ES HARWICH CULTURAL & COMMUNITY PROJECTS LTD

(A company limited by guarantee)

1.5 Expenditure

Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is classified by activity. The costs of each activity are made up of the total direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use.

Fundraising costs are those incurred in seeking voluntary contributions and do not include the costs of disseminating information in support of the charitable activities. Support costs are those costs incurred directly in support of expenditure on the objects of the company and include project management carried out at Headquarters. Governance costs are those incurred in connection with administration of the company and compliance with constitutional and statutory requirements.

Costs of generating funds are costs incurred in attracting voluntary income, and those incurred in trading activities that raise funds.

Charitable activities and Governance costs are costs incurred on the company’s operations, including support costs and costs relating to the governance of the company apportioned to charitable activities.

1.6 Turnover

Turnover comprises revenue recognised by the company in respect of goods and services supplied during the year, exclusive of Value Added Tax and trade discounts.

LJ

Tangible fixed assets and depreciation

All assets costing more than £500 are capitalised.

A review for impairment of a fixed asset is carried out if events or changes in circumstances indicate that the carrying value of any fixed asset may not be recoverable. Shortfalls between the carrying value of fixed assets and their recoverable amounts are recognised as impairments. Impairment losses are recognised in the Statement of Financial Activities Incorporating Income and Expenditure Account.

Tangible fixed assets are carried at cost, net of depreciation and any provision for impairment. Depreciation is provided at rates calculated to write off the cost of fixed assets, less their estimated residual value, over their expected useful lives on the following bases:

Freehold Property 10% on cost Improvements to property 10% on cost Plant & machinery 20% on cost Fixtures & fittings 20% on cost Computer equipment 33.3% reducing balance / 20% on cost

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HARWICH CULTURAL & COMMUNITY PROJECTS LTD (A company limited by guarantee)

1.8 Interest receivable

Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the company; this is normal upon notification of the interest of the interest paid or payable by the Bank.

1.9 Leasing and hire purchase

Assets obtained under hire purchase contracts and finance leases are capitalised as tangible fixed assets. Assets acquired by finance lease are depreciated over the shorter of the lease term and their useful lives. Assets acquired by hire purchase are depreciated over their useful lives. Finance leases are those where substantially all of the benefits and risks of ownership are assumed by the company. Obligations under such agreements are included in creditors net of the finance charge allocated to future periods. The finance element of the rental payment is charged to the Statement of Financial Activities Incorporating Income and Expenditure Account so as to produce a constant periodic rate of charge on the net obligation outstanding in each month.

1.10 Operating leases

Rentals under operating leases are charged to the Statement of Financial Activities Incorporating Income and Expenditure Account on a straight-line basis over the lease term.

1.11 Debtors

Trade and other debtors are recognised at the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

1.12 Cash at Bank and in hand

Cash at bank and in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

1.13 Liabilities and provisions

Liabilities are recognised when there is an obligation at the Balance Sheet date as a result of past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably. Liabilities are recognised at the amount that the company anticipates it will pay to settle the debt or the amount it has received as advanced payment s for the goods or services it must provide. Provisions are measured at the best estimate of the amounts required to settle the obligation. Where the effect of the time value of money is material, the provision is based on the present value of those amounts, discounted at the pre-tax discount rate that reflects the risks specific to the liability. The unwinding of the discount is recognised within interest payable and similar charges.

1.14 Taxation

The company is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the company is potentially exempt from taxation in respect of income or capital gains received with categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.

Page 10

HARWICH CULTURAL & COMMUNITY PROJECTS LTD (A company limited by guarantee)

1.15 Pensions

The company operates a defined contribution pension scheme and the pension charge represents the amounts payable by the company to the fund in respect of the year.

1.16 Fund Accounting

General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the company and which have not been designated for other purposes.

Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the company for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.

2. Income from Donations and Legacies

Unrestricted Restricted Total Total
funds funds funds funds
2022 2022 2022 2021
£ £ £ £
Donations 1970 787 2757 13970
Grants 16993 0 16993 28583
Total donations & grants 18963 787 19750 42553
3. Fundraising Income
Unrestricted Restricted Total Total
funds funds funds funds
2022 2022 2022 2021
£ £ £ £
Fundraisingincome 0 0 0 0

Page 11

  1. Analysis of Expenditure on Charitable Activities

a HARWICH CULTURAL & COMMUNITY PROJECTS LTD (A company limited by guarantee)

Unrestricted Restricted Total Total
funds funds funds funds
2022 2022 2022 2021
£ £ £ £
Charity trading income
Hire ofequipment equipmentand advertising ) 0) 0 0
Lottery Machine Scheme 1071 0 1071 3347
Harwich Space’ Charity Partner
Usage 6664 0 6664 0
Membership Subscriptions 0 0 0 6)
Provision of Utilities& Services 0 0 0 1399
7735 0 7735 4746
Fundraising& trading expenses
Tradingexpenses 0 0 0 0
Fundraising expenses 180 0 180 150
180 0 180 150
Net (expenditure)/incomefrom
trading activities 7555 0 7595 4596
5. Analysis ofExpenditure on Charitable Activities
Unrestricted Restricted Total Total
funds funds funds funds
2022 2022 2022 2021
£ £ £ £
All activities 30070 213 30284 29253
6. Direct Costs
Unrestricted Restricted Total Total
funds funds funds funds
2022 2022 2022 2021
£ £ £ £
Museum (Hazeldon Collection) 43 0 43 0
43 0 43 0

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HARWICH CULTURAL & COMMUNITY PROJECTS LTD (A company limited by guarantee)

7. Support Costs

7.
Support Costs
Charitable
activities
and Total Total
fundraising 2022 2021
£ £ £
Advertising 553 553 0
Bad and doubtful debts 0 0 0
Bank charges 84 84 83
Cleaning -40 -40 0
Computer running costs 796 796 1988
Insurance 396 396 353
Finance Costs 6) 1) 174
Legal and professional fees 3776 3776 1939
Light and heat 1274 1274 1743
NI 75 75 83
Pension Contributions 277 277 277
Printing, postage & stationery 53 53 0
Credit charges 0 0 0
Entertaining 6) 0 0
Equipment leasing ¢) 0 0
Office expenses, repairs &
maintenance 3257 3257 2323
Office Payroll 9958 9958 9951
Rent & Rates 222 222 0
Subscriptions 35 35 40
Station Museum costs transferred 0 0 0
Telephone 7Ti5 775 645
Travelling expenses 0 0 6)
Waste Disposal 1704 1704 1342
Profit and loss on disposal ofassets -528 -528 -142
Depreciation 7531 7531 8475
Sundry Income ) 0 -375
Rounding 0 0 1
Water 42 42 352
TotalExpenses 30241 30241 29253

Page 13

a HARWICH CULTURAL & COMMUNITY PROJECTS LTD (A company limited by guarantee)

----- Start of picture text -----
||||||| |---|---|---|---|---|---| |8.|Analysis of Expenditure|by|Expenditure Type| |Staff costs|Depreciation|Other Costs|Total| |2022|2022|2022|2022| |£|£|£|£| |Expenditure|on|fundraising| |trading|0|0|180|180| |Costs of raising funds|0|i)|180|180| |All|activities|10311|7531|12442|30284| |10311|7531|12622|30464| |9.|Turnover|

----- End of picture text -----

All turnover arose within the United Kingdom

10. Net Income/Expenditure

----- Start of picture text -----
|||||| |---|---|---|---|---| |This|is|stated|after|charging:| |2022|2021| |£| |Depreciation|of tangible|fixed|assets:| |owned|by the|charity|7531|8475|

----- End of picture text -----

During the year, no Trustees received any remuneration (2022 - ENIL). During the year, no Trustees received any benefits in kind (2022 - £NIL).

11. Staff Costs

----- Start of picture text -----
|||||| |---|---|---|---|---| |2022|2021| |£|£| |Wages and|salaries|9958|9951| |Social|security|costs|75|83| |Other|pension|costs|277|277| |10311|10311|

----- End of picture text -----

The average number of persons employed by the company during the year was as follows:

----- Start of picture text -----
||| |---|---| |2022|2021| |No.|No.| |1|1|

----- End of picture text -----

No employee received renumeration amounting to more than £60,000 in either year.

Page 14

HARWICH CULTURAL & COMMUNITY PROJECTS LTD

(A company limited by guarantee)

12. Tangible Fixed Assets

Heritage Heritage
Centre Assets
{Freehold (Leasehold Plant& Fixtures Computer
Property) Additions) Machinery & Fittings Equipment Total
£ £ £ £ £ £
Cost
At 1 April 2021 52890 22423 5718 11484 7774 100289
Additions ¢) 0 0 0 0 0
Disposals ¢) 0 é) ) 0 0
At 31 March
2022 —528900 224235718 ATTA ___—i100289
Depreciation
At 1 April 2021 26445 13453 5718 11484 7774 73349
Charge forthe
year 5289 2242 0 0 0 7531
On disposals
At 31 March
2022 397384 15695 7B BA TTA 7240S
Net book value
At 31 March
2022 2156 7288 P88
At1April2021 26445 8970 0 ) 0 35415

Page 15

HARWICH CULTURAL & COMMUNITY PROJECTS LTD (A company limited by guarantee)

13. Debtors

2022 2021
£ £
Trade debtors 11089 6589
Other Debtors 0 0
Prepayments& accrued income 604 982
Tax recoverable 3029 1710
14722 9280

14. Creditors

Creditors: Amounts falling due within one year

2022 2021
£ £
Trade creditors 28071 29564
OtherTaxation and social security 0 0
Other creditors 0 742
Accruals and deferred income 0 170
28071 30475

Creditors: Amounts falling due after one year

2022 2021
£ £
Directors loans 9014 6834
9014 6834

Page 16

HARWICH CULTURAL & COMMUNITY PROJECTS LTD (A company limited by guarantee)

15. Statement of Funds

Balance Balance Gains Balance
at Transfers and at
31
1 April March
2021 Income Expenditure In/out losses 2022
£ £ £ £ £ £
Unrestricted funds
General Funds - all funds 11496 26698 -30250 0 -742 7201
Restricted Funds
Restricted Funds - all funds 0 787 -213 0 0 574
Total offunds _11496 2748580464 TB
Statement offunds - prioryear
Balance Gains Balance
at Transfers and at
31
1 April March
2020 Income Expenditure In/out losses 2021
£ £ £ £ £ £
General funds
General funds-allfunds __-10025— 47300, 294038 8A 1496
Summary offunds - current year
Balance Gains Balance
at Transfers and at
31
1 April March
2021 Income Expenditure in/out losses 2022
£ £ £ £ E £
General funds 11496 26698 -30250 0 -742 7201
Restricted funds 6) 787 -213 0 ¢) 574
11496 27485 -30464 0 -742 7775

Page 17

HARWICH CULTURAL & COMMUNITY PROJECTS LTD

(A company limited by guarantee)

16. Heritage Assets

16.
Heritage Assets
Station
Station Museum
Museum Settings &
Artifacts Displays Total
£ £ £
Cost
At 1 April 2021 0 0 0
Additions 0 0 0
Disposals 0 ) 0
At 31 March 2022 OO lO CO
At 31 March 2021 0 0 8)
17.
Analysis ofNetAssets		 between Funds
Unrestricted Restricted Total
funds funds funds
2022 2022 2022
£ £ £
Tangible fixed assets 27884 i) 27884
Current assets 13946 0 13946
Creditorsdue within one year -28071 6) -28071
Creditors due afterone year -9014 0 -9014
4746 0 4746

17. Analysis of Net Assets between Funds

18. Members’ Liability

Each member of the Charitable Company undertakes to contribute to the assets of the company in the event of it being wound up while he/she is a member, or within one year after he/she ceases to be a member, such amount as may be required, not exceeding £10 for the debts and liabilities contracted before he/she ceases to be a member.

Page 18