**Registered number: 06861684 Charity number: 1133306** 

**YORK AREA QUAKER MEETING OF THE RELIGIOUS SOCIETY OF FRIENDS (QUAKERS) IN BRITAIN (A Company Limited by Guarantee)** 

**TRUSTEES' REPORT AND FINANCIAL STATEMENTS** 

**FOR THE YEAR ENDED 31 DECEMBER 2023** 



**YORK AREA QUAKER MEETING OF THE RELIGIOUS SOCIETY OF FRIENDS (QUAKERS) IN BRITAIN** 

**(A Company Limited by Guarantee)** 

## **REFERENCE AND ADMINISTRATIVE DETAILS OF THE COMPANY, ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 31 DECEMBER 2023** 

## **CONTENTS** 

||**Page**|
|---|---|
|Reference and Administrative Details of the Charity, its Trustees and Advisers|**2**|
|Trustees' Report|**3 - 10**|
|Independent Examiner's Report|**11**|
|Statement of Financial Activities|**12**|
|Balance Sheet|**13**|
|Trustee Approval|**14**|
|Notes to the Financial Statements|**15 - 28**|



page 1 



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## **YORK AREA QUAKER MEETING OF THE RELIGIOUS SOCIETY OF FRIENDS (QUAKERS) IN BRITAIN** 

**(A Company Limited by Guarantee)** 

## **TRUSTEES’ REPORT (continued) FOR THE YEAR ENDED 31 DECEMBER 2023** 

## **REFERENCE AND ADMINISTRATIVE DETAILS OF THE COMPANY, ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 31 DECEMBER 2023** 

## **Trustees** 

Keith Barnes (resigned 31/12/23) Rosalind Batchelor Nick Folkard Brian Jardine Lesley O’Neal Nick Perks Roger Pierce (resigned 31/12/23) Geof Sewell (resigned 31/12/23 Graham Torr (appointed 01/01/24) Martina Weitsch 

## **Co-opted Area Meeting Clerk** 

Martin Dickinson 

**Company registered number** 06861684 

## **Charity registered number** 

1133306 

## **Registered office** 

Quaker Meeting House, Friargate, York, YO1 9RL 

## **Independent Examiner** 

Guy Baragwanath FCA, C&GB Associates, 8-10 Millgate, Thirsk Y07 1AA 

## **Bankers** 

CAF Bank, 25 Kings Hill Avenue, West Malling, ME19 4TA The Charity Bank, Fosse House, 182 High Street, Tonbridge, TN9 1BE Co-operative Bank, P.O. Box 48, 1 Balloon Street, Manchester, M60 1GP Ecology Building Society, 7 Belton Road, BD20 0EE Triodos Bank, Deanery Road, Bristol, BS1 5AS Yorkshire Bank (Virgin), 14 Market Place, Thirsk, YO7 1LD Yorkshire Building Society, Yorkshire House, Bradford, BD5 8LJ 

## **Solicitors** 

Russell-Cooke, 2 Putney Hill, London, SW15 6AB Rollits, Forsyth House, Alpha Court, Monks Cross, York YO32 9WN, UK. 

## **Insurance Broker** 

David Edwards, Herring House, Henley-in-Arden, B95 5BY 

The Trustees (who are also directors of the charity for the purposes of the Companies Act) present their report and the financial statements of the charity for the year ended 31 December 2023.  The Trustees have adopted the provisions of the Statement of Recommended Practice (SORP) “Accounting and Reporting by Charities” in preparing the annual report and financial statements of the charity. 

page 2 



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## **YORK AREA QUAKER MEETING OF THE RELIGIOUS SOCIETY OF FRIENDS (QUAKERS) IN BRITAIN** 

**(A Company Limited by Guarantee)** 

## **TRUSTEES’ REPORT (continued) FOR THE YEAR ENDED 31 DECEMBER 2023** 

The financial statements have been prepared in accordance with the accounting policies set out in notes to the accounts and comply with the charity’s governing document, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable to UK and Republic of Ireland published in October 2019. 

## _**Objectives and Activities**_ 

## **Policies and objectives** 

The object of the charity is to advance the religious purposes of the Religious Society of Friends (Quakers) in Britain in the area of the York Area Quaker Meeting (YAQM) and beyond. 

The trustees confirm that they have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing the aims and objectives and planning the activities of the charity. The principal activity is the holding of Meetings for Worship in the constituent Local Meetings. Further details as to how activities have fulfilled the public benefit requirement are set out in the activities for achieving objectives and burial grounds sections of this report. 

## **Principal responsibilities of trustees** 

Principal responsibilities of the trustees are: 

• To promote effective management of the charity’s business affairs, keeping ways of working under review so that limited resources are used to best effect – both financial resources and the time and energy devoted to business affairs by members individually and collectively. 

• To sustain a financial strategy that enables running costs to be met, financial support provided to Britain Yearly Meeting (BYM) in proportion to the size of the Area Meeting, and a wide range of charitable activities funded, whilst ensuring appropriate provision is made for the future. 

Reports from trustees on most matters for consideration by the membership at an Area Meeting are now circulated for consideration beforehand. 

The management of properties (other than for carrying out minor repairs and internal redecoration) is now carried out by Area Meeting through an Area Meeting Trustees’ Property Committee. 

page 3 



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## **YORK AREA QUAKER MEETING OF THE RELIGIOUS SOCIETY OF FRIENDS (QUAKERS) IN BRITAIN** 

**(A Company Limited by Guarantee)** 

## **TRUSTEES’ REPORT (continued) FOR THE YEAR ENDED 31 DECEMBER 2023** 

## **Covid-19** 

The year saw all five Meeting Houses operating normally, and lettings income continuing to recover. Three of our Meetings for Worship continue to operate on a blended basis – both Zoom and in person in the Meeting Houses. 

## **Activities for achieving objectives** 

The number of Quakers registered as members is 349 (353 in 2022). In addition, there are 260 attenders (162 in 2022, but figures unreliable), excluding children. 

Members: Acomb 39 York (Friargate) 141 Harrogate 64 New Earswick 74 Thirsk 31 TOTAL IN MEMBERSHIP 349 

Trustees.  Martina Weitsch took over as Clerk on 1[st] January 2023. There was an orderly handover, with the new Clerk having already served as a Trustee since October 2022. During the year Martina continued to be involved in the activities of the Clerks of Trustees cluster. This group meets via Zoom every three or four months and there are on-going email consultations. These provide opportunities for the Clerks of Trustees across BYM to exchange information, best practice and discuss issues.  On 31[st] December 2023 Keith Barnes stood down as Area Meeting Treasurer and was succeeded by Graham Torr, who comes with extensive experience as a BYM Trustee.  In common with other Area Meetings, York Area Meeting sometimes has difficulties finding new Trustees.  With this in mind there have been preliminary discussions on combining the seven Yorkshire Area Meeting Charities (with 38 Local Meetings) into a single Yorkshire-wide Charity. 

Meeting for Worship is held at least once a week in each of our five Meeting Houses.  Each Local Meeting is responsible for a programme of activities to support the spiritual life of the Meeting - this may include discussion groups, one-off talks and meetings for learning.  Occasionally the Local Meetings work together to organise events. 

Two of our Local Meetings operate a Warm Space to welcome members of our local community for a warm place to meet, with refreshments, and fellowship. York and Thirsk include support for neuro-diversity groups. Other Local Meetings support similar initiatives run by other organisations in a variety of ways. 

Our Area Meeting is an active member of Quakers in Yorkshire and as such, plays a role in fostering Quaker activities across the whole of Yorkshire, including arranging a summer holiday programme for children and young people and a residential family programme at Easter. 

The establishment of the Quakers in Britain Yorkshire Centre at Leeds Carlton Hill has offered new opportunities, including the appointment of a Yorkshire Local Development Worker.  In addition, York Area Meeting has joined with other Yorkshire Area Meetings in contributing to the cost of a Yorkshire Youth Development Worker, who has been active throughout 2023. This is a substantial commitment to youth work in our area. 

Our full Safeguarding policy has now been in effect for several years and there is an ongoing programme of training across the Area Meeting. We continue to review all our policies, in accordance with an agreed schedule. 

The process of finding and archiving important records is being continued by the Area Meeting Archivist, assisted by staff. 

Trustees approach their shared responsibilities chiefly via four committees: an employment committee, the Area Meeting property committee, the records and data group and the finance committee. Much detailed work is done in 

page 4 



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## **YORK AREA QUAKER MEETING OF THE RELIGIOUS SOCIETY OF FRIENDS (QUAKERS) IN BRITAIN** 

## **(A Company Limited by Guarantee)** 

## **TRUSTEES’ REPORT (continued) FOR THE YEAR ENDED 31 DECEMBER 2023** 

these committees, bringing the final results to the main Trustee body for review.  Trustees met four times in 2023. 

The Area Meeting Bursary Fund supports Members and Attenders wishing to attend courses and conferences to foster their spiritual and personal development. 

Friargate’s additional rooms, completed in 2016, continue to offer opportunities to connect to and support a wide range of voluntary organisations through the provision of meeting spaces. Each of our other Meeting Houses also provides outreach through the provision of meeting spaces. 

Each Local Meeting supports its members who are active in their local community undertaking charitable activities, and initiatives which build a harmonious community and promote peace and social justice.  Examples are support for Refugee Action York, Churches Together, the York City of Sanctuary project, Harrogate District of Sanctuary, and offering space to, for example, the Harrogate Islamic Association and Zero Carbon Harrogate. Activities have also included York Human Rights City, York Travellers Trust, Alternatives to Violence Project, Cone Exchange (recycling initiative which benefits businesses, schools and charities), Samaritans, Alcoholics Anonymous Ripon Toy Library, support for the local food banks in Northallerton and York, monthly collections of clothing, money etc for York Carecent (breakfast club for socially excluded people) and/or Hope and Action Direct (for Ukraine), support for the Thirsk Clock (which helps local young people who are homeless, lonely or troubled), and Days for Girls. There is a prison visiting group and one of our Members has become a chaplain at Full Sutton prison. 

Our Meeting Houses are used by many community groups as well as larger organisations.  Examples of the issues addressed by the former include Mindfulness, Improving Access to Psychological Therapies, Family Mediation and Wellbeing. The groups include The No Accommodation Network, York Liberal Jews, Independent Domestic Abuse Services, Age UK, York Sight Loss, York Carers, and York CVS. In addition, in 2023, support was given to Jessies Fund (local York charity helping ill and disabled children), SASH (a charity tackling homelessness in young people), Mind, Brunswick Nursery and Yorkshire Dales Millenium Trust. 

## **Burial Grounds** 

There are four burial grounds in the ownership of the Area Meeting.  The burial ground in Thirsk adjoining the Meeting House is well maintained and available for the scattering of ashes.  The historic ground at Dacre is also maintained, and the ground at Scotton is maintained by a mixture of paid professionals and Harrogate Quakers on a voluntary basis and has been brought back into use by Friends for simple ‘green’ burials, generating income to support the maintenance of the property.  The historic burial ground at Bishophill is no longer in use but is maintained and can be visited. 

The Trustees of the Retreat have continued negotiations to dispose of the site of the hospital. They have confirmed their intention to transfer the freehold of the burial ground to York Area Quaker Meeting. We continue to be concerned about the continuing right to use or visit the burial ground, but also about the future costs involved in the maintenance of the site, the trees therein and its boundaries. 

A leaflet is available, at local Meetings, to publicise the existence of the burial grounds and their availability for burials and the scattering of ashes. 

## _**Achievements and performance**_ 

## **Review of activities and financial review** 

The total incoming resources of the charitable company for the year to 31 December 2023 were £398,322 (2022 - £360,735). The regular income of the charity comes largely from the donations of members and attenders, and from the letting of premises to outside groups on weekdays and Saturdays, and occasionally on Sundays.  In the year to 31 December 2023 £227,773 (2022 - £193,058) was derived from lettings, £125,786 (2022 - £133,614) was derived from local Quakers’ regular giving and collections. 

page 5 



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## **YORK AREA QUAKER MEETING OF THE RELIGIOUS SOCIETY OF FRIENDS (QUAKERS) IN BRITAIN** 

**(A Company Limited by Guarantee)** 

## **TRUSTEES’ REPORT (continued) FOR THE YEAR ENDED 31 DECEMBER 2023** 

The Meeting Houses are central to our purposes but are used by members only to a limited extent from Monday toSaturday. The costs of maintenance and improvements, security, insurance and some caretaking have to be met irrespective of use.  Therefore, income from lettings is essential if the buildings are to be maintained in a good condition and updated as necessary. 

York (Friargate) and Harrogate use relatively large Meeting Houses, each with a number of rooms that can be let simultaneously.  These Meetings therefore employ staff to help manage the premises and have substantial income from lettings, though support costs are relatively high.  The Meeting Houses used by Acomb, New Earswick and Thirsk are smaller. These Meetings have a more modest income from lettings, but at a much lower cost. 

At the end of 2023 the frontage of Friargate Meeting House was modified to improve accessibility.  At the beginning of 2024 a similar exercise was started for Harrogate Meeting House.  Also, major repairs started at Thirsk Meeting House and the adjoining cottage, from which the Meeting draws rent. 

During the year the Area Meeting’s ownership of 20 Falsgrave Crescent, York, has continued.  This was a reversion from the Young People’s Fellowship (YPF) when the latter closed down in 2019.  The building had its origins as an Adult School set up by the Rowntree family, but latterly has been occupied by the York Travellers’ Trust (YTT) and the York Racial Equality Network (YREN), the latter leaving in 2021. YAQM has responsibility for maintenance.  The property has been valued in the Accounts by the Trustees at £80,000. It appears on the balance sheet as an investment property, and this sum together with the donation and net income/(expenditure) from the property has been transferred to a designated fund at 31 December 2023 of £69,322 (2022 - £73,342). 

The total resources expended by the charitable company in respect of the year to 31 December 2023 were £494,510 (2022 - £405,693), giving net outgoing resources before other recognised gains and losses of £96,188 (2022 – net outgoing £44.958).  The key areas of expenditure were grants and donations of £87,408 (2022 - £108,571) and support costs of £230,329 (2022 - £210,284). 

Two grants totalling £1,300 were made to non-Quaker bodies in 2023 (2022 - 1 grant totalling £500) 

Investments recorded overall gains of £3,484 (2022 – losses of £8,534) in the year.  There was expenditure of £12,606 on Restricted Funds and £nil movement on Endowment Funds in the year (2022 Endowment Funds £nil, Restricted Funds £nil) resulting in a net decrease in funds of £92,704 (2022 – net decrease of £53,492). 

The closing funds of the charitable company at 31 December 2023 were £1,354,280 (2022 - £1,446,984) of which £701,409 (2022 - £701,409) were endowment funds, £Nil (2022 - £12,606) were restricted funds, and £652,871 (2022 - £732,969) were unrestricted funds. 

The current valuation of the Meeting Houses for insurance purposes is £7.9m. 

## **Britain Yearly Meeting Donations** 

During the year the total donations from Local Meeting funds to BYM were £68,837 (2022: £88,899)). 

## **Going concern** 

After making appropriate enquiries, the trustees have a reasonable expectation that the charitable company has adequate resources to continue in operational existence for the foreseeable future.  For this reason they continue to adopt the going concern basis in preparing the financial statements. 

## **Reserves policy** 

Trustees have examined the charity's requirements for reserves in light of the main risks to the organisation.  Our intention is to maintain reserves at a level which will enable the activities of York Area Quaker Meeting to be continued 

page 6 



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## **YORK AREA QUAKER MEETING OF THE RELIGIOUS SOCIETY OF FRIENDS (QUAKERS) IN BRITAIN** 

**(A Company Limited by Guarantee)** 

## **TRUSTEES’ REPORT (continued) FOR THE YEAR ENDED 31 DECEMBER 2023** 

and the buildings under our stewardship to be maintained.  All of the five constituent Local Meetings use buildings that are suitable for their purpose and in good condition.  The Area Meeting Trustees’ Property Committee manages the charity's estate, and is responsible for major repairs of Meeting Houses, so there is a shared Major Repairs Reserve. 

Total funds at 31 December 2023 are £1,354,280 (2022 - £1,446,984). The level of free reserves (unrestricted funds less designated and unrestricted fixed assets) at 31 December 2023 is £360,488 (2022 - £386,316). 

In consultation with Local Meetings, Trustees reviewed the Designated and General and Local Funds such that there is now: 

a)  A general fund for each meeting. b)  A single Area Meeting Major Repairs Fund. c)  A free reserve, which the Area Meeting considers using for promoting Quaker objectives, such as support for Britain Yearly Meeting and some of the many local initiatives as listed above on page 5 under the heading Activities for achieving objectives. 

## _**Structure, governance and management**_ 

## **Memorandum and Articles of Association** 

The charity is a company limited by guarantee, being registered in England and Wales under company number 06861684. The company was incorporated on 27 March 2009.  The company was registered as a charity with the Charity Commission on 15 December 2009, with charity number 1133306. 

The charitable company adopted a memorandum and articles of association upon incorporation on 27 March 2009.  This governing document was amended by special resolution in January 2010 and at a General Meeting held on 13 September 2014. 

During 2011, a Scheme was agreed with the Charity Commission, which governs the various small charities (some now defunct) associated with York Quaker Area Meeting.  This also covers the properties owned by the Area Meeting.  These are collectively known as The York Area Quaker Meeting Charities and share the registered number of York Area Quaker Meeting. 

Following the agreement of this scheme the properties and investments previously held by Friends Trusts Limited as custodian trustees were transferred to the Company. 

The Board of Trustees has the duty and responsibility to manage the business of the charity as required by law.  Under the current governing document, the Board should consist of no fewer than five and no more than fifteen persons appointed by the members of the Charity; every trustee must be a member of York Area Quaker Meeting. 

The trustees are appointed from members of the York Area Quaker Meeting nominated by the Area Meeting Nominations Committee. The appointments take place at meetings of the members of the charity. 

A trustee may be appointed for a period of three years.  At the end of such period he or she may be reappointed on up to two occasions giving a maximum term of office as a trustee of nine years. In exceptional circumstances a trustee may be appointed for a further term exceeding the maximum term but only with the consent of the members.  A trustee who has served a period of nine years may be reappointed for further periods of office if not less than one year has elapsed since he or she last served as a Trustee. 

The Board has the power to appoint up to three Friends as additional co-opted trustees.  They will hold office until the next annual general meeting, or where no annual general meeting is held, until 12 months following the original appointment, when the Board may reappoint them.  No co-opted trustee can serve more than three years without the agreement of the members. 

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## **YORK AREA QUAKER MEETING OF THE RELIGIOUS SOCIETY OF FRIENDS (QUAKERS) IN BRITAIN** 

**(A Company Limited by Guarantee)** 

## **TRUSTEES’ REPORT (continued) FOR THE YEAR ENDED 31 DECEMBER 2023** 

## **Organisation** 

York Area Quaker Meeting is constituted as a membership organisation.  Members come together, with regular ‘Attenders’, for worship and other activities in the five local Meeting Houses in the area. 

Members from Local Meetings come together six times a year in an Area Meeting for Business, to which all members and attenders are invited. 

When trustees are first appointed consideration is given to the experience and skills they will bring, and any need for training or particular support is identified.  Before taking up office new trustees are invited to sit in as observers at a meeting of the trustee body. Novice Trustees are advised to undertake the Woodbrooke Trustees Training Course and to find a mentor from existing Trustees.   Trustees work within terms of reference approved by the members of the Area Meeting reflecting principles of governance set down in “Quaker Faith and Practice of the Religious Society of Friends in Britain”. 

The members of each Local Meeting have delegated responsibilities for raising funds, managing expenditure, routine maintenance and managing any staff, advised by local finance and/or premises committees.  Each Local Meeting appoints a Treasurer who prepares a budget and produces management accounts. During the year there has been joint working with Local Meetings, where appropriate, to ensure policies and practices are coherent – while respecting the diversity of Local Meetings.  Current investments are all now the responsibility of Area Meeting Trustees, with advice from consultants, Investing Ethically. 

## **Property** 

Trustees have overall responsibility for ensuring that quinquennial surveys of the properties are carried out and that the practice of Local Meetings meets the standards of health and safety policies. 

Major repairs to all buildings are the responsibility of Area Meeting Trustees through the Area Meeting Property Committee.  Local Meetings remain responsible for day-to-day maintenance. 

Trustees have secured agreement with York Housing Association that the property at 14 Friargate will be used for social housing only; if York Housing Association no longer wish to use the premises for social housing, the Housing Association must offer to surrender the lease to York Area Quaker Meeting. 

The building at 20 Falsgrave Crescent, York was a reversion to York Area Quaker Meeting during 2019. 

An insurance policy, taking into account the professional review of the valuations undertaken in 2015, is in force. 

## **Employment** 

York Area Quaker Meeting is a living wage employer registered with the Living Wage Foundation.  York (Friargate) has a part-time Business Manager, four part-time Assistant Managers and four part-time Meeting House Assistants.  Friargate staff also support Area Meeting administration.  Harrogate has a part-time Warden and a part time Cleaner.  Thirsk has a part time Caretaker/Cleaner.  In each case, the contract of employment is with the Area Meeting, with line-management responsibilities delegated to the Local Meetings as appropriate.  During the year an employment committee advises trustees.  We follow our established practice of awarding pay rises based on multiples of that recommended by the Living Wage foundation in January. 

Cleaning services for Acomb, Friargate, and New Earswick Meetings are provided under contract. 

The management and conduct of all affairs of the Area and Local Meetings is otherwise undertaken by the members working on a voluntary basis.  Trustees monitor the ways in which Local Meetings exercise their delegated management 

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## **YORK AREA QUAKER MEETING OF THE RELIGIOUS SOCIETY OF FRIENDS (QUAKERS) IN BRITAIN** 

**(A Company Limited by Guarantee)** 

## **TRUSTEES’ REPORT (continued) FOR THE YEAR ENDED 31 DECEMBER 2023** 

responsibilities, advising and taking action as necessary. 

## **Risk management** 

Trustees have compiled a consolidated register of the arrangements for risk management made by each Local Meeting, and by trustees themselves.  Meetings are asked to keep their arrangements for risk management under review and make any improvements required, having considered the steps being taken by other Meetings. Such reviews are reported biennially to Trustees.  We are satisfied that financial, employment, data protection, health and safety and other practices meet regulatory requirements. 

## **Data** 

York Area Quaker Meeting has published a Data Protection Policy on our website https://york.quakermeeting.org/ 

## **Sustainability** 

Trustees recognise the importance of sustainability in the use of Meeting Houses and in all Quaker activities. During 2023 a consultants’ report was commissioned, and this identified opportunities for carbon reduction and energy savings in each Meeting House. The use of Solar Thermal Heat Pumps is under active consideration. 

## **Plans for future periods** 

We will continue to advance the religious purposes of the Religious Society of Friends (Quakers) in Britain. A key challenge for the immediate future will be to develop further the arrangements for managing our properties, ensuring we have adequate funds available for this.  In addition, the use of 20 Falsgrave Crescent will be kept under review, as will our use of free reserves. 

## **Information on fundraising practices** 

Local Meetings contact Members and Attenders, usually by letter or email, once each year, to ask them to consider making a financial donation to our work. 

Area and Local Meetings occasionally seek financial support from other Quaker meetings and Quaker charitable bodies in Britain Yearly Meeting when seeking financial help with major building work on our meeting houses.  At the same time York Area Quaker Meeting looks sympathetically at requests for help from other Meetings. 

We do not fundraise from members of the general public. 

## **Trustees' responsibilities statement** 

The Trustees (who are also directors of the charity for the purposes of company law) are responsible for preparing the Trustees' Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). 

Company law requires the Trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period.  In preparing these financial statements, the Trustees are required to: 

- select suitable accounting policies and then apply them consistently; 

- observe the methods and principles in the Charities SORP 2019 (FRS 102); 

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## **YORK AREA QUAKER MEETING OF THE RELIGIOUS SOCIETY OF FRIENDS (QUAKERS) IN BRITAIN** 

## **(A Company Limited by Guarantee)** 

## **TRUSTEES’ REPORT (continued) FOR THE YEAR ENDED 31 DECEMBER 2023** 

- make judgments and estimates that are reasonable and prudent; 

- state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements; 

- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in operation. 

The Trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006.  They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. 

This report was approved by the Trustees on 16 June 2024 and signed on their behalf by: 

…………………………………… 

Trustee 

page 10 



**YORK AREA QUAKER MEETING OF THE RELIGIOUS SOCIETY OF FRIENDS (QUAKERS) IN BRITAIN** 

**(A Company Limited by Guarantee)** 

## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF YORK AREA QUAKER MEETING OF THE RELIGIOUS SOCIETY OF FRIENDS (QUAKERS) IN BRITAIN** 

I report to the charity trustees on my examination of the accounts of the company for the year ended 31 December 2023 which are set out on pages 12 to 27.28. 

## **Responsibilities and basis of report** 

As the charity trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’). Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your company’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. 

## **Independent examiner's statement** 

Since the company’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of The Institute of Chartered Accountants in England and Wales, which is one of the listed bodies. 

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 

1. accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or 

2. the accounts do not accord with those records; or 

3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination; or 

4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)]. 

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: 

Guy Baragwanath C&GB Associates 8-10 Millgate Thirsk North Yorkshire, YO7 1AA Tel/Fax: 01845 525502 Email: guy@cgb-associates.com www.cgb-associates.com 

Date     June 2024 

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## **YORK AREA QUAKER MEETING OF THE RELIGIOUS SOCIETY OF FRIENDS (QUAKERS) IN BRITAIN** 

## **(A Company Limited by Guarantee)** 

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|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|**STATEMENT OF FINANCIAL ACTIVITIES INCORPORATING INCOME AND EXPENDITURE ACCOUNT**<br>**FOR THE YEAR ENDED 31 DECEMBER 2023**<br>**________________________________________________________________________________________**|||||||||||||||||||||
|||**Unrestricted**<br>**funds**|||**Restricted**<br>**funds**||||**Endowment**<br>**funds**||||||**Total**<br>**funds**||||Total<br>funds||
||**Note**||**2023**<br>**£**||||**2023**<br>**£**||||**2023**<br>**£**||||**2023**<br>**£**||||2022<br>£||
|**Income and endowments from:**|||||||||||||||||||||
|Donations and legacies|2||**137,527**||||**-**||||**-**||||**137,527**||||140,016||
|Other tradingactivities|3||**252,123**||||**-**||||**-**||||**252,123**||||217,693||
|Investments|4||**8,672**||||**-**||||**-**||||**8,672**||||3,026||
|**Total income and endowments**|||**398,322**||||**- **||||**-**||||**398,322**||||360,735||
||||||||||||||||||||||
|**Expenditure on:**|||||||||||||||||||||
|Raisingfunds:|||||||||||||||||||||
|Fundraisingtrading|5||**192,091**||||**-**||||**-**||||**192,091**||||188,413||
|Charitable activities|6||**289,813**||**12,606**||||||**-**||||**302,419**||||217,280||
|**Total expenditure**|||**481,904**||**12,606**||||||**-**||||**494,510**||||405,693||
|**Net (expenditure)/income before**<br>**investmentgains/losses**|||**(83,582)**||**(12,606)**||||||**-**||||**(96,188)**||||(44,598)||
||||||||||||||||||||||
|Netgains/(losses)on investments|||**3,484**||**-**||||||**-**|||||**3,484**||||(8,534)|
|**Net (expenditure)/income before**<br>**transfers**|||**(80,098)**||**(12,606)**||||||**-**||||**(92,704)**||||(53,492)||
||||||||||||||||||||||
|Transfers between funds|17||**-**||**-**||||||**-**||||**-**||||-||
|**Net income/(expenditure) before**<br>**other recognised gains and**<br>**losses**|||**(80,098)**||**(12,606)**||||||**-**||||**(92,704)**||||(53,492)||
||||||||||||||||||||||
|**Net income/ (expenditure) and**<br>**net movement in funds**|||**(80,098)**||**(12,606)**||||||**-**||||**(92,704)**||||(53,492)||
||||||||||||||||||||||
||||||||||||||||||||||
|**Total funds brought forward**|||**732,969**|||**12,606**||||**701,409**||||**1,446,984**||||1,500,476|||
|**Total funds carried forward**|||**652,871**|||**-**||||**701,409**||||<br>**1,354,280**||||1,446,984|||



The Statement of Financial Activities includes all gains and losses in the year. 

The notes on pages 15 to 27 form part of these financial statements. 

page 12 



## **YORK AREA QUAKER MEETING OF THE RELIGIOUS SOCIETY OF FRIENDS (QUAKERS) IN BRITAIN** 

## **(A Company Limited by Guarantee)** 

|**(A Company Limited by Guarantee)**||||||||
|---|---|---|---|---|---|---|---|
|**BALANCE SHEET**<br>**AS AT 31 DECEMBER 2023**||||||||
||||||**2023**||2022|
||**Note**|**£**|||**£**|£|£|
|**Fixed assets**||||||||
|Heritage assets|11||||**701,409**||701,409|
|Tangible assets|12||||**-**||-|
|Investmentproperty|13||||**80,000**||80,000|
|Investments|14||||**46,352**||42,500|
|||||||||
||||||**827,761**||823,909|
|**Current assets**||||||||
|Debtors|15|**29,094**||||27,558||
|Cash at bank and in hand||**635,631**||||654,094||
|||||||||
|||**664,725**||||681,652||
|**Creditors:**amounts fallingdue within oneyear|16|**(138,206)**||||(58,677)||
|**Net current assets**|||||**526,519**||623,075|
|**Total assets less current liabilities**||||**1,354,280**|||1,446,984|
|**Creditors:**amounts falling due after one year||||**-**|||-|
|**Net assets**|17|||**1,354,280**|||1,446,984|
|**Charity Funds**||||||||
|Endowment funds|17|||**701,409**|||701,409|
|Restricted funds|17|||**-**|||12,606|
|Unrestricted funds|17|||**652,871**|||732,969|
|**Total funds**||||**1,354,280**|||1,446,984|



Registered Number 06861684 

___________________________________________________________________________________________________ 

**TRUSTEE APPROVAL** 

page 13 



## **YORK AREA QUAKER MEETING OF THE RELIGIOUS SOCIETY OF FRIENDS (QUAKERS) IN BRITAIN** 

## **(A Company Limited by Guarantee)** 

The company's financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime. 

The charitable company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006 relating to small companies, for the year ended 31 August 2022. 

No members have required the charitable company to obtain an audit of its accounts for the year in question in accordance with section 476 of the Companies Act 2006. 

The financial statements were approved and authorised for issue by the Trustees on  June 2024 and signed on their behalf by: 

## **Trustee** 

**Trustee** 

The notes on pages 15 to 28 form part of these financial statements. 

page 14 



## **YORK AREA QUAKER MEETING OF THE RELIGIOUS SOCIETY OF FRIENDS (QUAKERS) IN BRITAIN** 

## **(A Company Limited by Guarantee)** 

## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023** 

## **1. Accounting Policies** 

## _**1.1 Basis of preparation of financial statements**_ 

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland issued in October 2019, the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), the Companies Act 2006. the Charities Act 2011 and UK Generally Accepted Accounting Practice. 

York Area Quaker Meeting of the Religious Society of Friends (Quakers) in Britain meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy. 

The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £. 

## _**1.2 Income**_ 

All income is recognised once the charitable company has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably. Grants, where settlement is not conditional on the delivery of a specific performance by the charity, are recognised when the charity becomes unconditionally entitled to the grant. 

_**1.3 Expenditure**_ Costs of generating funds are costs incurred in attracting voluntary income, and those incurred in trading activities that raise funds. All expenditure is accounted for on an accruals basis and the majority of costs are allocated directly to the activity to which they relate. Support costs are those incurred in support of the activities of the charitable company, and are apportioned on the basis of estimated usage. Governance costs are those incurred in fulfilling the statutory and other similar obligations of the charitable company. _**1.4 Pension costs**_ The charitable company operates a defined contribution pension scheme and the pension charge represents the amounts payable by the charitable company to the fund in respect of the year. 

page 15 



## **YORK AREA QUAKER MEETING OF THE RELIGIOUS SOCIETY OF FRIENDS (QUAKERS) IN BRITAIN** 

## **(A Company Limited by Guarantee)** 

## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023** 

## **1.    Accounting Policies (continued)** 

## _**1.5 Tangible fixed assets and depreciation**_ 

The land and buildings of the charity are deemed as heritage assets in accordance with Section 18 of the Charity Statement of Recommended Practice. 

A notional nil value has been placed on the land and buildings at the date they were transferred to the charity at nil consideration in 2011.  Additions since 2011 are included in the Accounts at cost. 

No depreciation is provided on land and buildings as they are maintained in a state of good repair and accordingly the Trustees consider that the lives of these assets are so long and the residual values are so high that any depreciation charge would be insignificant. 

Fixtures and fittings are charged to the Statement of Financial Activities in the year of expenditure. Computers, software and other office equipment up to £2,500 is charged to the Statement of Financial Activities in the year of expenditure:  expenditure over £2,500 is capitalised and depreciated over 3 years, commencing in the year of purchase. 

## _**1.6 Investments**_ 

Fixed asset investments are a form of financial instrument and are initially recognised at their transaction cost and subsequently measured at fair value at the Balance Sheet date, unless fair value cannot be measured reliably in which case it is measured at cost less impairment. Investment gains and losses, whether realised or unrealised, are combined and shown in the heading ‘Gains/(losses) on investments’ in the Statement of Financial Activities incorporating Income and Expenditure Account. 

Listed investments is taken to mean investments listed on a recognised stock exchange or investments valued by reference to such investments, and includes for example equities, fixed interest securities, common investment funds, open ended investment companies and unit trusts. 

## _**1.7 Fund accounting**_ 

General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the charitable company and which have not been designated for other purposes. 

Designated funds comprise unrestricted funds that have been set aside by the trustees for particular purposes. 

Local funds are a type of unrestricted fund – they reflect general funds of the individual Local Meetings that are treated as unrestricted funds at the Area Meeting level. Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. 

page 16 



## **YORK AREA QUAKER MEETING OF THE RELIGIOUS SOCIETY OF FRIENDS (QUAKERS) IN BRITAIN** 

## **(A Company Limited by Guarantee)** 

## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023** 

## **1.    Accounting Policies (continued)** 

## _**1.8 Interest receivable**_ 

Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the company; this is normally upon notification of the interest paid or payable by the Bank. 

## _**1.9 Debtors**_ 

Trade and other debtors are recognised at the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due. 

## _**1.10 Cash at Bank and in hand**_ 

Cash at bank and in hand includes cash and short term highly liquid investments with a short maturity of up to twelve months or less from the date of acquisition or opening of the deposit or similar account. 

## _**1.11 Liabilities and provisions**_ 

Liabilities are recognised when there is an obligation at the Balance Sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably. Liabilities are recognised at the amount that the charitable company anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide. Provisions are measured at the best estimate of the amounts required to settle the obligation. Where the effect of the time value of money is material, the provision is based on the present value of those amounts, discounted at the pre-tax discount rate that reflects the risks specific to the liability. The unwinding of the discount is recognised within interest payable and similar charges. 

## _**1.12 Employee benefits**_ 

The costs of short term employee benefits are recognised as a liability and expense. 

The cost of any unused holiday entitlement is recognised in the period in which the employee's services are received. 

Termination benefits are recognised immediately as an expense when the company is demonstrably committed to terminate the employment of an employee or to provide termination benefits. 

page 17 



**YORK AREA QUAKER MEETING OF THE RELIGIOUS SOCIETY OF FRIENDS (QUAKERS) IN BRITAIN** 

## **(A Company Limited by Guarantee)** 

## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023** 

## **1.    Accounting Policies (continued)** 

_**1.13 Critical accounting estimates and areas of judgment**_ 

Estimates and judgments are continually evaluated and are based on historical experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances. 

Critical accounting estimates and assumptions: 

The company makes estimates and assumptions concerning the future. The resulting accounting estimates and assumptions will, by definition, seldom equal the related actual results. The estimates and assumptions that have a significant risk of causing a material adjustment to the carrying amounts of assets and liabilities within the next financial year are discussed below. 

Land and buildings 

The land and buildings of the charity are included at £Nil at the date of transfer to the charity in 2011 and cost since 2011. 

## **1.14 Going concern** 

At the time of approving the financial statements, the Trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future.  Thus, the Trustees continue to adopt the going concern basis of accounting in preparing the financial statements. 

## **2. Donations and legacies** 

|**2.**|**Donations and legacies**|**Donations and legacies**|**Donations and legacies**|**Donations and legacies**|**Donations and legacies**|**Donations and legacies**|
|---|---|---|---|---|---|---|
|||**Unrestricted**<br>**funds**|**Restricted**<br>**funds**|**Endowment**<br>**funds**|**Total**<br>**funds**|Total<br>funds|
|||**2023**<br>**£**|**2023**<br>**£**|**2023**<br>**£**|**2023**<br>**£**|2022<br>£|
||Donations of Members and<br>Attenders|**125,786**|**-**|<br>**-**|**125,786**|<br>133,614|
||Grants, Other Donations and<br>Legacies|**11,741**|**-**|**-**|<br>**11,741**|6,402|
||Total donations and legacies|**137,527**|**-**|**-**|**137,527**|140,016|
||||||||
||Total 2022|140,016|-|-|<br>140,016||



page 18 



**YORK AREA QUAKER MEETING OF THE RELIGIOUS SOCIETY OF FRIENDS (QUAKERS) IN BRITAIN** 

## **(A Company Limited by Guarantee)** 

## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023** 

|**3.**||**Other trading activities**||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
||||**Unrestricted**<br>**funds**||||**Restricted**<br>**funds**|**Endowment**<br>**funds**|**Total**<br>**funds**||Total<br>funds|
|||||**2023**<br>**£**|||**2023**<br>**£**|**2023**<br>**£**|**2023**<br>**£**||2022<br>£|
|||Lettingincome||**227,773**|||<br>**-**|<br>**-**|**227,773**||193,058|
|||Investmentproperty||**10,400**|||**-**|**-**|**10,400**||<br>10,400|
|||Other income||**13,950**|||<br>**-**|<br>**-**|**13,950**||14,235|
|||||**252,123**|||**-**|**-  **|**252,123 **||<br>217,693|
|||||||||||||
|||Total 2022||217,693|||<br>-|<br>-|217,693|||
|||||||||||||
|**4.**||**Investment Income**||||||||||
||||**Unrestricted**<br>**funds 2023**<br>**£**||||**Restricted**<br>**funds 2023**<br>**£**|**Endowment**<br>**funds 2023**<br>**£**|**Total funds**<br>**2023**<br>**£**||Total funds<br>2022<br>£|
|||Income from UK listed<br>investments||||**903**|<br>**-**|<br>**-**||**903**|<br>803|
|||Bank interest receivable||||**7,769**|<br>**-**|<br>**-**||**7,769**|2,223|
|||||||**8,672 **|**-**|**-**||**8,672**|3,026|
|||Total 2022<br>||||3,026|-|-||3,026||
|||||||||||||
|**5.**|**Raising funds**|||||||||||
||**Letting costs and other costs**||**Unrestricted**<br>**funds**<br>**2023**<br>**£**||||**Restricted**<br>**funds**<br>**2023**<br>**£**|**Endowment**<br>**funds**<br>**2023**<br>**£**||**Total**<br>**funds**<br>**2023**<br>**£**|Total<br>funds<br>2022<br>£|
|||||||||||||
||Direct costs||||**12,742**||<br>**-**|<br>**-**||**12,742**|<br>8,006|
||Support costs - premises and<br>staff costs||||**175,329**||<br>**-**|<br>**-**||**175,329**|<br>160,284|
||Bad debts||||**-**||**-**|<br>**-**||**-**|3,000|
||Investment property<br>expenditure||||**4,020**||**-**|**-**||**4,020**|17,123|
||||||**192,091**||<br>**-**|<br>**-**||**192,091**|<br>188,413|
|||||||||||||
|||Total 2022|||188,413||-|-||188,413||



page 19 



**YORK AREA QUAKER MEETING OF THE RELIGIOUS SOCIETY OF FRIENDS (QUAKERS) IN BRITAIN** 

## **(A Company Limited by Guarantee)** 

## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023** 

|**6.**|**Charitable activities**|**Charitable activities**|**Charitable activities**|**Charitable activities**|**Charitable activities**|**Charitable activities**|
|---|---|---|---|---|---|---|
|||**Governance**<br>**costs**<br>**£**|**Other**<br>**charitable**<br>**activities**<br>**£**|**Support costs**<br>**£**|**Total**<br>**2023**<br>**£**|Total<br>2022<br>£|
||Governance costs(note 9)|**21,032**|<br>**-**|<br>**-**|<br>**21,092**|<br>17,290|
||Premises and staff|**-**|<br>**-**|<br>**55,000**|<br>**55,000**|<br>50,000|
||Meetingactivities|**-**|<br>**19,692**|<br>**-**|<br>**19,692**|<br>22,164|
||Grants and donations|**-**|<br>**87,408**|<br>**-**|<br>**87,408**|<br>108,571|
||Major repairprojects|**-**|<br>**119,287**|<br>**-**|<br>**119,287**|<br>19,255|
||**Total**|**21,032**|<br>**226,387**|<br>**55,000**|<br>**302,419**|<br>217,280|
||Total 2022|12,290|149,990|50,000|217,280||
||||||||
||||||||



## **7. Other charitable activities** 

|**7.**|**Other charitable activities**|**Other charitable activities**|**Other charitable activities**|**Other charitable activities**|**Other charitable activities**|**Other charitable activities**|
|---|---|---|---|---|---|---|
|||**Meeting**<br>**activities**<br>**£**|**Grants and**<br>**donations**<br>**£**|**Major repair**<br>**projects**<br>**£**|**Total 2023**<br>**£**|Total 2022<br>£|
||Committees, conferences and<br>training, publicity|**4,124**|**-**|<br>**-**|<br>**4,124**|3,812|
||Insurance|**8,773**|<br>**-**|<br>**-**|<br>**8,773**|<br>7,968|
||Burialgrounds|**6,750**|<br>**-**|<br>**-**|<br>**6,750**|<br>8,474|
||General and other||**-**|<br>**-**||1,699|
||Other activities costs|**-**|<br>**-**|<br>**-**|<br>**-**|<br>-|
||Bursaries|**45**|<br>**-**|<br>**-**|<br>**45**|<br>211|
||Grant to Britain YearlyMeeting|**-**|<br>**68,837**|<br>**-**|<br>**68,837**|<br>88,899|
||Grant to BYM Youth Worker||**13,500**||**13,500**|13,500|
||Grants to other Quaker Bodies|**-**|<br>**3,261**|<br>**-**|<br>**3,261**|<br>4,943|
||Othergrants|**-**|**1,810**|<br>**-**|<br>**1,810**|<br>1,229|
||Major repairprojects|**-**|<br>**-**|<br>**119,287**|<br>**119,287**|<br>19,255|
|||**19,692**|<br>**87,408**|<br>**119,287**|<br>**226,387**|<br>149,990|
||||||||
||Total 2022|22,164|108,371|19,255|149,990||



page 20 



## **YORK AREA QUAKER MEETING OF THE RELIGIOUS SOCIETY OF FRIENDS (QUAKERS) IN BRITAIN** 

## **(A Company Limited by Guarantee)** 

## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023** 

## **8. Staff costs and emoluments** 

|**8.**|**Staff costs and emoluments**|**Staff costs and emoluments**|**Staff costs and emoluments**|
|---|---|---|---|
|||**2023        £**|2022<br>£|
||Wages and salaries|**119,697**|103,450|
||Social securitycosts|**1,647**|122|
||Otherpension costs|**7,815**|5,984|
||Total|**129,159**|<br>109,556|
||Other pension costs relate to amounts payable by the charity into defined contribution pension schemes on<br>behalf of certain employees.|||
||**Particulars of employees:**|||
||**The average number of employees during the year was as follows:**|**2023**|2022|
||Wardens and other support staff(part-time)|**12**|<br>12|
||No employees received emoluments in excess of £60,000 in theyear to 31 December 2023(2022: none)|||



## **9. Governance costs** 

|**9.**|**Governance costs**|**Governance costs**|**Governance costs**|**Governance costs**|**Governance costs**|**Governance costs**|**Governance costs**|**Governance costs**|**Governance costs**|**Governance costs**|
|---|---|---|---|---|---|---|---|---|---|---|
|||**Unrestricted**<br>**funds**||**Restricted**<br>**funds**|||**Endowment**<br>**funds**||**Total**<br>**funds**|Total<br>funds|
|||**2023**<br>**£**|||**2023**<br>**£**||**2023**<br>**£**||**2023**<br>**£**|2022<br>£|
||Independent Examiner’s fees|**2,220**|||**-**||**-**||**2,220**|2,460|
||General and office costs|**13,582**|||**-**||**-**||**13,582**|7,121|
||Professional fees|**5,230**|||**-**||**-**||**5,230**|8,069|
||||||||||||
|||**21,032**|||**-**||**-**||**21,032**|17,650|
||Total 2022|17,650|||**-**||**-**||17,650||
||||||||||||
|**10.**<br> <br>|**Net income/(expenditure)**<br>This is stated after charging:||||||**2023**|||2022|
||Independent Examiner’s fees||||||**2,220**|||2,460|



During the year, no Trustees received any remuneration (2022 - £NIL). During the year, no Trustees received any benefits in kind (2022 - £NIL). 

During the year, no Trustees received any reimbursement of expenses (2022 - £NIL). 

page 21 



**YORK AREA QUAKER MEETING OF THE RELIGIOUS SOCIETY OF FRIENDS (QUAKERS) IN BRITAIN** 

## **(A Company Limited by Guarantee)** 

## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023** 

|**11.   Heritage Assets**|||||
|---|---|---|---|---|
|Assets recognised at cost|Meeting Houses<br>2023|||Total<br>2022|
|||£||£|
|Carryingvalue at 1 January2023||**701,409**||701,409|
||||||
|Carryingvalue at 31 December 2023||**701,409**||701,409|
||||||



The land and buildings of the charity are deemed as heritage assets in accordance with Section 18 of the Charity Statement of Recommended Practice. 

A notional nil value was placed on the land and buildings at the date they were transferred to the charity at nil consideration in 2011.  Additions since 2011 are included in the Accounts at cost. 

The land and buildings of the Area Meeting are all freehold properties, with the exception of the New Earswick Meeting House. This is a leasehold property held on a lease due to expire in 2136:  no additions have been made to this property since 2011. 

The current value of the land and buildings for insurance purposes is £7.9m. 

|**12.**|**Tangible fixed assets**|**Computer**<br>**equipment**<br>**inc. software**<br>**£**|**Total**<br>**£**|
|---|---|---|---|
||Cost|||
||At 1 January2023|**8,700**|**8,700**|
||Additions during year|**-**|**-**|
||At 31 December 2023|**8,700**|**8,700**|
||**_Depreciation_**|||
||At 1 January2023|**8,700**|**8,700**|
||Charge foryear|**-**|**-**|
||At 31 December 2022|**8,700**|**8,700**|
||**_Net book value_**|||
||At 31 December 2023|**-**|<br>**-**|
||At 31 December 2022|-|-|



page 22 



**YORK AREA QUAKER MEETING OF THE RELIGIOUS SOCIETY OF FRIENDS (QUAKERS) IN BRITAIN** 

## **(A Company Limited by Guarantee)** 

## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023** 

||**13.**||**Investment property**||**£**||||
|---|---|---|---|---|---|---|---|---|
||||Estimated value of property at 31 December 2022||**80,000**||||
||||The investment property consists of the freehold property at 20<br>Falsgrave Crescent, York. The market value of the property<br>at 31 December 2023 has been estimated by the Trustees.||||||
||||||||||
||**14.**||**Fixed asset investments**||||||
|||||||**Listed securities**|||
||||**_Market value_**||||||
||||At 1 January2023|||||**42,500**|
||||Additions|||||**903**|
||||Less costs of management|||||**(534)**|
||||Revaluation|||||**3,484**|
||||At 31 December 2023|||||**46,353**|
||||**_Historical cost_**|||||**27,600**|
||||||||||
||||Investments at market value comprise:||**2023**|||2022|
||||||**£**|||£|
||||Listed investments||**46,353**|||42,500|



All the fixed asset investments are held in the UK 

|**15.**|**Debtors**||**2023**||2022|
|---|---|---|---|---|---|
||||**£**||£|
||Trade debtors||**10,501**||3,539|
||Prepayments and accrued income||**18,593**||24,019|
|||||||
||||**29,094**||27,558|



|**16.**|**Creditors: Amounts falling due within oneyear**|**2023**|2022|
|---|---|---|---|
|||**£**|£|
||Trade creditors|**17,535**|8,553|
||Other taxation and social security|**2,781**|2,792|
||Other creditors|**111,164**|37,680|
||Accruals and deferred income|**6,726**|9,552|
|||||
|||**138,206**|58,577|



page 23 



**YORK AREA QUAKER MEETING OF THE RELIGIOUS SOCIETY OF FRIENDS (QUAKERS) IN BRITAIN** 

## **(A Company Limited by Guarantee)** 

## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023** 

|**17. Statement of funds**<br>**- Current Year**|||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
|**Designated funds**|**Balance at 1**<br>**January 2023**||**Income**|**Expenditure**||**Transfers**<br>**in/out**||||**Gains/**<br>**(Losses)**|**Balance at 31**<br>**December**<br>**2023**||
|||**£**|**£**||**£**||**£**|||**£**||**£**|
|York Area Major Repairs||**273,311**|**-**||**(95,330)**|||**45,080**||**-**||**223,061**|
|York Area (20 Falsgrave<br>Crescent)||**73,342**|**-**||**(4,020)**|||**-**||**-**||**69,322**|
|||**346,653**|**-**||**(99,350)**|||**45,080**||**-**||**292,383**|
|**_General & Localfunds_**|||||||||||||
|York Area||**89,526**|<br>**17,514**||**(36,409)**|||**8,128**||**-**||**78,759**|
|Acomb||**35,135**|<br>**29,059**||**(17,967)**|||**(8,177)**||**-**||**38,050**|
|Harrogate||**80,057**|<br>**69,125**||**(41,534)**||**(14,375)**|||**-**||**93,273**|
|New Earswick||**46,826**|<br>**49,985**||**(29,544)**||**(15,247)**|||**-**||**52,020**|
|Friargate||**102,313**|<br>**223,055**||**(247,625)**||**(12.816)**|||**-**||**64,927**|
|Thirsk||**17,190**|<br>**9,585**||**(9,475)**||**(2,593)**|||**-**||**14,707**|
|Investment Revaluation<br>Reserve||**15.269**|**-**||**-**||**-**|||**3,483**||**18,752**|
|||**386,316**|**398,323**||**(382,554)**||**(45,080)**|||**3,483**||**360,488**|
|Total Unrestricted funds||**732,969**|**398,323**||**(481,904)**||**-**|||**3,483**||**652,871**|



All general funds are available for use by the York Area. 

Designated funds have been set aside for specific purposes such as property maintenance. 

|**_Endowmentfunds_**|||||||||
|---|---|---|---|---|---|---|---|---|
|Friargate Endowment Fund|**701,409**|<br>**-**|<br>**-**||**-**||**-**|<br>**701,409**|
||||||||||
||**701,409**|**-**|**-**||**-**||-|**701,409**|



Friargate Endowment Fund consists of the cost of improvements to the Meeting House since 2011. 

## _**Restricted funds**_ 

|**_Restrictedfunds_**|**_Restrictedfunds_**|**_Restrictedfunds_**|**_Restrictedfunds_**|**_Restrictedfunds_**|**_Restrictedfunds_**|**_Restrictedfunds_**|
|---|---|---|---|---|---|---|
|Friargate (Special Gifts)<br>Fund|**1,542**|**-**|**( 1,542)**|**-**|**-**|**-**|
|Friargate Meeting House<br>CommunityUse Fund|**11,064**|**-**|**(11,064)**|**-**|**-**|**-**|
||||||||
||**12,606**|**-**|**( 12,606)**|**-**|**-**|**-**|



The Friargate (Special Gifts) fund is a holding fund for gifts with assigned destinations. 

The Friargate Meeting House Community use fund represents money given for the purpose of increasing the community use of the Friargate Meeting House. 

|Total of funds|**,**<br>**1,446,984**|**398,323**|**(494,510)**|**-**|**3,483**||**1,354,280**|
|---|---|---|---|---|---|---|---|
|||||||||



page 24 



**YORK AREA QUAKER MEETING OF THE RELIGIOUS SOCIETY OF FRIENDS (QUAKERS) IN BRITAIN** 

## **(A Company Limited by Guarantee)** 

## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023** 

|**17. Statement of funds**<br>**– Prior Year**|||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
|**Designated funds**|**Balance at 1**<br>**January 2022**|**Income**|**Expenditure**||**Transfers**<br>**in/out**||||**Gains/**<br>**(Losses)**||**Balance at 31**<br>**December**<br>**2022**||
||**£**|**£**||**£**||**£**|||**£**|||**£**|
|York Area Major Repairs|**247,566**|**-**||**(19,255)**|||**45,000**||**-**|||**273,311**|
|York Area (20 Falsgrave<br>Crescent)|**90,465**|**-**||**(17,123)**|||**-**||**-**|||**73,342**|
||**338,031**|**-**||**(36,378)**|||**45,000**||**-**|||**346,653**|
|**_General & Localfunds_**|||||||||||||
|York Area|**126,691**|<br>**13,086**||**(55,313)**|||**5,062**||**-**|||**89,526**|
|Acomb|**35,486**|<br>**24,359**||**(16,948)**||**(7,762)**|||**-**|||**35,135**|
|Harrogate|**77,948**|<br>**62,283**||**(46,039)**||**(14,135)**|||**-**|||**80,057**|
|New Earswick|**48,602**|<br>**47,487**||**(35,593)**||**(13,670)**|||**-**|||**46,826**|
|Friargate|**116,738**|<br>**201,770**||**(207,707)**||**(8,488)**|||**-**|||**102,313**|
|Thirsk|**19,162**|<br>**11,750**||**(7,715)**||**(6,007)**|||**-**|||**17,190**|
|Investment Revaluation<br>Reserve|**23,803**|**-**||**-**||**-**|||**(8,534)**|||**15,269**|
||**448,430**|**360,735**||**(369,315)**||**(45,000)**|||**(8,534)**|||**386,316**|
|Total Unrestricted funds|**786,461**|**360,735**||**(405,693)**||**-**|||**(8,534)**|||**732,969**|
||||||||||||||
|**_Endowmentfunds_**|||||||||||||
|Friargate Endowment Fund|**701,409**|<br>**-**||**-**||**-**||||**-**||**701,409**|
||||||||||||||
||**701,409**|**-**||**-**||**-**||||-||**701,409**|
||||||||||||||
|**_Restrictedfunds_**|||||||||||||
|Friargate (Special Gifts)<br>Fund|**1,542**|**-**||**-**||**-**|||**-**|||**1,542**|
|Friargate Meeting House<br>CommunityUse Fund|**11,064**|**-**||**-**||**-**|||**-**|||**11,064**|
||||||||||||||
||**12,606**|**-**||**-**||**-**|||**-**|||**12,606**|
||||||||||||||
|Total of funds|**1,500,476**|**360,735**||**(405,693)**||**-**|||**(8,534)**||**1,446,984**||



page 25 



**YORK AREA QUAKER MEETING OF THE RELIGIOUS SOCIETY OF FRIENDS (QUAKERS) IN BRITAIN** 

## **(A Company Limited by Guarantee)** 

## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023** 

**18. Analysis of net assets between funds Current yea** r 

|**18.**|**Analysis of net assets between funds**<br> **Currentyea**r|**Analysis of net assets between funds**<br> **Currentyea**r|**Analysis of net assets between funds**<br> **Currentyea**r|**Analysis of net assets between funds**<br> **Currentyea**r|**Analysis of net assets between funds**<br> **Currentyea**r|**Analysis of net assets between funds**<br> **Currentyea**r|
|---|---|---|---|---|---|---|
|||**Unrestricted**<br>**funds**|**Restricted**<br>**funds**|**Endowment**<br>**funds**||**Total**<br>**funds**|
|||**2023**<br>**£**|**2023**<br>**£**|**2023**<br>**£**||**2023**<br>**£**|
|Heritage assets||**-**|**-**|**701,409**||**701,409**|
|Tangible fixed assets||**-**|**-**|**-**||**-**|
|Investmentproperty||**80,000**|**-**|**-**||**80,000**|
|Fixed asset investments||**46,352**|**-**|**-**||**46,352**|
|Current assets||**664,725**|**-**|**-**||**664,725**|
|Creditors due within oneyear||**(138,206)**|**-**|**-**||**(138,206)**|
||||||||
|||**652,871**|**-**|**701,409**||**1,354,280**|
||**Analysis of net assets between funds**<br> **Prioryea**r||||||
|||**Unrestricted**<br>**funds**|**Restricted**<br>**funds**|**Endowment**<br>**funds**||**Total**<br>**funds**|
|||**2022**<br>**£**|**2022**<br>**£**|**2022**<br>**£**||**2022**<br>**£**|
|Heritage assets||**-**|**-**|<br>**701,409**||**701,409**|
|Tangible fixed assets||**-**|**-**|**-**||**-**|
|Investmentproperty||**80,000**|**-**|**-**||**80,000**|
|Fixed asset investments||**42,500**|<br>**-**|<br>**-**||**42,500**|
|Current assets||**669,046**|<br>**12,606**|<br>**-**||**681,652**|
|Creditors due within oneyear||**(58,577)**|**-**|<br>**-**||**(58,577)**|
||||||||
|||**732,969**|**12,606**|**701,409**||**1,446,984**|



## **19. Company status** 

The company, being limited by guarantee, has no share capital. Every member is liable to contribute a sum not exceeding £1 in the event of the company being wound up whilst still a member or within one year thereafter. 

If the company is wound up or dissolved, and there remains any property after all debts and liabilities have been met, the property must be given or transferred to: 

- a)  One or more Area Meetings (provided such Area Meetings are established with exclusively charitable objects) in such proportions as Meeting for Sufferings of the Religious Society of Friends (Quakers) in Britain shall decide; or, failing that, 

- b)  To Britain Yearly Meeting of the Religious Society of Friends (Quakers) in Britain shall decide; or, failing that, 

- c)  To some other charity with objects the same or substantially the same as the objects as Britain Yearly Meeting of the Religious Society of Friends (Quakers) in Britain shall direct. 

page 26 



**YORK AREA QUAKER MEETING OF THE RELIGIOUS SOCIETY OF FRIENDS (QUAKERS) IN BRITAIN** 

## **(A Company Limited by Guarantee)** 

## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023** 

## **20.   Related party transactions** 

There were no related party transactions during the period. 

page 27