Circuit Annual Report 2019-2020
At the beginning of the year – 1[st] August 2019 the South West Tyneside Methodist Circuit consisted of 12 Methodist Churches (one church with two sites), with a total membership of around 630, together with a play centre (The Ark). Unfortunately due to a fall in demand and a poor financial outlook the Ark had to close in March 2020, and the church at Greenside ceased to meet in October 2019, although there is still a successful café church and coffee morning operating in the village (when COVID-19 restriction allow).
We employ a Community Mission Worker who has, amongst other things been involved in establishing a Poverty Truth Commission in Gateshead, been working with a number of community projects in a couple of churches.
Circuit churches are beginning to re-open after the period of lock down due to COVID-19 19
The Aims of the organization are included in our Mission Statement.
We exist to embody the love of God in Christ through the Holy Spirit. We will endeavour to do this by enabling individuals and communities in their worship.
We are committed to accountable and responsible discipleship. We will endeavour to do this by encouraging growth in Christian life and faith.
We aim to enable and enliven people in acts of loving service and discipleship. We will endeavour to do this by equipping people to serve.
We aim to see lives changed through the love of Christ. We will endeavour to do this by developing areas of opportunity and mission.
A brief financial review of the year.
We have in general achieved financial targets this year, but the closure of Greenside Church and of the Ark has had a financial impact.
Income
Our income was reduced by the closure of Greenside church and the loss of their assessment, but all other churches have been able to maintain their assessments – even through the period of lock down. We have continued to receive rental income from the manse in Whickham and have received a number of grants towards the costs of the Community Mission Worker.
Expenditure
Salaries and Stipends have increased in line with Methodist Church policy and the living wage. We have had considerable extra expenditure following the closure of the Ark – redundancies etc and because it had to close earlier than planned doe to COVID-19 restrictions.
17.09% of expenditure is the circuit contribution to the work of the district and the connexion. Other expenditure includes running costs and maintenance of manses, removal costs etc.
As at 31[st] August 2020 the net circuit assets were £233K, a considerable decrease from last year due to costs at The Ark and grants given to Strathmore Road Methodist Church to help to fund a refurbishment, and towards the salary the Community Mission Worker.
Plans for 2020-2021
Our financial plans for the coming year have been prepared in the basis that we maintain the circuit staff of 4.9 ministers, the Community Mission Worker, and a part time Circuit Administrator. We have planned to use £12,000 from reserves to cover the loss of income from Greenside, and to keep increases in assessment as low as possible.
Basis of preparation and legal framework
The charities annual report and accounts for the year ended 31[st] August 2020 have been prepared in accordance with the Charities Act 2011 and the Charities statement of recommended practice 2015, as applicable to the Financial Reporting Standard (FRS) 102.
Full Name of Charity – South West Tyneside Methodist Circuit.
Registration Charity Number 1133266
Date of Registration 1[st] September 2009
Main Contact Address, Circuit Office, Strathmore Road Methodist Church, Rowlands Gill, Tyne & Wear, NE39 1HX
The members of the South West Tyneside Methodist Circuit Meeting are the Charity Trustees, membership being made up of Circuit office holders, ministers and representatives appointed by the local churches.
Full membership list is attached.
Circuit Ministers and Officers
Rev Alan Bradley Superintendent minister until 31.08.20 Rev Ann Varker Superintendent minister from 01.09.20 Rev Janet Capstick Rev Trevor Capstick
Rev Brigitta Steele
Rev David Charter
Community Mission Worker Miss Lucy Zwolinska
Circuit Stewards Mrs Susan Robson Mr Graeme Herdman until 31.08.20
Mt Trevor Peacock
Mt Trevor Peart
Mrs Irene Middlemass
Administrator
Mrs Natalie Clark Until August 2020 Mrs Jill Harper Hill from October 2020
Miss Valerie Burn acted as the treasurer overseeing the day to day financial management and accounting for the circuit during the year.
Independent Examiner Mrs Roz Tench, 18 Southfield Green, Whickham, Newcastle upon Tyne NE16 4RL
Investments and Bank Accounts – Central Finance Board of the Methodist Church
Trustees for Methodist Church Purposes
CAF Bank
Aims and Organization
Charity objective is to act as a resource provider within the area around south west Tyneside for the Methodist Church
The purposes of the Methodist Church are, and shall be deemed to have been since the Date of Union the advancement of:
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a) The Christian faith in accordance with the doctrinal standards and discipline of The Methodist Church:
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b) Any charitable purpose for the time being of any Connexional, District, Circuit, local or other organizations of the Methodist Church.
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c) Any charitable purpose for the time being of any society or institution subsidiary or ancillary to the Methodist Church.
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d) Any purpose for the time being of any charity being a charity subsidiary or ancillary to The Methodist Church.
The organization and resourcing of regular public acts of worship, open to members of the church and non-members alike.
The teaching of Christianity through sermons, courses, and small groups.
The resourcing of pastoral work including visiting the sick and the bereaved.
Taking religious assemblies in local schools
Promotion of Christianity through the staging of events and services.
Provision of chaplaincy services into the local university and other institutions.
Public Benefit
We confirm the trustees have had regard to the Charity Commission’s guidance on public benefit.
Structure, Governance and Management.
The Governing document for the circuit us the Deed of Union (1932) and the Methodist Church Act (1976).
Detailed governance arrangements are outlined within the Constitutional Practice and Discipline of the Methodist Church by order of the annual conference (CPD)
Day to day management of the circuit is undertaken by the Circuit Leadership Team, along with the Local Preachers meeting and the Circuit Finance and Property Committee (part of CLT), and the Circuit Policy Committee (part of CLT)
Trustee Training
A range of guidance produced by Methodist Connexion to support the effective running of the circuit – specifically the leaflet “The Role of a Trustee in The Methodist Church” is given to all new Circuit meeting members as induction to their role as trustees.
Related Parties
The circuit is part of the Newcastle upon Tyne District and is also accountable to the Methodist Conference.
The following Methodist Churches are linked to the circuit
Blaydon Burnopfield Crawcrook Centenary – Including Greenside Café Church Dunston Hill Fellside (Whickham) Ravensworth Road (Dunston) Ryton
Spoor Memorial (Whickham)
Strathmore Road – on two sites – Rowlands Gill and Chopwell Sunniside Whitehall Road
Risk Management
Any major risks identified will be recorded by the Circuit Leadership Team (none have been identified) and professional advice will be taken if required.
Income and expenditure are monitored in total and compared with the approved annual budget on a half yearly basis to detect trends as part of the risk management process to avoid unforeseen calls on reserves.
Safeguarding
Every person has a value and dignity which comes directly from the creation of all people in God’s own image and likeness. Christians see this potential as fulfilled by Gods recreation of us in Christ. Among other things this implies a duty to value all people and bearing the image of God and therefore to protect them from harm.
Methodist Connexional practice outlines commitment to the following principles:
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The care and nurture and respectful pastoral ministry with all children, young people, and adults.
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The safeguarding and protection of all children, young people, and adults when they are vulnerable.
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The establishing of safe, caring communities which provide a loving environment where there is informed vigilance as to the dangers of abuse.
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We will carefully select and train all those with any responsibility within the church, in line with Safer Recruitment principles, including the use of criminal records, disclosures and registration with the relevant vetting and barring schemes.
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We will respond without delay to every complaint made which suggests that an adult, child, or young person may have been harmed, cooperating with the police and local authority in any investigation.
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We will seek to work with anyone who has suffered abuse, developing with them, as appropriate ministry of informed pastoral care.
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We will seek to challenge any abuse of power, especially by anyone in a position of trust.
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We will seek to offer pastoral care and support, including supervision and referral to the proper authorities, to any member of our church community known to have offended against a child, young person, or vulnerable adult.
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In all these principles we will follow legislation, guidance and recognised good practice.
The South West Tyneside Circuit commits itself to ensuring the implementation of Connexional Safeguarding Policy, government legislation, guidance, and safe practice in the circuit and in the churches.
The South West Tyneside Circuit commits itself to the provision of support, advice and training for lay and ordained people that will ensure people are clear and confident about their roles and responsibilities in safe guarding and promoting the welfare of children and adults who may be vulnerable.
Reserves Policy
The reserves policy for the circuit is to hold a minimum sum equivalent to 4 months average expenditure. This should be sufficient to meet any unforeseen item of major expenditure on manses and/or to be able to continue in the short term funding planned activities in the event of any inability to raise the full circuit assessment from churches.
The Circuit Funds Documents is attached.
| Name of Circuit South West Tyneside Circuit No 20/15 Statement of Financial Activities (SOFA) for the year ended 31 August 2020 Notes to the accounts General Fund (Unrestricted) Circuit Model Trust (Unrestricted) Designated Funds (unrestricted) Restricted Funds Endowment Funds Total 2019-20 £ £ £ £ £ £ Income |
Name of Circuit South West Tyneside Circuit No 20/15 Statement of Financial Activities (SOFA) for the year ended 31 August 2020 Notes to the accounts General Fund (Unrestricted) Circuit Model Trust (Unrestricted) Designated Funds (unrestricted) Restricted Funds Endowment Funds Total 2019-20 £ £ £ £ £ £ Income |
|---|---|
| 1 Donations and legacies 2 Income from monetary investments 3 Income from investment properties 4 Assessments on Churches 5 Capital Receipts 6 Grants received 7 Other charitable income 8Total income Expenditure 9 Grants and donations 10 Salaries and associated costs 11 Property maintenance 12 Connexional assessment & model trust levy 13 District Assessment & Levy 14 Depreciation 15 Office expenses 16 Other outgoings 17Total charitable expenditure 18 Gains/(losses) on monetary investments 19 Gains/(losses) on investment properties 20Net income/(expenditure) 21 Transfers between funds 22 Other gains/(losses) |
0 - 845- - 1,125- - 101- 2,071 - 10,800- 10,800 - 266,650- 266,650 - 35,017- 35,017 - 24,000- 24,000 |
| - 313,312- - 1,125- - -- - 24,101- - -- - 338,538- |
|
| - 36,000- 36,000 - 195,977- - 24,431- 220,408 - 13,901- 13,901 0 - 58,240- - 5,399- 63,639 0 - 5,564- 5,564 - 67,074- - 1,979- 69,053 |
|
| 340,756 41,399 0 26,410 0 408,565 |
|
| 0 | |
| -27,444 -40,274 0 -2,309 0 -70,027 |
|
| 0 |
| 23Net movement in funds | -27,444 -40,274 0 -2,309 0 -70,027 |
|---|---|
| 24 Total funds brought forward 25 Total funds carried forward |
140679 - 151,918- - 11,347- 303,944 - 113,235- - 111,644- - -- - 9,038- - -- - 233,917- |
Circuit No 20/15
Name of Circuit
South West Tyneside
| Statement of Financial Activities (SOFA) for the year ended 31 August 2019 Notes to the accounts General Fund (Unrestricted) Circuit Model Trust (Unrestricted) Designated Funds (unrestricted) Restricted Funds Endowment Funds Total 2018-19 £ £ £ £ £ £ Income |
Statement of Financial Activities (SOFA) for the year ended 31 August 2019 Notes to the accounts General Fund (Unrestricted) Circuit Model Trust (Unrestricted) Designated Funds (unrestricted) Restricted Funds Endowment Funds Total 2018-19 £ £ £ £ £ £ Income |
|---|---|
| 1 Donations and legacies 2 Income from monetary investments 3 Income from investment properties 4 Assessments on Churches 5 Capital Receipts 6 Grants received 7 Other charitable income 8Total income Expenditure 9 Grants and donations 10 Salaries and associated costs 11 Property maintenance 12 Connexional assessment & model trust levy 13 District Assessment & Levy 14 Depreciation 15 Office expenses 16 Other outgoings 17Total charitable expenditure 18 Gains/(losses) on monetary investments 19 Gains/(losses) on investment properties 20Net income/(expenditure) 21 Transfers between funds 22 Other gains/(losses) |
0 - 1,044- - 1,294- 2,338 0 - 277,225- 277,225 0 - 12,000- 12,000 - 17,104- 17,104 |
| - 307,373- - 1,294- - -- - -- - -- - 308,667- |
|
| 0 - 180,275- 180,275 - 35,949- 35,949 - 5,954- 5,954 - 57,936- 57,936 - 5,000- 5,000 - 3,648- 3,648 - 31,337- 31,337 |
|
| 314,145 5,954 0 0 0 320,099 |
|
| 0 | |
| -6,772 -4,660 0 0 0 -11,432 |
|
| - 6,000- - 6,000- 0 |
| 23Net movement in funds | -772 -10,660 0 0 0 -11,432 |
|---|---|
| 24 Total funds brought forward 25 Total funds carried forward |
- 152,035- - 162,576- - 763- 315,374 |
| - 151,263- - 151,916- - -- - 763- - -- - 303,942- |
REF!
Circuit No 2015
Name of Circuit
South
West
Tyneside
Balance Sheet as at 31 August 2020
| Balance Sheet as at 31 August 2020 | Balance Sheet as at 31 August 2020 | Balance Sheet as at 31 August 2020 | Balance Sheet as at 31 August 2020 | Balance Sheet as at 31 August 2020 | Balance Sheet as at 31 August 2020 | Balance Sheet as at 31 August 2020 | Balance Sheet as at 31 August 2020 | ||||
|---|---|---|---|---|---|---|---|---|---|---|---|
| GN Totals 2018/19 £ |
|||||||||||
| Notes to the Accounts Fixed Assets |
General Fund (Unrestricted) £ |
Circuit Model Trusts (Unrestricted) £ |
Designated Funds (Unrestricted) £ |
Restricted Funds £ |
Endowment Funds £ |
Totals 2019/20 £ |
Totals 2018/19 £ |
||||
| Circuit Manses & Equipment | 0 | R | |||||||||
| Investment properties | 0 | R | |||||||||
| Investments | 0 | ||||||||||
| Total fixed assets | 0 | 0 | 0 | 0 | 0 | 0 | 0 | ||||
| Current Assets | 0 0 111,642 111,642 132,490 8,275 140,765 10,747 763 11,510 |
S T |
|||||||||
| Debtors | 0 | ||||||||||
| Loans by the Circuit | 0 | ||||||||||
| Investments with TMCP | 111,642 | 111,642 | 151,916 | ||||||||
| Central Finance Board Deposits | 132,490 | 8,275 | 140,765 | 167,108 | |||||||
| Cash at Bank and in hand | 10,747 | 763 | 11,510 | 14,918 | |||||||
| Total current assets | 143,237 | 111,642 | 0 | 9,038 | 0 | 263,917 | 333,942 | ||||
| Current liabilities | 0 | U | |||||||||
| Creditors (due in under 1 year) | 0 | ||||||||||
| Grants payable within 2018-19 | 0 | V | |||||||||
| Total current liabilities | 0 | 0 | 0 | 0 | 0 | 0 | 0 | ||||
| Net current assets/liabilities | 143,237 | 111,642 | 0 | 9,038 | 0 | 263,917 | 333,942 | ||||
| Total assets less current liabilities | 143,237 | 111,642 | 0 | 9,038 | 0 | 263,917 | 333,942 | ||||
| Long term liabilities (due after more than one year) |
|||||||||||
| Grants payable after 2018-19 | 0 | V W |
|||||||||
| Loans to the Circuit | 0 | ||||||||||
| 0 | |||||||||||
| Net assets | 143,237 | 111,642 | 0 | 9,038 | 0 | 333,942 | |||||
| Funds of the Circuit | |||||||||||
| General Fund (Unrestricted) | 143,237 | 143,237 | 181,263 |
| Circuit Model Trust Fund (Unrestricted) | 111,642 | 111,642 | 151,916 | W | ||||||
|---|---|---|---|---|---|---|---|---|---|---|
| Designated Funds (Unrestricted) | 0 | 0 | ||||||||
| Total Unrestricted Funds | 254,879 | 333,179 | ||||||||
| Restricted Funds | 9,039 | 9,039 | 763 | |||||||
| Endowment Funds | 0 | 0 | ||||||||
| Total Funds | 143,237 | 111,642 | 0 | 9,039 | 0 | 263,918 | 333,942 | |||
| Signed Circuit Treasurer |
| To be completed by Circuits with total income and endowments of more than £500,000 | |||||
|---|---|---|---|---|---|
| Name of Circuit | Circuit No | ||||
| Cash flow statement for the year ended 31 August 2020 | |||||
| 2020 | 2019 | ||||
| Statement of cash flows | Note | £ | £ | ||
| Cash from operating activities | |||||
| Net cash used in operating activities | 0 | 0 | |||
| Cash flows from investing activities | |||||
| Dividends,interest and rents from investments | |||||
| Proceeds from the sale of property,plant and equipment | |||||
| Purchase of property,plant and equipment | |||||
| Purchase of intangible assets | |||||
| Proceeds from the sale of investments | |||||
| Purchase of investments | |||||
| Other | |||||
| Net cash provided by investing activities | 0 | 0 | |||
| Cash flows from financing activities | |||||
| New borrowing | |||||
| Repayments of borrowing | |||||
| Net cash used in financing activities | 0 | 0 | |||
| Change in cash and cash equivalents in the reporting period | 0 | ||||
| Cash and cash equivalents at the beginning of the reporting period | 0 | ||||
| Cash and cash equivalents at the end of the reporting period | 0 | 0 |
| 2020 | 2019 | |||
|---|---|---|---|---|
| Reconciliation of net income to net cash flow from operating activities | £ | £ | ||
| Net income for the reporting period ( as per statement of financial activities) | ||||
| Adjustments for: | ||||
| Depreciation and amortisation charges | ||||
| Profit on the sale of fixed assets | ||||
| Loss on the sale of fixed assets | ||||
| Gains on investments | ||||
| Dividends, interest and rents from investments | ||||
| Decrease/(increase) in stocks | ||||
| (increase)/decrease in debtors | ||||
| increase/(decrease) in creditors | ||||
| Net cash used in operating activities | 0 | 0 | ||
| 2020 | 2019 | |||
| Analysis of cash and cash equivalent | £ | £ | ||
| Cash in hand | ||||
| Short term deposit (less than 3 months) | ||||
| Total cash and cash equivalents | 0 | 0 |
GUIDANCE NOTES
There is an exemplar within the guidance notes produced by The South Bedfordshire Methodist Circuit.
All the items included in the notes to the accounts for this Circuit may not be applicable to your Circuit. Please choose those that are applicable to you and produce your notes to the accounts.
Important note:
Comparatives for the summary of assets and liabilities of each category of fund of the charity and for the detail in the movements in material individual funds. Therefore notes BS10 and BS 11 need to be reproduced to cover the previous year.
GUIDANCE NOTES
Please see sparate document 'suggested framework for Circuit annual report'. This shows examples of items to include in the annual report. Use this as guidance to write the annual report.
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