Trustees’ Annual Report for the period
From - Period start date: 01.12.2024 To - Period end date: 30.11.2025
Charity name: Bransgore Churches Coffee House
Charity registration number: 1133247
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The Coffee House is a community hub and a focal point for the surrounding rural community. For some Elderly people it is a second home, but all ages make use of our facilities. We have toys available for the very young. Village clubs and organisations use our facilities to advertise what they do. The shop is also used as a collection point for our charitable giving. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
There are no set activities other than being a hub for the community that offers hot and cold drinks, a simple menu and selection of cakes. In addition to this the Coffee House provides vital work experience for young people and adults with additional needs. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have considered the charity commission’s guidance, and we consider that our activities fall within the scope of being of public benefit. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | No policy |
| Policy on social investment including program related investment |
Para 1.38 | This does not apply to us |
| Contribution made by volunteers |
Para 1.38 | The coffee house has one paid staff member (Manager), but all activities are carried out by volunteers. Their contributions in terms of time, talents and resources are the reason we are |
able to carry out the objectives of the community coffee shop. Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | This financial year the coffee house achieved: 1) We hosted and provided a Christmas meal for 50 local residents, of which the majority are those who are elderly or alone. 2) We worked with local charities and churches (including Bransgore community Church, Bransgore Primary school and the Bransgore Rotary and first responders to run the community Christmas Light switch on. 3) In May of 2025 we also took part in the provision of cold drinks, cakes and sweets at the Bransgore Fun Day. 4) We have continued our partnership with the Fortune Centre for Riding Therapy and the Duke of Edinburgh- with 8 completing their DofE award with us, continuing providing voluntary provision and training. 5) This year we have furthered prioritising training for our volunteers to upskill them in their voluntary role, through the use of one to one training, and level 2 food hygiene. It is our intention for next year to set a policy to ensure all volunteers have had appropriate training prior to taking up a new position. |
Additional information (optional) You may choose to include further statements where relevant about:
| We achieve all our objective for the year | ||
|---|---|---|
| with the exception of having to close for | ||
| Achievements against | Para 1.41 | some periods due to our manager having a |
| objectives set | major accident that needed recovery and | |
| unable to fulfil hours with voluneteers. |
| Performance of fundraising activities against objectives set |
Para 1.41 | We do not fundraise but rely entirely on the generosity of the members of the public, purchases and occasional gifts/grants. |
|---|---|---|
| Investment performance against objectives |
Para 1.41 | N/A |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The charity was in a stable position at the end of the relevant period (being 30 November 2025). |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | We reviewed our reserves policy and considered that our current policy of holding a minimum of £3,000 was sufficient to meet any unforeseen needs of the church. |
| Amount of reserves held | Para 1.22 | £3,000 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | No concerns |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Over 95% of our funds come from the sales of goods and any gift aid that comes because of this. Occasional donations, gifts or grants. |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | We don’t hold any investments other than cash at bank which is deposited with Co-Op Bank Limited. |
| A description of the principal risks facing the charity |
Para 1.46 | Our principal risk is that members of the public cease trade with us, or a risk to the building itself (e.g. fire etc). |
| Other | N/A |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution of a charitable trust |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Charitable Trust |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are selected by the current trustees in consultation with the shop manager. We consider those who we feel fulfil the criteria of being known within the community and uphold the interests of the chop and it broadly Christian character. If there are no, or satisfactory, objections they are appointed as trustees. There is no length of tenure, but trustees consider their roles each year and step down when it is collectively felt the right time. |
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | The Charity is governed as a Charitable Trust, overseen by its trustees in conjunction with the shop manager. |
| Relationship with any related parties |
Para 1.51 | |
| Other |
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | The Charity is governed as a Charitable Trust, overseen by its trustees in conjunction with the shop manager. |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Bransgore Churches Coffee House |
|---|---|
| Other name the charity uses | Bransgore Coffee (community) House |
| Registered charity number | 1133247 |
| Charity’s principal address | Bransgore Coffee House Unit 2 A, Clyffe House, Betsy Lane, Bransgore, Christchurch, Dorset, BH23, 8AQ |
|---|---|
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| Name of chief executive or names of senior staff members (Optional information) | ||
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
Independent Examinerfs Report to the Trustees of Bransgore Churches Coffee House I report on the accounts of the Trust forthe 13 months ended 31st Dernbel 2025 Respective responsibilitie5 of trustees and examiner As the trustees of the Bransgorè Churche5 Coffee House you are responsible forthe preparation of the accounts. You consider that an audit is not required for this year under section 43121 of the Charities Act 1993 (the 1993 Act) and that an independent examination 15 needed. It is my resportsibility to: examine the accounts tjndersection 43 of the 1993 Art; follow the PrOdUreS laid down in the General Directions gNen by the Charity Commission under section 4317llbl of the 1993 Act,. and state whether particular matters have come to my attention. Basls of Independent Examinef5 report My examination was Carried out in accordance with the General Direction5 gtven by the Charity Commission. An examination includes a review of the accounting records kept by the Bransgore Churches Coffee House and a comparison of the accounts presented with those records. It also includes consideration of any unusual iterns or disc1o5ures in the accounts. and seeking explanations from you as trustees conceming such matter5. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequentlv no opinion is given as to whether the accounts present a'true and fair vie. and the report is limited to those matte¥s set out in the ststement below. Independent Examinerfs statement In connection with my examination. no matter h&% come to my attention: which gives me asOnable cause to believe that in any material respect the requirements.. to keep accounting records in accordance with section 41 of the 1993 Act,. and to prepare accounts which accord with the accounting records 3r7d cornply with the accounting quirements of the 1993 Act have not been met; or 2. to which. in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Jason Coltman 11 Rufford Gardens Tuckton Bournemouth BH63HX 22_
P & L
BRANSGORE CHURCHES COFFEE HOUSE PROFIT AND LOSS ACCOUNT 13 MNTHS TO 31 DECEMBER 2025
| FOOD DRINKS OTHER Trading Sales 11,706 21,723 554 Purchases 5,052 4,947 348 Gross Profit 6,654 16,776 206 GP% 56.84% 77.23% Expenditure Rent of Premises 5,200 Water Rates 246 Establishment Expenses 991 Business Rates 214 Electricity 1,454 Consumables 748 Card Handling Charges 371 Insurance 1,316 Printing & Stationery 160 Repairs and Renewals 1,784 Telephone 698 Waste Disposal 935 Miscellaneous Expenses 160 Safeguarding 246 Staff Costs 15,991 Total Trading Expenditure TRADING DEFICIT FOR THE 13 MONTHS TO 31 DEC 2025 New Furniture/Building Repairs and Renovations Other Income Tips Donations Grants Gift Aid TOTAL OTHER INCOME NET DEFICIT FOR THE 13 MNTHS TO 31 DEC 2025 |
OTHER 554 348 206 5,200 246 991 214 1,454 748 371 1,316 160 1,784 698 935 160 246 15,991 |
TOTAL 33,983 10,347 23,636 69.55% 30,514 (6,878) (6,878) 745 1,213 - - 1,958 (4,920) |
YR2023/4 32,629 8,678 23,951 73.40% 4,800 246 1,716 91 1,129 356 325 382 298 1,249 635 792 215 - 13,966 26,200 (2,249) 2,609 (4,858) 630 1,090 - - 1,720 (3,138) |
|---|---|---|---|
These accounts have been prepared on a cash basis
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