## **THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF LIMPSFIELD AND TITSEY**
**Charity Registration Number: 1133240**
**Annual Report and Accounts**
**31 December 2021**
## **THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF LIMPSFIELD AND TITSEY**
## **Annual Report and Accounts 2021 Contents**
||**Page**|
|---|---|
|**Legal & Administrative Information**|**2**|
|**Annual Report of the Trustees**|**3**|
|**Independent Examiner’s Report**|**6**|
|**Receipts & Payments Account**|**7**|
|**Statement of Assets & Liabilities**|**8**|
|**Notes to the Accounts**|**9**|
_1_
## **THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF LIMPSFIELD AND TITSEY**
## **Report of the PCC For the year ended 31 December 2021**
|**Charity Name**|The Parochial Church Council of the Ecclesiastical Parish of Limpsfield and Titsey|The Parochial Church Council of the Ecclesiastical Parish of Limpsfield and Titsey|
|---|---|---|
|**Principal Address**|Parish Office, High Street,|Limpsfield, Oxted, Surrey, RH8 0DG.|
|**Charity Registration**|1133240. The church was registered with the Charity Commission on 10 December||
||2009.||
|**The Governing Document**|Parochial Church Council Powers Measure (1956) as amended and Church||
||Representation Rules.||
|**Object**|Promoting in the ecclesiastical parish the whole mission of the Church.||
|**Member of the PCC**|The Trustees who served during the year or who were serving at the date of this report||
||were:||
||Clergy|Helen Cook (Rector)|
||Churchwardens|Jane Tozer|
|||Joy Moore|
||Elected Lay|Caroline Campbell
(Secretary)|
||Representatives|Simon Baker|
|||David Bell|
|||Lynda Boast
(appointed 11 May 2021)|
|||Thelma Cooper|
|||Charlotte Corrish (appointed 11 May 2021)|
|||Lindsey Dunbar
(appointed 11 May 2021)|
|||Faye Faulkner|
|||Lillian Hindley|
|||Nila Spiller
(appointed 11 May 2021)|
|||Andrew Twomey|
|||Pauline Whyte
(appointed 11 May 2021)|
||Lay Representatives to|Paul Budgen|
||the Deanery Synod|Dominic Campbell|
|||Sarah Paxton|
|||Eleanor Stoneham|
|||Marcell Wright|
|**Bankers**|NatWest||
|**Independent Examiner**|David Chitty BA FCA||
||Quarry Hill||
||Brassey Road||
||Oxted RH8 0ET||
|**Quinquennial Inspector**|Andy Burrell, Carden & Godfrey Architects||
_2_
## **THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF LIMPSFIELD AND TITSEY**
## **Report of the PCC For the year ended 31 December 2021**
The Parochial Church Council submits its annual report and accounts of the Ecclesiastical Parish of Limpsfield and Titsey (“the PCC”) for the year ended 31 December 2021. The legal and administrative information set out earlier in this document forms part of this report.
## **1. Structure, Governance & Management**
The office bearers and any other leadership team members for the time being constitute the trustees. There must be at least three, and they must meet at least twice a year.
None of the Trustees receive remuneration.
## **2. Activities**
In addition to the Church the PCC is responsible for three community activities, the Church Hall, Glebe Meadow and Pavilion and the Parish News.
## **3. Financial Review**
The PCC is funded mainly by the freewill offerings of congregants, lettings income and by donations from trusts.
During 2021 the PCC’s cash resources decreased by £48,063 during the year to £364,941 (2020: decreased by £6,255 to £413,004).
## **Income & expenditure**
The receipts and payments account can be found on page 7.
As broadly forecast there was an overall deficit for the year of £48k.
Of this deficit approx. £35k is drawn against restricted funds for specific projects. The bulk of this is £32k as part of the cost of the research investigation and installation of the new boiler system. In addition to this there was a welcome grant towards the boiler project from Limpsfield Church Trust of £30k. This means that the total cost of the boiler installation was over £60k - a lot more than forecast but representative of the challenge and complication of the project.
After absorbing these specific costs against designated reserves and with additional provisions made for future expenditure, the General Fund has fallen by approx. £38k. Within expenditure incurred approx. £19k was spent on Hall Roof repairs. This was budgeted but no specific Reserve was created
The main reason for this deficit is that our Giving income has continued to fall, with several generous donors having died; our Hall letting Income has been constrained by Covid for some of the year. At the same time there, although our Parish Pledge was reduced by 20% there have been only limited opportunities to further reduce underlying costs and the major projects of the boiler and the Hall roof were undertaken.
## **Investments and Other Assets**
The statement of assets and liabilities can be found on page 8.
The Rector and Churchwardens own the Church as a conditional freehold on trust. St Peters is the beneficial owner of St Peters Hall, with the South London Church Fund and Diocesan Board of Finance as Trustees. In accordance with the charities legislation neither asset is included in the statement of assets and liabilities.
_3_
## **THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF LIMPSFIELD AND TITSEY**
## **Report of the PCC For the year ended 31 December 2021**
The house in Padbrook, which is freehold, is accounted for as an investment property. The Parish Office is held through a 999 year lease signed in 1997. They are both accounted for as restricted assets and continue to be shown at their values in 2012 when first recorded. No value has been attributed in the accounts to other assets in the church such as the 16th Century Medieval Chest, the sound system, pew candles etc.
## **PCC Reserves**
The Church has three types of funds: unrestricted, restricted and designated. Total cash funds are £364k.
**Restricted** cash funds, totalling £24k, are those that can only be used in accordance with the specific purposes set out by the donors. In addition, there are non-cash restricted funds: The Val Darkin Fund, the Parish Office and the house in Padbrook where the proceeds from sale can only be used to purchase further clergy accommodation.
**Designated** cash funds, totalling £254k, are those earmarked by the PCC for particular purposes or projects. Our main designated reserve of £200k was set aside for the Millennium Room Reconfiguration.
**Unrestricted** cash funds, total just over £87k.
As discussed at the last PCC meeting our Reserves have been steadily eroded in recent years and it is clear that in 2022 we will need to look at ways to generate income, particularly through regular giving from Church members and perhaps through establishment of a 'Friends' organisation to involve the wider community. At the same time we will probably not wish to take on new expenditure or projects without associated fund raising.
We have approx £200k set aside in respect of the Millennium Room project but in the prevailing climate, with considerable strain on our general finances and with our human resources fully stretched this project has been put on hold.
## **Reserves Policy**
The PCC considers that, given the nature of the PCC’s work, free cash reserves should be equivalent to approximately 4 months’ routine unrestricted fund expenditure, plus committed future expenditure on other projects, where funds permit. The Trustees are of the opinion that this provides sufficient flexibility to cover temporary shortfalls in incoming resources and will allow the PCC to cope and respond to unforeseen emergencies whilst specific action plans are implemented. At 31 December 2021 the PCC had net free reserves of £87,348 (2020: £110,004).
|**Total cash reserves**
Less: restricted cash funds
Less: designated cash funds
**Free cash reserves**
**Free cash reserves requirement:**
4 month’s budgeted routine unrestricted expenditure|**2021**|**2020**
**£**
**413,004**
-
(303,000)|
|---|---|---|
||**£**||
||||
||**364,941**||
||(23,540)||
||(254,053)||
||||
|||**110,004**|
||**87,348**||
||||
|||**72,000**|
||||
||**72,000**||
||||
||||
_4_
## **THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF LIMPSFIELD AND TITSEY**
## **Report of the PCC For the year ended 31 December 2021**
## **4. Responsibilities of Trustees for the Accounts**
Charity law requires the Trustees to prepare accounts for each accounting year which record the receipts and payments of the charity for the year. The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable us to ensure that the financial statements comply with the Charities Act 2011. The Trustees also have a responsibility to safeguard the assets of the charity and to take reasonable steps to prevent fraud or any other irregularities.
## **5. Approval**
The report of the PCC was approved by the PCC on 12 April 2022 and signed on its behalf by:
Rev Helen Cook, Team Rector
_5_
## **THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF LIMPSFIELD AND TITSEY**
## **Independent Examiner’s Report For the year ended 31 December 2021**
I report on the accounts of The Parochial Church Council of the Ecclesiastical Parish of Limpsfield and Titsey for the year ended 31 December 2021, set out on pages 6 to 10.
This report is made solely to the Trustees in accordance with section 145 of the Charities Act 2011 (the Act). My independent examination has been undertaken so that I might state to the Trustees those matters I am required to state to them in an independent examiner’s report and for no other purpose. To the fullest extent permitted by the law, I do not accept responsibility to anyone other than the Trustees for my independent examination, for this report, or the opinions I have formed.
## **RESPECTIVE RESPONSIBILITIES OF THE TRUSTEES AND EXAMINER**
The Trustees consider that an audit is not required for this period (under section 144(2) of the Act) and that an independent examination is needed.
It is my responsibility to:
- Examine the accounts (under section 145 of the Act);
- To follow the procedures laid down in the General Direction given by the Charity Commission (under section 145(5)(b) of the Act); and
- To state whether particular matters have come to my attention.
## **BASIS OF INDEPENDENT EXAMINER’S STATEMENT**
My examination was carried out in accordance with General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the accounts.
## **INDEPENDENT EXAMINER’S STATEMENT**
In the course of my examination, no matter has come to my attention:
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the church as required by section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
## **David Chitty BA FCA**
## **April 2022**
**(Signed copy held in office)**
_6_
## **THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF LIMPSFIELD AND TITSEY**
## **Receipts & Payments Account For the year ended 31 December 2021**
|**Note**
**Receipts**
2
Donations and grants
Charitable Activities
Other Trading
Investment income
**Total Receipts**
**Payments**
Cost of raising funds
3
Charitable activities
4
**Total Payments**
**Surplus/(deficit)**
Transfer between funds
Total cash funds brought forward
**Total cash funds carried forward**|**Unrestricted**
**Funds**
**2021**
**£**
116,651
6,955
49,201
18,595
**191,402**
42,205
167,253
**209,458**
**(18,056)**
(4,600)
110,004
**87,348**|**Designated**
**Funds**
**2021**
**£**
-
-
-
-
**0**
-
33,947
**33,947**
**(33,947)**
(15,000)
303,000
**254,053**||**Restricted**
**Funds**
**2021**
**£**
38,773
-
-
-
**38,773**
-
34,833
**34,833**
**3,940**
19,600
-
**23,540**||**Total**
**2020**
**£**
138,956
8,787
42,764
20,431|
**)**
|
|---|---|---|---|---|---|---|---|
||||||**Total**|||
||||||**2021**|||
||||||**£**|||
|||||||||
||||||155,424|||
||||||6,955|||
||||||49,201|||
||||||18,595|||
|||||||||
|||||||**210,938**||
||||||**230,175**|||
|||||||||
|||||||27,789
189,404||
|||||||||
||||||42,205|||
||||||236,033|||
|||||||||
|||||||**217,193**||
|||||||||
||||||**278,238**|||
|||||||||
|||||||**(6,255**
419,259||
||||||**(48,063)**|||
|||||||||
||||||0|||
|||||||||
||||||413,004|||
|||||||||
|||||||**(6,255)**||
|||||||||
||||||**364,941**|||
|||||||||
|||||||||
_7_
## **THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF LIMPSFIELD AND TITSEY**
## **Statement of Assets & Liabilities As at 31 December 2021**
|**Note**
**Assets**
Tangible assets - property
5
Investments - funds
6
Investments - property
7
Debtors
Cash At Bank And In Hand
8
**Liabilities**
**Total Assets Less Liabilities**|**Unrestricted**
**Funds**
**2021**
**£**
-
-
-
-
87,348
**87,348**
-
**87,348**|**Designated**
**Funds**
**2021**
**£**
-
-
-
-
254,053
**254,053**
-
**254,053**|**Restricted**
**Funds**
**2021**
**£**
58,277
16,232
305,000
-
23,540
**403,049**
-
**403,049**||**Total**
**2020**
**£**
58,277
13,634
305,000
-
413,004|
|---|---|---|---|---|---|
|||||**Total**||
|||||**2021**||
|||||**£**||
|||||||
|||||58,277||
|||||16,232||
|||||305,000||
|||||-||
|||||364,941||
|||||||
||||||**789,915**
-|
|||||||
|||||**744,450**||
|||||||
|||||-||
|||||||
||||||**789,915**|
|||||**744,450**||
|||||||
|||||||
The Accounts were approved by the PCC on 12 April 2022 and signed on its behalf by:
## **Rev Helen Cook**
_8_
**THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF LIMPSFIELD AND TITSEY**
## **Notes to the Accounts For the year ended 31 December 2021**
## **1. Accounting Policies**
The accounts have been prepared on a receipts and payments basis with a statement of assets and liabilities.
## **2. Receipts**
|**Unrestricted**
**Funds**
**2021**
**£**
Donations and grants
Offerings, collections, donations
96,393
Income tax reclaimed
20,258
Legacies and grants
-
116,651
Charitable activities
Fees
6,955
Other trading
Church hall & Glebe
45,521
Parish News
3,420
Other
260
49,201
Investment income
Bank interest
510
Padbrook rent
18,085
18,595
**191,402**|**Designated**
**Funds**
**2021**
**£**
**Restricted**
**Funds**
**2021**
**£**
-
8,773
-
-
-
30,000
0
38,773
-
-
-
-
-
-
-
-
0
0
-
-
-
-
0
0
**0**
**38,773**||||**Total**
**2020**
**£**
87,447
22,589
28,920|
|---|---|---|---|---|---|
||||**Total**|||
||||**2021**|||
||||**£**|||
|||||||
||||105,166|||
||||20,258|||
||||30,000|||
|||||||
||||||138,956
5,457
39,907
2,857
3,330|
||||155,424|||
|||||||
||||6,955|||
|||||||
|||||||
||||45,521|||
||||3,420|||
||||260|||
|||||||
||||||46,094
2,431
18,000|
||||49,201|||
|||||||
||||510|||
||||18,085|||
|||||||
||||||20,431|
||||18,595|||
|||||||
||||||**210,938**|
||||**230,175**|||
|||||||
|||||||
## **3. Payments – Raising Funds**
|Padbrook
Church Hall & Glebe
Parish News
Fundraising
|**Unrestricted**
**Funds**
**2021**
**£**
1,290
36,925
3,783
207
**42,205**|**Designated**
**Funds**
**2021**
**£**
-
-
-
-|**Restricted**
**Funds**
**2021**
**£**
-
-
-
-
**0**||**Total**
**2020**
**£**
1,463
23,783
2,543
-|
|---|---|---|---|---|---|
|||||**Total**||
|||||**2021**||
|||||**£**||
|||||||
|||||1,290||
|||||36,925||
|||||3,783||
|||||207||
|||||||
|||**0**|||**27,789**|
|||||**42,205**||
|||||||
|||||||
_9_
**THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF LIMPSFIELD AND TITSEY**
## **Notes to the Accounts For the year ended 31 December 2021**
## **4. Payments – Charitable Activities**
|Clergy
Diocesan pledge
Expenses
Church life & outreach
Ministry, music & sanctuary
Donations & pastoral fund
Office Costs
Staff costs
Communications
Office equipment, supplies etc
Provision of church building and facilities
Utilities, insurance
Church & church yard maintenance
Governance
Independent examination|**Unrestricted**
**Funds**
**2021**
**£**
102,000
106|**Designated**
**Funds**
**2021**
**£**
-
-|**Restricted**
**Funds**
**2021**
**£**
-
-
**0**
-
711
**711**
-
-
-
**0**
-
34,122
**34,122**
-
**34,833**||**Total**
**2020**
**£**
128,000
-
**128,000**
6,435
2,200
**8,635**
24,198
1,107
1,690
**26,995**
15,354
10,420
**25,774**
-
**189,404**|
|---|---|---|---|---|---|
|||||**Total**||
|||||**2021**||
|||||**£**||
|||||||
|||||102,000||
|||||106||
|||||||
||**102,106**
6,367
200|**0**
-
-||||
|||||**102,106**||
|||||||
|||||6,367||
|||||911||
|||||||
||**6,567**
19,271
1,358
7,498|-
-
-||||
|||||**7,278**||
|||||||
|||||19,271||
|||||1,358||
|||||7,498||
|||||||
||**28,127**
14,300
16,153|-
33,947||||
|||||**28,127**||
|||||||
|||||14,300||
|||||84,222||
|||||||
||**30,453**
-|**33,947**
-||||
|||||**98,522**||
|||||||
|||||-||
|||||||
||**167,253**|**33,947**||||
|||||**236,033**||
|||||||
|||||||
## **5. Tangible Fixed Assets**
The property is the leasehold interest in the office at Parish Office, High Street, Limpsfield, Oxted, Surrey, RH8 0DG. A 999 year lease was agreed in 1997.
## **6. Investments - Funds**
The investment is in the M&G Charifund Accumulation units.
## **7. Investments - Property**
The property is the freehold interest in the residential property at 24 Padbrook, Limpsfield RH8 0DW.
_10_
**THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF LIMPSFIELD AND TITSEY**
## **Notes to the Accounts For the year ended 31 December 2021**
## **8. Cash funds - movement**
|**Unrestricted:**
**Designated:**
Church building & quinquennial
Church hall & Glebe Meadow
Donations fund
Millenium Room Extension
New AV facilities
New boiler
**Restricted:**
Churchyard maintenance
Harvest Festival/WaterAid
Val Darkin Fund
St Bartholomew’s fund
Church projects incl. AV & Media, lighting &
heat conservation
New boiler||**At 1**
**January**
**2021**
**£**
110,004||**Receipts**
**£**
191,402|**Payments**
**£**
(209,458)|**Transfers**
**£**
(4,600)|**At 31**|**At 31**|
|---|---|---|---|---|---|---|---|---|
||||||||**December**||
|||||||||**2021**|
|||||||||**£**|
||||||||||
|||||||||87,348|
||||||||||
|||20,000
5,000
15,000
200,000
25,000
38,000||-
-
-
-
-
-|-
-
-
(1,714)
-
(32,233)|-
-
-
-
(15,000)
-|||
|||||||||20,000|
|||||||||5,000|
|||||||||15,000|
|||||||||198,286|
|||||||||10,000|
|||||||||5,767|
||||||||||
|||**303,000**
0
0
0
0
0
0||**0**
6,327
411
100
1,935
-
30,000|**(33,947)**
(1,580)
(411)
(300)
-
(2,542)
(30,000)|**(15,000)**
4,600
-
-
-
15,000
-||**254,053**|
||||||||||
|||||||||9,347|
|||||||||0|
|||||||||(200)|
|||||||||1,935|
||||||||||
|||||||||12,458|
|||||||||0|
||||||||||
|||**0**||**38,773**|**(34,833)**|**19,600**||**23,540**|
||||||||||
|||**413,004**||**230,175**|**(278,238)**|**0**||**364,941**|
||||||||||
Descriptions of the funds are as follows:
## **Designated:**
- Church building & quinquennial. Funds set aside by the PCC to fund repairs to the church building, including those identified by the Quinquennial review.
- Church hall & Glebe Meadow. Funds set aside by the PCC to fund repairs and maintenance.
- Donations fund. Funds set aside by the PCC to fund Charitable purposes on behalf of the church.
- Millennium Room Extension. Funds set aside by the PCC to fund the extension to the Millennium Room
- New AV facilities. Funds set aside by the PCC to fund the installation of new AV facilities in the church building.
- New boiler. Funds set aside by the PCC to fund a new boiler in the church and Millennium Room.
## **Restricted:**
- Churchyard maintenance. Funds received specifically for the maintenance of the churchyard
- Harvest Festival/WaterAid collection and distribution.
- Val Darkin Fund. Funds received specifically for the assistance of those in need. The assets of the fund are currently held in M&G accumulation units. Payments are made from cash and therefore the cash fund, shown here, will be negative until funded by the sale of accumulation units.
- Church projects incl. AV & Media, lighting & heat conservation. Funds received for these projects in the church building.
- St Bartholomew’s fund. Funds received specifically to help people from the church or Limpsfield school who need financial help.
_11_
## **THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF LIMPSFIELD AND TITSEY**
## **Notes to the Accounts For the year ended 31 December 2021**
## **9. Related Party Transactions**
David Bell, a member of the PCC, is also a trustee of the Limpsfield Church Trust. During the year the Limpsfield Church Trust made donations of £30,000 (2020: £19,600) to the PCC.
There were no other related party transactions.
_12_