THE BUTTERFLY GARDEN
REGISTERED CHARITY NUMBER 1133233
TRUSTEES ANNUAL REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 DECEMBER 2022
THE BUTTERFLY GARDEN
TRUSTEES ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022
CONTENTS
| Page | |
|---|---|
| Charity Information | 1 |
| Trustees Annual Report | 2 - 4 |
| Accountants' Report | 5 |
| Receipts and Payments Account | 6 |
| Statement of Assets and Liabilities | 7 |
THE BUTTERFLY GARDEN
TRUSTEES ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022
CHARITY INFORMATION
| Registered Charity Number | 1133233 | |
|---|---|---|
| Principal Address | The Brambles | |
| Bamfurlong Lane | ||
| Cheltenham | ||
| Gloucestershire | ||
| GL51 6SL | ||
| Trustees | Mr C P Evans | |
| Mrs J Etheridge | ||
| Ms L Evans | ||
| Mrs S Jollens | retired | |
| Mrs G Webb | retired | |
| Mr A Winwood | ||
| Mrs S Sutherby | ||
| Mrs E Riddell | ||
| Mr N Ridley | ||
| Mr B Lewis | ||
| Bank | Lloyds Bank | |
| Montpellier | ||
| Cheltenham | ||
| Gloucestershire | ||
| Accountants | Smith Heath Ltd | |
| 3 Bath Mews | ||
| Bath Parade | ||
| Cheltenham | ||
| Gloucestershire | ||
| GL53 7HL |
Page 1
THE BUTTERFLY GARDEN
TRUSTEES ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022
TRUSTEES ANNUAL REPORT
Structure of Trust
The Constitution for the Unincorporated Association of Charitable Purpose, known as The Butterfly Garden was adopted on 14 April 2009.
The Butterfly Garden is managed and administered by a committee of officers and members which is collectively know as "the Trustees". Trustees retire with effect from the conclusion of the 4th annual general meeting after his or her appointment but shall be eligible for re-election at that annual general meeting.
All trustees give their time voluntarily and receive no remuneration or benefits.
Objectives
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1 To benefit individuals or groups dealing with disadvantage or disablement, with a particular emphasis on supporting the needs of people with learning and behavioural problems.
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2 To provide or assist in the provision of facilities in the interests of social welfare for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disability, financial hardship or social circumstances with the object of improving their conditions of life.
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3 To promote social inclusion for the public benefit and to relieve the needs of those already socially excluded, assisting them to reintegrate into society for the purpose of this clause "socially excluded" means being excluded from society as a result of one or more of the following factors: unemployment; financial hardship; youth or old age; ill health (physical or mental); substance abuse or dependency including alcohol and drugs; discrimination on the grounds of sex, race, disability, ehtnic origin, religion, belief, creed, sexual orientation or gender reassignment; poor educational skills attainment; relationship and family breakdown; poor housing (that is housing that does not meet basic habitable standards); crime (either as a victim of crime, or as an offender rehabilitating into society).
Page 2
THE BUTTERFLY GARDEN
TRUSTEES ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022
TRUSTEES ANNUAL REPORT
Chairman's Report
Twenty one years and counting as the clock spins through another twelve months and life remains boisterous. Our student numbers stay strong, with new faces turning up each week. Student access has been interesting at times with the closure of the lane to the west for 12 months. Thankfully following discussion with bus companies,we secured permission to have students shuttled into the Cheltenham Park ride and we have run a collection very effective daily collection service from there. Everything that was planned, happened, we sent 100 to the Pantomime, ran two trips to Weston and have had some amazing on site activities, including very recently a day long Music Festival. Our desire to see fuller use of our kitchen has been realised and our sharing has seen activity every day, with Wednesday being taken by young cooks from the Hartmore School at Hartpury. The recycling continues to be very important, and we are turning around a huge amount of waste. Our connections with Worcester University has now seen us working with another four students across the year and we are currently finalising a similar work experience scheme with the University of the West of England. These connections have been invaluable, with all of the students being really useful across the site. Delightfully many are still maintaining connection although their placements have finished.
Our links with industry have remained strong too with many local companies sending in volunteers to help out. Community has continued to offer financial support and their help has allowed out to carry out some heavy maintenance and to install a platform of solar panels across the workshop roof.
The site has been visited across the year by many local political figures as well as some representatives from the national care sector. The highlight of which was that we hosted a three-day International care conference, entertaining delegates from around the World.
So, we flag up another good year and thank all those who championed our work and our ideology. The students, volunteers, trustees and friends who have continued to be resolute in demonstrating their commitment.
As always I send out our grateful thanks to you all. The new adventure beckons.
Page 3
THE BUTTERFLY GARDEN
TRUSTEES ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022
TRUSTEES ANNUAL REPORT (continued)
Financial Review
As at 31 December 2022 the Charity held funds of £62,176 (2021: £57,028).
Funds raised during the year from donations, fund raising activities and Gift Aid tax were £61,615 (2021: £43,876).
A total of £9,026 (2021: £7,607) was spent on student conferences and learning.
Declaration
The trustees declare that they have approved the trustees' report above.
Signed on behalf of the charity's trustees
............................................................... ........................................................................ Chris Evans J M Etheridge Chair of the Trustees Trustee/Secretary Date: ........................................ Date: .....................................................
Page 4
INDEPENDENT ACCOUNTANTS' REPORT TO THE TRUSTEES OF THE BUTTERFLY GARDEN ON THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022 AS SET OUT ON PAGES 6 AND 7
The charity's trustees consider that an audit is not required for this year (under Part 8 and sections 145 and 152 of the Charities Act 2011 (the Act) and that an independent examination is needed.)
It is our responsibility to:
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examine the accounts (under section 145 of the Act),
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follow the procedure laid down in the General Directions given by the Charity Commission (under section 154 of the Act), and
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state whether particular matters have come to my attention.
Our examination was carried out in accordance with the General Directions given by the Charities Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a true and fair view and the report is limited to those set out in the statement below.
In the course of our examination, no matter has come to our attention:
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which gives us reasonable cause to believe that in, any material respect, the requirements:
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to keep accounting records in accordance with section 130 of the Act; and
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to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 1993 and 2011 Acts; have not been met; or
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to which, in our opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Smith Heath Limited
Date: 04/10/2023
Brent House 382 Gloucester Road Cheltenham Gloucestershire GL51 7AY
Page 5
THE BUTTERFLY GARDEN
RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2022
| Receipts Donations & fund raising activities Grants Total receipts Payments Capital expenditure Other site purchases Repairs, maintenance & renewals Promotional literature Student conferences and training Fund raising costs and donations Insurance and utilities Other Administration Costs Total payments Surplus of receipts over payments Cash fund at previous year end Cash Funds at this year end |
Unrestricted Restricted Endowment Total Previous Funds Funds Funds Funds Year £ £ £ £ £ 63,615 - - 63,615 43,876 - - - - - |
|---|---|
| 63,615 - - 63,615 43,876 |
|
| - - - - 7,067 7,207 - - 7,207 5,910 8,457 - - 8,457 933 - - - - 430 9,026 - - 9,026 7,607 216 - - 216 723 6,644 - - 6,644 3,768 26,917 - - 26,917 26,503 |
|
| 58,467 - - 58,467 52,941 |
|
| 5,148 - - 5,148 (9,065) 57,028 - - 57,028 66,093 |
|
| 62,176 - - 62,176 57,028 |
Page 6
THE BUTTERFLY GARDEN
STATEMENT OF ASSETS AND LIABILITIES AS AT 31 DECEMBER 2022
| Cash Funds Other monetary assets Investment assets Assets retained for the charity's own use at cost The New Kitchen 'Dorothy's' The New Classroom/Workshop The Meadow The Classroom The Living Stage The Barn and Workshop The Yurt The Memorial Garden Less Accumulated Depreciation @ 10% Total assets Less liabilities Net assets at cost |
2022 2022 2022 Unrestricted Restricted Endowment Funds Funds Funds £ £ £ 62,176 - - - - - - - - 59,661 - - 64,884 - - 23,235 - - 117,947 - - 9,277 - - 21,037 - - 8,921 - - 7,067 312,029 - - 216,873 - - 95,156 - - 157,332 - - - - - 157,332 - - |
2021 2021 2021 Unrestricted Restricted Endowment Funds Funds Funds £ £ £ 57,028 - - - - - - - - 59,661 - - 64,884 - - 23,235 - - 117,947 - - 9,277 - - 21,037 - - 8,921 - - 7,067 |
|---|---|---|
| 312,029 - - 185,670 - - |
||
| 126,359 - - |
||
| 183,387 - - - - - |
||
| 183,387 - - |
Page 7