## **THE BUTTERFLY GARDEN**
## **REGISTERED CHARITY NUMBER 1133233**
## **TRUSTEES ANNUAL REPORT AND FINANCIAL STATEMENTS**
**FOR THE YEAR ENDED 31 DECEMBER 2021**
## **THE BUTTERFLY GARDEN**
## **TRUSTEES ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021**
## **CONTENTS**
||Page|
|---|---|
|Charity Information|1|
|Trustees Annual Report|2 - 4|
|Accountants' Report|5|
|Receipts and Payments Account|6|
|Statement of Assets and Liabilities|7|
## **THE BUTTERFLY GARDEN**
## **TRUSTEES ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021**
## **CHARITY INFORMATION**
|**Registered Charity Number**|1133233|
|---|---|
|**Principal Address**|The Brambles|
||Bamfurlong Lane|
||Cheltenham|
||Gloucestershire|
||GL51 6SL|
|**Trustees**|Mr C P Evans|
||Mrs J Etheridge|
||Ms L Evans|
||Mrs S Jollens|
||Mrs G Webb|
||Mr A Winwood|
||Mrs S Sutherby|
||Mrs E Riddell|
||Mr N Ridley|
|**Bank**|Lloyds Bank|
||Montpellier|
||Cheltenham|
||Gloucestershire|
|**Accountants**|Smith Heath Ltd|
||3 Bath Mews|
||Bath Parade|
||Cheltenham|
||Gloucestershire|
||GL53 7HL|
Page 1
## **THE BUTTERFLY GARDEN**
## **TRUSTEES ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021**
## **TRUSTEES ANNUAL REPORT**
## **Structure of Trust**
The Constitution for the Unincorporated Association of Charitable Purpose, known as The Butterfly Garden was adopted on 14 April 2009.
The Butterfly Garden is managed and administered by a committee of officers and members which is collectively know as "the Trustees". Trustees retire with effect from the conclusion of the 4th annual general meeting after his or her appointment but shall be eligible for re-election at that annual general meeting.
All trustees give their time voluntarily and receive no remuneration or benefits.
## **Objectives**
- 1 To benefit individuals or groups dealing with disadvantage or disablement, with a particular emphasis on supporting the needs of people with learning and behavioural problems.
- 2 To provide or assist in the provision of facilities in the interests of social welfare for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disability, financial hardship or social circumstances with the object of improving their conditions of life.
- 3 To promote social inclusion for the public benefit and to relieve the needs of those already socially excluded, assisting them to reintegrate into society for the purpose of this clause "socially excluded" means being excluded from society as a result of one or more of the following factors: unemployment; financial hardship; youth or old age; ill health (physical or mental); substance abuse or dependency including alcohol and drugs; discrimination on the grounds of sex, race, disability, ehtnic origin, religion, belief, creed, sexual orientation or gender reassignment; poor educational skills attainment; relationship and family breakdown; poor housing (that is housing that does not meet basic habitable standards); crime (either as a victim of crime, or as an offender rehabilitating into society).
Page 2
## **THE BUTTERFLY GARDEN**
## **TRUSTEES ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021**
## **CHAIRMAN'S REPORT**
Where do the days go? This year we recorded our 20th Anniversary. A celebration that was the highpoint of our year, with almost 300 people filing through the site on a warm day in September. It has been a year of much reflection and a time for marvelling at all that has been achieved over those years. We continue to move forward and off the back of COVID are attracting new visitors from all over the district. Our attendance figures and our volunteer numbers are strong. We have strengthened our commitment to the broader community and have been sharing our space with others, most notably, the NHS, the local Men in Sheds, the county guild of Weavers, two knitting groups together with art and creative writing clubs. I am committed to the idea that society is made stronger through sharing and our new relationships are testament to that on a daily basis. With partners turning up with donations of time, money and goods.
We have continued to receive strong support from others, with donations coming from many directions and a number of local companies supporting us by sending in voluntary labour.
On the volunteer front, I must record the success of our work experience programme with Worcester University. We have run 9 residencies with trainee therapists and the feedback from all has endorsed a longer-term commitment from them.
This has not been a big year for projects. Off the back of COVID, I was keen to ensure that we remained financially stable and were operating safely. I am pleased to report that we remain strong.
Buoyed by this, we will run all of our regular autumn and Christmas activities, indeed the Pantomime
It has truly been a joyous year, so greatly enriched by the generosity and commitment of all who have attended. I extend my thanks to students and volunteers who have supported the site in a multitude of ways. Without exception all who joined us have demonstrated that they truly care.
A new year beckons, and new projects await our attention Thank you all.
Mr C P Evans
Page 3
## **THE BUTTERFLY GARDEN**
**TRUSTEES ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021**
**TRUSTEES ANNUAL REPORT (continued)**
## **Financial Review**
As at 31 December 2021 the Charity held funds of £57,028 (2020: £66,092).
Funds raised during the year from donations, fund raising activities and Gift Aid tax were £43,487 (2020: £45,492).
There were grants received in the year of 2021 was nil (2020: £5,584).
A total of £7,607 (2020: £2,693) was spent on training and learning.
## **Declaration**
The trustees declare that they have approved the trustees' report above.
Signed on behalf of the charity's trustees
............................................................... ........................................................................ Chris Evans J M Etheridge Chair of the Trustees Trustee/Secretary
Date: ........................................ Date: .....................................................
Page 4
## **INDEPENDENT ACCOUNTANTS' REPORT TO THE TRUSTEES OF THE BUTTERFLY GARDEN ON THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021 AS SET OUT ON PAGES 6 AND 7**
The charity's trustees consider that an audit is not required for this year (under Part 8 and sections 145 and 152 of the Charities Act 2011 (the Act) and that an independent examination is needed.)
It is our responsibility to:
- examine the accounts (under section 145 of the Act),
- follow the procedure laid down in the General Directions given by the Charity Commission (under section 154 of the Act), and
- state whether particular matters have come to my attention.
Our examination was carried out in accordance with the General Directions given by the Charities Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a true and fair view and the report is limited to those set out in the statement below.
In the course of our examination, no matter has come to our attention:
1. which gives us reasonable cause to believe that in, any material respect, the requirements:
- to keep accounting records in accordance with section 130 of the Act; and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 1993 and 2011 Acts; have not been met; or
2. to which, in our opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Smith Heath Limited
Date: 07/10/2022
Brent House 382 Gloucester Road Cheltenham Gloucestershire GL51 7AY
Page 5
## **THE BUTTERFLY GARDEN**
## **RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2021**
|**Receipts**
Donations & fund raising activities
Grants
**Total receipts**
**Payments**
Capital expenditure
Other site purchases
Repairs, maintenance & renewals
Promotional literature
Student conferences and training
Fund raising costs and donations
Insurance and services
Other Administration Costs
**Total payments**
**Net of receipts/(payments)**
Cash fund at previous year end
**Cash Funds at this year end**|**Unrestricted**
**Restricted Endowment**
**Total**
**Previous**
**Funds**
**Funds**
**Funds**
**Funds**
**Year**
**£**
**£**
**£**
**£**
**£**
43,876
-
-
43,876
45,492
-
-
-
-
5,854|
|---|---|
||**43,876**
**-**
**-**
**43,876**
**51,346**|
||7,067
-
-
7,067
-
5,910
-
-
5,910
4,955
933
-
-
933
8,789
430
-
-
430
-
7,607
-
-
7,607
2,693
723
-
-
723
336
3,768
-
-
3,768
5,914
26,503
-
-
26,503
28,328|
||**52,941**
**-**
**-**
**52,941**
**51,015**|
||**9,065**
**-**
**-**
**-**
**9,065**
**-**
**331**
66,092
-
-
66,092
65,761|
||**57,028**
**-**
**-**
**57,028**
**66,092**|
Page 6
## **THE BUTTERFLY GARDEN**
## **STATEMENT OF ASSETS AND LIABILITIES AS AT 31 DECEMBER 2021**
|Cash Funds
Other monetary assets
Investment assets
Assets retained for the charity's own use at cost
The New Kitchen 'Dorothy's'
The New Classroom/Workshop
The Meadow
The Classroom
The Living Stage
The Barn and Workshop
The Yurt
The Memorial Garden
Less Accumulated Depreciation @ 10%
Total assets
Less liabilities
Net assets at cost|**2021**
**2021**
**2021**
**Unrestricted**
**Restricted**
**Endowment**
**Funds**
**Funds**
**Funds**
**£**
**£**
**£**
57,028
-
-
-
-
-
-
-
-
59,661
-
-
64,884
-
-
23,235
-
-
117,947
-
-
9,277
-
-
21,037
-
-
8,921
-
-
7,067
312,029
-
-
185,670
-
-
126,359
-
-
183,387
-
-
-
-
-
183,387
-
-|**2020**
**2020**
**2020**
**Unrestricted**
**Restricted**
**Endowment**
**Funds**
**Funds**
**Funds**
**£**
**£**
**£**
66,092
-
-
-
-
-
-
-
-
59,661
-
-
64,884
-
-
23,235
-
-
117,947
-
-
9,277
-
-
21,037
-
-
8,921
-
-|
|---|---|---|
|||304,962
-
-
154,467
-
-|
|||150,495
-
-|
||||
|||216,587
-
-
-
-
-|
|||216,587
-
-|
Page 7