## _**THE WARDROOM**_ ## _**HMS HERON**_ ## **ANNUAL REPORT AND FINANCIAL STATEMENTS** ## **For Period** **1 May 2022 to 30 April 2023** **Registered Charity No. 1133200** ## **Trustees’ Annual Report and Comments** ||The Wardroom HMS HERON| |---|---| |Charity Registered No:
|1133200| |Covering the Accounting Year: 1 May 2022 to 30 April 2023|| |Address:|RNAS Yeovilton| ||Ilchester| ||Somerset BA22 8HT| |Governing Document:
|Constitution (and Mess Rules)| |Objects:|Promotion of the Military Efficiency and Operational| ||Effectiveness of the Armed Forces by the provision of mess| ||facilities to Commissioned Officers serving in the| ||Royal Naval Air Station, Yeovilton.| |Trustee:
|Commodore N R Griffin MBE Royal Navy| |Trustee selection method:|Appointed as such by the Naval Secretary.| |Bankers:|Lloyds TSB| ||9 High St| ||Yeovil| |Independent Examiner:|P A NichollsMBE MAAT| ||5 Nursery Road| ||Havant| ||PO9 3BG| |Activities and achievements:|To have resources available for expenditure on improvements,| ||to the quality of life, and the engenderment of espirit de corps.| ||The past year has seen the mess put on a full social programme.| ||for its members and generous subsidies were provided to mess| ||functions.| Financial Review: The total value of the fund increased by £26K to £408.8K. Bank assets of £156.8K easily covered liabilities of £18.3K. The main factors in the increase in assets were: - Mess subscriptions exceeding running costs by £16.6K. - £13.3K, of the trading profits including the entertainment levy was not used for function subsidy but offset by - Wake and Lynx Squadron Dinner contributions costing £2.3K. Financial Reserves Policy: The Trustee has considered the level of reserves appropriate to the charity’s needs. This is set at £40K. The Trustee aims to ensure that the charity will be able to fulfil its charitable objectives even if there is a temporary shortfall in income and unexpected expenditure. The Trustee will endeavour not to set aside funds unnecessarily. Investment Selection Policy: No investments are held. Risk Assessment: The Trustee reviews the major risks to which the charity is exposed, and systems have been established to manage those risks and believes that by maintaining the free reserves stated it will provide sufficient resources in the event of adverse conditions. Public Benefit Statement: This fund provides public benefit by assisting Service personnel to perform their roles more effectively within the Armed Forces of the Crown. It does this by providing and supporting mess facilities and social activities. This assistance enables Service personnel to face the challenges and danger associated with military service by developing and maintaining teamwork, spirit and attitude, and morale. As a result, the fund promotes the efficiency of the Armed Forces of the Crown by enhancing the Royal Navy’s and Royal Marines’ capability to undertake the roles demanded of it including the defence of the United Kingdom and its interests. I confirm that I have paid due regard to the Charity Commission of England and Wales’s guidance on public benefit when deciding what activities, the charity should undertake. Declaration: I declare, in my capacity of Charity Trustee, that I have approved the above report. ## Signed on Original Name Commodore N R Griffin MBE Royal Navy Appointment Commanding Officer and sole Managing Trustee Date 31 May 2023 ## **HMS HERON WARDROOM MESS FUND** ## **REGISTERED CHARITY No 1133200** ## **BALANCE SHEET** **30-Apr-23** |_Note_
ASSETS
Fixed Assets
Mess Property
_7_
Current Assets
Stocks at Cost:
_7A_
Messbills & Function Payments Due
Misc Debts & Prepayments
_8_
Bank Accounts
Cash & Floats
Total Current Assets
LIABILITIES
Trade & Misc Creditors
_9, 9A_
Squadron Funds
_9B_
VAT
Current Liabilities
Net Current Assets
Net Assets|10,205.40
£
14,565.27
£
4,762.75
£
156,818.81
£
5,305.67
£
191,657.90
£
11,832.88
£
3,508.18
£
2,994.09
£
18,335.15
£|235,512.00
£
_216,973.00_
_£_
_10,996.23_
_£_
_22,759.69_
_£_
_1,971.00_
_£_
_145,406.58_
_£_
_4,925.20_
_£_
_186,058.70_
_£_
_10,338.21_
_£_
_7,880.10_
_£_
_1,977.12_
_£_
_20,195.43_
_£_
173,322.75
£
_165,863.27_
_£_
**408,834.75**
**£**
_382,836.27_
_£_
_30-Apr-22_|235,512.00
£
_216,973.00_
_£_
_10,996.23_
_£_
_22,759.69_
_£_
_1,971.00_
_£_
_145,406.58_
_£_
_4,925.20_
_£_
_186,058.70_
_£_
_10,338.21_
_£_
_7,880.10_
_£_
_1,977.12_
_£_
_20,195.43_
_£_
173,322.75
£
_165,863.27_
_£_
**408,834.75**
**£**
_382,836.27_
_£_
_30-Apr-22_| |---|---|---|---| ||||_382,836.27_
_£_| Approved on 31 May 2023 Signed on Original Commodore N R Griffin MBE Sole Managing Trustee 1 YEO-WRApr23BSZ.xlsBALANCE SHEET ## **HMS HERON WARDROOM MESS FUND** ## **STATEMENT OF FINANCIAL ACTIVITIES** ## **For Year to 30 Apr 23** |_Note_
**Income**
Charitable Activities
Total Income
_3_
**Expenditure**
Charitable Activities
Total Expenditure
_4_
Income exceeds Expenditure
Previous Year Correction
Net Income/Expenditure
Total Funds Brought Forward
Total Funds Carried Forward|257,714.74
£
257,714.74
£
231,716.26
£
231,716.26
£
25,998.48
£
-
£
25,998.48
£
382,836.27
£
**408,834.75**
**£**|_Previous Year_
_166,943.61_
_£_| |---|---|---| |||_166,943.61_
_£_
_159,797.21_
_£_| |||_159,797.21_
_£_
_7,146.40_
_£_
_152.34_
_£_| |||_7,298.74_
_£_| |||_375,537.53_
_£_| |||_382,836.27_
_£_| 2 YEO-WRApr23BSZ.xlsSOFAsum **HMS HERON WARDROOM MESS FUND** ## **Notes to the Accounts dated 30 April 2023** ## **Note 1 - Accounting policies** a. The financial statements are prepared under the historic cost convention (as modified by the revaluation of fixed asset investments) and in accordance with applicable accounting standards: Charities Statement of Recommended Practice, UK Accounting Standards and the Charities Acts. ## Incoming resources - a. Donations are included in the Statement of Financial Activities (SOFA) when the fund becomes entitled to the donation or grant and it is reasonably certain that it will be received. - b. Incoming resources from fund raising are reported gross in the SOFA - c. Intangible income is not included in the accounts. - d. The fund receives no unpaid volunteer help. - e. Interest is included in the accounts when receivable. ## Expenditure and liabilities a. Liabilities are recognised as soon as there is a legal or constructive obligation committing the fund to the expenditure. ## Assets - a. Paintings, furniture, works of art, silver and books were valued 2011. b. Depreciating fixed assets are capitalised if they can be used for more than one year and cost at least £50. They are valued at cost or a reasonable value on receipt. Depreciation is straight line over the estmated life of the item. Depreciation is not allocated to activity costs as the use is varied. - c. Stocks are valued at the lower of cost or market value. ## **Note 2 - Investments** No Investments ## **Note 3 - Income** |_Charitable Activities_
Mess Subs
Associate Subscriptions
Entertainment Levy
Official Function Income
Private Functions Income
Livers In Function
Bar income
Shop Income
Cabin Cleaning - Pets
Catering Sundries
Stamps
Misc Income
**Total Income**|68,391.44
£
_49,981.42_
_£_
5,753.00
£
_4,673.26_
_£_
26,151.04
£
_17,191.05_
_£_
58,203.85
£
_43,076.11_
_£_
10,827.96
£
_2,112.54_
_£_
1,869.23
£
_140.00_
_£_
82,933.96
£
_46,650.94_
_£_
2,474.03
£
_2,144.10_
_£_
200.00
£
_450.00_
_£_
551.66
£
_285.39_
_£_
-
£
_0.85_
_£_
358.57
£
_237.95_
_£_
257,714.74
£
_166,943.61_
_£_
257,714.74
£
_166,943.61_
_£_
_Previous Year_
Year to 30 Apr 23| |---|---| 3 ## **Note 4 - Resources Expended** |_Charitable Activities_
Trading Costs
Function expenses from tickets
Functions expenses from subsidy
Christmas Draw Subsidy
Private Functions
Wake - Mess Subsidised
Lynx Dinner - Labour Subsidised
Livers In Function
Licences
Bar Expenses
Shop Expenses
Mess Running Costs
Insurances
Trophy Hire
Dining Hall Extras
Repairs & Renewals
Refurbishment
Newspapers & Periodicals
Internet/telephone
TV and Video
Leavers Gifts
Tea & Coffee
Garden Project
Cleaning
Misc Expenses
Governance Costs
Examination of Accounts
Support Costs
Write Off/Bad Debt
Office Costs
Bank/Card Charges
IT Support
Depreciation
**Total Expenditure**|58,203.86
£
_43,076.11_
_£_
33,307.13
£
_27,932.48_
_£_
1,885.92
£
_-_
_£_
10,792.38
£
_2,102.95_
_£_
2,164.48
£
_-_
_£_
90.00
£
_-_
_£_
1,869.23
£
_397.98_
_£_
843.27
£
_1,261.00_
_£_
68,551.60
£
_35,990.64_
_£_
2,182.36
£
_1,908.62_
_£_
3,481.83
£
_3,718.06_
_£_
734.16
£
_368.00_
_£_
7,036.72
£
_7,259.60_
_£_
839.98
£
_2,429.95_
_£_
361.45
£
_29.08_
_£_
6,283.40
£
_3,709.26_
_£_
700.10
£
_821.58_
_£_
5,876.72
£
_5,635.91_
_£_
2,505.51
£
_1,996.38_
_£_
7,614.60
£
_5,741.25_
_£_
1,041.28
£
_35.92_
_£_
164.38
£
_94.77_
_£_
34.56
£
_9.59_
_£_
1,780.00
£
_1,750.00_
_£_
61.18
£
_-_
_£_
356.24
£
_173.56_
_£_
2,859.39
£
_2,607.31_
_£_
2,486.76
£
_3,119.65_
_£_
7,607.77
£
_7,627.56_
_£_
231,716.26
£
_159,797.21_
_£_
231,716.26
£
_159,797.21_
_£_
Year to 30 Apr 23
_Previous Year_| |---|---| ## **Total Expenditure** ## **Note 5 - Paid Employees** - a. There were no paid employees. ## **Note 6 - Trustees and Other Related Parties** - a. No expenses or emoluments have been paid to the Sole Managing Trustee b. There are no amounts due to or from the Sole Managing Trustee **Note 7 - Tangible Fixed Assets - Property Account** |As at 1 May 22
Additions
Less Depreciation
As at 30 Apr 23
**Note 7A - Stocks**
Wine
Shop/Sundries
Postage
Coffee
Tankards|Non Depreciating
193,900.00
£
193,900.00
£|Depreciating
23,073.00
£
26,146.77
£
(7,607.77)
£| |---|---|---| |||41,612.00
£| |||8,385.86
£
141.82
£
68.68
£
437.14
£
1,171.90
£| |||10,205.40
£| 4 YEO-WRApr23BSZ.xlsSOFAE ## **Note 8 - Prepayments, Misc Debtors** |Insurance prepaid
Performing Rights Licence Prepaid
CETSAT Internet Support
IT Support - Sage Prepaid
TV Licence Prepaid
**Note 9 - Trade Creditors**
BOC Ltd
Performing Rights Licence
CJ's News - Newspapers & Magazines
Sky
Cardnet
Lloyds Bank Charges
Bottomline|1,624.00
£
897.00
£
473.75
£
1,725.00
£
43.00
£| |---|---| ||4,762.75
£| ||237.63
£
1,173.83
£
574.71
£
440.40
£
(34.43)
£
11.00
£
139.70
£| ||2,542.84
£| ## **Note 9A - Other Creditors** |**Note 9A - Other Creditors**|| |---|---| |Bed Linen Charges
Key deposits
Crown Food & Accom
DIO Room Hire
Bank Charges
Trophy Hire - Estimate
PNIE|169.60
£
575.00
£
1,378.35
£
6,208.09
£
28.00
£
31.00
£
900.00
£| ||9,290.04
£| ## **Note 9B - Held for Other Funds** |ATCO Fund
Plumbers Fund
CHF Fund
1AAC Officers' Fund
815 Fund
825 Fund
845 Fund
847 Fund
846 Fund
WOSR Subscription|181.03
£
300.00
£
263.00
£
1,065.00
£
205.00
£
520.50
£
395.00
£
285.00
£
283.65
£
10.00
£| |---|---| ||3,508.18
£| ## **Note 10 - Endowment or Restricted Income Funds** There are none ## **Note 11 - Other Information** - a. The fund does not have any material commitments not provided for in the accounts - b. The fund has not given any guarantees to any third party that could be called on at the year end. - c. The fund has not granted any loans. - d. The fund did not make any ex gratia payments during the year. 5 ## **Declarations** - a. The Trustee has not changed the year end date nor the length of the fund's financial year - b. All the fund's operations are continuing operations and there were no discontinued operations. - c. No funds are in deficit. - d. The fund has no marketable intangible assets - e. There were no interfund loans outstanding at the balance sheet date. - f. None of the funds functional assets have been revalued during the year and the fund does not have a policy of revaluation of these assets. - g. The fund has no material fixed assets which have not been capitalised and included in the Balance Sheet. ## **Bar Trading for year ended 30 Apr 23** |Sales
82,850.87
£
Sales at Cost
83.09
£
82,933.96
£
Cost of sales
66,179.36
£
Gross Profit
16,754.60
£
Gross Profit/Sales =%
20.2%
Gross Profit/Cost of Sales = %
25.3%
(i.e average mark up)
Less:
Pipecleaning
408.89
£
0.5%
Ullage/Spillage
211.76
£
Bar Sundries
1,751.59
£
2,372.24
£
Net Profit
14,382.36
£
17.3%
Sales
2,474.03
£
Cost of Sales
2,182.36
£
Gross Profit
291.67
£
Gross Profit/Sales =%
11.8%
Gross Profit/Cost of Sales = %
13.4%
(i.e average mark up)
**Shop Trading for year ended 30 Apr 23**|_44,654.20_
_£_
_1,993.22_
_£_
_46,647.42_
_£_
_33,554.78_
_£_
_13,092.64_
_£_
_29.3%_
_39.0%_
_336.54_
_£_
_0.8%_
_562.67_
_£_
_1,536.65_
_£_
_2,435.86_
_£_
_10,656.78_
_£_
_23.9%_
_2,144.10_
_£_
_1,908.62_
_£_
_235.48_
_£_
_11.0%_
_12.3%_
_Previous Year_
_Previous Year_| |---|---| 6 ## **Independent Examiner’s Report to the Wardroom Mess HMS Heron. Registered Charity No 1133200.** I report to the trustee on my examination of the accounts of the Wardroom HMS Heron for the year ended 30 April 23 ## **Respective responsibilities of trustees and examiner** As the charity’s trustee is responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. The charity’s gross income exceeded £250,000 and I am qualified to undertake the examination by being a licenced member of the Association of Accounting Technicians. ## **Independent examiner’s statement** I have completed my examination; I confirm that no material matters have come to my attention which gives me cause to believe that in any material respect: - The accounting records were not kept in accordance with section 130 of the Charities Act; or - The accounts did not accord with the accounting records; or - The accounts did not comply with the applicable requirements concerning the form and content of the accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than in any requirement that the accounts give a “true and fair” view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. ## Signed on Original P A Nicholls MBE MAAT 5 Nursery Road Havant Hants PO9 3BG 31 May 2023