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2023-04-30-accounts

Registered Charity Number :- 1133157

AL ARQAM

Trustees’ Report And Financial Statements

For The Year End 30 April 2023

Al Arqam 10 Memorial Road Luton, LU3 2QU

Tel: 01582527655 Email: enquiries@alarqam.org.uk Doc ID: 390070e2ca78eca26b9577bc517d01af83390b7c

AL ARQAM

CONTENTS

FOR THE YEAR ENDED 30 APRIL 2023

TRUSTEES' REPORT……………………………………………………………………..3 INDEPENDENT EXAMINER'SREPORT ………………………………………………8 STATEMENT OF FINANCIAL ACTIVITIES…………………………………………...10 BALANCE SHEET………………………………………………………………………..11 NOTES TO THE FINANCIAL STATEMENTS………………………………………….12

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AL ARQAM

TRUSTEES' REPORT

FOR THE YEAR ENDED 30 APRIL 2023

The Trustees present their annual report together with the financial statements for the year ended 30 April 2023.

Reference and administrative details

The charity name:

The legal name of the charity is: - Al Arqam.

The charity's areas operation and UK charitable registration.

The charity is registered in England & Wales with the Charity Commission in England & Wales (CCEW) with charity number 1133157.

The charity does not operate in any overseas jurisdictions.

Legal structure of the charity

The charity is constituted as an unincorporated charity, established by a written constitution. The governing document of the charity is the written constitution approved by the members and endorsed by the Charity Commission in England & Wales (CCEW).

There are no restrictions in the governing documents on the operation of the Charity or on its investment powers other than those imposed by Charity Law.

The trustees are all individuals.

The principal operating address, telephone number, email and web addresses of the charity are: -

10 Memorial Rd Luton, Bedfordshire LU3 2QU Telephone: 01582 527655 Email Address: enquiries@alarqam.org.uk Website: www.alarqam.org.uk

The Trustees in office on the date the report was approved were: -

Mr Qaiser Malik (Chair) Mr Monirual Asad Huda Mr Saqib Afghan Mr Usman Shafi Mr Abdul Ghafoor Mr Tallat Mehmood

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AL ARQAM

TRUSTEES' REPORT

FOR THE YEAR ENDED 30 APRIL 2023

The trustees who served as a trustee in the reporting period were as shown above, and there were no changes during the year, or in the period between the year end and the approval of the accounts.

The financial statements have been prepared in accordance with the accounting policies set out in note to the financial statements and comply with the charity's governing document, the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective I January 2019)".

Objectives and activities

The objectives of the charity set out in the charity's trust deed and are to promote the benefit of the community in and around Luton or such other places, as are determined from time to time, as the Executive Committee sees fit but not exclusively by:

• Providing or assisting in the provision of facilities in the interests of social welfare for recreation or the leisure time occupation of individuals who have need of such facilities by reason of their youth, age infirmity or disability, financial hardship, or social circumstances with the object of improving their conditions of life.

Our trustees periodically review the objectives and activities to ensure they continue to reflect our aims. In carrying out this review the trustees have considered the Charity Commissions general guidance on public benefit and in particular its supplementary public guidance on the advancement of religion for the public benefit.

Structure, governance and management

The charity trustees are responsible for general control and management of the charity.

The Board of Trustees administers the Charity. It normally meets at least 4 times a year and has appointed working groups that meet as appropriate to prepare reports and recommendations for the Board of Trustees' consideration. Trustees attend the Charity on a routine or occasional basis at other times.

The Charity has dedicated staff and staff retention is very high. Whenever possible the charity employs staff that reflect the community which they serve.

Each member of staff receives monthly supervision, during which individual professional developments are discussed and supported. Between them staff speak various languages and bring a host of strengths and skills

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AL ARQAM

TRUSTEES' REPORT

FOR THE YEAR ENDED 30 APRIL 2023

to their work at Al Arqam, including Social Work, Education and Early Years. This background allows the Charity to work to very high standards and to share good practice and to encourage reflection to ensure that individual needs of all service-users are fully met.

Recruitment and appointment of trustees

The existing trustees are responsible for the recruitment of new trustees but in doing so the trustees seek the views and recommendations of community leaders. The trustees believe this approach ensures that new trustees are respected members of the local community and ensure that good relations are fostered between Al Arqam and the people of the local community that we serve.

In selecting new trustees, we seek to identify people who regularly attend events and functions organised by the charity and are willing to volunteer to help in our broader community work. Potential trustees are invited to attend trustees' meetings as observers and are given more details of the charity's aims and activities and, if all agree, they are then proposed as new trustees at the subsequent trustees' meeting. This process allows due consideration of the persons' eligibility, personal competence, specialist knowledge and skills.

Induction and training of trustees

Following the appointment new trustees, they are introduced to their new role and given copies of the trust deed and a guide to the policies and procedures adopted by the charity. A number of publications from the charity commission are also provided including the guidance on charities and public benefit and on the advancement of religion for the public benefit. This ensures that new trustees are aware of the scope of their responsibilities under the Charities Act.

Risk management

The trustees have assessed the risks the charity faces and have drawn up a risk matrix, which identifies the major risks by area of activity, the nature of those risks, the likelihood of the risks happening, and the measures taken to manage them. The trustees review this risk matrix periodically and are satisfied that systems are in place, or arrangements are in hand, to manage the identified risks. In particular, insurance cover is in place and the finances of Al Arqam are kept under review. Appropriate DBS checks, supported by regularly reviewed policies, are made for all those who work with children or other vulnerable groups.

The risk management strategy for Al Arqam comprises:

• The implementation of procedures designed to minimise any potential impact on the charity should those risks materialise.

Employee consultation

The charity provides an avenue for provision of information, consultation and discussion of a wide range of matters affecting staff and volunteers.

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AL ARQAM

TRUSTEES' REPORT

FOR THE YEAR ENDED 30 APRIL 2023

Achievements and performance

The charity carries out a wide range of activities in pursuance of its charitable aims including:

Financial review

Reserves policy

Our Reserves Policy relates to our General Funds only. No designated, restricted or endowment funds are held. We aim to hold reserves amounting to approximately six months' average expenditure. The level of reserves held at 30 April 2023 is shown on the Balance Sheet.

Principal funding sources

The charity's main source of income is through subscriptions for Al Arqam services.

Public benefit statement

The Trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake.

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AL ARQAM

TRUSTEES' REPORT

FOR THE YEAR ENDED 30 APRIL 2023

Statement of Trustees' Responsibilities

The charity's trustees are responsible for the preparation of the accounts in accordance with the terms of the Charities Act 2011 and the Charities (Accounts and Reports) Regulations 2008. Notwithstanding the explicit requirement in the extant statutory regulations, the Charities (Accounts and Reports) Regulations 2008, to prepare the financial statements in accordance with the SORP 2005, in view of the fact that the SORP 2005 has been withdrawn, the Trustees determined to interpret this responsibility as requiring them to follow current best practice and prepare the accounts according to the FRS 102 SORP (Statement of Recommended Practice for Accounting and Reporting by Charities) 2015, (as amended by the Bulletin issued in October 2018 and applicable to all accounting periods beginning on or after 1st January 2019), (The SORP).

In particular, charity law requires the Trustees, if they prepare accounts on an accruals basis, to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity as at the end of the financial year and of the surplus or deficit of the charity. In preparing those financial statements the Trustees are required to :-

The law requires that the trustees must not approve the accounts unless they are satisfied that they give a true and fair view of the state of affairs of the charity and of the surplus or deficit of the charity for the year.

The Trustees are also responsible for maintaining adequate accounting records which disclose with reasonable accuracy at any time the financial position of the charity and which are sufficient to show and explain the charity's transactions and enable them to ensure that the financial statements comply with regulations made under the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The Trustees are also responsible for the contents of the Trustees' report, and the statutory responsibility of the Independent Examiner in relation to the Trustees' report is limited to examining the report and ensuring that , on the face of the report, there are no material inconsistencies with the figures disclosed in the financial statements.

This report was approved by the board of trustees on 28 February 2024.

Mr Qaiser Malik Chair & Trustee

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AL ARQAM

INDEPENDENT EXAMINER'S REPORT

FOR THE YEAR ENDED 30 APRIL 2023

I report to the Trustees on my examination of the financial statements of the charity for the year ended 30 April 2023 which have been prepared in accordance with the Charities Act 2011 (the Act) and with the Financial Reporting Standard 102, (effective 1st January 2016) adapted to meet the needs of unincorporated organisations, as modified by FRS 102 SORP (Statement of Recommended Practice for Accounting and Reporting by Charities) 2015, (as amended by the Bulletin issued in October 2018 and applicable to all accounting periods beginning on or after 1st January 2019), (The SORP), published by the Charity Commission in England & Wales (CCEW) , and under the historical cost convention and the accounting policies set out on the financial statements.

Respective responsibilities of the Trustees and the Independent Examiner and the basis of the report

As described, the charity's Trustees, are responsible for the preparation of the financial statements in accordance with the Charities Act 2011 and all other applicable law and with United Kingdom Generally Accepted Accounting Practice, applicable to smaller entities, and for being satisfied that the financial statements give a true and fair view.

The Trustees consider that the audit requirement of Section 144(1) of the Charities Act 2011 (the Act) does not apply, and that there is no requirement in the Governing Document for the conducting of an audit. As a consequence, the Trustees have elected that the financial statements be subject to independent examination.

Having satisfied myself that the financial statements are not required to be audited under any legal provision, or otherwise, and are eligible for independent examination, it is my responsibility to:-

Basis of Independent Examiner's Statement and scope of work undertaken

I report in respect of my examination of the charity's financial statements carried out under s145 of the Act. In carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act setting out the duties of an independent examiner in relation to the conducting of an independent examination. An independent examination includes a review of the accounting records kept by the charity and of the accounting systems employed by the charity and a comparison of the financial statements presented with those records. It also includes consideration of any unusual items or disclosures in the financial statements, and seeking explanations from you, as Trustees, concerning such matters. The purpose of the examination is to establish as far as possible that there have been no breaches of charity legislation and that, on a test basis of evidence relevant to the amounts and disclosures made, the financial statements comply with the SORP.

The procedures undertaken do not provide all the evidence that would be required in an audit, and information supplied by the Trustees in the course of the examination is not subjected to audit tests or enquiries and does not cover all the matters that an auditor would consider in arriving at an opinion. The planning and conduct of an audit go beyond the limited assurance that an independent examination can provide.

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AL ARQAM

INDEPENDENT EXAMINER'S REPORT

FOR THE YEAR ENDED 30 APRIL 2023

Consequently, I do not express an audit opinion on the view given by the financial statements, and in particular, I express no opinion as to whether the financial statements give a true and fair view of the affairs of the charity, and my report is limited to the matters set out in the statement below.

I planned and performed my examination so as to satisfy myself that the objectives of the independent examination are achieved and before finalising the report, I obtained written assurances from the Trustees of all material matters.

Independent Examiner's Statement, Report and Opinion

Subject to the limitations upon the scope of my work as detailed above, I have completed my examination: and can confirm that: -

This is a report in respect of an examination carried out under 145 of the Act and in accordance with Directions given by the Charity Commission under section 145(5)(b) of the Act which may be applicable and that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: -

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

Signed:-

Mr Umber Khan, AFA, MIPA Independent Examiner Taxwise Accountancy Unit 16, Titan Court Laporte Way Luton Bedfordshire LU4 8EF

This report was signed on 28 February 2024.

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STATEMENT OF FINANCIAL ACTIVITIES

FOR THE YEAR ENDED 30 APRIL 2023

AL ARQAM

Recommended categories by
activity
Notes
Incoming resources
Income and endowments
from:
Donations and legacies
2
Total
Resources expended
Expenditure on:
Charitable activities
3
Other
5
Total
Net income/(expenditure)
before investment
gains/(losses)
Net income/(expenditure)
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Total funds carried forward		 Unrestricted funds
£
Total Funds 2023
£
Total Funds 2022
£
230,527.00
230,527.00
195,991.00
230,527.00
230,527.00
195,991.00
228,545.00
228,545.00
242,841.00
1,151.00
1,151.00
1,463.00
229,696.00
229,696.00
244,304.00
831.00
831.00
(48,313.00)
831.00
831.00
(48,313.00)
831.00
831.00
(48,313.00)
102,377.00
102,377.00
150,690.00
103,208.00
103,208.00
102,377.00

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AL ARQAM

BALANCE SHEET

FOR THE YEAR ENDED 30 APRIL 2023

Recommended categories by
activity
Notes
Fixed assets
Tangible assets
7
Total fixed assets
Current assets
Cash at bank and in hand
8
Total current assets
Creditors: amounts falling due
within one year
9
Net current
assets/(liabilities)
Total assets less current
liabilities
Total net assets or liabilities
Funds of the Charity
Unrestricted funds
10
Restricted income funds
10
Endowment funds
10
Total funds		 Unrestricted funds
£
Total Funds 2023
£
Total Funds 2022
£
96,970.00
96,970.00
98,122.00
96,970.00
96,970.00
98,122.00
8,606.00
8,606.00
20,946.00
8,606.00
8,606.00
20,946.00
2,368.00
2,368.00
16,691.00
6,238.00
6,238.00
4,255.00
103,208.00
103,208.00
102,377.00
103,208.00
103,208.00
102,377.00
103,208.00
103,208.00
102,377.00
-
-
-
-
103,208.00
103,208.00
102,377.00

The financial statements were approved by the Board on 28-Feb-2024 and signed on its behalf by:

Mr Qaiser Malik Chairperson & Trustee

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AL ARQAM

NOTES TO THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 30 APRIL 2023

1 Accounting Policies

1.1 Accounting Policies

The principal accounting policies adopted by the Charity, which is a public benefit entity, in the preparation of the accounts are as follows.

1.2 Basis of preparation

These accounts have been prepared under the historical cost convention, as modified by the inclusion of charitable properties and fixed asset investments and investment properties at valuation.

These accounts have been prepared in accordance with “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)” (effective 1 January 2019) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.

These accounts are presented in pounds sterling and rounded to the nearest pound.

1.3 Going concern

The Trustees have prepared financial projections, taking into consideration the current economic conditions and have, at the time of approving these accounts, a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus, they continue to adopt the going concern basis of accounting in preparing the accounts.

1.4 Income from donations or grants

Income from donations and grants is recognised when the charity is entitled to the funds, the receipt is probable and the amount can be measured reliably. For donations, this is usually on receipt. For grants, this is usually when a formal offer is made in writing. If a donation or grant contains terms and conditions outside of the charity’s control which must be met before the charity is entitled to the funds, or if the donor specifies that the funds must be used in future time periods, then the income is deferred.

1.5 Legacies

Legacies are included in the SOFA when receipt is probable, that is, when there has been grant of probate, the executors have established that there are sufficient assets in the estate and any conditions attached to the legacy are either within the control of the charity or have been met.

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AL ARQAM

NOTES TO THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 30 APRIL 2023

1.6 Donated goods

Donated goods are measured at fair value (the amount for which the asset could be exchanged) unless impractical to do so.

Gifts in kind for use by the charity are included in the SOFA as income from donations when receivable.

1.7 Donated services and facilities

Donated services and facilities are included in the SOFA when received at the value of the gift to the charity provided the value of the gift can be measured reliably.

Donated services and facilities that are consumed immediately are recognised as income with an equivalent amount recognised as an expense under the appropriate heading in the SOFA.

1.8 Income from membership subscriptions

Membership subscriptions received in the nature of a gift are recognised in Donations and Legacies. Membership subscriptions which give a member the right to buy services or other benefits are recognised as income earned from the provision of goods and services as income from charitable activities.

1.9 Expenditure

Expenditure is recognised when a present legal or constructive obligation exists at the balance sheet date as a result of a past event, it is probable that a transfer of economic benefits will be required to settle the obligation, and the amount can be estimated reliably. It is inclusive of VAT which cannot be recovered.

Direct costs are those costs which directly attribute to its activities. Wages and salaries are allocated to direct costs based on an estimate of time spent on charitable activities by staff members.

Support costs include staff costs and are those which do not produce a direct output. Staff costs relate to specific activities and this is reflected in the allocation of payroll costs based on the percentage of time spent.

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AL ARQAM

NOTES TO THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 30 APRIL 2023

All costs, including governance costs, are allocated between the expenditure categories of the charity on a basis designed to reflect the use of the resource. Costs relating to a particular activity are charged directly; others are apportioned on an appropriate basis.

Support costs and overheads have been calculated by allocating staff time to the level of involvement in the various activities of the Charity.

1.10 Pensions

The Charity makes contributions to defined contribution pension schemes through auto enrolment. These contributions are charged to the income and expenditure account in the year in which they become payable.

1.11 Taxation

The organisation is a registered charity and has no liability to income tax or corporation tax on its charitable activities during the year.

1.12 Creditors

The charity has creditors which are measured at settlement amounts less any trade discounts.

1.13 Provisions for liabilities

A liability is measured on recognition at its historical cost and then subsequently measured at the best estimate of the amount required to settle the obligation at the reporting date.

1.14 Fund accounting

Unrestricted funds are those funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.

Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes.

1.15 Tangible fixed assets

Tangible fixed assets, such as land and buildings, plant, vehicles and equipment, are held to provide an on-going economic benefit to a charity through their contribution, directly or indirectly, to the provision of goods or services by the charity.

Tangible fixed assets, other than freehold land, are stated at cost or valuation less depreciation and any provision for impairment. Depreciation is provided at rates calculated to write off the cost or valuation of fixed assets, less their estimated residual value, over their expected useful lives on the following basis:

Name Rate (%) Year Method Land & Building 0% no depreciation is charged on buildings

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AL ARQAM

NOTES TO THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 30 APRIL 2023

Fixture and fittings 10% reducing balance Motor vehicles 25% reducing balance

Note: Provide an option to increase rows as per user requirement.

We have to provide the above tabular form in the accounting policy screen to enter details manually and upon saving the data, it should appear in the report without headings.

2 Income from Donations and Legacies

Analysis
Donation and gifts
General grants provided
by Government/other
charities
Membership
subscriptions and
sponsorships which are
in substance donations		 Unrestricted
funds
Restricted
income
funds
Endowment
funds
Total funds
2023
Total funds
2022
£
£
£
£
£
11,960.00
-
-
11,960.00
1,040.00
-
-
-
-
26,420.00
218,567.00
-
-
218,567.00
168,531.00
230,527.00
-
-
230,527.00
195,991.00

3 Expenditure on Charitable Activities

Total funds 2023 Total funds 2022
Analysis £ £
Bank charges 405.00 84.00

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NOTES TO THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 30 APRIL 2023

AL ARQAM

Legal/professional fees
Charity donation
Software cost
Postage
Stationery and printing
Information and
publications
Telephone, fax and
internet
Premises repairs,
renewals and
maintenance
Cleaning and waste
management
Light heat and power
Rates and water charges
Rent payable
Motor expenses
Travel and subsistence
Pension contribution
Employers' national
insurance contribution
Wages and salaries
Support Costs		 1,380.00
100.00
1,224.00
1,224.00
269.00
245.00
10.00
12.00
1,199.00
277.00
282.00
1,071.00
1,168.00
1,309.00
2,796.00
10,439.00
8,058.00
6,600.00
5,492.00
2,229.00
2,962.00
1,860.00
21,000.00
34,000.00
1,285.00
2,066.00
3,384.00
1,892.00
1,728.00
1,875.00
1,545.00
1,963.00
170,761.00
170,822.00
3,597.00
4,773.00
228,545.00
242,841.00

4 Support Costs

Total funds 2023 Total funds 2022
Analysis £ £
Governance Costs
Accountants’ fees 1,500.00 2,750.00

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AL ARQAM

NOTES TO THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 30 APRIL 2023

Insurance 2,097.00
2,023.00
3,597.00
4,773.00

5 Other Expenditure

Analysis
Depreciation Charge for
the Year - Motor
Vehicles
Depreciation Charge for
the Year - Fixtures &
Fittings		 Unrestricted
funds
Restricted
income funds
Endowment
funds
Total funds
2023
Total funds
2022
£
£
£
£
£
831.00
-
-
831.00
1,107.00
320.00
-
-
320.00
356.00
1,151.00
-
-
1,151.00
1,463.00

6 Employee’s Emoluments

6.1 Staff Costs

Neither the trustees nor any persons connected with them have received any remuneration from the charity or any related entity, either in the current or prior year.

No employees received emoluments (excluding pension costs) in excess of £60,000 per annum

7 Tangible Fixed Assets

7.1 Cost or valuation

Other Land & Buildings Motor Vehicles Fixtures & Fittings
£ £ £
At 01 May 2022 91,600.00 14,000.00 3,950.00

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NOTES TO THE FINANCIAL STATEMENTS

AL ARQAM

FOR THE YEAR ENDED 30 APRIL 2023

Additions
Disposals
Revaluations
Transfers
At 30 April 2023		 -
-
-
-
-
-
-
-
-
-
-
-
91,600.00
14,000.00
3,950.00

7.2 Amortisation and impairments

At 01 May 2022
Additions
Disposals
Revaluations
Transfers
At 30 April 2023		 Other Land & Buildings
Motor Vehicles
Fixtures & Fittings
£
£
£
-
10,678.00
751.00
-
831.00
320.00
-
-
-
-
-
-
-
-
-
-
11,509.00
1,071.00

7.3 Net book value

At 01 May 2022
At 30 April 2023		 Other Land & Buildings
Motor Vehicles
Fixtures & Fittings
£
£
£
91,600.00
3,322.00
3,199.00
91,600.00
2,491.00
2,879.00

8 Cash at bank and in hand

Cash at bank and on hand Total funds 2023
Total funds 2022
£
£
8,606.00
20,946.00
8,606.00
20,946.00

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AL ARQAM

NOTES TO THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 30 APRIL 2023

9 Creditors: Amounts falling due within one year

Accruals and deferred income
Taxation and social security
Other creditors		 Total funds 2023
Total funds 2022
£
£
2,000.00
1,500.00
-
887.00
368.00
14,304.00
2,368.00
16,691.00

10 Charity funds

10.1 Details of material funds held and movements during the CURRENT reporting period

Fund names
Unrestricted funds
Unrestricted
General Funds
Total		 Fund
balances
brought
forward
Income
Expenditure
Transfers
Gains and
losses
Fund
balances
carried
forward
£
£
£
£
£
£
102,377.00
230,527.00
(229,696.00)
-
-
103,208.00
102,377.00
230,527.00
(229,696.00)
-
-
103,208.00

10.2 Details of material funds held and movements during the PREVIOUS reporting period

Fund names
Unrestricted funds
Unrestricted
General Funds		 Fund
balances
brought
forward
Income
Expenditure
Transfers
Gains and
losses
Fund
balances
carried
forward
£
£
£
£
£
£
150,690.00
195,991.00
(244,304.00)
-
-
102,377.00
150,690.00
195,991.00
(244,304.00)
-
-
102,377.00
Total

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