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2023-12-31-accounts

THE PAROCHIAL CHURCH COUNCIL OF LAWFORD

(STMARY'S CHURCH, LAWFORD)

ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023.

Incumbent: Reverend Dom Turner

Independent Examiner:

Mrs. Hilary Powell 1Ash Grove Great Bromley Colchester CO7 7UQ

Banks: Barclays Bank Leicester LE87 2BB

Central Board of Finance

of the Church of England CCLA

One Angel Lane

London

EC4R 3BA

Registered Charity Number: 133132

1

THE PAROCHIAL CHURCH COUNCIL OF LAWFORD

(ST MARY'S CHURCH, LAWFORD)

ANNUAL REPORT 2023

CONTENTS

----- Start of picture text -----
Front Cover 1
Contents 2
Annual Report 3-6
Statement of Financial Activity 7
Balance Sheet 8
Notes to the Accounts 9-13
Independent Examiners Report 14
----- End of picture text -----

2

THE PAROCHIAL CHURCH COUNCIL OF LAWFORD (ST MARY'S CHURCH, LAWFORD) ANNUAL REPORT 2023

The Parochial Church Council (PCC) as trustees is pleased to present their report together with the independently examined Accounts for the year ended 31 December 2023.

Legal, Administrative and Governance Information

St Mary’s Church Lawford is a charity registered with the Chairty Commission of England and Wales and is governed by the Parochial Church Council Powers Measure (1956).

The rules for electing PCC members is set out in the Church Representation Rules. All church attendees are encouraged to register on the Electoral Roll and to stand for election to the PCC. PCC members who served during 2023

Curate in Charge: Rev Dom Turner Curate: Rev Nicky Young Associate Priest: Rev Sally Morris (resigned August 2023) Licenced Lay Minister: Margaret Southgate Church Warden: Megan Howes (and Deanery Synod) Deanery Synod: Karen Crowhurst Elected Members: Betsy Edwards Francis Franks Moira French Richard Heath Elizabeth Humphries Chris Monckton-Rickett Sue Monckton-Rickett Mary Nunn Tim Parker Edgar Potter (resigned May 2023)

The PCC would like to express its immense gratitude to Edgar Potter, who resigned from the PCC and as Honorary Treasurer after serving in both roles for over forty years.

In October 2023, Sue Monckton-Rickett was appointed the Honorary Treasurer.

Following the appointment of Rev Dom Turner as Curate-in-Charge to St. Mary’s Lawford, the parish has worked within an informal group CrossReach Churches with the two other parishes for which Rev. Dom Turner is incumbent; St. Mary with St. Michael Mistley and St. Lawrence, Bradfield.

Committees

The only PCC appointed committee is the Standing Committee, which has delegated power to transact the business of the PCC between meetings subject to directions given by the PCC.

Church Attendance

The number of people on the Electoral Roll is 108 (resident 75 and non- resident 33) ( 104 in 2023) and the average Sunday Service attendance excluding special services, but including baptisms and both services on Sundays 32.4 (2.9 children and 29.5 adults) (32.3 in 2022 including 2.2 children and 30.3).

Aims and Purpose

The aim of St Mary’s as with all Church of England Churches is ‘To promote the whole mission of the Church, pastoral, evangelistic, social and ecumenical’. In fulfilling this aim the PCC has the responsibility of cooperating with the incumbent, the Reverend Dom Turner, in promoting within the parish, the whole mission of the Church, pastoral, evangelistic, social and ecumenical. The PCC is also specifically responsible for the maintenance of the Church, Churchyard and Church Hall.

3

THE PAROCHIAL CHURCH COUNCIL OF LAWFORD (ST MARY'S CHURCH, LAWFORD) ANNUAL REPORT 2023

Objectives and Activities

The objectives of St. Mary’s are to provide the community with a place of and opportunities for worship and to develop and enable activities that will both grow the family of the church and provide public benefit.

Achievements and Performance

4

THE PAROCHIAL CHURCH COUNCIL OF LAWFORD (ST MARY'S CHURCH, LAWFORD) ANNUAL REPORT 2023

Public Benefit

The purposes and activities, as listed above are in accordance with the guidance on public benefit issued by the Charity Commission.

Risk Awareness and Management

The PCC regularly reviews the major strategic, business and operational risks, that the church faces and the mitigating factors.

Safeguarding

The PCC is very aware of its responsibilities with regard to safeguarding and follows the House of Bishops guidance in implementing policies and procedures.

Our appreciation

In addition to those mentioned above our appreciation goes to:

We thank God for everyone who gives so generously of their finances time and skills.

Financial Review

Statement of Trustee’s Responsibilities

Charity law requires the PCC as trustees to prepare financial statements for each accounting year which

give a true and fair view of the state of the charity and of its income and expenditure for the year, and to:

Financial Position for 2023

The accounts as set out in pages 7 to 14

The General Fund had a Surplus of £2,465 for the year.

General Fund Income £56,039 in 2023 compared to £59,744 in 2022, the main variances being

5

General Fund Expenditure has decreased from £62,440 in 2022 to £53,574 in 2023, with the main variances being:

The General Fund has a surplus at the end of 2023 of £2,465 and a balance of £7,129 however it should be emphasised that this has only been achieved by the church not meeting its Parish Share target by £14.851. If the Parish Share had been paid in full the Church would have had a deficit for 2023 of over £12,000.

Designated and Restricted Funds had a Deficit of £3,509 for the year

Income of £23,990 in 2023 compared to £3,232 in 2022 with £22,096 being raised for the Restoration in 2023. The main sources of income were:

Expenditure of £27,499 in 2023 compared to £2,000 in 2022, with £26,296 being spent from the Restoration Fund mainly on the repairs to the tower.

The balance on Designated and Restricted Funds as at 31 December is £40,387 of which £19,914 is the Restoration Fund, £7,766 is Legacies, £4,839 is Memorials and £3,401 for Children’s Fund.

The level of funds will need to be significantly increased to enable a replacement heating system to be installed and also to carry out repairs and restoration to the fabric of the building.

Reserves Policy

The financial position of St. Mary’s is such that it is not possible to meet all of the financial commitments of the day-to-day activities of the Church and to maintain an unrestricted general fund reserve. The PCC however, acknowledge the guidance of the Charity Commission to maintain a reserve of at least three months expenditure and will seek to move towards this, as the financial position allows.

6

THE PAROCHIAL CHURCH COUNCIL OF LAWFORD (ST MARY'S CHURCH, LAWFORD)

STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2023

Note
INCOME AND EXPENDITURE FROM
Donations and Legacies
1.3
Charitable Activities
Other Trading Activities
Investment Income
Other Income
Total Income
EXPENDITURE ON
1.4
Fund Raising
Charitable Activities
Governance
Total Expenditure
Net Income / (Expenditure)
Reconcilaition of Funds
Total Funds Brought Forward
Transfer Between Funds
Total Funds Carried Forward
Unre-
stricted
Funds 2023
Designated
Funds 2023
Restricted
&Endowment
Funds 2023
Total Funds
2023
Total Funds
2022
£
£
£
£
£
54,833
700
22,119
77,656
59,927
30

6
36
701
814


814
120
362
240
926
1,529
790
0
434
56,039
940
23,050
80,035
61,974
25,078
862
26,637
52,578
37,063
28,496


28,496
25,376



0
0
53,574
862
26,637
81,074
62,440
2,465
78
-3,587
-1,040
-466
4,479
9,087
34,992
48,559
49,024
181
-181
0
0
0
7,129
8,984
31,403
47,518
48,558

7

THE PAROCHIAL CHURCH COUNCIL OF LAWFORD (ST MARY'S CHURCH, LAWFORD) BALANCE SHEET AS AT 31 DECEMBER 2023

Note
FIXED ASSETS
Tangible Assets
1.6
CURRENT ASSETS
Stocks
Prepayments and Accrued Income
1.8
Cash at Bank
Barclays Current Account
1.10
Barclays Savings Account
CFB Savings Account
Petty Cash
TOTAL CURRENT ASSETS
CURRENT LIABILITIES
Creditors falling due within one year
1.9
NET CURRENT ASSETS
TOTAL ASSETS LESS CURRENT LIABILIIES
FUND BALANCES
Unrestricted Funds
Designated
Restricted Funds
Unre-
stricted
Funds 2023
Desig-
nated
Funds
2023
Restricted
Funds & En-
dowments
2023
£
£
0
0
0
0
0
0
6,341
25
1,011
4,200
1,127
0
0
7,831
6,596
0
0
23,796
0
0
0
10,541
8,984
31,403
-3,409
0
0
7,132
8,984
31,403
Total
Funds
2023
Total
Funds
2022
£
£
0
0
0
225
7,377
526
0
5,327
-2,405
14,427
6,145
23,796
44,447
0
6
50,927
48,945
-3,409
-386
47,518
48,558
7,129
8,984
31,403
47,518
48,558
7,129
4,479
8,984
9,087
31,403
34,992
47,518
48,558

Other Funds

In addition to the funds held in the name of the Parochial Church Council of Lawford (St. Mary’s Lawford) there are two trusts held in separate charities that are for the benefit of the church.

  1. John Edes Trust Fund Charity Number 213987, which has the following Charitable objects: For promoting aiding and furthering the objects and work of the Church of England by:-

  2. A. Maintenance and upkeep of Lawford churchyard,

  3. B. Repair, maintenance and upkeep of the fabric of Lawford church,

  4. C. Repair, maintenance and upkeep of the Lawford rectory.

As at 31 December 2023 the value of this fund was £7,889.25

  1. Charity Of Emma Aggatha Ogilvie Charity Number 239477, which has the following Charitable objects For the maintenance and support of those in need in the parish of Manningtree. As at 31 December 2023 the value of this fund was £949.42

Signed on behalf of PCC

S Monckton-Rickett Treasurer 19/04/2024

8

THE PAROCHIAL CHURCH COUNCIL OF LAWFORD (ST MARY'S CHURCH, LAWFORD) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023

1. Accounting Policies

1.1 Accounting convention

The Financial Statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice (FRS 102) applicable to charities and the Charities Act 2011 and with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102). Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.

The PCC have assessed whether the use of the going concern basis is appropriate and have made this assessment for a period of at least one year from the date of approval of the Financial Statements. In particular, the PCC have considered forecasts and projections and the possible implications should projected income and/or expenditure vary unexpectedly. The Trustees have concluded that there is a reasonable expectation that the church has adequate resources to continue to operate for the foreseeable future. The church, therefore, continues to adopt the going concern basis in preparing its Financial Statements and meets the definition of a public benefit entity as set out in FRS 102.

1.2 Funds

1.3 Incoming resources

Income including investment income is recognised in the period in which the church becomes entitled to receipt, the amount receivable can be measured with reasonable certainty, and receipt is probable. For the most part, income is generally recognised when it is received. Income is only deferred when the church has to fulfil conditions before becoming entitled to it or where the donor has specified that the income is to be expended in a future period.

.

1.4 Expenditure

Expenditure is apportioned between Raising Funds and Charitable Activities according to the purpose for the expenditure.

1.5 Depreciation

The church holds no fixed assets on which depreciation needs to be calculated. Leasehold property

1.6 Irrecoverable VAT

The church is unable to recover VAT other than under the Listed Places of Worship Gran. Any VAT, which cannot be recovered is charged in the statement of financial activities.

1.7 Taxation

The church is a registered charity and is exempt from taxation under the Income & Corporation Taxes Acts.

9

THE PAROCHIAL CHURCH COUNCIL OF LAWFORD (ST MARY'S CHURCH, LAWFORD) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023

1.8 Debtors, Prepayments and Accrued Income

Debtors are recognised at the settlement amount, prepayments are valued at the calculated amount prepaid and accrued income is recognised at the known value of income that relates to the current year but was received until the next financial year.

1.9 Creditors

Creditors and provisions are recognised where the church has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

1.10 Financial Instruments

The church only has financial assets of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value. The church has no financial liabilities that qualify as basic financial instruments.

1.11 Cashflow statement

The church has taken advantage of the exemption provided by the FRS 102 SORP and has not prepared a Cash Flow Statement for the year.

2.2 Fund Movement Summary

Designated
Designated - Benefice Fund
Designated - Flower Festivals
Designated - Legacies
Designated - Refresh / New Wine Activi-
ties
Total Designated Funds
Restricted
Restricted - Childrens fund
Restricted - Choir fund
Restricted - Handbells fund
Restricted - Memorials
Restricted - Restoration fund
Restricted - Windows fund
Total Restricted Funds
Endowment
Endowment - Graveyard trusts
Total Designated/ Restricted / Endow-
ments
General Fund
Total Funds
Opening Bal-
ance
01/01/2023
Income 2023
Expenditure
2023
Transfer of
Funds
Closing
Balance
31/12/23
£
£
£
£
£
543
0
-362
-181
0
997
594
-500
0
1,092
7,546
220
0
0
7,766
0
125
0
0
125
9,087
940
-862
-181
8,984
3,218
524
-341
0
3,401
920
26
0
0
947
1,805
58
0
0
1,863
4,503
335
0
0
4,838
23,866
22,096
-26,296
248
19,914
248
0
0
-248
0
34,562
23,042
-26,637
0
30,966
430
9
0
0
439
44,079
23,991
-27,499
-181
40,389
4,479
56,042
-53,574
181
7,128
48,558
80,035
-81,074
0
47,518

10

The transfer between funds included:

11

THE PAROCHIAL CHURCH COUNCIL OF LAWFORD (ST MARY'S CHURCH, LAWFORD) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023

3.0 GENERAL ACCOUNT Detailed Income and Expenditure Account for the year ended 31 December 2023

Detailed Income and Expenditure Unrestricted
Funds 2023
Designated
Funds 2023
Restricted
Funds &
Endowments
2023
Total Funds
2023
Total Funds
2022
Income and endowments £ £ £ £ £
Donations and legacies
1100-Weekly Envelopes 967 967 1,115
1101-Gift Aid 18,983 0 9 18,992 15,864
1102-Free Will 1,041 1,041 2,321
1103-Income Tax recovered 8,673 25 425 9,123 6,095
1105-Church collections 3,498 3,498 4,012
1107-Giftday 250 250 3,238
1108-Donations 1,992 100 2,983 5,075 1,154
1110-Churchyard income 2,750 2,750 20
1111-Childrens activities 941 941 1,015
1130-Grants 11,122 11,122 3,050
1133-Fund Raising 2,894 575 7,031 10,500 7,037
1134-School Bibles 0 347 347 215
1135-Memorial donations 200 200 780
1136-Internal works 0 78
1140-Parish Mission 0 0 758
1175-Fees 12,844 12,844 13,170
Donations and legacies Totals 54,836 700 22,119 77,655 59,927
Income from charitable activities
1131-Charities 0 0 628
1145-Handbells 30 6 36 73
Income from charitable activities Totals 30 0 6 36 701
Other trading activities
1113-Vestry Stock 11 11
1176-Catering 623 623
1177-Hall Use 180 180 120
Other trading activities Totals 814 0 0 814 120
Investments
1151-Bank interest 361 361 250
1153-Funds interest 0 240 926 1,167 540
Investments Totals 361 240 926 1,529 790
Other income Totals 0 0 0 0 434
Income & Endowments Grand Totals 56,042 940 23,051 80,035 61,972

12

THE PAROCHIAL CHURCH COUNCIL OF LAWFORD (ST MARY'S CHURCH, LAWFORD) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023

Expenditure
Raising funds
1323 - Priest in charge expenses
1325 - Associate Clergy
1327 - Secretarial duties
1329 - Cleaning
1331 - Telephone - Broadband
1335 - Security
1337 - Heat/Light/Power
1339 - Insurance
1341 - Internal works
1342 - Hall catering
1343 - Vestry
1345 - Music
1347 - Churchyard
1350 - Magazine - other expenses
1351 - Parish mission
1353 - Childrens activities
1355 - External works
1357 - Miscellaneous
1360 - School Governors
1361 - School Bibles
1367 - Training
1369 - Handbells expenses
1371 - Fund raising
1375 - Printing expenses
1376 - Stationery
1378 - Fees paid out
Raising funds Totals
Expenditure on charitable activities
1305 - Home missions
1307 - Secular charities
1321 - Diocesan Quota
1333 - Sound system
1336 - Bolier Costs
1338 - Rectory Electricity
1340 - Water Rates
Expenditure on charitable activities Totals
Church management & Administration
Totals
Expenditure Grand totals
Net Income / (Expenditure)
Unrestricted
Funds 2023
Designated
Funds 2023
Restricted
Funds & En-
dowments
2023
Total
Funds
2023
Total
Funds
2022
£
£
£
£
£
180


180
191
125


125
39
5,148


5,148
4,528
1,440


1,440
1,320
941


941
1,252
690


690
660
1,170


1,170
5,867
2,364


2,364
2,367
843

97
940
7,629
414


414

61


61
168
732


732
630
5,643


5,643
7,594
6


6

104


104
158


30
30
57
561

26,199
26,760
291
113
362

475




0
43


311
311
417
23


23




0
11

500

500
327
299


299
41
15


15
136
4,198


4,198
3,328
25,078
862
26,637
52,578
37,064



0
94
0


0
649
19,750


19,750
24,500
6


6
132
8,104


8,104

-823


-823

1,459


1,459
28,496
0
0
28,496
25,376
0
0
0
0
0
53,574
862
26,637
81,074
62,440
2,468
78
-3,586
-1,040
-469

13

INDEPENDENT EXAMINER'S REPORTTOTHE PAROCHIALCHURCH COUNCIL OF THE ECCLESIAsncAL PARISH OF LAWFORD I r•port the church trustees on my ex•rnin•tion of the accounts for the year ended 31 Detember 2023. which are set out on pages 7 to 14 Responslbllliles and basls of report As the trustees of the charity, the members of the PCC are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011. They consider that an audit is not required for this year under section 144121 of the Charities Art 2011 and that an independent examination 15 needed. As the Independent Examiner it is my responsibility to= examine the accounts under section 145 of the Charities Act 2011 follow the procedures laid down in the General Directions given by the Charity Commissioners section 14515llbl of the Charities Act 2011 state vthether any particular matters have corne to my attention An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented within those records. It also includes consideration of any unusual items or disc105ures in the accounts, and seeking explanations from the PCC concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in a full audr¢ and consequently I do not express an audit opinion on the accounts. Independent Examlnerfs Statement l confirm that no matters have come to my attention in connection with the exarnination giving me cause to believe that: l. accounting records were not kept as required by the Charities Art 2011: or 2. the accounts do not accord wth those records with the accounting requirements: or 3. the accounts have not been prepared in accordance with the methods and principles of the Ststement of Recommended Practice for accounting and reportin8 by charities lapplicable to charities preparing their accounts in accordance with the Financial ReportinR Standard applicable in the UK and Republic of Ireland IFRS 10211. I have no toncerns and have come atr055 no other matters in connection with the examination to whith attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Mrs. Hilary P¢)well IAsh Grove Great Bromley Colchester C07 7UQ Date Co l¥.,) 2,. 14