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2022-03-31-accounts

OutdoorLads Ltd

Company Limited by Guarantee

Unaudited Financial Statements For the Year Ended 31 March 2022

Registration Number: 06589498 Charity Registration Number: 1133121

OutdoorLads Ltd Company Limited by Guarantee Financial Statements Year Ended 31 March 2022

Contents
Page No.
Company Information 1
Introduction from the Chairman 2
Trustees Annual Report (incorporating the Directors’ Report) 3 - 11
Independent Examiner’s Report to the Trustees 12
Statement of Financial Activities (including Income and Expenditure Account)
13
Statement of Financial Position 14
Notes to the Financial Statements 15 - 22
The following pages do not form part of the statutory accounts
Detailed Income & Expenditure Account 23 - 24

OutdoorLads Ltd Company Limited by Guarantee Company Information For the year ended 31 March 2022

Trustees

Steven Allan Daniel Barcroft (resigned 20 September 2021) Danny McKeown -Henshall - Vice Chairman Niels Pedersen (appointed 20 September 2021) Neil Sharp (resigned 20 September 2021) Matt Tennant - Chairman Simon Francis William Hawthorn Michael Joseph Payne (appointed 20 September 2021) Danny Ballantyne Fergus James Brunning Edward Alexander Youngman (resigned 4 May 2021) Gavin John Bridge David Anthony Banks (appointed 20 September 2021) Richard Overton (Co-opted Board Member elected 29 November 2021) Emma Green (Co-opted Board Member elected 29 November 2021)

Company Secretary Liam Russell

Registered Office Accountants Bankers

Suite 440 Beever and Virgin Money Charities Aid Royal Exchange Struthers 48 – 50 Market Street Foundation Bank Manchester Chartered Manchester (Account closed 27 April M2 7EP Accountants M1 1PW 2021) St George’s House 25 Kings Hill Avenue 215-219 Chester Nationwide Building Kings Hill Road Society West Malling Manchester Kings Park Road, ME19 4JQ M15 4JE Moulton Park Northampton NN3 6NW Aldermore Bank Plc Monmouthshire 1[st] Floor, Block B, Building Society Western House Independent Monmouthshire House, Lynch Wood Examiner John Frost Square Peterborough Adam Thom FCA Newport PE2 6FZ South Wales NP20 1PX

Page 1

OutdoorLads Ltd Company Limited by Guarantee Introduction from Chairman For the year ended 31 March 2022

OutdoorLads, like the rest of the outdoors sector, is now finding our feet after an unprecedented period of being in lockdown. As the UK comes out of the pandemic and looks to the future, OutdoorLads has spent the last 12 months restarting our full event programme and re-engaging with our members.

The AGM and this annual report is our chance to reflect on how OutdoorLads has performed over the last 12 months; what have we achieved, what the challenges facing the charity are, and what the opportunities for us looking to the future are. The Spring of 2021 marked OutdoorLads re-establishing our event programme, building from day events to camping, to hostel events and eventually the Big Events Programme.

I will begin the 2021-22 annual report with my reflections on how OutdoorLads restarted our event programme after the impact of the COVID-19 global pandemic.

In February of 2021, the board set out three aims for the charity in 2021 and into 2022: Re-establish the event programme, re-engagement with our members and run income-generating BIG Events. Throughout the early Spring, we mobilised leaders to start the planning of our day walk programme, with the aim of running 200-day walks and cycles between April and July. In May, we were able to begin reintroducing camps into the programme. In July, many climbing walls started opening their doors again which allowed us to re-start the climbing programme.

Restarting our paid events programme in 2021 came with some risk. There were several unknown aspects the charity had to contend with; would the UK go back into lockdown as numbers rose over the summer? Would our hostel and BIG Event providers be willing to take us back? Would our members want to come back to OutdoorLads events? These were all risks that the Trustees considered in the Spring of 2021; however, it was balanced against the risk of being overcautious and potentially being in a situation where we waited until the last minute to plan and deliver an event programme. Thankfully, both combination of well-thought-out internal planning and proportionate risk management, alongside external guidelines, allowed OutdoorLads to run our 15[th] Birthday Event, BIG Summer Camp, an Autumn of full hostel activity, and a successful Christmas Big Event Programme.

I will need to give a special mention to the staff team of OutdoorLads who have worked unbelievably hard to keep the charity going behind the scenes. Though the OutdoorLads event programme restarted from the Spring of 2021 the staff team remained, to an extent, on the furlough scheme until the October of that year. Their hard work and constant professionalism in restabilising the OutdoorLads event programme should be commended.

2021 also marked a significant moment regarding our long-standing project to apply for VAT exempt status. In the late Spring of 2021, we successfully achieved a VAT refund of £106,000. This money helps establish a solid foundation of allowing the charity to meet our reserves target, alongside investing in website improvements, leader training and equipment put on hold since the pandemic started.

In January of 2022, the Trustee’s met to consider the OutdoorLads strategy for the next five years. The pandemic and the restarting of the OutdoorLads programme presented an opportunity to consider what we think the future of the charity should be and how do we work towards that. In the early summer of this year, the draft strategy is being launched for consultation ahead of the AGM in September.

The AGM in 2022, where these accounts will be presented, marks the conclusion of my term as OutdoorLads Chair and as a Trustee. This September will mark nine years since I joined the OutdoorLads Trustee Board and three years of being Chair. Since 2013, I have seen OutdoorLads change as an organisation for the better; we are more financially stable, we are run more effectively and we are a stronger organisation than when I joined. We have a solid core product: we run amazing outdoor activities for our members, led by our members . Though we have these strong foundations, I also believe now is the time to innovate and evolve the charity to ensure OutdoorLads remains relevant to the next generation that wish to have the freedom to be themselves in the outdoors.

I would like to give my final thanks for the continued dedication of our members, volunteers, staff and supporters who continue to keep OutdoorLads going. Your support and passion for the charity continues to amaze me and I look forward to seeing what the future holds.

Page 2

Best Matt Tennant Chairman

OutdoorLads Ltd Company Limited by Guarantee Trustees’ Annual Report (Incorporating the Directors’ Report) For the year ended 31 March 2022

The trustees, who are also the directors of the charitable company, present their annual report and the financial statements for the year ended 31 March 2022.

The Charity is commonly known as OutdoorLads.

Structure Governance and Management

The Board of Trustees is mostly drawn from the membership and reports to the Annual General Meeting of OutdoorLads. In line with our Articles of Association, all Trustees are unpaid volunteers.

The Board has overall responsibility for the work of OutdoorLads, in particular, setting strategy, direction, and targets. The Board of Trustees delegates day-to-day management of the organisation to three staff. Events are managed by appointed volunteer leaders. Leaders are managed on a regional basis by Regional Coordinators, appointed by the Board of Trustees.

Governing Document

The Charity, which is also a company limited by guarantee, is governed by its Memorandum and Articles of Association as amended 21 September 2019.

Appointment of Directors and Trustees

The Board of Trustees has ten appointed members at 31 March 2022, of these, three are office bearers; Chair, Vice-Chair, and Treasurer. A further two are co-opted to the board pending full election at the September 2022 AGM. The Company Secretary is a member of staff. Trustee appointments are for a term of three years. Co-opted Board members are subject to ratification by the membership at the following AGM to the co-option.

If required, Trustees receive external training in accordance with guidelines set down by the National Council for Voluntary Organisations.

Risk management

The Board have identified the major risks, both financial and other, facing the charity and have taken the appropriate action to mitigate those risks.

Related party transactions

Details of related party transactions are set out in note 20 to the financial statements. The Trustees participate in the activities of OutdoorLads on the same terms and conditions as other members.

Page 3

Declarations of Conflict of Interest

The Board maintains its legal duty in managing conflicts of interest. These Conflicts are recorded in the organisational risk register and regularly reviewed. The Board maintains one ‘active’ conflict of interest through Connected Individuals of Trustees: Steven Allan, and maintained one previous ‘active’ conflict of interest through Connected Individuals of Trustees: Dan Barcroft up until 21[st] September 2022.

A further ‘active’ conflict of interest is maintained though Connected Individuals: Steven Allan and Danny Ballantyne.

Page 3

OutdoorLads Ltd Company Limited by Guarantee Trustees’ Annual Report (Incorporating the Directors’ Report) For the year ended 31 March 2022

Objectives and Activities

The charity’s objectives are:

“To promote for the benefit of the inhabitants of the UK, in particular but not exclusively, gay, bisexual, transsexual and transgender communities, without distinction of sex, sexual orientation, race, political, religious or other opinions, by associating together the residents of the area of benefit, the local and the public authorities, voluntary and other organisations in a common effort to provide facilities in the interests of social welfare for recreation and leisure-time occupation with the object of improving the conditions of life for the said inhabitants.

To promote equality and diversity and to eliminate discrimination in relation to gay, bisexual, transsexual, and transgender persons by advancing education and raising awareness of issues affecting said persons.”

The Mission of OutdoorLads:

To get more Gay, Bi and Trans men into the Outdoor

OutdoorLads Ltd

Company Limited by Guarantee Trustees’ Annual Report (Incorporating the Directors’ Report) For the year ended 31 March 2022

Our Events

Activities to end March 2022

A key objective of the charity in 2021-22 was restarting our event programme following the pandemic lockdown. Considerable effort from our volunteer leaders, regional coordinators and organisers and staff team was involved in the planning and deliver.

Key highlights include:

Page 4

Detailed Review

The charity ran 1,353 events during the year with 1,986 members attending 13,057 event spaces. While climbing & social events were impacted by Covid restrictions for much of the year, day walk activity exceeded pre-covid levels and the number of members attending events overall was only down 12% on pre-covid levels.

Walking event capacity remains artificially constrained by late cancellations, though this has improved through automated re-advertising of events with last minute spaces. On average, walks ran at 59% capacity on the day (up 11% on pre-covid) yet were overbooked by 48% prior to the event (up 5% on pre-covid).

The table below provides the number of events, event places attended and members attending for each primary activity, together with a comparison of this years’ figures against the covid & pre-covid periods.

Page 3

OutdoorLads Ltd Company Limited by Guarantee Trustees’ Annual Report (Incorporating the Directors’ Report) For the year ended 31 March 2022

The table below provides the number of events, event places attended and members attending for each primary activity, together with a comparison of this years’ figures against the covid & pre-covid periods.

The numbers in Green below, show the total difference more in 2022. The numbers Red bellow, show the total difference less in 2022,

----- Start of picture text -----
Year ending March 2022 2022 Performance 2022 Performance
Against YE March 2021 Against YE March 2020
Primary Activity Event Places Memb Events Place Membe Events Place Membe
s ers s rs s rs
Big and Multi 3 479 428 ↑ 3 ↑ 479 ↑ 428 ↓ 4 ↓ 535 ↓ 359
Activity
Cycling 93 469 149 ↑ 72 ↑ 368 ↑ 110 ↓ 11 ↓ 117 ↑ 10
Hostel and 83 1,530 618 ↑ 79 ↑ ↑ 553 ↓ 7 ↑ 66 ↓ 75
Camping 1,464
Indoor Climbing 336 2,038 309 ↑ 330 ↑ ↑ 303 ↓ 97 ↓ ↓ 109
2,020 1,157
Non UK & 7 110 98 ↑ 5 ↑ 102 ↑ 90 ↑ 2 ↑ 1 ↓ 16
Snowsports
Online 174 1,241 284 ↓ 391 ↓ ↓ 393 ↑ 158 ↑ ↑ 188
4,739 1,100
Outdoor Climbing 17 74 30 ↑ 17 ↑ 74 ↑ 30 ↓ 9 ↓ 66 ↓ 18
Social and Team 105 1,685 834 ↑ 101 ↑ ↑ 793 ↓ 93 ↓ 817 ↓ 213
1,634
Walking and 534 5,415 1,293 ↑ 345 ↑ ↑ 786 ↑ 103 ↑ 865 ↑ 53
Running 4,067
Watersports 1 16 16 ↑ 1 ↑ 16 ↑ 16 ↓ 21 ↓ 141 ↓ 90
Total 1,353 13,05 1,986 ↑ 562 ↑ ↑ ↑ 21 ↓ 801 ↓ 266
7 5,485 1,069
----- End of picture text -----

From a regional perspective, the South East was significantly impacted by the later restart of indoor climbing and social events, with both the South East & North East hosting significantly fewer overnight events which would usually bring members in from other regions. North Wales’ figures reflect the postponement of Big Spring Camp.

----- Start of picture text -----
Year ending March 2022 2022 Performance 2022 Performance
Against YE March 2021 Against YE March 2020
Activity Region Events Places Membe Events Places Membe Event Place Member
rs rs s s s
England - Central 116 1,138 497 ↑ 81 ↑ 890 ↑ 359 ↑ 2 ↓ 210 ↓ 17
England - North 83 888 286 ↑ 54 ↑ 698 ↑ 182 ↓ 12 ↓ 34 ↓ 110
----- End of picture text -----

Activity Region Year ending March 2022
Events
Places
Membe
rs		 Year ending March 2022
Events
Places
Membe
rs		 Year ending March 2022
Events
Places
Membe
rs		 2022 Performance
Against YE March 2021
Events
Places
Membe
rs		 2022 Performance
Against YE March 2021
Events
Places
Membe
rs		 2022 Performance
Against YE March 2021
Events
Places
Membe
rs		 2022 Performance
Against YE March 2020
Event
s
Place
s
Member
s		 2022 Performance
Against YE March 2020
Event
s
Place
s
Member
s		 2022 Performance
Against YE March 2020
Event
s
Place
s
Member
s
England - Central
England - North		 116
83		 1,138
888		 497
286		 ↑ 81
↑ 54		 ↑ 890
↑ 698		 ↑ 359
↑ 182		 ↑ 2
↓ 12		 ↓ 210
↓ 34		 ↓ 17
↓ 110
East
England - North
West		 324 3,471 766 ↑ 291 ↑
3,248		 ↑ 652 ↑ 25 ↓ 71 ↑ 3
England - South
East		 345 3,533 850 ↑ 280 ↑
2,937		 ↑ 614 ↓ 133 ↓
1,023		 ↓ 198
England - South
West		 110 1,134 401 ↑ 76 ↑ 899 ↑ 311 ↓ 5 ↑ 4 ↑ 4
Scotland 70 515 161 ↑ 53 ↑ 434 ↑ 129 ↓ 16 ↓ 84 ↑ 7
Wales - North 39 344 198 ↑ 38 ↑ 337 ↑ 190 ↑ 1 ↓ 479 ↓ 424
Wales - South 82 622 207 ↑ 59 ↑ 478 ↑ 122 ↑ 1 ↓ 11 ↓ 59
Outside UK 4 136 87 ↑ 2 ↑ 128 ↑ 79 ↓ 6 ↓ 28 ↓ 34

Page 6

----- Start of picture text -----
180 1,276 306 ↓ 372 ↓ ↓ 365 ↑ 164 ↑ ↑ 214
Online 4,564 1,135
Total 1,353 13,05 1,986 ↑ 562 ↑ ↑ ↑ 21 ↓ 801 ↓ 266
7 5,485 1,069
----- End of picture text -----

Page 6

OutdoorLads Ltd Company Limited by Guarantee Trustees’ Annual Report (Incorporating the Directors’ Report) For the year ended 31 March 2022

Looking Forward to 2022/2023 for our events:

Our Volunteers

Volunteers

Volunteers continue to make an invaluable contribution towards the life and work of OutdoorLads and support a wide range of activities behind the scenes, as well as face-toface with members. Volunteers still run all OutdoorLads activities apart from some specialist sports where OutdoorLads does not have the required equipment/insurance/inhouse trained expertise to run the event.

The number of volunteers in the year was 324, an increase from 294. From our bank of leaders, 57% (184) were active in leading an event. This figure is in line with prepandemic engagement. Recruiting and retaining leaders is crucial to the group's success and numbers continue to grow, with one Trustee specifically responsible for supporting our volunteers.

Summary of key activity:

In the autumn of 2020, OutdoorLads changed our third-party liability cover provider to Activities Industry Mutual. In the Spring of 2021, prior to the re-launch of our event programme, the organisation had to ensure that the new arrangements for leading events were in place. This included

We extend our thanks to Nick Reid who continues to serve as the technical advisor to the board on such matters

New Leaders, Training and Development

Page 7

Despite OutdoorLads activity programme being limited from March 2021 to March 2022, we received 90 new leader applications. 74 new leader applications were even approved.

From March 2021 to March 2022 OutdoorLads ran various leader training and development activity.

Page 7

OutdoorLads Ltd Company Limited by Guarantee Trustees’ Annual Report (Incorporating the Directors’ Report) For the year ended 31 March 2022

Looking forward to 2022 and 2023 for our leaders:

Our Members

Paid Members: 1,497 (↑219) Pay As You Go: 8,310 Full: 1,381(↑169) Active: 1,013 (↑413) Concession: 116(↑ 50) Inactive - new signup:1,332 (↑ 593) Inactive - dormant: 5,965

----- Start of picture text -----
Having surveyed its members in July 2022, once again, the July July Augu
charity is able to demonstrate its success: 2022 2021 st
Percentage of Full Members who agree with the following 2020
statement:
I feel more energised and positive after an OutdoorLads event. 79% 78% 88%
I have made new friends through OutdoorLads 79% 70% 83%
OutdoorLads provides positive role models for gay men. 70% 75% 74%
I am proud to be a member of OutdoorLads. 75% 72% 79%
I feel more part of a community. 72% 66% 73%
I feel less isolated. 67% 63% 65%
----- End of picture text -----

Page 8

I have enjoyed 'giving something back' to the group.

55% 48% 57%

Page 8

OutdoorLads Ltd Company Limited by Guarantee Trustees’ Annual Report (Incorporating the Directors’ Report) For the year ended 31 March 2022

Looking forward to 2022/2023 for our members:

Actions Update from 2021 AGM:

Organisation Strategy Development

After the AGM in 2021, the Board approved an approach to develop our organisation strategy for the next 5 years. We began this process by reviewing the comments provided by the members from previous years annual members survey alongside ran several listening sessions with members. In the early January 2022 the board spent a weekend discussing what the future of the charity should be.

The development of a strategy is a key governance aspect of the Trustee Board. From refreshing our Values to developing the Mission and Vision of the charity, the Trustee’s have been able to highlight the key focus areas that we believe are important to the success of OutdoorLads. From these key areas, we are developing projects and outcomes which form part of the business plan which the board then deliver and monitor progress against.

The Strategy was launched for consultation with the members in late June 2022. The final version will be presented at the AGM, where we are asking members for an endorsement of support for the new Mission of the Charity.

Operations Sub-Committee

The Operations Sub-Committee is a formal sub-committee of the Board of Trustees. The Operations Sub-Group discusses policies and/or operational matters regarding the charity. During the period of March 2021-2022, the Sub-Group discussed the following business: The revised reserves policy of the charity, implementation of a new safeguarding policy, and the procurement of a new supplier of our website support and maintenance services.

At the start of January 2022, OutdoorLads embarked on a procurement of a new website provider. In 2021, our previous web provider Microserve was acquired by another company Investis. During the Autumn of 2021, in conversation with Investis both parties determined that their services were no longer suitable for OutdoorLads needs. We are pleased to announce the appointment of a new supplier, Adapative, alongside recouping unspent costs from Investis. We give our thanks to Richard Reid for volunteering his time to helping in supporting OutdoorLads with the procurement project.

Page 9

Communications and Marketing Sub-Committee

The Communications and Marketing volunteer sub-committee continues to advise the trustees and staff team on all issues relating to marketing strategies, PR, and GDPR and focuses on three recurring objectives: membership retention, recruitment, and reengagement of lapsed members.

A key objective has been to consolidate and refine the SEO of the OutdoorLads primary website. A series of supporting 'event-based' Google landing pages were developed, further improving engagement and strengthening our google rating ranking for both the primary website and the secondary landing pages.

OutdoorLads Ltd

Company Limited by Guarantee Trustees’ Annual Report (Incorporating the Directors’ Report) For the year ended 31 March 2022

In March 2022, a sponsored partnership with The North Face (TNF) commenced. This involved key comms team members' expertise in promoting and marketing a PRIDE Hike campaign, which ran throughout June. This large-scale project involved a series of photoshoots in Snowdonia, Manchester and London and was supported by an extensive social comms and PR campaign.

Financial Review 2021 – 2022

Overview

For the second year in a row, OutdoorLads was heavily impacted by the Covid-19 pandemic. So, financially, the year to 31[st] March 2022 (“FYE 3/22)” was unusual and is therefore not a good indicator of future performance.

Performance

Net income before depreciation and amortisation and before the VAT refund of £106,815 was £62,563 for the FYE 3/22 (£10,181 for FYE 3/21). This was a material improvement over the previous year with the biggest contributors being 1) the events programme which, although not running at a normal level, was still significant and 2) extremely low website cost of £840 (£29,326 for FYE 3/21). Other positive contributing factors included membership fees of £80,299 (£64,206 for FYE 3/21), donations of £16,698 (£14,243 for FYE 3/21), furlough of £11,321 (£24,279 for FYE 3/21) and unusually high cancellation fees.

Net profit after depreciation and amortisation and after adding the VAT refund was £152,969 (loss of £7,018 for FYE 3/21).

Reserves and Reserves Policy

About two years after putting in the initial claim, OutdoorLads received a VAT refund of £106,815 in May 2021. Prior to this refund, the charity had limited free reserves of £22,209 as of 31[st] March 2021 versus the then policy of £70,000. However, as of 31[st] March 2022, the position had substantially improved with free reserves of £190,455.

During the FYE 3/22, OutdoorLads adopted a new reserves policy. We now target free reserves of £95,000-£135,000. This is a substantial increase over the previous policy which was based 6 months of no income. The pandemic showed that members are very loyal and that, while membership income may reduce when no events are taking place, it does not go to zero. The trustees therefore decided the charity only needs £35,000£55,000 for external risks. The trustees also identified our website as an area of

Page 9

vulnerability and therefore decided to hold reserves of £60,000 to £80,000 for future investments. The website reserves are deliberately not held as designated funds due to significant uncertainty regarding the timing, nature and scale of any future investments. The website will require a limited midlife upgrade during FYE 3/23 and current free reserves means this is already fully funded.

Looking Forward

The charity’s financial position is much improved following the VAT refund. Furthermore, FYE 3/23 is likely to see a near-normal events programme with the potential for improved income from events. On the other hand, inflation is high, membership numbers are remain static, and furlough has ended. Our new website contract will see IT costs materially increase from abnormally low levels.

Considering these contradictorily forces, the trustees are currently undertaking a detailed business review with the aim of ensuring the long-term success of the charity. This forms as integral part of the tactical phase of the ongoing strategy work.

Page 9

OutdoorLads Ltd Company Limited by Guarantee Trustees’ Annual Report (Incorporating the Directors’ Report) For the year ended 31 March 2022

Public Benefit

In setting our objectives, carrying out our activities for the year and looking further ahead, the Board have considered the Charity Commission’s guidance on public benefit, including guidance on public benefit and fee-charging. The Charity relies on income from fees and charges to cover its operating costs. In setting the level of fees, charges, and concessions, the Board give careful consideration to the accessibility of those on low incomes.

On top of the health and wellbeing benefit of the charity’s events our pricing structure, including Concession Membership, is designed to make the events affordable to as wide a range of participants as possible. In addition, the OutdoorLads Foundation provides financial support to those who may still be unable to afford membership or participation in our paid events. Due to the pandemic and the loss of our events programme, the Foundation did not provide financial support to any individuals during the financial year.

Small Company Provisions

This report has been prepared in accordance with the provisions applicable to companies entitled to the small companies exemption.

Independent Examiner

Adam Thom has been re-appointed as independent examiner for the ensuing year.

Approved by the Board and signed on its behalf by:

Matthew Tennant Chair of the Board of Trustees

Date:

Page 11

OutdoorLads Ltd Company Limited by Guarantee Independent Examiner's Report to the Trustees of OutdoorLads Ltd Year ended 31 March 2022

I report to the trustees on my examination of the financial statements of OutdoorLads Limited (“the charity”) for the year ended 31 March 2022.

Responsibilities and basis of report

As the trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 (“the 2006 Act”).

Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charity’s accounts as carried out under section 145 of the Charities Act 2011 (“the 2011 Act”). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner’s statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the charity as required by section 386 of the 2006 Act; or

  2. the financial statements do not accord with those records; or

  3. the financial statements do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a “true and fair” view which is not a matter considered as part of an independent examination; or

  4. the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Name: Adam Thom

Relevant professional qualification or body: FCA (ICAEW)

Address: Beever and Struthers The Beehive Lions Drive Shadsworth Business Park Blackburn BB1 2QS

Page 12

OutdoorLads Ltd Company Limited by Guarantee Statement of Financial Activities (including Income and Expenditure Account) Year ended 31 March 2022

Date:

Page 12

OutdoorLads Ltd Company Limited by Guarantee Statement of Financial Activities (including Income and Expenditure Account) Year ended 31 March 2022

Note
s
Unrestric
ted
Funds
£
Restricte
d
Funds
£
2022
Total
Funds
£
Income from:
Donations
5
16,698
-
16,698
Charitable activities:
Membership and Events
Income
6/6a
226,439
-
226,439
Other Income
6/6a
11,321
-
11,321
Investment income
7
626
-
626
255,084
-
255,084
Other income
HMRC VAT refund
106
,815
-
106
,815
Total income 361,899
- 361,899 132,305
Expenditure on:
Charitable activities8(208,930)

(208,930)
(139,323)
Net income/(expenditure) and net
movements of funds for the year11 152,969
152,969 (7,018)
Reconciliation of funds
Total funds brought forward
as previously reported
101,584
10,292
111,876
__
_
____
Total
funds
carried
forward
254
,553
10
,292
264
,845


2021
Total
Funds
£
14,243
93,276
24,279
507
132,305
-

-
-
118,894
_
111
,876		 2021
Total
Funds
£
14,243
93,276
24,279
507
132,305
-		 2021
Total
Funds
£
14,243
93,276
24,279
507

-

The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.

Page 12

OutdoorLads Ltd Company Limited by Guarantee Statement of Financial Activities (including Income and Expenditure Account) Year ended 31 March 2022

The notes on pages 15 to 22 form an integral part of the financial statements.

Page 12

OutdoorLads Ltd Company Limited by Guarantee Statement of Financial Position Number: 06589498 As at 31 March 2022

Registration

Company

N
Fixed Assets
Intangible fxed assets
12
Tangible fxed assets
13
Current Assets
Stock
Debtors
14
Cash at bank and in hand
Creditors: Amounts falling due
within
one year
15
Net Current Assets
Total assets less current
liabilities
The funds of the Charity:
Unrestricted funds
17/1
8
Restricted funds
17/1
8
Total funds		 £
2,866
49,352
298
,137
350,355
(149
,608
)		 2022
£
63,311
787
64,098
200
,747
264
,845
254,553
10
,292
264
,845		 £
3,398
39,697
99
,270
142,365
(109
,86
4)
2021
£
79,034
341
79,375
32
,501
111
,876

101,584
10
,29
2
111
,876

For the year ended 31 March 2022 the charity was entitled to exemption for audit under section 477 of the Companies Act 2016 relating to small companies.

Director’s responsibilities:

These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime.

Approved by the Board and signed on their behalf by:

……………………………………………………

Page 14

Matt Tennant - Chairman Date:

The notes on pages 15 to 22 form an integral part of the financial statements

Page 14

OutdoorLads Ltd Company Limited by Guarantee Notes to the Financial Statements For the year ended 31 March 2022

1. Company Information

OutdoorLads Ltd is a private company limited by guarantee, incorporated in England and Wales under the Companies Act. The address of the registered office is given on page 1 of the financial statements. The nature of the Company’s operations and its principal activity is the advancement of health through outdoor activities. The Company is a registered charity, registered in England and Wales (registered number 1133121).

2. Statement of Compliance

These financial statements have been prepared in compliance with FRS 102, 'The Financial Reporting Standard applicable in the UK and the Republic of Ireland', the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) (Charities SORP (FRS 102)) and the Charities Act 2011.

3. Accounting Policies

The principal accounting policies adopted, significant judgements and key sources of estimation uncertainty in the preparation of the financial statements are as follows:

Basis of Accounting

OutdoorLads Ltd meets the definition of a public benefit entity under FRS102. The financial statements have been prepared on the historical cost basis unless otherwise stated in the relevant accounting policy note(s).

The financial statements are prepared in sterling, which is the functional currency of the entity.

Going Concern

The Board are confident that the Charity will remain in a positive cash position for the 12 months following the approval of the financial statements. On this basis, the financial statements have been prepared on a going concern basis.

Fund Accounting

Unrestricted funds are available for use at the discretion of the trustees to further any of the charity’s purposes.

Designated funds are unrestricted funds earmarked by the trustees for particular future project or commitment.

Restricted funds are subjected to restrictions on their expenditure declared by the donor or through the terms of an appeal and fall into one of two sub-classes: restricted income funds or endowment funds.

Income

Membership, events income and donations are included in the Statement of Financial Activities (SOFA) in the period to which they relate. Monies received in

Page 15

OutdoorLads Ltd Company Limited by Guarantee Notes to the Financial Statements For the year ended 31 March 2022

advance are deferred and included within creditors until the period to which they relate. Income is recognised when the Charity has entitlement to the funds, any performance conditions attached to the item(s) of income have been met, it is probable that the income will be received and the amount can be measured reliably.

Page 15

OutdoorLads Ltd Company Limited by Guarantee Notes to the Financial Statements For the year ended 31 March 2022

3. Accounting Policies (continued)

Donated Services and Facilities

Donated professional services and donated facilities are recognised as income when the charity has control over the item, and conditions associated with the donated item have been met, the receipt of economic benefit from the use by the charity of the item is probable and that economic benefit can be measured reliably. In accordance with the Charities SORP (FRS 102), the general volunteer time is not recognised.

On receipt, donated professional services and donated facilities are recognised on the basis of the value of the gift to the charity which is the amount the charity would have been willing to pay to obtain services or facilities of equivalent economic benefit on the open market; a corresponding amount is then recognised in expenditure in the period of receipt.

Investment Income

Investment income is included when receivable and the amount can be measured reliably by the charity; this is normally upon notification of the interest paid or payable by the bank.

Expenditure

Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is classified under headings of the statement of financial activities to which it relates:

All costs are allocated to expenditure categories reflecting the use of the resource. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs are apportioned between the activities they contribute to on a reasonable, justifiable and consistent basis.

Intangible Fixed Assets

Intangible assets are initially recorded at cost and are subsequently stated at cost less any accumulated amortisation and impairment losses. Assets costing less than £300 are not capitalised but written off to revenue in the year of acquisition.

Amortisation

Amortisation is calculated so as to write off the cost of an asset, less its estimated residual value, over the useful economic life of that asset as follows:

Page 16

OutdoorLads Ltd Company Limited by Guarantee Notes to the Financial Statements For the year ended 31 March 2022

Software licences - 33.3% straight line

Tangible Fixed Assets

All fixed assets are initially recorded at cost and subsequently stated at cost less any accumulated depreciation and impairment losses. Assets costing less than £300 are not capitalised but written off to revenue in the year of acquisition.

Page 16

OutdoorLads Ltd Company Limited by Guarantee Notes to the Financial Statements For the year ended 31 March 2022

3. Accounting policies (continued)

Depreciation

Depreciation is calculated so as to write off the cost of an asset, less its estimated residual value, over the useful economic life of that asset as follows:

Fixtures & fittings - 15% straight line Motor vehicles - 25% straight line

Stock

Stocks are measured at the lower of cost and estimated selling price less costs to complete and sell. Cost includes all costs of purchase, costs of conversion and other costs incurred in bringing the stock to its present location and condition.

Financial instruments

A financial asset or a financial liability is recognised only when the charity becomes a party to the contractual provisions of the instrument.

Basic financial instruments are initially recognised at the amount receivable or payable including any related transaction costs.

Current assets and current liabilities are subsequently measured at the cash or other consideration expected to be paid or received and not discounted.

Debt instruments are subsequently measured at amortised cost.

Financial assets that are measured at cost or amortised cost are reviewed for objective evidence of impairment at the end of each reporting date. If there is objective evidence of impairment, an impairment loss is recognised under the appropriate heading in the statement of financial activities in which the initial gain was recognised.

Any reversals of impairment are recognised immediately, to the extent that the reversal does not result in a carrying amount of the financial asset that exceeds what the carrying amount would have been had the impairment not previously been recognised.

4. Limited by Guarantee

The charity is a company limited by guarantee and does not have a share capital. In the event of the charity being wound up, the members are committed to contributing a sum not exceeding £10 each.

Page 17

OutdoorLads Ltd Company Limited by Guarantee Notes to the Financial Statements For the year ended 31 March 2022

Unrestric Restrict Restrict Total Total Total
ted ed 2022 2021
2022 2022 £ £
£ £
5. Donations
Donations
received 15,798 - 15,798 6,060
Grants received 900 - 900 8
,183
16
,698		 - 16
,698		 14
,243
6. Income from Charitable Activities:
Membership and events
Membership subscriptions 80,299 - 80,299 64,206
Event activities 134,630 - 134,630 29,250
Other event income 11,201 - 11,201 (313)
Other income 309 - 309
 133
226
,439		 - 226 ,439
 93
,276
6a. Other Income
Furlough claims 11,321 - 11,321
 24,279
7. Investment Income
All of the charity’s investment income arises from money held in interest-
bearing bank accounts.
8.Charitable Activities
Direct costs:
Accommodation 59,415 - 59,415 (829)
Travel 4,337 - 4,337
Food, drink and other costs 26,428 - 26,428 5,556
Online banking charges 2,450 - 2,450 2,814
Support costs:
Employment costs (Note 9) 66,156 - 66,156 64,611
Training 5,386 - 5,386 1,615
Premises 4,858 - 4,858 4,659
Insurance 6,290 - 6,290 5,044
Ofice costs 1,429 - 1,429 528
Travel 1,872 - 1,872 60
Marketing and promotion 1,119 - 1,119 790
Website costs 840 - 840 29,326
Management accounts and 2,207 - 2,207 2,680
payroll
Other support costs 2,948 - 2,948 963
Independent examination 1,900 - 1,900 1,200
fees
Bank charges 35 - 35 446
Sundry 65 - 65 36
Board and AGM costs 1,238 - 1,238

Page 18

OutdoorLads Ltd Company Limited by Guarantee Notes to the Financial Statements For the year ended 31 March 2022

Legal & professional fees
Depreciation
and
amortisation		 3,548
16
,409
208
,930		 -
-
-		 3,548
16
,409
208
,930		 2,625
17
,19
139
,32

Page 18

OutdoorLads Ltd Company Limited by Guarantee Notes to the Financial Statements For the year ended 31 March 2022

9. Staf Costs 202 2021
2
£ £
Salaries and wages 62,495 61,332
Social security costs 1,116 826
Employer pension contributions 2
,545		 2
,453
66
,156		 64
,611
No employee received employee benefts of more than £60,000 during th
year (2021: Nil)
The average monthly headcount and the average monthly number of full
time equivalent employees (including casual and part-time staf) durin
the year were as follows:
Number Number
Administration staf 3 3

No employee received employee benefits of more than £60,000 during the year (2021: Nil)

The average monthly headcount and the average monthly number of fulltime equivalent employees (including casual and part-time staff) during the year were as follows:

10. Trustee remuneration and expenses

The charity trustees, who are also directors in company law and the key management personnel, were not paid or received any other benefits from employment with the charity (2021: Nil). During the year expenses totalling £6,901 (2021: £Nil) were paid to the trustees. No charity trustee received payment for professional or other services supplied to the charity (2021: Nil).

11. Net Income for the Year

This is stated after charging:
Depreciation and amortisation
Independent examination fees
12.
Intangible Fixed Assets		 2022
£
16,409
1
,900		 2022
£
16,409
1
,900		 2022
£
16,409
1
,900		 2021 2021
£
17,199
1
,200

Website		 Total
Cost £ £
As at 1 April 2021 and at 31 March 2022 110,061 110
,06
1
Depreciation
As at 1 April 2021 31,027 31,027
Charge for the year 15,723 15,723
Depreciation on disposals - -

As at 31 March 2022		 46,750 46,750
Net Book Value
As at 31 March 2021 79,034 79,034

Page 19

As at 31 March 2022 Page 19

OutdoorLads Ltd Company Limited by Guarantee Notes to the Financial Statements For the year ended 31 March 2022

13. Tangible Fixed Assets

13.
Tangible Fixed Assets		 13.
Tangible Fixed Assets		 13.
Tangible Fixed Assets		 13.
Tangible Fixed Assets		 13.
Tangible Fixed Assets

Fixtures,
Fittings
&
Furniture
£
Equipme
nt
£		 Total
£
Cost
As at 1 April 2021 3,428
 12,678 16,106
Additions - 1
,132		 1,132
As at 31 March 2022 3,428 13
,810		 17,238
Depreciation
As at 1 April 2021
 3,350
 12,41
5
 15,765
Charge for the year 50 636 686

As at 31 March 2022		 3,400 13,051 16,451
Net Book Value
As at 31 March 2022 28 759 787
As at 31 March 2021 78 263 341
14. Debtors
Trade debtors
Other debtors
Taxation and social security
Prepayments and accrued income		 2022
£

5,936
2,563
4,951
35
,902
49
,3
52
202
1
£
5,023
2,544
749
31
,381
39
,6
97
Included within prepayments is £Nil (2021 - £3,700) due after more than
one year
2022 2021
£ £
16. Creditors: amounts falling due within one
year
Trade creditors and other creditors 21,527 21,911
Other creditors and accruals 5,336 3,641
Deferred income (Note 17) 122 ,745 84
,312
149 ,608
109
,864

Page 20

OutdoorLads Ltd Company Limited by Guarantee Notes to the Financial Statements For the year ended 31 March 2022

16. Deferred Income

Deferred income comprises income from annual membership subscriptions received in advance and released as the benefits of membership are utilised and income received upfront from members for advance bookings in respect of events held since the year end.

Members
hip
£
Balance as at 1 April 2021
41,871

Amount released to income earned
from charitable activities
(41,871)
Amount deferred in year
40
,726
Balance at 31 March 2022
40
,726
17. Statements of Funds		 Members
hip
£
Balance as at 1 April 2021
41,871

Amount released to income earned
from charitable activities
(41,871)
Amount deferred in year
40
,726
Balance at 31 March 2022
40
,726
17. Statements of Funds		 Members
hip
£
Balance as at 1 April 2021
41,871

Amount released to income earned
from charitable activities
(41,871)
Amount deferred in year
40
,726
Balance at 31 March 2022
40
,726
17. Statements of Funds		 Members
hip
£
Balance as at 1 April 2021
41,871

Amount released to income earned
from charitable activities
(41,871)
Amount deferred in year
40
,726
Balance at 31 March 2022
40
,726
17. Statements of Funds		 Members
hip
£
Balance as at 1 April 2021
41,871

Amount released to income earned
from charitable activities
(41,871)
Amount deferred in year
40
,726
Balance at 31 March 2022
40
,726
17. Statements of Funds		 Members
hip
£
Balance as at 1 April 2021
41,871

Amount released to income earned
from charitable activities
(41,871)
Amount deferred in year
40
,726
Balance at 31 March 2022
40
,726
17. Statements of Funds		 Events
£
42,441
(42,441)
82
,019
82
,019		 Total
£
84,312
(84,312)
122,745
122,745		 Total
£
84,312
(84,312)
122,745
122,745		 Total
£
84,312
(84,312)
122,745
122,745
Balance
1 April
2021
£
Incoming
Resources
£
Resources
Expended
£		 Balance
31 March
2022
£
Unrestricted funds 101,584 361,899 (208,930) 254,553
Restricted funds 10,292 - - 10,292
Total Funds __
111
,876		 _
361
,899		 __
(208
,930)		 _
264
,845

The restricted funds carried forward comprise income and expenditure in relation to the OutdoorLads Foundation formed at the charity’s AGM in 2015. The Foundation has two main purposes:

18. Analysis of Net Assets Between Funds

Unrestrict
ed
Funds
£
Restricte
d
Funds
£
Fixed assets
64,098
-
Current assets
340,063
10,292
Creditors
amounts
falling due
within
one
(149
,608)
-		 Total
Funds
2022
£
Total
Funds
2021
£
64,098
79,375
350,355
142,365
(149
,608
)
(109
,864
)

Page 21

year

Total

Page 21

OutdoorLads Ltd Company Limited by Guarantee Notes to the Financial Statements For the year ended 31 March 2022

19. Taxation

The charity is exempt from tax on income and gains falling within Section 505 of the Taxes Act 1988 or Section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects.

20. Related Party Transactions

The charity has contracted services from Linten Technologies Ltd. This company is providing domain renewal and server hosting services. Steven Allan, a trustee, is also a director in this company. In March 2022 Danny Ballantyne, a trustee, became an employee of Linten Technologies Limited.

During the year the value of services and goods purchased from Linten Technologies Ltd was £9,444 (2021: £10,138). The amount outstanding at the balance sheet date was £Nil (2021: NIL).

Steven Allen and Danny Ballantyne do not have any role in the Board’s decision to use Linten Technologies Ltd. Additionally, OutdoorLads Ltd carries out regular market testing to ensure that the services are being provided at a competitive market rate.

The trustees participate in the events provided by OutdoorLads Ltd on the same terms and conditions as all other members.

Those trustees who are also event leaders may claim expenses on the same basis as other leaders. Any amounts claimed are in addition to the trustees’ expenses shown in note 10.

Page 22

The following pages do not form part of the statutory accounts

Page 22

OutdoorLads Ltd Company Limited by Guarantee Detailed Income and Expenditure Account For the year ended 31 March 2022

Note
Unrestrict
ed
2022
£
Restricte
d
2022
£
Income
Membership
Subscriptions
80,299
-
Event activities
134,630
-
Other Income
11,510
-
Donations
15,798
-
Bank Interest receivable
626
-
Grants received
900
-
Furlough grants
11,321
-
HMRC VAT refund
106
,815
-
361
,899
-
Direct Costs
Accommodation
(59,415)
-
Travel
(4,337)
-
Food, drink and other
costs
(26,428)
-
Online banking charges
(2
,450)
-
(92
,630)
-
Overheads
Salary and employers
NIC
(66,156)
-
Travel
and
Accommodation
(1,872)
-
Training
(5,386)
-
Premises costs
(4,858)
-
Insurance
(6,290)
-
Ofice costs
A
(1,442)
-
Other support costs
B
(2,948)
-
Marketing
and
promotion
(1,119)
-
Website costs
(840)
-
Management accounts
and payroll services
(2,207)
-
Independent
examination fees
(1,900)
-
Board and AGM costs
(1,238)
-
Bank charges
(36)
-
Sundry
(64)
-
Legal & professional
fees
(3,535)
-
Depreciation
and
amortisation
(16
,409)
-		 Total
2022
£
80,299
134,630
11,510
15,798
626
900
11,321
106
,815
361
,899
(59,415)
(4,337)
(26,428)
(2
,450)
92
,630
(66,156)
(1,872)
(5,386)
(4,858)
(6,290)
(1,442)
(2,948)
(1,119)
(840)
(2,207)
(1,900)
(1,238)
(36)
(64)
(3,535)
(16
,409)		 Total
2021
£
64,206
29,250
(180)
6,060
507
8,183
24,279
-
132
,305
829
-
(5,556)
(2
,814)
(7
,541)
(64,611)
(60)
(1,615)
(4,659)
(5,044)
(528)
(963)
(790)
(29,326)
(2,680)
(1,200)
-
(446)
(36)
(2,625)
(17
,199


)

Page 23

Total Expenditure
Net Incoming/
(Outgoing) Resources		 (116
,300
)
(208
,93
0)
152
,969
 -
-
-		 (116
,30
0)
(208
,93
0)
152
,969		 (131
,782



)
(139
,323


)
(7
,018


)

Page 23

OutdoorLads Ltd Company Limited by Guarantee Detailed Income and Expenditure Account For the year ended 31 March 2022

A. Ofice Costs
Printing and stationery
Postage
Cleaning an& Internet Services
Telephone
Room hire
Companies House
B. Other Support Costs
Subscriptions & Membership
Clothing		 2022
£
340
534
4
476

75
13
1
,442

1,432
1
,516
2
,948
2021
£
55
129
-
456
(125)
13
528
877
86
963

Page 24