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2024-08-31-accounts

|

Independent examiner's report on the accounts

x CHARITY COMMISSION (ae? FOR ENGLAND AND WALES

Section A Independent Examiner’s Report

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Report to the trustees of ae . ;
Caversham Primary School Association
[[August][ 2024]][[ 2024]] | 1433086
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| have come across no other matters in connection with the examination to which attention should be drawn in this. report in order to enable a proper understanding of ine accounts to pe reacnea.

Reievant professional qualification(s) | Director, Treasury Advisory at Deloitte __or body (ifany): |___ i Address: | 1 George Close, Caversham, Reading, RG4 5EW

CAVERSHAM PRIMARY SCHOOL ASSOCIATION ANNUAL REPORT 2023-24

Caversham Primary School Association: Trustees’ Annual Report for the year to 31/08/2024

Objectives and Activities

The objective of the Caversham Primary School Association (CPSA) as laid out in its constitution is to raise funds to provide additional facilities and opportunities for the children at Caversham Primary School. It achieves this by raising funds through various fundraising activities and using those funds to make grants to Caversham Primary School to enable it to carry out activities and develop its facilities in ways it would not otherwise be able to do. The trustees meet with the school representatives on a regular basis to review requests for funds and agree target activities for funding.

The charity raises funds by holding a variety of fundraising events, including a Christmas Fair, Summer BBQ, Fun Run, Quiz Nights, cake sales, clothes and uniform sales etc.

The CPSA is entirely dependent upon volunteers for its operations and management. We are enormously grateful to the many parents and carers of children in the school and the staff and others who give their time to help run events.

The trustees have due regard to the Charity Commission guidance on public benefit in planning their charitable activities. The charity provides public benefit by providing direct support to Caversham Primary School in delivering educational opportunities to the pupils that attend the school.

Achievements and Performance

This year the CPSA’s main spend was £27,724 on new teaching equipment for Caversham Primary School. Other key projects funded this year were the ongoing lease on the school minibus at a cost of £5,220 and £4,926 on experiential learning days. We also provided smaller amounts of funding for class parties, dictionaries for the Year 6 leavers and improving the CPSA equipment for hosting events.

Financial Review

2023/24 was a very successful year for the CPSA event organisers with all three key events (Summer BBQ, Christmas Fayre and Fun Run) returning to the calendar for the first time since 2018/19. The school leadership team was encouraged to spend the significant reserves built up during the previous year, which they have done, resulting in many beneficial experiences and new items for the pupils.

Our income for 2023-24 was £32,066, a slight decrease on the previous year’s £35,395 which can be attributed to a reduction in house sales donations from our sponsors Bridges anda significant increase on our costs of fundraising: £9,282; higher than the previous year’s spend of £6,444. Overall, fundraising activities produced a surplus of £22,783 compared to £28,951 in the previous year. Charitable expenditure increased significantly; we were delighted to spend £42,606 on improvements for Caversham Primary School compared to only £6,802 in the previous year. Our reserves therefore have decreased from £59,816 to £39,841 in the bank at the end of the financial year. Fundraising for a new Multi Use Games Area (MUGA) continued and some funds were used to support the cost of the ongoing planning application.

Key fundraising events in 2023/24 were as follows:

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||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---| |-| |||Event|||Profit in 2023/24|||Profit in 2022/23||| |||Christmas|Fun Day (including raffle)|||£5,585|||£9,076||| |||Summer BBQ|||£4,703|£5,947||| |‘FunRun—<“—sS—SSSCsi‘(SCCéLwI2G:CSC~C“‘C™C*#O| |||Cake Sales|||£603|£909| |Quiz Night|£739|||£661||| |Year 6 Legacy Appeal|||£1,233|£2,951||| |Muga||UniformBridgesAppeal HouseSales Sales||||£1,085£500£0|[-|____|£2,827£1,350£4,068|||| |||EasyFundraising|||£1,494|£166||| |||Raisin Challenge|||£596|||£0| |Other Events|£3,976|||£996||| |||Total|£22,784|||£28,951| |Reserves|Policy| |The|charity|holds|reserves to|ensure that|it can continue to finance future fundraising events and|to| |cover the|risk of a|loss-making|event and|to cover commitments made|to the|school.|The target| |level|of reserves|is|currently £10,000 as the three|main events|require|a|large|initial|outlay. The| |Trustees|remain|in|discussion|with|the|senior school|staff around|ways|in|which|the current excess| |level|of reserves|can|be spent to support the work of the school.|oe|.|

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Risks

The trustees have identified the following as the key risks facing the charity:

Structure, Governance and Management

The Caversham Primary School Association is an unincorporated association using the PTA Model Constitution 2016. The charity has a small board of trustees, which oversees the work of the charity. Events are planned and coordinated by subcommittees formed of some trustees and volunteers. The trustees are elected by members of the CPSA at the annual AGM, or co-opted by the other trustees

between AGMs. New trustees are provided with copies of the accounts of the charity and the

constitution and are briefed on the work of the charity by the other trustees.

CPSA has a close working relationship with Caversham Primary School and their leadership team. We collaborate both on fundraising events (many of which use the school premises) and agreeing the projects to be funded by the CPSA.

Reference and Administrative details

Charity name: Caversham Primary School Association

Other name the charity uses: CPSA

Registered charity number: 1133086

Principal address: Caversham Primary School, Hemdean Road, Caversham, RG4 7RA

Names of the charity trustees who manage the charity

Trustee name

Joanna Hendrikx

Office (if any)

Chair

Dates acted if not for whole year

Kristine Dell Vice Chair

Lindsay Thomas Treasurer Astrid Marker Trustee Rachael Parker Trustee

Signed on behalf of the charity’s trustees

Lindsay Thomas, Treasurer

{e827 || For ENGLAND AND WALES

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|||||||||||| |---|---|---|---|---|---|---|---|---|---|---| |Unrestricted|Restricted|Endowment|Totalfunds|Prior year funds| |funds|income|funds| |funds| |£|£|£|£|£| |Incoming|resources|Note|3| |Income|and|endowments|from:| |Donations|and|legacies|8,669|-|-|8,669|14,706| |Charitable|activities|-|-|-|-|-| |Other|trading|activities|23,397|-|-|23,397|20,689| |Investments|-|-|-|-| |Separate|material|item|of income|-|-|-|-|-| |Other|-|-|-|-|-| |Total|32,066|-|-|32,066|35,395| |Resources|expended|Note|6| |Expenditure|on:| |Raising|funds|9,282|-|-|9,282|6,444| |Charitable|activities|42,606|-|-|42,606|6,802| |Separate|material|item|of expense|-|-|-|-|-| |Other|153|-|-|153|140| |Total|52,041|-|-|52,041|13,387| |Net|income/(expenditure)|before investment|gains/(losses)|(19,975|.|.|(19,975|22.008| |Net|gains/(losses)|on|investments|-|-|-|-|-| |Net|income/(expenditure)|(19,975)|-|:|(19,975)|22,008| |Extraordinary|items|Note|7|-|-|-|-|-| |Transfers|between|funds|-|-|-|-|-| |Other|recognised|gains/(losses):| |Gains|and|losses|on|revaluation|of|fixed| |assets|for|the|charity’s|own|use|-|-|-|-|-| |Other|gains/(losses)|-|:|-|:|-| |Net movement|in|funds|(19,975)|-|-|(19,975)|22,008| |Reconciliation|of|funds:| |Total funds|brought|forward|59,816|-|-|59,816|37,807| |Total funds|carried|forward|39,841|-|-|39,841|59,816|

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Unrestricted Restricted Endowment Total this Total last
funds income funds year year
funds
£ £ £ £ £
Fixed assets
Tangible assets Note 14 - - - - -
Intangible assets Note 15 - - - - -
Heritageassets Note 16 - - - - -
Investments Note 17 - - - - -
Total fixed assets - . - - -
Current assets
Stocks Note 18 - - - - -
Debtors Note 19 - - - - -
Investments
Cash atbankand inhand
Totalcurrentassets
Note 17
Note 24
-
39,841
39,841
-
-
-
-
-
-
-
39,841
39,841
-
59,816
59,816
Creditors: amountsfalling duewithin oneyear Note20 - - - - -
Netcurrent assets/(liabilities) 39,841 . - 39,841 59,816
a
Total assets less current liabilities
39,841
-
-
39,841
§9,816
Creditors: amounts falling dueafteroneyear Note20 - - - - -
Provisionsfor liabilities - - - - -
ee
Total net assetsorliabilities 39,841 - - -39,841 59,816
Funds ofthe Charity
Endowmentfunds Note 27 - -
Restricted incomefunds Note 27 - -
Unrestricted funds
Totalfunds
39,841
39,841
- E 39,841
39,841
59,816
59,816
Date of
PrintName Name approval
Signed byoneortwotrustees on behaifofallthetrustees trustees
{ !
nareflharay LindsayThomas Thomas th
qA,4025

Note 1 Basis of preparation 1.1 Basis of accounting

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The accounts have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of lreland (FRS 102) issued on 16 July 2014 and with the Charities Act 2011. The charity constitutes a public benefit entity as defined by FRS 102. 1.2 Going concem

The Trustees of the Charity consider it to be a going concern and accounts have been prepared on this basis.

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|||||||||||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |Note 2 Accounting|policies| |2.1|INCOME| |Recognition|of income| |These|are|included|in|the|Statement of|Financial Activities|(SoFA)|when:| |e|the|charity|becomes|entitled|to the|resources;| |°|itis|more|likelv|than|not that the|trustees|will|receive|the|resources:|and| |e|the|monetary|value can|be measured|with|sufficient|reliability.| |Offsetting| |There|has|been|no offsetting|of assets|and|liabilities,|or income and|expenses,|unless|required|or|permitted|by the FRS|102 SORP or FRS| |102.| |Grants|and|donations| |Grants|and|donations|are only|included|in|the SoFA when the|general|income|recognition|criteria|are met|(5.10 to 5.12|FRS102 SORP).| |In|the case of performance|related|grants,|income|must only|be|recognised|to the|extent that the charity|has|provided|the specified|goods|or| |services|as|entitlement to the grant only|occurs when|the performance|related|conditions|are|met (5.16 FRS|102 SORP).| |Legacies| |Legacies|are|included|in|the SOFA when|receipt|is|probable,|that|is, when|there|has|been|grant|of probate,|the executors|have|established| |that there|are|sufficient assets|in|the|estate and|any|conditions|attached|to the legacy|are|either within the|control|of the|charity|or|have|been| |met.| |Government|grants| |The|charity|has|received|no government qrants|in|the|reporting|period| |Tax reclaims|on|donations and|gifts| |Gift Aid|receivable|is|included|in|income when|there|is|a|valid|declaration|from|the|donor.|Any|Gift Aid|amount|recovered|on|a donation|is| |considered|to be|part of that|gift and|is|treated|as|an|addition|to the same fund as|the|initial donation|untess|the donor or the terms|of the| |appeal|have|specified|otherwise.| |Contractual|income and|performance|related|grants| |This|is|only|included|in|the|SoFA once the|charity|has|provided|the|related|goods|or|services|or|met|the|performance|related|conditions.| |Donated|goods| |Donated qoods|are|included|in|the SOFA only when the value|is|material to the event they|support or the|charity| |Donated|services|and|facilities| |Donated|services|and|facilities|are|included|in|the SOFA only when|the value|is|material|to the|event they|support| |Support costs| |The|charity|has|incurred|expenditure|on|support|costs.| |Volunteer|help| |The vatue|of any|voluntary|help|received|is|not|included|in the|accounts|but|is|described|in|the trustees’|annual|report.| |Income from|interest,|royalties and|dividends| |This|is|included|in|the accounts|when|receipt|is|probable and|the amount|receivable can|be|measured|reliably.| |Income from membership|subscriptions| |Membership|subscriptions|received|in|the|nature|of a|gift are|recognised|in|Donations|and|Legacies.| |Membership|subscriptions|which|gives|a member the|right to|buy|services|or other benefits|are|recognised|as|income|earned|from|the| |provision|of goods|and|services|as|income from|charitable|activities.| |Settlement|of insurance|claims| |Insurance|claims|are only|included|in|the SoFA when|the|general income|recognition|criteria|are met (5.10|to|5.12 FRS102|SORP)|and|are| |included|as|an|item|of other|income|in|the SoFA.| |Investment|gains and|losses| |This|includes|any|realised|or unrealised|gains|or|losses|on the|sale|of investments|and|any|gain|or|loss|resulting from|revaluing|investments| |to|market vafue|at the end|of the year.|

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Note 2 Accounting policies

2.2 EXPENDITURE AND LIABILITIES

Where the charity gives a grant with conditions for its payment being a specific level of service or output to be provided, such grants are only recognised in the SoFA once the recipient of the grant has provided the specified service or output. Where there are no conditions attaching to the grant that enables the donor charity to realistically avoid the commitment, a tiability for the full funding obligation must be recognised. Redundancy cost

The charity made no redundancy payments during the reporting pericd.

Deferred income

No material item of deferred income has been included in the accounts.

Creditors

The recognises creditors which are measured at settlement amounts less any trade discounts Provisions for liabilities A liability is measured on recognition at its historical cost and then subsequently measured at the best estimate of the amount required to settle the obligation at the reporting date

Basic financial instruments

The charity accounts for basic financial instruments on initial recognition as per paragraph 10.7 FRS102 SORP. Subsequent measurement is as per paragraphs 11.17 to 11.19, FRS102 SORP.

2.3 ASSETS

Tangible fixed assets for use by charity The charity holds no tangible fixed assets

Intangible fixed assets The charity holds no intangible fixed assets Heritage assets

The charity has no heritage assets

Investments

The charity holds no investments

Stocks and work in progress The charity holds no stocks or work in progress Debtors

Debtors (including trade debtors and loans receivable) are measured on initial recognition at settlement amount after any trade discounts or amount advanced by the charity. Subsequently, they are measured at the cash or other consideration expected to be received. Current asset investments

The charity has has no current asset investments.

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|||||||||| |---|---|---|---|---|---|---|---|---| |Note|3 Analysis|of|income| |Unrestricted|Restricted|Endowment|Totalfunds|Prior year| |funds|income|funds| |funds| |£|£|£|£|£| |Donations and|legacies:| |Donations|and|gifts|8,669|-|-|8,669|14,706| |Gift Aid|-|:|-|-|-| |Total|8,669|-|:|8,669|14,706| |Other trading|activities:| |Wine Tasting|1,174|-|-|1,174|-| |Summer BBQ|8,316|-|-|8,316|9,776| |Cake Sales|603|-|-|603|s09| |Christmas|Fun|Day|6,317|-|-|6,317|5,206| |Christmas|Baubles|207|-|-|207|-| |Halloween|Craft|-|-|-|-|-| |Amazon|Smile|-|-|-|-|-| |Easy|Fundraising|-|-|-|-|-| |Football tickets|-|-|-|-|-| |Fun|Run|1,854|-|-|1,854|-| |Ice|Lolly Sales|140|-|-|140|-| |Book|Sales|-|-|-|-|-| |MUGA Appeal|-|-|-|-|-| |Artology|Social|-|2|-|-|-|2|-| |Quiz|Nights|1,232|-|-|1,232|1,183| |Reception|Evening|Social|182|-|-|182|330| |School|Discos|-|-|-|-|119| |Sports|Day|-|-|-|-|273| |Uniform|Sales|682|-|-|682|1,347| |Christmas|Social|-|-|-|-|-| |Scavenger|Hunt|-|-|-|-|-| |Facemask|Sales|-|-|-|-|-| |Raisin|Challenge|641|-|-|641|-| |Tea Towels|-|-|-|-|-| |Chrismas|Raffle|1,575|-|-|1,575|1,546| |Preloved|Clothing|Sale|475|-|-|475|-| |Virtual|Panto|-|-|-|-|-| |Rave4School|:|=|:|:|:| |Total|23,397|-|-|23,397|20,689| |TOTAL INCOME|32,066|-|-|32,066|35,395|

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Other information:

All income in the prior year was unrestricted

Note 4 Analysis of receipts of government grants

The charity received no government grants in the current year or prior year

Note 5 Donated goods, facilities and services

No donated goods, facilities or services are recognised within the accounts

All of the CPSA's events are organised and staffed by unpaid volunteers. Some fundraising events involve raising funds through the sale of donated goods, but these are not considered material.

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||||||||| |---|---|---|---|---|---|---|---| |Note|6 Analysis|of expenditure| |Unrestricted|Restricted|Endowment|Totalfunds|Prior year| |funds|income|funds| |funds| |Analysis|£|£|£|£|£| |Expenditure on|raising|funds:| |Staging fundraising events|9,282|-|-|9,282|6,444| |Total expenditure on|raising funds|9,282|.|-|9,282|6,444| |Expenditure|on|charitable|activities| |Christmas|Class|Parties|188|-|-|188|171| |Learning days|4,926|-|-|4,926|599| |Mini Bus|5,220|-|-|§,220|5,220| |Year 6|Dictionaries|108|-|-|108|110| |Drinks|Improvements|559|-|-|559|-| |Bunting|-|-|-|-|152| |King's|Coronation gifts|-|-|-|-|469| |Frozen|Friday|119|-|-|119|-| |Memorial|Clock|1,272|-|-|1,272|-| |Staff gifts|463|-|-|463|-| |Year Group £250|923|-|-|923|-| |Teaching|Equipment|27,724|-|-|27,724|-| |Y6 Legacy|461|-|-|461|-| |MUGA Build|642|-|-|642|81| |Total expenditure on|charitable activities|42,606|-|-|42,606|6,802| |Other| |Overheads|153|-|-|153|140| |Total other expenditure|153|-|.|153|140| |eg| |TOTALEXPENDITUREATA13,387| |Other|information:|:| |Ail expenditure on charitable|activities was|in the form|of grants|to Caversham|Primary School for|specific|projects|

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Note 7 Extraor dinary items There were no extraordinary items in the current year or prior year

Note 8

The charity received no funds as an agent

The only costs that were not directly related to fundraising events or charitable activities are disclosed under other costs in the Statement of Note 9 § Financial Activities

Note 10 There were no fees paid to the Independent examiner for reviewing the accounts or for any other services.

Note 11 Paid employees

The charity had no paid employees in the period

Note 12 Pension Schemes

The charity is not a participating employer in any pension schemes

Note 13 Grantmaking Grantmaking

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13 Grantmaking Grantmaking Grants to Grants to Support
institutions individuals costs Total
£ £ £ £
Mini Bus 5,220 - -
Year 6 Dictionaries 108 - - -
Year 1 Outdoor Area 461 - - -
School Misc 642
Total 6,431 - - -
All grants were made to the Caversham Primary School to support the specific projects mentioned
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Note 14 Tangible fixed assets
The charity holds no Tangible fixed assets
Note 15 Intangible assets
The charity holds no Intangible fixed assets
Note 16 Heritage assets
The Charity has no heritage assets
Note 17 Investment assets
The charity holds no investment assets
Note 18 Stocks
The charity holds no material stocks
Note 19 Debtors and prepayments
19.1 Analysis of debtors This year Last year
Trade debtors - -
Prepayments - -
Accrued income : -
Total - -
Note 20 Creditors and accruals
20.1 Analysis of creditors
Amounts falling due within Amounts falling due after
one year more than one year
This year (£) Last year(£) This year (£) Last year (£)
Trade creditors - - - -
Accruals and deferred income = : : -
Total - - - :
20.2 Deferred income
Movement in deferred income account This year (£) Last year (£)
Balance at the start of the reporting period - -
Amounts added in current period - -
Amounts released to income from previous periods : :
Balance at the end of the reporting period - -
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Note 21 Provisions for liabilities and charges
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The charity has no provisions for liabilities and charges

Note 22 Other disclosures for debtors, creditors and other basic financial instruments

The charity makes no use of financial instruments, has no loans and has not offered any assets as security for a loan

Note 23 Contingent liabilities and contingent assets The charity has no contingent assets or liabilities

Note 24 Cash at bank and in hand

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This year (£) Last year (£)
Current Account 39,841 59,816
Total 39,841 59,816
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Note 25 Fair value of assets and liabilities

There have been no fair value adjustments to the value of the charities assets or liabilities

Note 26 Events after the end of the reporting period

There have been no material events after the end of the reporting period

Note 27 Charity funds

27.1 Details of material funds held and movements during the CURRENT reporting period

*Key:PE PE-permanentendowmentfunds;EE-expendibleendowmentfunds;R - restrictedincomefunds, PE-permanentendowmentfunds;EE-expendibleendowmentfunds;R - restrictedincomefunds, PE-permanentendowmentfunds;EE-expendibleendowmentfunds;R - restrictedincomefunds, PE-permanentendowmentfunds;EE-expendibleendowmentfunds;R - restrictedincomefunds, PE-permanentendowmentfunds;EE-expendibleendowmentfunds;R - restrictedincomefunds, funds, including special including special trusts, of
the charity; andUR UR - unrestricted funds
Fund Type Purpose and Restrictions Fund Income Expenditure Transfers Gains and Fund
names’ PE, EE balances losses balances
Ror UR brought carried
* forward forward
£ £ £ £ £ £
Unres- Provision ofadditional facilities and
tricted
Fund
UR opportunities for the children atCaversham
Primary School.
59,816 32,066 (52,041) - - 39,841
Total Funds 59,816 32,066 (52,041) - - 39,841
27.2 Details of material funds held and movements during the PREVIOUS reporting period
Fund Type Purpose and Restrictions Fund Income Expenditure Transfers Gains and Fund
names’ PE, EE balances losses balances
Ror UR brought carried
* forward forward
£ £ £ £ £ £
Unres- Provision of additional facilities and
tricted UR opportunities for the children atCaversham
Fund Primary School. 37,807 35,395 (13,387) - - 59,816
TotalFunds 37,807 35,395 (13,387) : - 59,816

27.3 Designated funds

The charity holds no designated funds

Note 28 Transactions with trustees and related parties

28.1 Trustee remuneration and benefits

None of the trustees have been paid any remuneration or received any other benefits from an employment with their charity or a related entity

28.2 Trustees' expenses

28.2 Trustees' expenses
Type ofexpenses reimbursed This year Last year
£ £
Travel - -
Subsistence - -
Accommodation - -
Supplies and costs in relation tofundraising events 6,538 3,439
TOTAL 6,538 3,439

5 trustees were reimbursed for expenses paid by the charity

28.3 Transaction(s) with related parties There have been no related party transactions in the reporting period