¢TThAIIII ST.PAULS Ji.rHvL Annual report and Financial statements For the year ended 31 December 2020 Registered Charity NO. 1133066
Table of contents Trustees, report Independent examinerfs report Statement of flnanclal actlvltles Balance sheet 10 Notss to th8 financlal statemonts 11 R¢gislered Charity No. 1133066
Trustees. annual report for the year to 31 December 2020 ChaTIty name The Parochial Churth Council of St Paul's Letchworth Reglstered charity number Chaiity's pr*ncipal address 1133066 179 Pixmore Way Letchworth, Herttordshire SG6 1QT Parochlal Church Council IPCC} members who have $8Tved at any tlme duTlng the year from 1 January 2020 untll the date thls report wa$ approved: Dat•s actsd11 not for vJho10 èar Nam¢ Office lilanyl Mini81er Notos Rev Jenl Qual RevAmanda FerrB Associat8 Mini818r Maureen Philllps Ernma V8rnon ¢TCharden ToAu9USt 220 Chuwch War(len Rebekah Plnco chUh Warden From Septemb8r2020 To March 2020 David Fiteven Eleded M8mber Mike Peildd( To Jun8 2020 Elected Member Carolinp Friis-EOr6 To O¢lob9r 2020 Elected Memb•r Pam Hull Elected Member Chrislopher Scott To Octobèr 2020 El8¢tsd iwanber Andreea Wei$l-Shaw To October 2020 Eloct8d Drt8rnber K8ilh Blund811 PCC Secretary Elected Member Michael Eve Elected Mber Peter Eyles Peter Farquhar Rgbecca Kely Judith N8sh Ele¢ted mnber Etected Membèr To January 2021 Erected MembEr Elected MembgT Maddwne NtchrAas Elected Meml)eT D8n Pir Elected Me[ ClaJe Townsend El8cted Member Rachel Cheffy Paul Owen From October2020 Elected Member FTOM October 2020 Elected Mernber Paul Thornson From October 2020 Elected Mernber Emilywilkinson lan Frostick Frorn October 2020 E18Ct8d Member Treasurer March to Dgcombgr2020 Madelelne Nlchol&8 Deanery Synod Repr8sentatN8 Frrm O¢tober2020 Maureen Phlllips Fiona Deanery Synod R8pr888ntstiva Children and Fwnlii&sWoTker FrrAn O¢tober2020 In attendan¢¢ ClaiR McDonlI Youth Vvorker In atterKlan(t
Names and addresses of adv15ers Archltects Freeland Rees Roberts, 25 City Road, CambTidge, CB1 1 DP National Weslminsler Bank, Slalion Place, Letchworth. SG6 3AL Bankers Independent examiner Dan Colwell & Co Limited, The Old Bull Pens. Sezincote, Moreton in Marsh, Gloucestetshlre GL56 9AW Structure, governance and management Oescrlptlon of the charlty's trusts How the Church Is constituted st Paul's Letchworth is a registered charity as well as being part of the Church of EnglarKI. The slwdure and govemance arrangements ofts Charty are set oul by the Church of England and St Albans Diocese. The church sils within the Hilchln Deanery and the Archdeaconry of St Albans. Full details of governance airangemenls are set out on the St Albans Diocese website. Sl Paul's is part of a Joint Ben&fice wth All Saints, Wllian, jointly served by the incumbent, associate minisler, curate, and readers. All Saints, is administered by ils own PCC. appointed Irom its own membershlp and has separate financial records and accountability. Sl Paul's PCC has no responsibility for the pastoral or adminislfalive affairs of All Saints,. PCC and Committees The responsibilities of Sl Paul's PCC are enshrined in the Parochial chUh CoUncS (Powers) Measure 1956. As such, the purpose of the PCC is lo cooperate with the incumbent in promoting in the parish the whole mission of the Church, pastoral. evangelistic. social and ecumenica5. The PCC is responsible for the maintenance of all church buildings and grounds, ensuring the smooth running of the church and for ensunng that the church in compliant with all relevant legislation relating lo its functions.. health and safely, data protection, safeguarding and employment law. The ordained ministeTS, curates, readers and church wardens becorne members of the PCC on appointment. Elected Members are appointed by ballot of church members at the APCM on three year terms, with vacancies during the year being filled by PCC. PCC meets its objectNes achieved th[gh.. Full PCC meetings six times a year, bi-month standing Commtitee. which has powers to a on behalf of PCC. meeting six times a year bi-monthty, alternating with PCC Mtssionary Conrrittee 1c oversees the church's links our mission partners Ad hoctask groups, fomied during the year as requiTed. None of St. Paul's objectives w)uld be achieved )Nilhout the dedlcatlon and support of its three staff members (Children and FamilWs worker, Youth Worter and Parish Adminislrator) and the very many church members who give their time voluntarfly and unslinti in all areas of church lrfe.
Objectives and activities 'To Showthe Light and Love of Jesus for air "Bylhis everyone willknow thatyou are MydisciS, rfyou lové one another." John 13-.35 Thls year has been like no other with the whole country golng Into lockdown In March which meant that we had to stop S8Tvices, as the govemment stopped communal worship. The PCC had approved the upgrade to our AV system just PTior to the lockdot, which meant that we Gould livestream and maintain our Worship online. Once out of lockdown we had to limit the number in chutch. $0 Sunday attendance ranged from 16 to 51 but online log-ins range from a few hundred to a peak of 2,525. averaging just less than 1.900 in recent months. The pandemic and constantly changing guidellnes have meant we have had to react quickly and safety which we have, including limiting nuMbS physicalty meeting but our online services have been varied and season specific. At this lime, it is very difficun to gauge exac15y how many adults and children we are in touch with bul this is a cause for rejoicuig as we have had new people join our electoral roll, reach out to us and very much count themselves as part ofthe St Paul's church family. As with 2019, in 2020 we have continued stepping out into more community outreach "To showthe Light and Love of Jesus for All.. Our focus in week one of lockdown was to ensure that those who needed food and prescriptions had their needs met and that we could stream our seiceS. The Care Team contacted more than 300 people and Sin then we send out 120 home pack5 fortnightly, decreasing to monthly curn11Y, to those unable to join us online so that they may still be in contact with us. Summary ofthe objgctives of th8 charlty sot out In Its governance and the maln activitie5 undertaken for Ihe publlc benef5t In relatlon to these objectives We have continued with our deteInatIon to become a 'Mission-shaped PCC., being more systematic about supporting gr0h- welcoming newcomers, supporting people to grow in their fah and imptoving communication. with les$ reliance on infomial netWOTks. which we know become less effective with increasing numbers. We continue to WOTk on our Framewoik for Mission and Ministry in St Paul's and continue to establish leads. Despite lockdown, we have still continued with our Mission Action Plan.. Two Alpha courses were run, one in person and one online. The SIX'.30, offering a less formal style of wor8hip, continues to be well attended. Two church members, Chrislopher Scott and Peler Farquhar contlnue Inlo year of their ordination training and are members of the ministry t8am. The Newcomers, Team, led by Madeleine Nlcholas, continue to support newcomers into the life of the church. All our usual activities have had to adapt. We have reached out to the wider communty through our online seNIs, Messy Church. work with young peopl8 in schools, youth Work has continued online and our FabOok pages have engaged all our groups. The Luncheon Club have kept in contact with their members and our Gateway Club has continued online to be a valued servic6 to older people. Home groups remain the bedrock of pastor81 support within Sl Paul's and are growing, with some new groups forming after Alpha courses. Looking forward, we are hoping to trial'connect groups, to encourage more people to engage in conversations together.
Children, young people and their families are al the heart of our misslon and embraced by our whole church famiEy, regardless of age or stage in lrfe. Fiona Owen, Children and Family's I$rker, has had to adapt to online Sunday schools as well Messy Church. holiday club. light paty and involvement wtth the five SGhools in our parish and the wider Community. There are over go children and young people on our register but with all of our childrEn's actimlies we reach over 225 children. Home packs for the families have been sent out monthty to keep them engaged wtth Church life. In November and December, Altogether SeICe$ were run and we51 attended. Fiona also organised a Christmas llalivity trail around the Church grounds. Christingle setvices were well attended in person and also online where "make your own. Chrislingle packs were provided. Youth ministry was well looked after by volunleeTr whilst Claire McDonnell, our full~time youth worker, was on maternity leave. More creative ways to engage were needed to be thought of but GGG (God's grace gang) and JAM (Jesus and Me) have all met regularly in person where they can or online if not. During 2020, The Lighthouse. magazine a complete revamp of look and was renamed'st Paul's Magazine.. Highlights included a special 'Lockdown edition.. Recruiting volunteets for existing and new activities is a constant challenge, despite re1VIng many responses to our"Giving Sundar stewardship campaign in Febnjary, especially as we had to adapt to a new way ofworking online. We recognise that people need to 'step down, as w811 as'step up., so never say that offering to do something is a life sentence. Our treasurer, lan Frostick and our Electoral roll officer. Dianne Sheppee, both resigned in Dember and we are grateful to them both for all they have done. In August, Maureen Phillips stepped down as churchwarden. We thank her for all that she has done for us and will continue to do in other roles in the lrfe of our church. She has served a church Ihrough bolh an interregnum and a global pandemic! Her SeiCe to us and to God isjust remarkable. Rebekah {Beki) Pinco was installed as Churchwarden designate in September and installed on 13th September. In November 2019, the PCCS of St Paul's and Ail Saints, each approved the appointment of an associate wcarwlh special care for All Saints, lo enable each church to have more consistent and dedicated leadership. Reverend Amanda Ferris was appointed to this role in December 2019 and installed in January 2020. Throughout this year she has nurtured and grown her congregation at All Saints as well as supporting Jeni and con*inueg to drive the building project forward. In all that we do. the PCC, as trustees have had regard to the guidance issued by the Charty Commission on public benefit document. Summary of the main activities during the year Regular public worship open to all., administration of the sacraments, including preparation for baptism and maniage.. conducting funerals-, the provision of sacred Spa for personal prayer and contemplation" pastoral wotk. including visiting the sick arsd bereaved., Christian teaching through seimons, Gourses and small groups,. taking religious assemblies in schools., youth work with a Christian ethos,. promoting the whole mission of the church through a range of activities for older people., work with young children and theirfamilies- parents and toddlers. working closely with the other churches of all denominations in Letchworth on a range of communty activities, including the provision of a Food Bank and The Ark, a drop in centre for homeless and vulnerable aduils; supporting other hartties in the UK and overseas.
Safeguarding The PCC has complied with its dLty under Section 5 of the Safeguarding and Clergy Discipline Measure 2016 (duty to have regard to the House of Bishops. guidance on safeguarding children and vulnerable adults). Serious In¢ldent Reportlng The PCC can confimi that no serious ir)cidenls occurred duiing the year which would have required reporting to The Charity Commission. Financial review The PCC is committed to maintaining the following FeseTves: Capltal fund- representing the strategic interest in accommodation Working Capllal reserve- equivalent to three month's expenditure Building fund- to fund the longer-term development of its buildings Provisions are also in pla to meet the estimated costs arlslng from five-yearly quinquennial reviews and other known financial liabilities. No fundsl rovisions were in deficit at 31 December 2020. The principal sources of income and expendtture are set out in the financial statements forthe year. The general reserve remains adequate to achieve PCC ob"ectives in 2021. Brlef statement of the charity's policy on reserves Flnan¢lal results Declaration The members declare that they have approved the PCC Annual Report above. &gned on behalf of the PCC On Aprll 2021 Reverend Jeni MeQvaid Vicar Keith Blundell Secreta
Independent examinerfs report to the trustees of St Paul's Letchworth I report to the trustees on my examination of the a¢Unts {as set out on pages 9-15) ofth• abova chaiity Dhe Church.) for the yoar ended 31 December 2020. As the chariws trustees. you are responsible for the preparatlon of Ihe accounts in accordance with Ihe requirements of the Charities Acl 2011 rthe Act.). I report in respect of my examination of the Church accounts carried out under section 145 of the 2011 Act and in ca¥rying out my examination, I have followed all the appficable Directions given by Ihe Charity Commission under section 14515>lb) of the Act. The ¢harity's gross income exceeded £250,000 and l am qualifd to undertake the examinalKJn by being a quabfied menl)er ofthe ACCA. I have completed my ex8mination. I confim that no material matters have Come to my attention in connection with the which gNes me cause to believe Ihal in. any material resp8cL' the accounting records were not kept in acGordan¢e with seGlion 130 of the Charities Acl", or the accounls did not accord vAlh Ihe accounting records. or the accounts did not comply the appllcable requirements concerning Ihe form and corttent of accounts set out in the Charitles {Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'lrue and fairf vIeWleh 1$ nol a matter considered as part of an independent examination. I have no COnM$ and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. ames Coiwell FCCA CTA ATr ..2021 Daniel Colwell & Co, Chartered Certlfled Accourrtants The Old Bull Pens, Sezincote. Moreton4n-Mavsh, Gloucestershire. GL56 9AW.
St Paul's Letchworth Year to 31 December 2020 Statement of financial activities ReBtrlct•d Incom• fund8 Unrestrlctsd funds Total 2020 Total 2019 Note Income Voluntary Income 208.392 12.289 220,681 221.168 Income from fees and charges 1.133 Inme frcyn kncal mission activities 332 332 Income frun Investments 357 358 653 Oth8r 546 33 579 Total InGomlng resources 223,291 13.466 261,741 Exp9nditure Ministry 3,350 44.874 56.438 P8rf8h share 84,212 71,884 Support provlded to mlssionaries 26,908 26.908 Cost of generating fees and chaTges 24.507 1.659 26,166 39,669 Co$ls of ljcal missSon aclivilies Buildings and other running costs 46,484 1,102 55,448 Totsl resources uged 224 867 Net Incomelloxpondlture) 1.566 5.864 4,298 3,804 Total funds broughtforward 92.827 7.227 96,250 Totsl funds carrled fonvard 91,261 13,091 104.352 100,054
Balance sheet 2020 2019 Flxed assels Tangible assets Ti)tal fixed assets 9,912 9,912 Current assets Debtors Cash and cash equivalents Total current assets 14,237 94.547 108 784 13,087 108,430 121517 Credltoys: amounts falling due withln one year 20.957 Net current assets 104 858 100,560 Total as$ets less cuffenl Ilabllities 114,770 110,472 Provl$lons for Ilabllltl Total net assets 104 352 100.064 Funds 10 Restricted ncome funds Unrestricted funds Tolal funds 104.352 100,054 Slgned on behaltof the members on 7 April 2021 Jeni McQuaid Vicar 10
Notes to the financial statements 1 Slgnllkant a¢¢ountlng polkles Basls of ac¢ountlng These financial stslements are presented in pounds sterling. All values are rounded to the nearest pound. Th8 accounts have been prepared in accordance with the Statement of Recommended Practice- Accounting and Reporting by Charities preparing thelr accounts in ac¢ordan(E with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 JL¢ly 2014 and the Charities Act 2011. The charity constitutes a public benefrt enlty as defined by FRS 102. There has been no change to the a¢¢ounting policies {valuation rules and methods of accounting) since last year. The prirtipal ac¢ounting policies adopted are set out below. Golng concern bas18 The financlal statements have been prepared on the basis that the charity is a going concern. Recognltlon of Income Income is included In the Slatement of Financial Activities (SOFA) when: the ohurch becomes entitled to the resources., the church is virtually certain to receive the resources. and the monetary value can b8 measured with sufficient reliability. Offsettlng There has been no offsetting of assets and liabilities. or income and expenses. unless required or permitted by the FRS 102 SORP or FRS 102. Grants and donatlon6 Grants and donations are only included in the SOFA when the charity has un¢onditional enlillement to the resources. Gift Aid tax reclaims on donatlons and glfts Gift Aid receivable is included in income when there is a valid declaration from the donor. Any Gift Aid amount recovered on a donation is Gonsideted to be part of that gift arKI is treated as an addition to the same fund as the initial donalion unless the donor or the tenns of the appeal have specified otherwise. Gifts In klnd. donated SO1$ and volunteer help Gift8 in kind. donated seT¥ices and volunteer help are not included in the SOFA. Investsnent Income This is Included in the accounts when receipt is probable and the amount reIVable can be measured reliably. 11
Tanglble fixed assets Tangible fixed assets cosllng In excess of £5.000 will be capitalised over the eslimated useful life of the asset. Expendrture below £5,000 is treated as expenditure in the year taknng pla. Debtors Debtors {induding trade debtors and loans receivable) are measured on initial recognition at settlement amount after any trade discounts or amount advanced by the charity- Subsequently. they are measured at the cash or other consideration expected to be received. Cash and cash equlvalents Cash and cash equivalents comprise cash on hand and demand deposits thal are subject to an insignificant risk of changes lli value. Llabllity rfjcognition Liabilities are recognised where it is me likely than not that there is a legal or constructive obligation committing the chaiity to pay out resources and the amount of the obligation can be measured with reasonable certainty. Provlslons for Ilabllltles and charges A liability Is measured on recognition at its historiG81 cost and then subsequently measured at the best estimate of the amount required to settle the obligation a the reporting dale. 2 Analysls of Income Unrestricted Restrlcted 2020 2019 Voluntary inc¢)me Covenanted giving Collections Donations and gifts Gift Aid tax recovered 155411 4,728 8.515 159,371 4.728 160,001 8,858 11.630 40.679 221,168 6,843 1.486 12.289 41.224 220 681 Total 208.392 Income from fees and charges Weddings and neralS Church hall letting8 Other 2,792 10.872 2,792 10,872 1,133 14,797 4,093 26,543 4,552 35,188 1,133 Total 13,664 3 Expendlture analysls Unrestricted Restricted 2020 2019 Mlnlstry Clergy Children and families Youth work 4.420 22,825 14,279 4,614 25,948 14.312 2.703 26,741 26.994 3,123 33 Tolal 41.524 Ministry costs Includes a contribution towards the cost of the Associate Vicai at All Saints,, Willian. 12
Unrestrlcted Restrlcted 2020 2019 Bulldlngs and oth&r runnlng costs Church buildlng Equipment non capital and maintenan Administration costs Independent examiner fee 7.048 14,228 7.048 14 428 23.524 200 1,140 46,484 Totsl 1.102 47.586 5S.448 Equipment non capttal and maintenance includes the purchase of audio visual eqUIpnI for streaming online services. Their financial treatment has been considered in line with the policy on fixed assets. 4 Staff cosi8 2020 2019 Wages and salaries Social security costs Pension costs 47.483 675 3,630 51,788 59,481 1,438 3,585 64.504 Total Sl Paul's ntributeS 6°h of salaries to employee personal pension schemes. MeTnbeTS of PCC receive no fees, allowan5 or Iravelling expenses for seTviro on the PCC. Average number of employees In year: No. No. Minislry team Administration Total 5 Tanglble as$ets 2020 2019 Cost at 1 January 2020 Cost at 31 Decembor 2021 9,912 9.912 9,912 9.912 Equty interest of 3.54% in 89 Howard Drive, Letchworth. An investment held on a long-tsmi basis to secure accommodation for the curate. 6 Debtors 2020 2019 Trade debtors Gift Aid tax recoverable Taxation and social security Other debtors Prepayments and accrued income 130 10,154 9.671 2,000 803 108 Totsl 13
7 Cash and cash equlvalents 2020 2019 Short term deposils Cash at bank and in hand 87,342 21.088 108430 Total 8 Credltors and accruals falllng due within one year 2020 2019 Trade creditors Accruals and defeTred income OlheT creditors 5,131 15,186 640 238 Total 926 Provlslons for Ilabllitl6s 2020 2019 Balance at th8 Start of the reporting period Amounts added in currenl period Amounts charged againsl the provision in the GUTrent period Balance at the end of the reporting peiiod 10,418 13,921 10.418 10,418 This provision is for church hall and building Tepairs as advised in the quinquennial inspection report. The latest inspection was hekl in November 2020. The report, when received, wlll Indlcate requlred repairs to the church hall and building over the next five years. The liming of the use of this provision will be bas8J on the report and the schedule of subsequent works. 10 Funds Fund balance brought forniard Fund balance carrled forward Fund Name Income Expendltwe General Capital Working capital Audio visual equipment 8uildings Flowers Luncheon Club Toddlers Audio visual equipment Welfare Children's work Home worship packs General Deslgnated Designated Designated Restricted Restricted Restricted Restricted Restricted Restricted Restricted Restricted Total 26,762 9.912 55.000 1,153 2.369 413 26.349 55,000 1,153 2,369 20 921 212 2,075 517 200 194 4,604 902 1,415 8,104 1,500 208 100.054 13.423 14
Analysls of net asgets beiwegn funds General funds Designated Restrfcted Funds funds Total 2020 Fixed assets Current assets 13.329 108 784 Creditors and provtsions 238 14.344 Total not assèts 104 352 11 Transactlons with related parties The Church of England and its DI0Se in St Albans is a related paty. Payments were made to the Diocese of St Albans as follo.. 2020 2019 Parish Share 84,212 71,884 Total Parish share is a WTrtribution to the running costs of the Diocese and indudes Ministry stipendiary costs. 2020 2019 Wedding and funeral fees 1.706 1,706 Total 1,757 Diocesan fees are recovered in full as part of the fees Charged. Fee income is incIled in note 2 in(xJme from fees and charges. Voluntary income includes donations from church members, Includlng PCC member& Church members, in¢hJding PCC members, are reimbursed for costs Incurred whilst helping with church a¢tlvitie$. There were no other transactions with relateil parties. 15