)vv I n ¥¥MLC) fvLILC YOUTH TRUST YMDDIRIEDOLAETH IEUENCTII HEDDLU DE CYMRU CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the perlod From April 2022 Period start date To March 2023 Perlod end date Charity name: South Wales Police Youth Trust Charity r•gistratlon number: 1133057 Objectivos and Activities SORP rtfwen Para 1.17 Summary of the purposes of the charity as set out in its governing document The aim of South Wales Police Youth Trust is to support individuals and organisations with grants to h81p young people living in the South Wales area to live safe, happy and fulfilling lives whilst diverting them from criminal and anti-social behaviour and to promote a safer living environment for young people. Summary of thé maln activities in relation to those purposes for the public benefit, in particular. the activities, projects or services identrfied in the accounts. Par8 1.17 and Grants were given to: Cathays Central Outreach £3,000.00 Struggles to Smiles £3,000.00 The Arts Factory for the Health and Wellbeing Winter Youth Club £10,000.00 Skowen RFC Mlnls & Junlors £2,500.00 Horn Development Trust £4,992.00 Waun Won Families £5.231.48 Stephens & Georye Development Trust £4,500.00 The trust continued using the consultant for future planning - Costs were paid in the new finanoial year (22-23) £20,031.60 Statement confiming whether the trustees have had regard to the guidanc8 issued by the Charity Commission on public benefit Para 1.18 The trustees confirm that they have compliad with the requirements of sectlon 17 of the Chariti8s Act to have du8 regard to the public b8n8fit guidance publish8d by the Charity Commission for England and Wales Additlonal information (optional) You ma choose lo include further statements where relevant abouL' SORP referenc Any group, organisalion or individual who wishes to apply for funding from the Trust needs to complete an application form and have their ro ect endorsed b a servin lice officer or a South 1.38 )vv I n ¥VMLCJ fvLILC YOUTH TRUST YMDDIRIEDOLAETH IEUENCTII HEDDLU OE CYMRU Wales police staff member. Applications are assessed on a rolling basis and th8 Trust aims to respond to applicants within four-six weeks. All Applications are made via the online funding portal 'flexi grant htt s'.11 oliceandcrimecommissionerforsouthwales.flexi rant. coml Once an application is submitted it is assessed using the following process.. 1. The application is initially checked by the Commissioner's staff for due diligence and financial scrutiny. Applicants may be contacted for additional information to support this screening. The applications are then discussed with Force colleagues before being presented to the Trustees. 2. If the application is deemed eligible for consideration by the Truste8S, it is then reviewed by the grants suwroup at th8 next appropriat8 meeting or by email exchange rf there is an immediate consensus view. 3. Applications are assessed against our Outcomes Fr8mework. The grants sub-group assesses to what exlenl the application helps young people make more positNe lif8 choices, have belter relationships and experience improv8d ment81 and physical wellbeSng. 4. Once the final decision has be8n made. the applicant is notffied wa the online portal. 5. Successful applicants will be sent a letter setting out the lerms and conditions of funding and asked to sign and retum a Grant Acceptance fomi. 6. All grant r8cipi8nts n88d to submit a report al the end of their project, providing details on the activlty undertaken. the outcomes that were achieved and how the grant was spent. Policy on grant making Policy on soclal investment including program related investment All the trustees are volunteers Contributio n made by volunteers Other Achlavements and Performance Jvv I n vvrtLCJ fvLILC YOUTH TRUST YMDDIRIEDOLAETH IEUENCTI HEDDLU DE CYMRU SORP referen¢• We distribute funding to not-for-profit organisations. groups and individuals who work with young people in the South Wales ar8a. Examples of organisations w8 mighl fund include.. Registered ¢harities Voluntary organi5ations or community groups Schools (but not for mainstream activities) Faith organisations (but not br the promotion of their faith) Public bodies Statutory agencies (but not for statLrtory seTvices) Communty Interest Companies Individuals (in certain circumstances) We held our first Inaugural Fundraising Gala at Cardiff City Hall. Summary of the main achievements of the charfty, identifying the differenGe the charity's work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. Par8 1.20 Additional information (optional) You ma choose lo include further statements where relevant abouL' Achi&vements against objectives set P8r8 1.41 Perfomance of fundraising aclivities against objectives set Para 1.41 Investment perfomiance against objectives Par8 1.41 Other Jvv I n ¥vrtLQJ fvLIL YOUTH TRUST YMDDIRIEDOLAETH IEUENCTIC HEDDLU OE CYMRU Financial Review Review of the charity's flnancial position at the end of the statement explaining the policy for holding ￿serveS slating why th8y are held Para 121 £45,789.30 P¥F• 1.22 There is no winding up costs to the charity so there is no reserves policy - any money left will be granted to eligible charitiesl rou £0.00 Adrninistration of ¢harity is volunteered by Police & Crime Commissioner's office and therefore there would be no expense to the Charity on winding up. All Irustees are volunteers wlthout remuneration of expenses. Any contractual obligations are met on demand. NIA Amount of reserves hekl Reasons for holding zero reserves P8r8 1.22 Para 1.22 Details of fund materially in deficit Explanation of any uncertainties about the charity continuing as a going cx)ncem P8ra 1.24 Para 1.23 NIA Additional inforniation (optional) You ma choose to include further statements where relevant about: Funds for the Trust were initially raised through gala events. sponsorship and individual donations. In 2013 the Police and Crime Commissioner was invited to join the Trust {replacing the Police Aulhorty). The Commissioner has supplemented the Trust's funds with income generated from the Police Propety Act fund. As of Autumn 2020, the Trust began actively fundraising from SWP and PCC staff, local businesses and trusts and foundations to support grant activity. The PoliGe and Crime Commissioner will reduce th8 level of Investment from the Police Propety Act fund on a yearly basis as fundraising activty inu8ases. All Trustees are expected to contribute towards tha fur)draising activity of the Trust. and it is a particular focus for the fundraising SU￿groUp. The charity's principal sources of fijnds (induding any fundraising} Parn 1.47 NIA Investment policy and objectives including any SOCI81 investment policy adopted Para 1.46 The ¢ost of living crisis has affected businesses and indivTrduals this affected the Para 1.46 Juv I n VVMLEJ rvLILC YOUTH TRUST YMDDIRIEDOLAETH IEUENCTID HEDDLU DE CYMRU sales of tickets and sponsorship for our second gal8 A description of the principal risks facing the charity Olher Jvu I n VVMLCJ fvLILE YOUTH TRUST YMDDIRIEDOLAETH IEUENCTID HEDDLU DE CYMRU Structure, Governance and Management Description of charity's trusts.. Typ8 of governing document P8rd 1.25 Trust Deod I r.hJrteri How is the charity constituted? Para 1.25 Unincorporated Trustee seleclion methods including details of any constilulional provisions e.g. election to post or name of any person or body entitled lo appoint one or more trustees Para 1.25 There must be at least three Truste8s. The Trust8es shall hav8 the power to appoint additional Trust885 in a¢Gordan with Ihe deed. Ev8ry Trust88 must b6 appointed by a resolution of the Trustees passed at a special meeting call8d under dause 15 of the dé8d. In selecting individuals for appointment 8$ Trustees, the Trustees must have regard to the skills, knowledge and 8xperi8n¢e needed for the effective administration of the Charity. In addiiion to elected trustees there are -ex officio" trustees eligible to be appointed. Th8 Truslees shall hold office for the following periods respectively.. (a) The ex officlo trust88S (Ihe Office Holders°} shall be'.- a. The Chief Constsble for the time being of Soulh Wales b. The Police and Crime Commissioner for South Wales for the time being., c. The High Sheriff for the time being of Mid Glamorgan" d. The High Sheriff f￿ the lime bein of Jvu i n ¥VML4J fvLILC YOUTH TRUST YMDDIRIEDOLAETH IEUENCTID HEDDLU DE CYMRU West Glamorg8n', and e. The High Sheriff for the time being of South Glamorgan as appointed frorn time to time. Trustees who are noted as holding the offices listed at clause 9lvl(a)a.-e. are Trustees in their capacrty as Office Holders and, for the avoidan￿ of doubt, not Trustees in their personal capacity. (iv) All Trustees other than ex officio trustees are inted for a term of three ars Additional information (optional) You ma choose to include further statements where relevant about: Every Trustee receives a welcome pack and a copy of the Trust Deed. Policies and pro￿dUreS adopted for the induction and training of trustees Para 1.51 Our board of Trustees has a vast pnge of expertise induding senior members of South Wales Police, serving and ex-High Sheriffs, the Police and Crime Commissioner for South Wales and members of our local business community. The charity's organisational structure and any wider nelwork with which the charity works Para 1.51 NIA Relationship with any related parties Para 1.51 Other Reference and Admlnlstrative detsils Ch8rit name Other naTne the chari uses Re istered char number Charity's prinGipal address South Wales Police Youth Trust 1133057 Ty Morganwwg, Pencadlys Heddlu I Police He8dquarters, Pen-Y-Bont l Bridgend, CF313SU Jiju I ri VVMLLJ fvLILC YOUTH TRUST YMDDIRIEDOLAETH IEUENCTII HEDDLU DE CYMRU Jvv I n ¥VMLC) fvLII YOUTH TRUST YMDDIRIEDOLAETH IEUENCTID HEDDLU DE CYMRU Names of the charity trusts•$ who managè th• charlty Datoty ad•d If not for whol Tru8t•• nam• Offlco Ilf any) Name ol p•rson {w body) ontltl•d Int trusts fan Adrian Paul Olivèr LL.B The Right Honourable Alun Edward Michael Chair Trustee Jeremy Mark Vaughan Anne Yvette Morgan JP DL Mark Travis Henry Gilbert Brian Lakin Jonathan Wall Trustee Trustee Trustee Trustee Trustee Trustee Jefftey Edwards MBE DL Wilma Christina Jean Donnelly Maria Thomas Stephen Hugh Rog8rs Jeff Edwards Trustee 10 Trustee Trustee 12 Truste8 13 Trustee Trustee 14 Rosie Moriarty- Simmonds 15 16 17 18 19 20 rate trustees- names of the directors at the date the re Dlr•ctor nam• rtwasa roved Name of trustees holding tiue to prop8rty b81onging to the charity Dates acted If not for whoio Tru8ts• nam• ar Jvu I n VVMLGJ fvLIIC YOUTH TRUST YMDDIRIEDOLAETH IEUENCTI HEDDLU DE CYMRU )vu I n VVMLEJ fvLIL YOUTH TRUST YMDDIRIEDOLAETH IEUENCTIC HEDDLU DE CYMRU Funds held as custodian trustees on behalf of others D8scrlption of the assets NIA held in this Gapacity Name and obj8ds of lh8 charity on whose behalf ttr assets are held and how this falls within the ¢ustodian ¢h8rity's objects NIA Details of arrangem8nts for safe custody and segregation of such assets from the Gharity's own assets NIA Addltional Infomiation (optional) Namos and addresses of advisers (Optional inforniation) Type of Namg Address advlser Name of chief executive or names of senior staff membors {Optional infomiation) Exemptions from dlsclosure Reason for non-disclosure of ke rsonnel details Other o tional information Jvu I ri VVllLC) fvLILC YOUTH TRUST YMDDIRIEDOLAETH IEUENCTID HEDDLU DE CYMRU Declarations The trustees declare that they have approved the tru$ts88' report above. Slgned on behalf of the charlty's trustees Signatur•(s) Full n8m818) Position {eg Secretary, Chair, etc) Adrian Paul Oliver Chair Date Zo¥1 ## **South Wales Police Youth Tru** **Income and Expenditure Acc Period to 31st March 202** **Y/E 31/03/2023** |**Income**
Fundraising
Donations
Donations received through Just Giving Website
Interest
Instant Access AC
**Total Income**
**Expenses**
External Fees
Subscriptions
Grants Paid
Insurance
Bank Fees
**Total Expenses**
**Year End Surplus/Defcit(-)**|**Notes**
**1**|£47,905.00
£5,415.92
£945.90
£1.27
£0.00
**£54,268.09**|£47,905.00
£5,415.92
£945.90
£1.27
£0.00
**£54,268.09**| |---|---|---|---| |||£20,031.60
£312.00
£33,223.48
£0.00
£5.00
**£53,572.08**|| ||||**£696.01**| ## **South Wales Police Youth Tru** **Balance Sheet Account Period to 31st March 202** |**Current Assets**
Cash
Bank Balance
**Debtor**
Debtor
**Current Liabilities**
**Creditor**
Creditor
**Net Assets/Liabilities**
**Reserves**
General Fund Opening Balance
Earmarked Reserves
Current Surplu/Defcit(-)
**Closing Balance**|**Y/E 31/03/2023**
£38.00
£45,751.36
£0.00
£0.00
**£45,789.36**
**£35,567.98**
**£9,525.37**
£696.01
**£45,789.36**|**Y/E 31/03/2023**
£38.00
£45,751.36
£0.00
£0.00
**£45,789.36**
**£35,567.98**
**£9,525.37**
£696.01
**£45,789.36**| |---|---|---| |||| |||**£35,567.98**
**£9,525.37**
£696.01
**£45,789.36**| ## **Notes Grants Paid** |**1**||| |---|---|---| ||Cathays Central Outreach|9/20/2022| ||Struggles to Smiles|10/10/2022| ||The Arts Factory for the Health and
Wellbeing Winter Youth Club|10/15/2022| ||Skewen RFC Minis & Juniors|10/24/2022| ||Horn Development Trust|2/7/2023| ||Waun Wen Families|2/13/2023| ||Stephens & George Development Trust|3/7/2023| ||Cathays and Central Youth & Community Projec|4/5/2021| ||Ysgol Gyfun Rhydywaun|10/26/2021| ||Richard Taylor Memorial Fund|10/03/2022| ||Stephens and George Centenery Charitable Trus|3/18/2022| ## **ust** ## **count** ## **23** ## **Y/E 31/03/2022** 0 £49,525.37 £628.31 £2.52 £0.00 **£50,156.20** 8185.99 £216.00 £29,500.00 £0.00 £0.00 **£37,901.99 £12,254.21** ## **ust** **t** **23** ## **Y/E 31/03/2022** £38.00 £45,055.35 £0.00 £0.00 **£45,093.35** **£32,839.14** £9,525.37 £2,728.84 **£45,093.35** ## **Y/E 31/03/2022** £3,000.00 400020 £3,000.00 400021 400022 £10,000.00 £2,500.00 400023 £4,992.00 400026 £5,231.48 400027 £4,500.00 400028 **£33,223.48** ## **Y/E 31/03/2022** £10,000.00 400005 £500.00 400009 £10,000.00 400010 £9,000.00 400011 **£29,500.00** ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees/** Charity Name South Wales Police Youth Trust **members of On accounts for the year** 31[st] March 2023 **Charity no** 1133057 **ended (if any) Set out on pages** (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **DD / MM / YYYY** . - **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Date:** 06/11/2023 **Signed: Name:** Har Ping Boey **Relevant professional** FCCA - Association of Chartered Certified Accountants **qualification(s) or body (if any): Address:** 29 Lincoln’s inn Fields LONDON WC2A 3EE **October 2018** 1 **IER** **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . **October 2018** 2 **IER**