v i n VYMLE) rvLIi YOUTH TRUST YMDDIRIEDOLAETH IEUENcnr HEDDLU DE CYMRU CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the perlod From April 2021 Perlod start date To March 2022 Period end date Charlty name: South Wales Pollce Youth Trust Charity registration number: 1133057 Objectives and Activities SORP reltrenc4 Summary of th8 purposes of the tharity as set out in its goveming document Para 1.17 Th8 aim of Soulh Wales Police Youth Trust is to support individuals and organisations with grants to help young people living in the South Wales area to live safe, happy and fu￿illIng lives whilst diverting them from criminal and anti-social behaviour and to prornote a safer living environment for young people. Summary of the main adivities in relation to ttKJse purposes for the public ben8fit. in particular. the activities. projects or services identif￿1 in th& accounts. Para 1.17 and 1.19 Grants were glven to: Calon Y Cwm £10,000 Afan Arts £1,500 Blaenymaes Hub £4000 Cardiff Met £20,000 The trust continued using tha consultant for future planning - Costs were paid in the new financial ear 21-22 £8,185.99 The trustees confirm that they have complied with the requirements of sectlon 17 of the Charities Act to havè due regard to the public benefit guidan¢8 published by the Charity Commission for England and Wales Slatement confirming whéther th8 trustees have had regard to the guidance issued by the Charity Commission on publi¢ benefit Parn1.18 Addttional Inforniation (optional) You ma choose to indude further statements where relevant about.. SORP Any group, organisation or individual who wishes to apply for funding from the Trust needs lo complete an application fomi and have Iheir project endorsed by a serving police officer or a South Wales policE staff member. Applications are assessed on a rolling basis and the Twst aims to respond to applicants within four-six weeks. All Applications are made via the online funding portal Yl8Xi grant,: htt .'Il li￿andc(1MeC0mMisSiOn￿rfOrS0uthwa1es.fleXI ran coml Para Policy on grant making )vv I n ¥VMLG) rvki¥c YOLMI TRUST YMDDIRIEDOLAETH IEUENCTlf HEDDLU DE CYMRU Once an application is submitted it is assessed using the following process: 1. The application is initially checked by the Commissioner's staff for due dillg8nce and financial scrutiny. Applicants may be contacted for additional information to support this screening. The applications are then dis¢uss8d with Force colleagues before being presented to the Trustees. 2. If the application is deemed eligible for ￿nsIderatIon by the Trustees, it is then reviewed by the grants sutTrgroup at the next appropriate meeting or by email exchange if there is an immediate c¥Jnsensus view. 3. Applications are assessed against our Outc(Knes FramewoH(. The grants sub-group assesses to what extent the applicalion helps young people make more positive life choices, have better relationships and experien¢8 improved mental and physical wellbeing. 4. Once the final decision has been made, the appli￿nt is notified via the online portal. 5. Successful applicants will be sent a letter setting out the terms and conditions of funding and asked to sign and return a Grant Acceptan￿ form. 6. All grant re¢ipi8nts need to submit a report at the end of their project, providing details on the activity undertaken, the outcomes that were achieved and how the grant was spent. Policy on social investment including program related investment 1.38 All tho trustsos are volunteors Para Contributio n made by volunteers other Achlevements and Perforniance SORP reference wv Iri ¥VnLCJ rvLI¥G YOUTH TRusr YMDDIRIEDOLAETH IEVENCTIC HF.DDLU DE CVMRU We distrrbute funding to not-for-profit organisations, groups and individuals who work with young people in the Soulh Wales area. Examples of organisations we might fund indude: Registered charili8S Voluntary organisations or community groups Schools (but not for malnstream activities) Faith organisations (but not for the promotion of their faith) Public bodies Slatutory agencies {but tN)t for statutory servI￿s) Community Interest Companies Individuals lin certain Circumstan￿S) Summary ofthe main achievemenls of Ihe charity, identifying the difference the charity's work has made to the circumstances of its b8neficiaries and any W￿er benefits to society as a whole. Para 1.20 Addltional information {¢ptlonal) You ma choose to indude further statements where relevant about: Achievements againsl objectives set Para 1.41 Performance of fundraising activities ￿ainSt objectives set Para 1.41 Investment P8rfomian against objectives Para 1.41 other avv i n VVnLCJ YOUTH TRUST YMDDIRIEDOLAETH IEUENcnt HEDDLU DF. CYMRU Financial Review Review of the charity's rin8ncial position at the end of the riod Statèment explaining the policy for holding reseNes staling why they are held Para 1.21 £32,839.14 Para 1.22 There is no winding up ￿$ts to the charity so Ihere is no reserves policy- any money left will be granted to eligible charitiesl rou £0.00 Administration of charty is volunteered by Police & Crime Commission8r's officE and therefore there would be no expense to the charity on winding up. All trustees are volunteers without r8muneration of expenses. Any conlractual obligations are met on demand. NIA Amount of reserves held Reasons for holding zero reserves Para 1.22 Para 1.22 Details of fund matèrially in deficit Explanation of any uncertainties about the charity continuing as a going C)Jncem Para 1.24 Para 1.23 NIA Addttlonal infomiation (optional) You ma cftsx)se to include further ststements where relevant about: Funds for the Trust were initially raised through gala events. sponsorship and individual donations. In 2013 the Police and Crime Commissioner was invited to join the Trust {replacing the Police Authority). The Commissioner has supplemented the Trust's funds with income generdted from the Police Property Act fund. As of Aubjmn 2020, the Trust began actively fundraising from SWP and PCC staff, local businesses and Irusts and foundations lo support grant act5vity. The Police and Crime Commissioner will redu¢8 the level of investment from the Police Property Act fund on a yearly basis as fundraising activity increases. All Truslees are expected to contribute towards the fundraising activity of the Trust, and it is a particular fa￿S for the fundraising SV￿groUp. The charitys principal sources of funds {induding any fundraising) Para 1.47 NIA Investment policy and objectives including any social investment policy adopted Para 1.46 COVID 19 has impacted our fundraising plans in 2021122 Para 1.46 Jvvi n ¥vMicJ T￿1￿￿ YOUTH TRusr YMDDIRIEDOLAETH IEUENCTII HEDDLU DE CYMRU A description of the principal risks facing the charity Other )vv I n YOUTH TRUST YMDDIRIEDOLAETh IEUENCTIC HEDOLU DE CYMRU Structure, Governance and Management Description of charity s trusts= Type of gov8ming document Para 1.25 Trust Deod LJI charter How is the charity ¢onslitut8d? le g Liniiicorporaled Para 1.25 Unincorporatgd Trustee selection methods including details of any constitutional provisions 8.g. election to post or name of any person or body entitled to appoint one or more trustees Para 125 Th8r8 must be at least three Trustees. The Trustees shall have the power to appoint additional Trustees in accordan with the deed. Every Trustee must be appointed by a resolution of the Trustees passed at a special meeting called under daus8 15 ofthe de￿￿. (li) A In selecllng Individuals for appointment as Trustees, the Trustees must have regard lo th8 skills, knowledge and experienc8 needed for the effective administration of the Charity. In addition to elected trustees there are °ex officio. trustees eligible to be appointed. The Trustees shall hold office for the following periods respectively. {a) The ex officio trustees (-the Office Holders") shall be:. a. The Chief Constable for th8 time being of South Wales Police. b. The Police and Crime Commissioner for South Wales for the time being,. c. The High Sheriff for th8 time being of Mtd Glamorgan; d. The High Sheriff for the time bein vv i n rvLI¥C YOUTH TRUST YMDDIRIEDOLAETH IEUENcnr HEDDLU DE CYMRU West Glamorgan,. and e. The High Sheriff for the time being of South Glamorgan as appointed from time to tim8. Trustees who are noted as holding the offices listed at clause 9(v)(ala.4. are Trustees in their capacAty as Office Holders and, for the avoidance of doubt. nol Trustees in thelr personal capacity. (iv) All Trustees other than ex officio trustees are inted for a term of three Additlonal infomation (optlonal) You ma choose lo include further ststements where relevant about.. Every Trustee re￿iVeS a welcome pack and a copy of the Trust Deed. Policies and procedures adopted for Ihe Inductlon and training of truslees Pwa 1.51 Our board of Trustees has a vast range of expertise including senior members of South Wales Polic8, S8rving and ex-High Sheriffs, the poli￿ and Crime Commissioner for South Wale5 and members of our local business community. Th& charity's organisalional structure and any wider rtr8lwork with which th8 charity works Para 1.51 NIA Relationship with any related parties Para 1.51 other Reference and Administrative details Chari name Other name the charit uses istered charit number Charity's principal address South Wales PolirE Youth Trust 1133057 Ty Morganwwg, P8ncadlys Heddlu I Poli￿ Headquarters, P8n-Y-Bont l Bridgend. CF313SU )vvi n ¥¥MLca rVLI￿ YOUTH TRUST YMDDIRIEDOLAETH IEUENCTIE HEDDLU DE CYMRU Jvvi n vvHuEJ rvLILC YOUTH TRUST YMDDIRIEDOLAETH IEUENcnr HEODLU DF. CYVIRU Names of the charity trustees who manage the charity Dates acted if not for whole Trustaé nam• Office lif any} Name of person lor body) entitled toa Int trust Adrian Paul Oliver LL.B Chair The Right Honourable Alun Edward Michael Twst88 Jayn8 Ann James Anne Yvette Morgan JP DL Jeremy Mark Vaughan John David Williams Henry Gilbert Isabel Graham Trustee Retired Trustee Trustee Trustee Trustee Trust88 Brian Lakin Jonathan Wall Sally Goldstone Trust88 Trustee 10 11 Trust88 Retired 12 13 14 15 16 17 18 19 20 rate trustees - namès of the directors at the date the re Dlrector namo rtwasa roved Name of trustees holdin9 title to property belonging to the charity Dates acied If notfor whole Trust•è nam• )vv in rv¥iLc YOUTH Trusr YMDDIRIEDOLAETH IEUENcnE HEDDLU DE CYMRU )vv* n VVMLC) fvLIIE YOUTH TRUST YMODIRIEDOLAETH IEUENCTII HEDDLU DE CYMRU Funds held as custodlan trustees on behalf of others Description of the assets NIA held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls wilhin the Custodian charity's objects NIA Details of arrangem8nts for safe custody and segregation of such assets from the charity's own assels NIA Additional Inforniation (optional) Names and addresses of advisers (Optional information) Typo of Name Address adviser Name of chlef executive or names of senlor staff members (Optional inforniation) Exemptions from dlsclosure rsonnel details Reason for non-disclosure of ke Other o tional infomiation )vv i n ¥YHLGJ YOUTH TRUST YMDDIRIEDOLAETH IEUENcni HEDDLU DE CYMRU Declarations Tho trustoes declare that they have approved the trustees, roport abovo. Slgned on behalf of the charity's trustees Signaturo(s) Full name(s) Position (eg Secrataryg Chalr. etc> Adrian Paul Oliver Chair Oatè 2oL **South Wales Police Yout Income and Expenditure A Period to 31st March 2** ## **Y/E 31/03/2021** ## **Income** ## **Notes** |Donations
Interest
Instant Access AC
**Total Income**
**Expenses**
Just Giving Costs
Grants Paid
**1**
Insurance
**Total Expenses**
**Year End Surplus/Defcit(-)**
Donations received through Just Giving
Website|£0.00
£1,559.96
£0.27
£0.32
**£1,560.55**
£216.00
£35,500.00
£0.00
**£35,716.00**
**-£34,155.45**|£0.00
£1,559.96
£0.27
£0.32
**£1,560.55**
£216.00
£35,500.00
£0.00
**£35,716.00**|£0.00
£1,559.96
£0.27
£0.32
**£1,560.55**| |---|---|---|---| ## **South Wales Police Yout** ||**Balance**|**Sheet Accou**| |---|---|---| ||**Period to**|**31st March 2**| |**Current Assets**||**Y/E 31/03/2021**| |Cash||£38.00| |Bank Balance||£32,801.14| |**Debtor**||| |Debtor||£0.00| |**Current Liabilities**||| |**Creditor**||| |Creditor|**2**|£0.00| |**Net Assets/Liabilities**||**£32,839.14**| |**Reserves**||| |Opening Balance||**£66,994.59**| |Current Surplu/Defcit(-)||-£34,155.45| |**Closing Balance**||**£32,839.14**| ## **Notes** 07/26/2018 Qutepixel 07/26/2018 PCC for South Wales 07/26/2018 PCC for South Wales 07/26/2018 Llanedetrn & Pentwyn Community Group 10/31/2018 Tiger Bay ABC 05/07/2019 The Funding Centre 05/07/2019 The Funding Centre 07/30/2019 Glamorgan West Scouts 07/30/2019 PCC for South Wales 07/30/2019 PCC for South Wales 07/30/2019 Wales Millenium Centre 07/30/2019 PCC for South Wales 07/30/2019 Canolfan Maerdy 07/30/2019 Race Council Cymru 07/30/2019 Llanrumney Phoenix Boxing Club 07/30/2019 Pass Community Sport 07/30/2019 The Rodes Foundation Wales 07/30/2019 3G's Youth Project 07/30/2019 3G's Youth Project 07/30/2019 Manselton Youth Project 07/30/2019 The Funding Centre 08/14/2019 Ysgol Nantgwyn 08/20/2019 3G's Development Trust 09/09/2019 PCC for South Wales 09/09/2019 The Funding Centre 12/12/2019 PCC for South Wales 12/12/2019 Dig for Health 12/12/2019 Rhondda Cynon Taff CBC Cynon Learning 12/12/2019 Llanharen Community Development Project 12/12/2019 Stephens & George Centenary Charitable Trust Creditors 2) Creditors 2) ## **h Trust** ## **Account** ## **2021** ## **Y/E 31/03/2020** £101,939.85 £0.00 £0.00 £0.00 **£101,939.85** £216.00 £63,326.16 £0.00 **£63,542.16 £38,397.69** ## **h Trust** ## **unt** ## **2020** ## **Y/E 31/03/2020** £38.00 £66,956.59 £0.00 £0.00 **£66,994.59 £28,596.90** £38,397.69 **£66,994.59** ## **Y/E 31/03/2019** £ 1,500.00 £ 2,320.00 £ 3,690.00 £ 2,268.00 £ 2,735.00 ## **£12,513.00** ## **Y/E 31/03/2020** |£|1,536.72|300079| |---|---|---| |£|2,400.00|300080| |£|1,520.00|300081| |£|1,000.00|300082| |-£|1,000.00|300082| |£|5,000.00|300083| |£|3,992.00|300084| |£|4,500.00|300085| |£|5,000.00|300086| |£|2,500.00|300087| |£|6,416.00|300088| |£|1,000.00|300089| |£|5,488.00|300090| |-£|5,488.00|300090| |£|2,500.00|300091| |£|1,536.72|300092| |£|1,000.00|300093| |£|5,488.00|300094| |£|1,000.00|300095| |£|336.72|300096| |£|3,600.00|300097| |£|5,000.00|300098| |£|500.00|300099| |£|5,000.00|300100| |£|3,500.00|400001| **£ 63,326.16** ## **Y/E 31/03/2019** No Creditors at the Year End ## **Y/E 31/03/2020** No Creditors at the Year End ## **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** **Report to the** Charity Name South Wales Police Youth Trust **trustees/ members of** 31[st] Mar 2021 **Charity** 1133057 **On accounts for the no (if year ended any)** **Set out on pages** (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2021. **Responsibilities and** As the charity trustees of the Trust, you are responsible for the **basis of report** preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material **examiner's** matters have come to my attention (other than that disclosed **statement** below *) in connection with the examination which gives me cause to believe that in, any material respect:  accounting records were not kept in accordance with section 130 of the Act or  the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Date:** 07/10/2021 **Signed: Name:** Har Ping Boey 1 **IER** **October 2018** **Relevant professional qualification(s) or body (if any):** FCCA - Association of Chartered Certified Accountants **Address:** 29 Lincoln’s inn Fields LONDON WC2A 3EE ## **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). 2 **IER** **October 2018** ## **Give here brief details of any items that the examiner wishes to disclose** . 3 **IER** **October 2018**