St. Martin's Church West Acton Parish Reference Number: 22.14 Registered Charity no. 1132976 Annual Report 2020 L¢
ST MARTIN'S CHURCH, WEST ACTON Annual Report of the Parochial Church Council for 2020 Adminlstrative information St. Martln's Church is situated in Hale Gardens, Acton. It Is part of the Diocese of London within the Church of England. All correspondence should be sent to.. The Parish Office, Rear of Church Hall, Hale Gardens, London W3 9SQ. The Parochial Church Council Of The Ecclesiastical Parish Of Saint Martin, West Acton is a charity registered with the Charity Commission {registered charity number 1132976). Throughout thls report the charity will be referred to as the PCC. During the year the followlng served as members of the PCC., Incumbent.. Revd Julla Palmer Licensed Lay Minister to the Japanese Anglican Church UK.. Mr5 Yuki Johnson Assistant Curate.. Rev Bryony Franklin Reader.. Dr Margaret Jones Reader Emeritus.. Mrs Lynne Armstrong Churchwardens.. Mrs Elizabeth Ambrldge Vacant Deputy Churchwarden: Mrs CamSlla Reid Representatives on the Deanery Synod.. Mr Sam Boundy Mrs Mary Cook Revd Bryony Franklin Mrs Shelley Merrick Ms Rosemary Hart Until Oct 2020 Untll Oct 2020 Until Oct 2020 From Ocl 2020 From Oct 2020 Elected members Mrs Lynne Armstrong Mr Kenneth Chan Mr Raymond Choi Mr James Hyde Ms Yuki Johnson Mr Ben Mason Mrs Slielley Nerrick Ms Angela North Mr Lyndon Plant Appointed Secretary.. Mrs Lynne Armstrong Treasurer Lay Vice Chair Sidespeople were.. Arden Anderson Jill Burton Betty Anderson Mary Cook Margaret Jones Brenda Ward John Beastall John Holt Lyndon Plant Ellen West Caniilla Reid
Bank.. HSBC, 31 Holbom, Holbom Circus, London ECIN 2HR Dep051t Account., CCLA Investment Management Ltd, CBF Church of England Funds, 80 Cheapside, London EC2V 60Z Independent Examiner Mr Amandeep Singh Bhogal, 56 Scarle Road, Wembley, Middx HAO 4SN Structurei governance and management The Parochial Church Council IPCC) is 3 corporate body established by the Church of England. The PCC operates under the Parochlal Church Council Powers Measure. The method of appointment of PCC members Is set out In the Church Representation Rules. All Church attendees are encouraged to reglster on the Electoral Roll and stand for elertlon to the PCC. Members of the PCC with specific responsibilities attend tralnlng courses where approprlate. The PCC revises its Risk Assessment Policy on a regular basis. The Dlsclosure and Barrlng Service IDBS) Checking Officer wa5 Mrs Shelley fvlerrick, The Safeguarding Officer was Ms Jennlfer Dudley. The Children's Champlon was Mrs Shelley Merrick. The Electoral Roll Officer was Mr Michael Frank5. The Stewardship Officer wa5 Mrs Denlse Taylor Objectlves and Actlvltles St Martln's PCC has the responslblllty of co-operatlng wlth the Incumbent, the Revd Julla Palmer, in promotlng In the eccleslastlcal parish the whole mission of the Church, pastoral, evangelistic, social and ecumenical. Achievements and Performance The APCM 2020 recorded 148 parishioners on the Church Electoral Roll. The average weekly attendance, counted durlng October 2020, was 39 adults and 9 children and young people. Attendance online for livestreamed services averaged 30 logged attendances. A PCC Digest follows later in thls report. PCC meetings were held via Zoom. Some business was dlscussed via email correspondence and decSsions later ratified by the full PCC as necessary. other group reports contalned withln thls booklet detail their respective achievements during the year.
Financial Review Total receipts on ordinary restricted and unrestrtrted funds were £187.418 and are detailed in the Statement of Financial Activities (SOFA). £172,618 was spent to provide the Christian ministry from St Martin's Church, including the contribution to the Diocesan Common Fund (£82,800), which largely provides the stipend5, pension and housing for the clergy. The net result for the year was a surplus in income over expenditure of £14,800. After addlng bank and deposit balances brought forward at the beginning of the year, the balances carried forward at 31st December for restricted and unrestricted funds totslled £493.276. Reserves policy It is PCC policy to malntain a balance on unrestrfcted funds (If posslble), whlch equates to approximately six months unrestricted payments, to cover emergency situation5 that may arise from time to time. It Is our pollcy to Invest our funds balances with the C8F Church of England Deposit Fund Approved by the APCM on 25 Aprll 2021 and signed on thelr behalf by Revd Julia Palmer (PCC Chalr) and PCC member
St Martin's Annual Parochial Church Meeting 2020
Clergy Report 2020 - 2021
This last year has been an iiniisiial year for St Martins in many ways.
Fir.stly, we have hcid three l(Ickdoivns hecciuse i)f-Ihe pandemic. At the eiid of March 2020. we
wei'e asked by ilie cliurcli aiiiliorilies to close our d(Trors to lielp Lun(aiii IIIL virus. So, we startcd
recordii)g scivices <?iid bi-oai5caslino them on YouTubc. Tlii% IV2¢ g a leariiing ciirve for Inany of us
bill for eclLh Suii(l<ly 111(11-lliiigT sinle IhLn iv¢ l)clVC 'dclivei'ed' a sei'vice fi'oin gt Maitilis. My ih¢iiiks
go lo all 11i0se involved in making tliis happen.
As [ell as liaviiig an online prcqciicc Olir aim iii Ilie Pc1ndciiii¢ W¢lS to kccp people safc, 10 keLp
penplL eoi)nLelL'(l Liiid lo Ic)c)Ik altLI' our viiln¢rtsblL dnd isolulcd. As wel l as oui. Y()u l ubc %Lrvii¢s.
ve li<iV¢ lield soi)i¢ services ()ii Zooin, IILld all InLLliiigis on £ooiii, sLiil oul relleclions Vi<1 Cin(iil
and Facehool¥, ai)d r1< lig pcoi)Ic h}, plioiic lo makc .£iii'c they ivci'c okay. SLveral meinbers ol. oui.
eominuiiily LILlivere(I bSfoLCI'iCS l(I Ilii)%L i¥l)o wei'e shielding. CJI (is lo Ilie foudbkiiik 1< lid Ili¢
Iloincii's I'cfiiujc liavc ¢oiitiiiuLd ilii-oiigilioul.
Sccondly, atlci. lockdown oiic, wc re-01)ciied for piihlic wor.ship on 5 Jlily. F.orluiidtcly, al St
Marlin4 IVL l)ave a1<2rgiL chiirLI) ,%0 iv¢ ¢oiild d() 's()Lially disl<11)LL Il'ol'ship, i%'el l. We %i)eiil (I lol ol.
liine LIL<iniiig diid re-oigi(Iliising ilie chiirch so il Ivas 'C()Vll)-saf¢' ¢ili(I cll'l'al)ged lai)ii ly lables
dowii cach %ide ot. Ihc chlircli, 80 hoiischolds coiild .sil logcilici.. 'fhi8 lias provcd i)opiil
ST MARTIN'S CHURCH, WEST ACTON PAROCHIAL CHURCH COUNCIL DIGEST 2020/21 PCC Di est The St Martin's PCC had two face to face meetings at the beginning of 2020, including a Saturday away-day to discu55 the future of St Martins. Since the start of the restrictions on meetings in March 2020 they have been meeting via Zoom. There have been meetings every month, plus one eKtraordinary meeting in September to discuss the payment of the Common Fund for 2021. The PCC has made iiecisions which have enabled the church to continue services, broèdcasting via YouTube each Sunday morning and having a Zoom evening prayer service. The decision to hold lunior church vl<i electronic means has been well supported, as has the change in the layout of the church, enabling families to sit together at tables in the side aisles. The loss of income from the closure of the Hall has been very concerning, a5 has the loss of plate giving over the period due to the restrictions. The PCC decided to have a fund-raising drivc. whlch included an on-line auction which Camilla and Bob Reid and a small team put together. It was very successful, and we were fortunate to have the help of Donald Collins of Go View as our auctioneer. The outcome of this fundraising effort, together with careful management of our resources, utilising our small reserves, and the generosity of our congregation, was that the church was able to end the year in a better financial position than had been nItIallY anticipated, although outgoings did exceed income overall. Some of the plans the PCC had made at the awayday were not able to be carried out, but a number were altered to enable them to happen in the altered circumstances we wei'e faced wlth. The clergy and a small team have worked tirelessly to enable the church to not only survive but to thrive in these very difficult times. The PCC have taken the challenges of the past year and not given up but have continued to do their best for the church, and St Martin's congregation will appreciate their efforts as the impact of the pandemic reduces and becomes less of a limiting factor in their plans,
CHURCHWARDENS, REPORT 2020 ON THE FABRIC OF THE CHURCH The Churchwardens are required to report to the Annual Meeting on the fabric and ornaments of the Church, We have pleasure in complying with thls requirement for another year. The Church During 2020 the Quinquennlal Revlew of the fabric was carried out by the church architect. Issues highlighted In the report included the need to review and rewire the chLJrch to bring the electrical installation up to starTrdard and enable the issue of an electrical safety certificate. This work was completed in November 2020. Other works identified included the need for some maintenance work on the church roof and repair5 to a wlndow In the Holy Spirit Chapel. The Cottage With the Cottage becoming vacant after the retirement of Rob and Brandy Pearson In September, a new boller has been installed and a Gas Safe certificate issued. The Quinquennial Review identified some repairs required to one corner of the flat roof, and highlighted that the fencing on the balustrade was unsafe. Thls has now been removed. The windows require repair and renovatlon, and the flat will need redecoration before It can be occupied. The Church Hall The reglazing to replace the hall inner entry doors and the lobby window were completed by the end of the first week in January 2020. The outer entrance and screen was replaced In February 2020, The Hall lobby Is now much warmer, the double glazing having reduced the high heat loss levels. The Qulnquennlal Review highlighted the need to replace the roof over the tollet block. Inltlatlves are under way to obtairi estimates for this work and let a contract for the work to be completed over the summer of 2021. The Church Ground$ The gardens continue to be malntalned In good order. Our qarden contractor continues to provide an excellent service, and the grounds provlde a very pleasant outlook. The Quinquennlal Review highlighted the need to clear soll build up under the Church heatlng duct outslde to minimise corroslon and the removal of ivy from the church walls. Thls work has been completed. The review a150 recommended the prunlng back of the trees along the Stanway Gardens part of the church grounds. Thls w511 be scheduled at an appropriate time. Flnally sincere thanks are due to everyone who in their own way ha5 helped to keep St Martin's in very good order over the past year, and particularly to Bob Reid, who has done sterling work in clearing the church grounds and helping to clear unwanted Items to the recycling centre. Liza Ambrldge Camilla Reid Ben Mason
JUNIOR CHURCH REPORT Jtjnior Church has continued to run throughout the COVID-19 pandemic, although less frequently and malnly online. At the start of the pandemic, we experimented with pre-recorded YouTube videos for junior church, which were broadcast in paralle1 with the 10am online Holy Communion service. However, following feedback from our junior church council, and agreement by the PCC that junior church could be run via online conferencing, sessions have been held via Zoom to facilitate greater interaction and en8agement. These currently take place about once a fortnight, at 8..30am as a "Junior church online breal(fast" so that Rev Bryony Franl(lin can lead thi5, tO8ether with another adult, before setting up live Streaming for the 10am Holy Communion service from the church. About ten children attend on average. We follow a fairly standard format starting with an ice breaker activity or some chat about how their week has been, followed by introductory prayers, a bible reading, then a brief talk or video illustrating the reading in some way. We then have an activity such as a game or craft linked to the week's theme. This is followed by prayers with the children invited to suggest who we should pray for- often friends and family who have been affected by COVID-19 as well as other illnesses and situations. We end with the peace and the Lord's Prayer, and celebrate any birthdays. This format seems to work well, although we recognise that Zoom is lar less engaging than in-per50n a¢tivitieSi particularly for younger children. We did hold one or two in-person junior church sessions in the church hall when permitted in between lockdowns, with advance re8SstratSon, fixed ¢eatln8 and social dSstanclng. This also worked well and seemed to be real source of joy for the children who enjoyed seeing one another again. Our young people have also participated in pre-recorded services, particularly the all-age non- Eucharistic services, through reading prayers and scriptures on video or audio, andlor contributing drawings. Several of our older young people have also been part of a junior choir who have both 58ng t ir+-person all-age services, and recorded vocals for editing together as a remote online cholr. When able to meet for in-person corporate worshlp, we have been uslng 'famlly tables, set up around the edge of the church, with activities for children provided wherever possible. This is a format that seems to worl( well and one that we may wish to consider retaining post-pandemic. Six of our young people also started a confirmation course in Autumn 2020- based on the Youth Emmaus course. This runs every two weelcs and was initially held in person but then moved to an online format in line with lockdown restrictions. This included an online pancake party to which we also invited others from the church. The confirmations will take place on Easter Sunday 2021. Lool<ing ahead, as we look forward to a time when we can once again meet in person, we are likely to need to additional volunteer junior church leaders as well a5 establishing which of our current leaders are happy to continue. We will also need to think about how best to re-engage those young people who have not wished to, or not been able to, connect with junior church during the past year. Bryoiiy Dean Franklii? 8 March 2021
SAFEGUARDING REPORT The Dbocese of London introduced a safeguarding policy in 2012, which was then updated In 2015. In line with thls policy, we revlew Its Implementatlon and all associated procedures and good practlce annually. Copies of the full policy are kept by The Parish Office, Jennifer Dudley and with the church Log Book,. a copy is also available on the Diocese of London website. A summary of the policy is available on the notice board5 in the church porch and in the church hall. The safeguarding policy requires that a full annual report be presented to the parochial church council {PCC) by the Church Safeguarding Officer, at the first PCC each year after the Annual PCC meeting. Below is a brief summary of the key points.. There have been no allegations or concerns relating to the safeguarding of children or vulnerable adults. The annual safeguarding audSt requlred by the Dlocese was been completed durlng the year, with no actions outstanding, The website is monitored to ensure that the correct profile of our safeguarding policy is vislble to all. The Diocese safeguardlng policy require5 that each parish appoint a safeguarding officer, a children's champion arld one or more evidence checkers for those applying for a Disclosure and Barring Service (DBSI check. Jennifer Dudley is currently our safeguarding officer and Shelley Merrick our children's champlon. Shelley Merrlck and Bryony Dean Franl(lin are nomlnated evldence checkers. All staff of the chLJrch are LJP to date with safeguardlng training and have the requlred DBS checks as needed. All the current Junior church volunteers have the requlred DBS checks, volunteer agreements and all aSSOCirlted paperwork. Jennifer Dudleyi Parlsh Safeguardlng Offlcer, 22nd March 2021 JAPANESE ANGLICAN CHURCH (UK) One of our hiEhlight events before the pandemic be8an was on 1st Feb when we held a Japanese Community Café to raise funds for the restoration of Shuri Castle in Ol<inawa, Japan, which was partially destroyed by fire. The Okinawan community is well represented in those who regularly attend the Cafe. About 120 people came to support this event. On 5th February I was Invltèd to join a special service for the blessing of the stained glass window5 at USPG headquarters in London and read the Psalm. The windows commemorated the 250th annlversary of the Society and represented the f irst native bishops in different countries, including Japan. During the pandemic we have contlnued our regular activities online, including worship, bible Study, ancl community café. During the first lockdown I l(ept in touch, by post and telephone, with those who are alone and don't have access to the internet. We produced a presentation of the story of Easter. with drawings and photos sent from members.
Members of the Community Cafe contributed their photos and me55ages for the video entitled 'London Lockdown messages from the Japanese Community by Shu Tomioka,, which had more than 400 views on YouTube. On 6th August 2020, we held a 'Pray for Peace, in church, remembering the 75th Annlversary of the bombing of Hiroshima and Nagasaki and we produced the video afterwards with music and prayer. Also. we organlsed two online showings of the film 'Paper Lantern, about reconciliation after the bombing, and in total more than 100 people took part. We are a small grovp but we have developed connections with the wSder Japanese community and beyond, inviting them to visit our church and giving support to those in need. We have received many messages of appreciation. In July I have completed my LLM training at the Queen's Foundation Birmingham and was admitted as an LLM in the Diocese of London In October and also was given the title of Reader in the Oiocese of Worcester. Without your support, none of this could have happened. Thank you. Yuki Johnson Licensed Lay Minister to the Japanese Anglican Church UK 4th Actlon Brownles and Guldes Despite the challen8es during the last year the Brownies and Guide5 have remained active in carrying out activities. We have had to change the way that the activitles are offered, including some limited face to face meetings outdoors, a few face-to-face meetings indoors, and a lot of Zoom sessions. We haven't been able to physically go on any trips this year, but have earned a mountain of badges I We were able to still have our Easter Egg Hunt in the Church grounds rather than in the Church, and it wa5 a little later than we would have lil<ed, indeed it was in Julyl We had great fun having an outdoor cooking sesslon, with the Guides cooking a three-course meal in fires made in colanders. All this without settin8 fire to the Church. During the year one of our Guides has galned all six of the programme Theme awards, just needing to complete a challenge in order to gain the highest award possible at Guides - the Gold Award. We have three Guide5 that have gained their Silver Award and four Guides their Bronze Award. The Brownies have also done extremely well, with one Brownie gaining her Gold Award, a second is nearly there. The Brownies have achieved four Silver Awards and seven Bronze Awards. When we had our face-to-face meetings at Christmas each of the gir15 took home a bag containing the badges that they had earned one parent added them up to be 22 badgesl I ertainly didn't envy that sewing challenge. We have embraced the challenge of meeting over Zoom even managing to enrol several of the girls over Zoom not something I could have imagined doing a year ago. We have had some new girls join us. it will be good to actually meet them and their parents when we are able to restart
meeting again. Sadly, we did lose some girls due to the lockdown, so our numbers are not as healthy as they would normally be. As with everyone, this has impacted onto our running costs, but we are grateful for the support of the members that we have kept. In order to keep the girls engaged we made up packs of activitie5 for the girls to complete during our Zoom meetings. On three occasions I could be found outside the Church handing activity packs over to parents- l am sure this will have looked quite odd to our neighbours. We are very much looking forward to being able to meet again, although it will have to be a mix of some face-to-face meetings and some Zoom meetings for a little while yet. Our next challenge 15 a Virtual Sleepover, we would have been away with the girls during 2020, but were obviously unable to, so Zoom 5ession5 It will be. I loo1< forward to letting you all know how the Virtual Sleepover goesl Jennifer Dudley Brownie IBrown Owl) and Guide Isquirrell Leader 22. March 2021 io
Parish of St Martin’s West Acton
Parish Reference: 22.14
Registered Charity No: 1132976
Financial Statements of the Parochial Church Council
for the year ended 31 December 2020
Parish of St Martin’s West Acton Hale Gardens, London, W3 9SQ
Parish Reference: 22.14
Registered Charity No: 1132976
(Registered as The Parochial Church Council of the Ecclesiastical Parish of St Martin, West Acton)
Website: www.stmartinswestacton.co.uk Email: stmartins@stmartinswestacton.com
Incumbent:
Rev’d Julia Palmer Parish Office Rear of church hall Hale Gardens London W3 9SQ
Bank:
HSBC 31 Holborn Holborn Circus London EC1N 2HR
Deposit Account:
CCLA Investment Management Ltd CBF Church of England Funds Senator House 85 Queen Victoria Street London EC4V 4ET
Independent Examiner:
Mr Amandeep Singh Bhogal 56 Scarle Road Wembley Middlesex HA0 4SN
The Parochial Church Council of St Martin’s West Acton
Treasurer’s Report for the year ended 31 December 2020
Introduction
I present the Treasurer’s Report for the year ended 31 December 2020. On behalf of the PCC, I would like to thank each and every one of you for the wonderful financial support you have given to the church during these extremely challenging times.
At the time of writing, it has been almost 15 months since COVID-19 started to spread in the UK and more than a year through the intermittent lockdowns. As the church was closed for about half of 2020, our finance was significantly impacted as we lost the rental incomes and church collections. We were forecasting a deficit in day to day running costs of more than £30,000 for the year in June 2020. Faced with this challenge, the PCC put together an urgent “Back on Track” appeal which was launched during late Summer 2020.
With God’s help, and your enormous generosity, at the year-end we ended up with £14,800 surplus. This was an amazing achievement. It has not only helped us to get through 2020, but also put us in a much stronger financial position to deal with the challenges in 2021. As we gradually ease back to normality with the effect of vaccination taking hold in the community, I look forward to seeing our church opens to the public once again; and I am excited for the opportunities that St Martin’s can contribute to help develop the spiritual wellbeing of the wider community.
----- Start of picture text -----
Income Investment
Income
Fund
0%
Raising
Receipts
4%
Agency & Trading
PCC Fees Receipts Planned
1% 15% Giving
Other
27%
Grant Giving
Received - 4%
Restricted
Grant 12% Loose
Other
Received Gift Aid Collections
0% Recovered Voluntary - Junior
Other 13% Receipts Church
22%
Voluntary 0%
Receipts -
Restricted
2%
----- End of picture text -----
Increase in Income from Donation and Legacies
Despite losing almost half of the income from church collections due to the lockdowns, the income form total donations and legacies increased by £11,278 (10%) to £126,941 in 2020. This was mainly driven by the success of the Back on Track appeal which raised more than £30,000 (excluding Gift Aid Recovered) on the Gift Day alone. In addition, there was a 12% increase in Planned Giving leading to the breakthrough of £50,000 benchmark for the first time.
Income from Charitable and Trading Activities
The bulk of income from charitable activities was the outstanding Biffa grant for the hall refurbishment carried out in 2019 and early 2020. While the Trading Receipts from rentals were decreased as a consequence of the lockdowns, Fund Raising Receipts were outstanding with the phenomenally popular first ever auction raising £7,000 within 2 hours.
1
The Parochial Church Council of St Martin’s West Acton
Treasurer’s Report for the year ended 31 December 2020
Expenditure
----- Start of picture text -----
Agency Fees
0.4%
Trading & Hall
Cost
Governance 15.4%
0.2%
Clergy & Staff
Cost
Common Fund
10.4%
48.0%
Church Running
Cost
24.7%
Charitable
Missions & Giving 0.2%
Cost of Fund Other Funds
Raising 0.2% 0.6%
----- End of picture text -----
All types of Expenditure remained broadly unchanged except for the Church Running and Trading and Hall Costs
Church Running Cost (Note 8):
-
(i) Church and Churchyard Upkeep – Included £1,896 one-off cost for returfing the lawn
-
(ii) Repairs and Maintenance – Included £15,523 one-off cost for rewiring the whole church
-
(iii) Sundry – Included £350 one-off cost for streaming equipment
Trading and Hall Cost (Note 12):
- (i) Cleaning – Increased due to additional cleaning to prevent COVID-19 (ii) Refurbishment – Final payment of £16,304 for new glazed entrance
The Common Fund remained the biggest expenditure item
Our contribution to the Common Fund remained at £82,800 following an agreement with the Diocesan of London to hold our contribution at 2019 level. This was about 48% of total expenditure (60% of recurring expenditure). As an ongoing commitment, there remained a “Commitment Gap” in spite of the increase in Planned Giving.
Repayments for London Diocesan Fund Loan started in September 2019
£4,992 of the loan was repaid in 2020. The total repayment due in 2021 would be £4,992. This was an interest free loan repayable over 4 years with repayment starting from 1 year after drawn down. As we drew down the loan in August 2018, the loan would be fully repaid by September 2023.
2
The Parochial Church Council of St Martin’s West Acton
Treasurer’s Report for the year ended 31 December 2020
Result for the year
The consolidated increase in funds for the year was £14,800 (2019: £11,807 decrease) of which £10,460 deficit was attributable to unrestricted funds and £25,260 surplus to restricted funds. This surplus was caused by the delay in receiving the remaining £24,000 Biffa grant from 2019 to 2020.
Going Concern
We expect the income from donation and rental to remain at a reduced level in 2021 due to COVID-19. Our 2021 budget projected a deficit of just over £10,000 for the year ended 31 December 2021. As the main cost being our pledge to the London Diocesan Common Fund, the PCC has agreed with the Diocese that we would commit to two thirds of the full amount.
Furthermore, with the receipt of an one-off donation of £15,000 recently, the PCC now expects a modest surplus for the year ended 31 December 2021. As a result, they have adopted the going concern basis of accounting.
Reserves policy
The PCC’s reserves policy is to maintain sufficient free reserves (if possible), which equates to approximately six months’ unrestricted payments, to cover emergency situations that may arise from time to time.
3
The Parochial Church Council of St Martin’s West Acton
Statement of Financial Activities for the year ended 31 December 2020
| Notes Income from Donations and Legacies Planned Giving Other Giving Loose Collections - Junior Church Other Voluntary Receipts 2 Gift Aid Recovered Income from Charitable Activities Grant Received PCC Fees Agency Fees Income from Other Trading Activities Fund Raising Receipts 3 Trading Receipts 4 Investment and Other Income Deposit Interest Received Total Incoming Resources Expenditure Common Fund Charitable Giving 5 Missions and Other Funds 6 Cost of Fund Raising 7 Church Running Cost 8 Clergy and Staff Cost 9 Governance 10 Agency Fees 11 Trading and Hall Cost 12 Total Expenditure Net Movement Fund Balance as at 1 January 2020 Fund Balance as at 31 December 2020 |
Unrestricted Funds £ 50,003 7,778 170 41,413 24,194 |
Restricted Funds £ 3,383 |
Total 2020 Total 2019 £ £ 50,003 44,568 7,778 12,049 170 803 44,796 41,605 24,194 16,638 126,941 115,663 22,750 12,000 588 339 747 271 24,085 12,610 7,476 5,039 28,913 38,456 36,389 43,495 3 6 3 6 187,418 171,774 82,800 82,800 273 325 1,000 2,160 271 3,765 42,707 21,676 17,898 22,825 300 300 747 271 26,622 49,459 172,618 183,581 14,800 478,476 493,276 |
|---|---|---|---|
| 123,558 750 588 747 |
3,383 22,000 |
||
| 2,085 7,476 28,913 |
22,000 25,383 123 |
||
| 36,389 3 |
|||
| 3 162,035 82,800 150 1,000 271 42,707 17,898 300 747 26,622 |
|||
| 172,495 (10,460) 481,938 |
123 25,260 (3,462) |
||
| 471,478 | 21,798 |
The notes on Page 6 to 12 form part of these financial statements.
4
The Parochial Church Council of St Martin’s West Acton
Balance Sheet as at 31 December 2020
| Notes Fixed Assets Tangible Fixed Assest: Buildings 13 Current Assets Debtors and Prepayments 14 Cash at Bank Cash at CCLA Deposit Account Cash in Hand Current Liabilities LDF Loan Due Within 1 Year Creditors and Accruals 15 Net Current Assets / (Liabilities) Long Term Liabilities LDF Loan Due After More Than 1 Year Net Assets / (Liabilities) Funds Unrestricted Funds 16 Restricted Funds 16 Fund Balance as at 31 December 2019 |
£ 2,467 106,945 744 40 |
Total 2020 Total 2019 £ £ 402,656 402,656 7,083 91,268 741 34 110,196 99,126 4,992 11,256 5,001 98,940 89,133 8,320 13,313 493,276 478,476 471,478 481,938 21,798 (3,462) 493,276 478,476 |
|---|---|---|
| 4,992 6,264 |
The notes on Page 6 to 12 form part of these financial statements.
Approved by the Parochial Church Council on 19 April 2021 and signed on their behalf by the Chairperson, Rev’d Julia Palmer, and the Treasurer, Mr Kenneth Chan.
_____ Rev’d Julia Palmer Chairperson
_____ Mr Kenneth Chan Treasurer
5
The Parochial Church Council of St Martin’s West Acton
Notes to the financial statements for the year ended 31 December 2020
1 Basis of Preparation
These financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes to these financial statements.
The financial statements have been prepared under the Charities Act 2011 and in accordance with the Church Accounting Regulations 2006 governing the individual accounts of Parochial Church Councils, and with the Regulations’ “true and fair view” provisions, together with FRS 102 (2016) as the applicable accounting standards and the 2016 version of the Statement of Recommended Practice: Accounting and Reporting by Charities (FRS 102 SORP).
The Parochial Church Council of St Martin’s West Acton (PCC) constitutes a public benefit entity as defined by FRS 102.
There has been no offsetting of assets and liabilities, or income and expenses, unless required or permitted by the FRS 102 or FRS 102 SORP.
1.1 Income
Incoming resources are included in the Statement of Financial Activities (SoFA) when the PCC becomes entitled to the resources; it is more likely than not that the trustees will receive the resources; and the monetary value can be measured with sufficient reliability.
1.2 Recognition of Income and Endowments
Fundraising Costs: Funds raised from events and trading activities, e.g. Summer Fair and Christmas Bazaar, are reported gross in the SoFA – i.e. before any related costs that may have been deducted from the gross proceeds.
Grants and Donations: Grants and donations are included in the SoFA when any pre-conditions preventing their use by the PCC have been met. For collections and planned giving this is when the funds are received.
Tax reclaims on Donations and Gifts: Gift Aid receivable is included in income when there is a valid declaration from the donor. Any Gift Aid amount recovered on a donation is considered to be part of that gift and is treated as an addition to the same fund as the initial donation unless the donor or the terms of the appeal have specified otherwise.
Volunteer Help: The value of any voluntary help received is not included in the accounts but is described in the trustees’ annual report.
Rental Income: Rental income from the letting of the church is recognised when the rental is due.
Investment Income: This is the interest from the CCLA Deposit Account and is included in the accounts when receivable.
6
The Parochial Church Council of St Martin’s West Acton
Notes to the financial statements for the year ended 31 December 2020
1.3 Expenditures and Liabilities
Liabilities: Liabilities are recognised as soon as there is a legal or constructive obligation and settlement is probable and quantifiable.
Governance Costs: Include costs of the preparation and examination of statutory accounts, the costs of trustee meetings and cost of any legal advice to trustees on governance or constitutional matters.
1.4 Assets
Consecrated and Benefice Property: In so far as consecrated and benefice property of any kind is excluded from the statutory definition of “charity” by Section 10(2) (a) and (c) of the Charities Act 2011 such assets are not capitalised in the financial statements.
Moveable Church Furnishings: These are capitalised at cost and depreciated over their useful economic life other than where insufficient cost information is available. In this case the item is not capitalised, but all items are included in the Church’s inventory in any case.
Tangible Fixed Assets for Use by Charity: No depreciation is provided on buildings as the currently estimated residual value of the properties is not less than their carrying value and the remaining useful life of these assets currently exceeds 50 years, so that any depreciation charges would be immaterial. An impairment review is carried out on a regular basis and any resultant loss identified included in expenditure for the year.
1.5 Funds
Unrestricted Funds: These represent the remaining income funds of the PCC that are available for spending on the general purposes of the PCC, including amounts designated by the PCC for fixed assets for its own use or for spending on a future project and which are therefore not included in its ‘free reserves’ as disclosed in the trustees’ report.
Restricted Funds: These are income funds that must be spent on restricted purposes and details of the funds held and restrictions provided are shown in the notes to the accounts.
1.6 Paid Employees
The PCC did not have any paid employees during the year.
7
The Parochial Church Council of St Martin’s West Acton
Notes to the financial statements for the year ended 31 December 2020
| 2. Other Voluntary Receipts Back on Track Gift Day One-off Gifts Occasional Donations Couch to 5k Children’s Society USPG Biffa Grant Application Fee Women's Refuge Vicar's Discretionary Fund 3. Fund Raising Receipts Christmas Bazaar Vicar's Discretionary Fund Bonfire Night Harvest Lunch JAC Community Café Organists' Lunch Summer Fair Summer Lunch Quiz Candles Sale Auction 4. Trading Receipts Rental - Hall Rental - Church Rental - Parish Room Magazine |
Unrestricted Funds £ 30,736 2,000 7,325 1,052 300 |
Restricted Funds £ 1,000 73 50 2,000 260 |
Total 2020 Total 2019 £ £ 30,736 6,558 3,000 26,000 7,325 5,335 1,052 - 73 197 50 - 2,000 3,515 260 - 300 - 44,796 41,605 95 2,168 43 84 - 80 - 130 - 237 - 291 - 1,769 - 280 90 - 248 - 7,000 - 7,476 5,039 23,154 30,733 2,130 4,451 3,575 3,110 54 162 28,913 38,456 |
|---|---|---|---|
| 41,413 95 43 90 248 7,000 |
3,383 | ||
| 7,476 23,154 2,130 3,575 54 |
|||
| 28,913 |
8
The Parochial Church Council of St Martin’s West Acton
Notes to the financial statements for the year ended 31 December 2020
| 5. Charitable Giving Willesden Bishop Fund St John the Evangelist Wembley Choir USPG Children's Society 6. Missions and Other Funds Christians Together in Central Ealing Worcester Diocesan Mission and Outreach Citizens UK 7. Cost of Fund Raising Biffa Grant Application Fee Christmas Bazaar Summer Fair Auction Summer Fair 8. Church Running Cost Requisites Organ and Piano Tuning Flowers Parish Office Church and Churchyard Upkeep Repairs and Maintenance Utilities Insurance Licence and Fees Sundry |
Unrestricted Funds £ 150 |
Restricted Funds £ 50 73 |
Total 2020 Total 2019 £ £ - 275 - 50 200 - 73 - 273 325 - 50 - 2,000 - 110 1,000 - 1,000 2,160 - 3,515 - 150 - 100 271 - - - 271 3,765 333 534 776 1,187 - 18 3,439 3,040 3,719 1,552 18,220 1,914 8,862 6,631 6,047 5,928 961 872 350 - 42,707 21,676 |
|---|---|---|---|
| 150 1,000 |
123 | ||
| 1,000 271 |
|||
| 271 333 776 3,439 3,719 18,220 8,862 6,047 961 350 |
|||
| 42,707 |
9
The Parochial Church Council of St Martin’s West Acton
Notes to the financial statements for the year ended 31 December 2020
| 9. Clergy and Staff Cost Clergy Expenses Organists Parish Office Administrator Verger Vicarage Cost St Martin's Cottage Cost Sundry 10. Governance Account Examination Fee 11. Agency Fees Service Fees for LDF 12. Trading and Hall Cost Cleaning Repairs and Maintenance Utilities Refurbishment Licence and Fees |
Unrestricted Funds Restricted Funds £ £ 208 2,510 11,220 477 3,483 17,898 300 300 747 747 4,325 325 5,648 16,304 20 26,622 |
Total 2020 Total 2019 £ £ 208 501 2,510 5,760 11,220 10,962 - 50 477 1,972 3,483 882 - 2,698 17,898 22,825 300 300 300 300 747 271 747 271 4,325 3,400 325 3,567 5,648 5,669 16,304 36,000 20 823 26,622 49,459 |
|---|---|---|
10
The Parochial Church Council of St Martin’s West Acton
Notes to the financial statements for the year ended 31 December 2020
| 13. Tangible Fixed Assests Balance Brought Forward Addition Disposal Balance Carried Forward 14. Debtors and Prepayments St Martin's Cottage Cost Contributions Gift Aid Recovered Due From HMRC Rental - Hall Rental - Parish Room 15. Creditors and Accruals Unclaimed Expenses Service Fees for LDF Account Examination Fee |
Unrestricted Funds Restricted Funds £ £ Buildings 402,656 402,656 1,424 63 980 2,467 336 5,328 600 6,264 |
Total 2020 Total 2019 £ £ Total Total 402,656 402,656 - - - - 402,656 402,656 - 1,368 1,424 5,715 63 - 980 - 2,467 7,083 336 120 5,328 4,581 600 300 6,264 5,001 |
|---|---|---|
11
The Parochial Church Council of St Martin’s West Acton
Notes to the financial statements for the year ended 31 December 2020
16. Church Funds
| Unrestricted Funds General 32.5k Fund Catering for Community Hall SOS Designated - St Martin's Music Society Designated - St Martin's Players Designated - Vicar's Discretionary Fund Total Unrestricted Funds Restricted Funds Children's Society Diocesan Lent Appeal Guinea Fund Missions Fund Biffa Grant RNLI USPG Women's Refuge Total Restricted Funds Total Church Funds |
Balance b/f 442,977 25,105 1,677 10,910 79 784 406 |
Income 159,735 2,000 300 |
Expenditure Balance c/f (157,908) 444,804 25,105 (3,677) - (10,910) - 79 784 706 (172,495) 471,478 (73) 391 80 37 21,000 - 30 (50) - 260 (123) 21,798 (172,618) 493,276 |
|---|---|---|---|
| 481,938 391 80 37 20,000 (24,000) 30 |
162,035 73 1,000 24,000 50 260 |
||
| (3,462) 478,476 |
25,383 187,418 |
12
The Parochial Church Council of St Martin’s West Acton
Independent Examiner's Report to the Trustees / Members
I report on the financial statements for the year ended 31 December 2020 which are set out on pages 4 to 12.
Respective Responsibilities of Trustees and Examiner
The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (“the Charities Act”) and that an independent examination is needed.
It is my responsibility to:
-
examine the accounts under section 145 of the Charities Act,
-
to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
-
to state whether particular matters have come to my attention.
Basis of Independent Examiner’s Statement
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
Independent Examiner's Statement
In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect:
-
the accounting records were not kept in accordance with section 130 of the Charities Act; or
-
• the accounts did not accord with the accounting records; or
-
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
_____ Mr Amandeep S Bhogal 56 Scarle Road Wembley Middlesex HA0 4SN
19 April 2021
13
Parish of St Martin’s West Acton
Parish Reference: 22.14
Registered Charity No: 1132976
Financial Statements of the Parochial Church Council
for the year ended 31 December 2020
Parish of St Martin’s West Acton Hale Gardens, London, W3 9SQ
Parish Reference: 22.14
Registered Charity No: 1132976
(Registered as The Parochial Church Council of the Ecclesiastical Parish of St Martin, West Acton)
Website: www.stmartinswestacton.co.uk Email: stmartins@stmartinswestacton.com
Incumbent:
Rev’d Julia Palmer Parish Office Rear of church hall Hale Gardens London W3 9SQ
Bank:
HSBC 31 Holborn Holborn Circus London EC1N 2HR
Deposit Account:
CCLA Investment Management Ltd CBF Church of England Funds Senator House 85 Queen Victoria Street London EC4V 4ET
Independent Examiner:
Mr Amandeep Singh Bhogal 56 Scarle Road Wembley Middlesex HA0 4SN
The Parochial Church Council of St Martin’s West Acton
Treasurer’s Report for the year ended 31 December 2020
Introduction
I present the Treasurer’s Report for the year ended 31 December 2020. On behalf of the PCC, I would like to thank each and every one of you for the wonderful financial support you have given to the church during these extremely challenging times.
At the time of writing, it has been almost 15 months since COVID-19 started to spread in the UK and more than a year through the intermittent lockdowns. As the church was closed for about half of 2020, our finance was significantly impacted as we lost the rental incomes and church collections. We were forecasting a deficit in day to day running costs of more than £30,000 for the year in June 2020. Faced with this challenge, the PCC put together an urgent “Back on Track” appeal which was launched during late Summer 2020.
With God’s help, and your enormous generosity, at the year-end we ended up with £14,800 surplus. This was an amazing achievement. It has not only helped us to get through 2020, but also put us in a much stronger financial position to deal with the challenges in 2021. As we gradually ease back to normality with the effect of vaccination taking hold in the community, I look forward to seeing our church opens to the public once again; and I am excited for the opportunities that St Martin’s can contribute to help develop the spiritual wellbeing of the wider community.
----- Start of picture text -----
Income Investment
Income
Fund
0%
Raising
Receipts
4%
Agency & Trading
PCC Fees Receipts Planned
1% 15% Giving
Other
27%
Grant Giving
Received - 4%
Restricted
Grant 12% Loose
Other
Received Gift Aid Collections
0% Recovered Voluntary - Junior
Other 13% Receipts Church
22%
Voluntary 0%
Receipts -
Restricted
2%
----- End of picture text -----
Increase in Income from Donation and Legacies
Despite losing almost half of the income from church collections due to the lockdowns, the income form total donations and legacies increased by £11,278 (10%) to £126,941 in 2020. This was mainly driven by the success of the Back on Track appeal which raised more than £30,000 (excluding Gift Aid Recovered) on the Gift Day alone. In addition, there was a 12% increase in Planned Giving leading to the breakthrough of £50,000 benchmark for the first time.
Income from Charitable and Trading Activities
The bulk of income from charitable activities was the outstanding Biffa grant for the hall refurbishment carried out in 2019 and early 2020. While the Trading Receipts from rentals were decreased as a consequence of the lockdowns, Fund Raising Receipts were outstanding with the phenomenally popular first ever auction raising £7,000 within 2 hours.
1
The Parochial Church Council of St Martin’s West Acton
Treasurer’s Report for the year ended 31 December 2020
Expenditure
----- Start of picture text -----
Agency Fees
0.4%
Trading & Hall
Cost
Governance 15.4%
0.2%
Clergy & Staff
Cost
Common Fund
10.4%
48.0%
Church Running
Cost
24.7%
Charitable
Missions & Giving 0.2%
Cost of Fund Other Funds
Raising 0.2% 0.6%
----- End of picture text -----
All types of Expenditure remained broadly unchanged except for the Church Running and Trading and Hall Costs
Church Running Cost (Note 8):
-
(i) Church and Churchyard Upkeep – Included £1,896 one-off cost for returfing the lawn
-
(ii) Repairs and Maintenance – Included £15,523 one-off cost for rewiring the whole church
-
(iii) Sundry – Included £350 one-off cost for streaming equipment
Trading and Hall Cost (Note 12):
- (i) Cleaning – Increased due to additional cleaning to prevent COVID-19 (ii) Refurbishment – Final payment of £16,304 for new glazed entrance
The Common Fund remained the biggest expenditure item
Our contribution to the Common Fund remained at £82,800 following an agreement with the Diocesan of London to hold our contribution at 2019 level. This was about 48% of total expenditure (60% of recurring expenditure). As an ongoing commitment, there remained a “Commitment Gap” in spite of the increase in Planned Giving.
Repayments for London Diocesan Fund Loan started in September 2019
£4,992 of the loan was repaid in 2020. The total repayment due in 2021 would be £4,992. This was an interest free loan repayable over 4 years with repayment starting from 1 year after drawn down. As we drew down the loan in August 2018, the loan would be fully repaid by September 2023.
2
The Parochial Church Council of St Martin’s West Acton
Treasurer’s Report for the year ended 31 December 2020
Result for the year
The consolidated increase in funds for the year was £14,800 (2019: £11,807 decrease) of which £10,460 deficit was attributable to unrestricted funds and £25,260 surplus to restricted funds. This surplus was caused by the delay in receiving the remaining £24,000 Biffa grant from 2019 to 2020.
Going Concern
We expect the income from donation and rental to remain at a reduced level in 2021 due to COVID-19. Our 2021 budget projected a deficit of just over £10,000 for the year ended 31 December 2021. As the main cost being our pledge to the London Diocesan Common Fund, the PCC has agreed with the Diocese that we would commit to two thirds of the full amount.
Furthermore, with the receipt of an one-off donation of £15,000 recently, the PCC now expects a modest surplus for the year ended 31 December 2021. As a result, they have adopted the going concern basis of accounting.
Reserves policy
The PCC’s reserves policy is to maintain sufficient free reserves (if possible), which equates to approximately six months’ unrestricted payments, to cover emergency situations that may arise from time to time.
3
The Parochial Church Council of St Martin’s West Acton
Statement of Financial Activities for the year ended 31 December 2020
| Notes Income from Donations and Legacies Planned Giving Other Giving Loose Collections - Junior Church Other Voluntary Receipts 2 Gift Aid Recovered Income from Charitable Activities Grant Received PCC Fees Agency Fees Income from Other Trading Activities Fund Raising Receipts 3 Trading Receipts 4 Investment and Other Income Deposit Interest Received Total Incoming Resources Expenditure Common Fund Charitable Giving 5 Missions and Other Funds 6 Cost of Fund Raising 7 Church Running Cost 8 Clergy and Staff Cost 9 Governance 10 Agency Fees 11 Trading and Hall Cost 12 Total Expenditure Net Movement Fund Balance as at 1 January 2020 Fund Balance as at 31 December 2020 |
Unrestricted Funds £ 50,003 7,778 170 41,413 24,194 |
Restricted Funds £ 3,383 |
Total 2020 Total 2019 £ £ 50,003 44,568 7,778 12,049 170 803 44,796 41,605 24,194 16,638 126,941 115,663 22,750 12,000 588 339 747 271 24,085 12,610 7,476 5,039 28,913 38,456 36,389 43,495 3 6 3 6 187,418 171,774 82,800 82,800 273 325 1,000 2,160 271 3,765 42,707 21,676 17,898 22,825 300 300 747 271 26,622 49,459 172,618 183,581 14,800 478,476 493,276 |
|---|---|---|---|
| 123,558 750 588 747 |
3,383 22,000 |
||
| 2,085 7,476 28,913 |
22,000 25,383 123 |
||
| 36,389 3 |
|||
| 3 162,035 82,800 150 1,000 271 42,707 17,898 300 747 26,622 |
|||
| 172,495 (10,460) 481,938 |
123 25,260 (3,462) |
||
| 471,478 | 21,798 |
The notes on Page 6 to 12 form part of these financial statements.
4
The Parochial Church Council of St Martin’s West Acton
Balance Sheet as at 31 December 2020
| Notes Fixed Assets Tangible Fixed Assest: Buildings 13 Current Assets Debtors and Prepayments 14 Cash at Bank Cash at CCLA Deposit Account Cash in Hand Current Liabilities LDF Loan Due Within 1 Year Creditors and Accruals 15 Net Current Assets / (Liabilities) Long Term Liabilities LDF Loan Due After More Than 1 Year Net Assets / (Liabilities) Funds Unrestricted Funds 16 Restricted Funds 16 Fund Balance as at 31 December 2019 |
£ 2,467 106,945 744 40 |
Total 2020 Total 2019 £ £ 402,656 402,656 7,083 91,268 741 34 110,196 99,126 4,992 11,256 5,001 98,940 89,133 8,320 13,313 493,276 478,476 471,478 481,938 21,798 (3,462) 493,276 478,476 |
|---|---|---|
| 4,992 6,264 |
The notes on Page 6 to 12 form part of these financial statements.
Approved by the Parochial Church Council on 19 April 2021 and signed on their behalf by the Chairperson, Rev’d Julia Palmer, and the Treasurer, Mr Kenneth Chan.
_____ Rev’d Julia Palmer Chairperson
_____ Mr Kenneth Chan Treasurer
5
The Parochial Church Council of St Martin’s West Acton
Notes to the financial statements for the year ended 31 December 2020
1 Basis of Preparation
These financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes to these financial statements.
The financial statements have been prepared under the Charities Act 2011 and in accordance with the Church Accounting Regulations 2006 governing the individual accounts of Parochial Church Councils, and with the Regulations’ “true and fair view” provisions, together with FRS 102 (2016) as the applicable accounting standards and the 2016 version of the Statement of Recommended Practice: Accounting and Reporting by Charities (FRS 102 SORP).
The Parochial Church Council of St Martin’s West Acton (PCC) constitutes a public benefit entity as defined by FRS 102.
There has been no offsetting of assets and liabilities, or income and expenses, unless required or permitted by the FRS 102 or FRS 102 SORP.
1.1 Income
Incoming resources are included in the Statement of Financial Activities (SoFA) when the PCC becomes entitled to the resources; it is more likely than not that the trustees will receive the resources; and the monetary value can be measured with sufficient reliability.
1.2 Recognition of Income and Endowments
Fundraising Costs: Funds raised from events and trading activities, e.g. Summer Fair and Christmas Bazaar, are reported gross in the SoFA – i.e. before any related costs that may have been deducted from the gross proceeds.
Grants and Donations: Grants and donations are included in the SoFA when any pre-conditions preventing their use by the PCC have been met. For collections and planned giving this is when the funds are received.
Tax reclaims on Donations and Gifts: Gift Aid receivable is included in income when there is a valid declaration from the donor. Any Gift Aid amount recovered on a donation is considered to be part of that gift and is treated as an addition to the same fund as the initial donation unless the donor or the terms of the appeal have specified otherwise.
Volunteer Help: The value of any voluntary help received is not included in the accounts but is described in the trustees’ annual report.
Rental Income: Rental income from the letting of the church is recognised when the rental is due.
Investment Income: This is the interest from the CCLA Deposit Account and is included in the accounts when receivable.
6
The Parochial Church Council of St Martin’s West Acton
Notes to the financial statements for the year ended 31 December 2020
1.3 Expenditures and Liabilities
Liabilities: Liabilities are recognised as soon as there is a legal or constructive obligation and settlement is probable and quantifiable.
Governance Costs: Include costs of the preparation and examination of statutory accounts, the costs of trustee meetings and cost of any legal advice to trustees on governance or constitutional matters.
1.4 Assets
Consecrated and Benefice Property: In so far as consecrated and benefice property of any kind is excluded from the statutory definition of “charity” by Section 10(2) (a) and (c) of the Charities Act 2011 such assets are not capitalised in the financial statements.
Moveable Church Furnishings: These are capitalised at cost and depreciated over their useful economic life other than where insufficient cost information is available. In this case the item is not capitalised, but all items are included in the Church’s inventory in any case.
Tangible Fixed Assets for Use by Charity: No depreciation is provided on buildings as the currently estimated residual value of the properties is not less than their carrying value and the remaining useful life of these assets currently exceeds 50 years, so that any depreciation charges would be immaterial. An impairment review is carried out on a regular basis and any resultant loss identified included in expenditure for the year.
1.5 Funds
Unrestricted Funds: These represent the remaining income funds of the PCC that are available for spending on the general purposes of the PCC, including amounts designated by the PCC for fixed assets for its own use or for spending on a future project and which are therefore not included in its ‘free reserves’ as disclosed in the trustees’ report.
Restricted Funds: These are income funds that must be spent on restricted purposes and details of the funds held and restrictions provided are shown in the notes to the accounts.
1.6 Paid Employees
The PCC did not have any paid employees during the year.
7
The Parochial Church Council of St Martin’s West Acton
Notes to the financial statements for the year ended 31 December 2020
| 2. Other Voluntary Receipts Back on Track Gift Day One-off Gifts Occasional Donations Couch to 5k Children’s Society USPG Biffa Grant Application Fee Women's Refuge Vicar's Discretionary Fund 3. Fund Raising Receipts Christmas Bazaar Vicar's Discretionary Fund Bonfire Night Harvest Lunch JAC Community Café Organists' Lunch Summer Fair Summer Lunch Quiz Candles Sale Auction 4. Trading Receipts Rental - Hall Rental - Church Rental - Parish Room Magazine |
Unrestricted Funds £ 30,736 2,000 7,325 1,052 300 |
Restricted Funds £ 1,000 73 50 2,000 260 |
Total 2020 Total 2019 £ £ 30,736 6,558 3,000 26,000 7,325 5,335 1,052 - 73 197 50 - 2,000 3,515 260 - 300 - 44,796 41,605 95 2,168 43 84 - 80 - 130 - 237 - 291 - 1,769 - 280 90 - 248 - 7,000 - 7,476 5,039 23,154 30,733 2,130 4,451 3,575 3,110 54 162 28,913 38,456 |
|---|---|---|---|
| 41,413 95 43 90 248 7,000 |
3,383 | ||
| 7,476 23,154 2,130 3,575 54 |
|||
| 28,913 |
8
The Parochial Church Council of St Martin’s West Acton
Notes to the financial statements for the year ended 31 December 2020
| 5. Charitable Giving Willesden Bishop Fund St John the Evangelist Wembley Choir USPG Children's Society 6. Missions and Other Funds Christians Together in Central Ealing Worcester Diocesan Mission and Outreach Citizens UK 7. Cost of Fund Raising Biffa Grant Application Fee Christmas Bazaar Summer Fair Auction Summer Fair 8. Church Running Cost Requisites Organ and Piano Tuning Flowers Parish Office Church and Churchyard Upkeep Repairs and Maintenance Utilities Insurance Licence and Fees Sundry |
Unrestricted Funds £ 150 |
Restricted Funds £ 50 73 |
Total 2020 Total 2019 £ £ - 275 - 50 200 - 73 - 273 325 - 50 - 2,000 - 110 1,000 - 1,000 2,160 - 3,515 - 150 - 100 271 - - - 271 3,765 333 534 776 1,187 - 18 3,439 3,040 3,719 1,552 18,220 1,914 8,862 6,631 6,047 5,928 961 872 350 - 42,707 21,676 |
|---|---|---|---|
| 150 1,000 |
123 | ||
| 1,000 271 |
|||
| 271 333 776 3,439 3,719 18,220 8,862 6,047 961 350 |
|||
| 42,707 |
9
The Parochial Church Council of St Martin’s West Acton
Notes to the financial statements for the year ended 31 December 2020
| 9. Clergy and Staff Cost Clergy Expenses Organists Parish Office Administrator Verger Vicarage Cost St Martin's Cottage Cost Sundry 10. Governance Account Examination Fee 11. Agency Fees Service Fees for LDF 12. Trading and Hall Cost Cleaning Repairs and Maintenance Utilities Refurbishment Licence and Fees |
Unrestricted Funds Restricted Funds £ £ 208 2,510 11,220 477 3,483 17,898 300 300 747 747 4,325 325 5,648 16,304 20 26,622 |
Total 2020 Total 2019 £ £ 208 501 2,510 5,760 11,220 10,962 - 50 477 1,972 3,483 882 - 2,698 17,898 22,825 300 300 300 300 747 271 747 271 4,325 3,400 325 3,567 5,648 5,669 16,304 36,000 20 823 26,622 49,459 |
|---|---|---|
10
The Parochial Church Council of St Martin’s West Acton
Notes to the financial statements for the year ended 31 December 2020
| 13. Tangible Fixed Assests Balance Brought Forward Addition Disposal Balance Carried Forward 14. Debtors and Prepayments St Martin's Cottage Cost Contributions Gift Aid Recovered Due From HMRC Rental - Hall Rental - Parish Room 15. Creditors and Accruals Unclaimed Expenses Service Fees for LDF Account Examination Fee |
Unrestricted Funds Restricted Funds £ £ Buildings 402,656 402,656 1,424 63 980 2,467 336 5,328 600 6,264 |
Total 2020 Total 2019 £ £ Total Total 402,656 402,656 - - - - 402,656 402,656 - 1,368 1,424 5,715 63 - 980 - 2,467 7,083 336 120 5,328 4,581 600 300 6,264 5,001 |
|---|---|---|
11
The Parochial Church Council of St Martin’s West Acton
Notes to the financial statements for the year ended 31 December 2020
16. Church Funds
| Unrestricted Funds General 32.5k Fund Catering for Community Hall SOS Designated - St Martin's Music Society Designated - St Martin's Players Designated - Vicar's Discretionary Fund Total Unrestricted Funds Restricted Funds Children's Society Diocesan Lent Appeal Guinea Fund Missions Fund Biffa Grant RNLI USPG Women's Refuge Total Restricted Funds Total Church Funds |
Balance b/f 442,977 25,105 1,677 10,910 79 784 406 |
Income 159,735 2,000 300 |
Expenditure Balance c/f (157,908) 444,804 25,105 (3,677) - (10,910) - 79 784 706 (172,495) 471,478 (73) 391 80 37 21,000 - 30 (50) - 260 (123) 21,798 (172,618) 493,276 |
|---|---|---|---|
| 481,938 391 80 37 20,000 (24,000) 30 |
162,035 73 1,000 24,000 50 260 |
||
| (3,462) 478,476 |
25,383 187,418 |
12
The Parochial Church Council of St Martin’s West Acton
Independent Examiner's Report to the Trustees / Members
I report on the financial statements for the year ended 31 December 2020 which are set out on pages 4 to 12.
Respective Responsibilities of Trustees and Examiner
The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (“the Charities Act”) and that an independent examination is needed.
It is my responsibility to:
-
examine the accounts under section 145 of the Charities Act,
-
to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
-
to state whether particular matters have come to my attention.
Basis of Independent Examiner’s Statement
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
Independent Examiner's Statement
In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect:
-
the accounting records were not kept in accordance with section 130 of the Charities Act; or
-
• the accounts did not accord with the accounting records; or
-
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
_____ Mr Amandeep S Bhogal 56 Scarle Road Wembley Middlesex HA0 4SN
19 April 2021
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