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2020-12-31-accounts

The Parish Church of All Saints Leamington Priors

Annual Report and Accounts for the ended 31[st] December 2020 year

Registered as a charity:

The Parochial Church Council of The Ecclesiastical Parish of All Saints, Leamington Priors Charity Registration No. 1132974

CONTENTS

CONTENTS
ADMINISTRATIVE INFORMATION 3
REPORT OF THE PAROCHIAL CHURCH COUNCIL for 2019 4
The Parish of All Saints, Leamington Priors 4
The Parochial Church Council 4
Safeguarding 6
Proceedings of the PCC and summary of parish activities 7
Report on the Fabric, Goods, and Ornaments 9
FINANCIAL REVIEW 11
Treasurer’s Report 11
Financial Policies 12
Independent Examiner’s report to the PCC 13
Statement of Financial Activities (SOFA) 14
Balance Sheet 15
Notes to the Financial Statements 16
1. Basis of Accounting 16
2. Accounting Policies 16
3. Incoming Resources 17
4. Resources Expended 18
5. Staff Costs and Reimbursed Expenses 19
6. Tangible Fixed Assets 20
7. Investment Assets 20
8. Debtors 21
9. Creditors 21
10. Movements in Funds 22
11. Distribution of Net Assets 23
12. Capital commitments 24
13. Connected Charity 24
14. Pensions 24

Annual Report 2020

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The Parochial Church Council of The Ecclesiastical Parish of All Saints, Leamington Priors Charity Registration No. 1132974

ADMINISTRATIVE INFORMATION

Address Victoria Terrace, Leamington Spa CV31 1GF

Diocese Diocese of Coventry

Website www.allsaintschurchleamington.org.uk Facebook https://www.facebook.com/allsaintschurchleamington/

Charitable status Registered Charity no 1132974

Trustees The trustees are the members of the PCC who are as follows: PCC Members ex officio Vicar and Chair The Reverend Christopher Wilson Churchwardens (vacant) Deanery Synod Reps Hannah Wilson (to October 2020) Catherine Clark (to October 2020) Margaret Middleton (from Oct 2020) Thomas Raynor (from October 2020)

Safeguarding Officer Margaret Middleton

Parish Administrator Annabel Sharp

Independent Mark Spafford LDP Luckmans Examiner 1110 Elliott Court Coventry Business Park Herald Avenue Coventry CV5 6UB Banks HSBC 126 Parade Leamington Spa CV32 4AJ The Charity Bank Fosse House 182 High Street Tonbridge TN9 1BE Solicitors Rotherham & Co 8 The Quadrant Coventry CV4 8HX Investments CCLA Senator House 85 Queen Victoria Street London EC4V 4ET

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The Parochial Church Council of The Ecclesiastical Parish of All Saints, Leamington Priors Charity Registration No. 1132974

REPORT OF THE PAROCHIAL CHURCH COUNCIL for the year ending 31st December 2020

The Parish of All Saints, Leamington Priors

The Parish covers an area in the centre of Leamington Spa, bounded as follows:

The Parish Church and Churchyard are bounded by Victoria Terrace, Priory Terrace, Church Street and Gloucester Street.

The Parish Church is the only licensed place of worship in the parish. There is no ancillary accommodation (such as a church hall). The Churchyard was closed in 1851. There is another closed churchyard on New Street which was sold to the local authority many years ago, and a more extensive churchyard, also closed, adjacent to the town cemetery on Brunswick Street. Churchyards are maintained by Warwick District Council.

The Parochial Church Council

Objectives

The PCC is called to work with the clergy to further the whole mission of the Church of England in the parish. The key tasks of the Church are to worship God, to make disciples, and to transform communities.

Public benefit

As trustees, the PCC members confirm that they have complied with the Charities Act 2011 and have considered the Commission’s guidance on public benefit and the advancement of religion.

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The Parochial Church Council of The Ecclesiastical Parish of All Saints, Leamington Priors Charity Registration No. 1132974

The Parochial Church Council - continued

Conflict of Interest Policy

The Conflict of Interest Policy is held by the Parish Administrator and may be seen on request. It is reviewed annually by the PCC. Members of the PCC are asked to declare any possible conflicts of interest before each PCC meeting. If any such interest is declared, the PCC member may be asked to leave the meeting for the topic under discussion.

Members

Members of the PCC during 2020 are named above, under Administrative Information. Ex-officio members

Vicar The Reverend Christopher Wilson Churchwardens Vacant (2 places) Deanery Synod Representatives (to October 2020) Catherine Clark; Hannah Johnson (from Oct 2020) Margaret Middleton, Thomas Raynor

Elected members

In accordance with the Church Representation Rules, those of the congregation who are on the Electoral Roll are eligible to elect members to the PCC from among their number. In 2009 the Annual Parochial Church Meeting determined that the number of elected members would be nine. PCC members serve for three years and may then stand for re-election if still eligible.

A former 6-year limit on continuous PCC membership was waived at the Special Parochial Church Meeting of 1 May 2016, and a requirement that no more than one member of any household should serve concurrently was waived at the Annual Parochial Church Meeting in 2017.

Members co-opted onto the PCC serve for that year only and may then stand for election if eligible.

In 2020 there were eight elected members until October, and seven thereafter.

Committees of the PCC

Fabric Committee: not currently active; role performed by Finance Committee.

The Friends of All Saints' Music organisation reports to the PCC.

Charity registration

The Parochial Church Council of the Ecclesiastical Parish of All Saints, Leamington Priors is a Registered Charity, no. 1132974.

Connected charity

PCC members are also Trustees of a separate Registered Charity, the Leamington Priors All Saints Ministry Fund, no. 509495.

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The Parochial Church Council of The Ecclesiastical Parish of All Saints, Leamington Priors Charity Registration No. 1132974

Safeguarding

‘Safeguarding is at the heart of our Christian faith. It means the action the Church takes to promote a safer culture in all our churches. We will promote the welfare of children, young people and adults. We will work to prevent abuse from occurring. We will seek to protect those who are at risk of being abused and respond well to those who have been abused. We will take care to identify where a person may present a risk to others, and offer support to them whilst taking steps to mitigate such risks.’ (Most Rev’d & Rt. Hon. Justin Welby, Archbishop of Canterbury)

To this end, the clergy and PCC of All Saints’ can report on the following initiatives:

Covid-19

Naturally enough, the year has been dominated by the pandemic. We are very aware of the impact that it has had (and will continue to have) on the most vulnerable in our society and the heightened risk to those already experiencing abuse, neglect and exploitation during lockdown. The Diocesan Office has produced a wealth of guidance on organisations who can offer specialised help in these areas. Details of national and local organisations are displayed on the church notice-board and on the web-site.

Government guidance re. setting up new voluntary services to assist local communities was gradually put in place, but the PCC decided to accept the recommendation of the Diocesan Safeguarding Team which encouraged people to feed into existing projects (several run by the local council), which had the right safeguarding policy and practice already in place.

Safeguarding training and DBS checks

The terminology relating to training levels has now changed: C0 now becomes Basic Safeguarding Module; C1 – Foundation Safeguarding Module and C2 – Leadership Training Module. Training is updated every three years.

All face-to- face training, organised by the Diocesan Safeguarding team, has been suspended, but both C0 and C1 continue to be available on-line. This matter will be reviewed in line with government guidance. The expectation is that Basic training will continue to be done on-line and to remain in date.

By the middle of the year, participants in all of our church groups had finally completed the necessary training.

DBS: given the increase nationally in the need for enhanced DBS checks (created in part by the setting up of local help-groups), checking ID documents on-line via Zoom, or What’s App became permissible. One DBS renewal was made during the year.

Church Safeguarding policies

In addition to the annual ratification of mandatory policies – ‘Parish Safeguarding Statement’, ‘Recruitment of ex-Offenders’, and ‘Responding to Concerns and Allegations’ – the PCC also approved policies relating to Domestic Abuse - what signs we might look for, and how we should respond to them – and also to Organisational or Institutional Abuse.

The PCC of All Saints’ has complied with the safeguarding guidance and requirements issued by the House of Bishops in the document ‘Safeguarding and Clergy Discipline Measure and Amending Canon 34’.

Safeguarding referrals

Two matters have been reported during the year, neither of which involved people from our own church community. One involved a (possibly) chance meeting on church premises between a vulnerable adult and another individual who sought to extort money from him. The other involved a case of serious harassment: the complainant was a member of clergy from another diocese against a lady who had recently moved into our parish. Both matters were thoroughly investigated, documented according to Diocesan procedure and reported to the police and the Diocesan Safeguarding Adviser.

Margaret Middleton Parish Safeguarding Officer

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The Parochial Church Council of The Ecclesiastical Parish of All Saints, Leamington Priors Charity Registration No. 1132974

Proceedings of the PCC and summary of parish activities

The PCC supports the pastoral and liturgical work of the church. In 2020 it continued routine management and monitoring of financial, fabric, and staffing matters, within the constraints imposed by measures to control the Covid-19 pandemic and limitations in funding and personnel. There were 12 monthly PCC meetings and four additional meetings for specific purposes. From April onward all were held remotely by ‘Zoom’ videoconferencing. Average participation was 90%. Agendas for regular meetings included safeguarding (see separate report), conflicts of interest, data protection and financial reports. Urgent matters arising between meetings were dealt with by e-mail.

Worship, mission and outreach in the time of Covid-19

Until late March 2020 the usual pattern of services in church continued: Holy Communion twice on Sundays and once on Wednesdays, along with Lunchtime Prayers on Fridays, Festal Evensong at Candlemas and choral Holy Communion with Imposition of Ashes on Ash Wednesday.

The first three of a series of excellent Lenten addresses by visiting preachers took place: the Rt Rev’d John Stroyan, Bishop of Warwick speaking on “The Image of Christ through Icons”, then the Rev’d Doctor Paul Edmundson of the Shakespeare Birthplace Trust on “The Image of Christ through Poetry”, and The Very Rev’d John Witcombe, Dean of Coventry on “The Image of Christ through Art and Sculpture”. Unfortunately, however, the Covid-19 pandemic then caused the church to be closed to the public, from late March for three months and again during most of November. At other times some support activities and up to three weekly services resumed.

When the church was in use, robust measures were taken to minimise infection risk. Because of very limited on-site availability of staff and volunteers the Vicar took on much of this day-to-day work to keep people safe, for which the PCC is extremely grateful. These changes in practice were drawn up by the Vicar and others and implemented with PCC support, in compliance with varying regulations and recommendations from Government and the Church of England while taking account of local circumstances.

Throughout the year from March onwards, Sunday services were recorded and published live via social media. Regular online-only weekday services were introduced: Morning Worship daily and Compline on at least two evenings per week. Despite technical limitations these livestreams and recordings were appreciated by many from our own congregation and elsewhere. The Vicar also recorded a weekly telephone service for those without Internet access, but uptake was low so this was later discontinued. A remote ‘Zoom’ chat replaced the normal coffee-and-cakes session after the 10.30 am Sunday service.

Because of the pandemic, weekly attendance figures for 2020 were recorded only for October when they averaged 58, compared with 60 in 2019 and 72-142 for 2011-2018. Attendances over Christmas were greatly reduced at 116; no Easter attendances were recorded. These figures do not include those accessing services online.

In October a Civic Service was greatly appreciated by an invited congregation from local government. Later an online-only Advent Carol Service was broadcast, including music performed by a small choir. Two modified Christmas Carol services took place in church on Christmas Eve, though congregational singing was not permitted. Funerals and weddings were not permitted in church March-June but could resume from July with a maximum attendance of 30.

The church’s page on the C of E’s ‘A Church Near You’ website was kept up to date with details of all services and downloadable service-sheets. A sustained effort was made by the PCC and others to maintain contact with members of the congregation who were unable to attend church.

An application was made to the Bishop for renewal of licences for 11 lay members of the church to administer the Chalice during Holy Communion.

As before, the PCC supported an inclusive welcome to all comers. Easter and Christmas cards, incorporating information about services, were produced and distributed to parishioners and others. A Mother-and-Baby Group met weekly when circumstances permitted. Outreach to those identifying as LGBT+ continued when possible. The joint local church venture ‘Nightlight’ continued to operate here during the early months of

Continued overleaf

Annual Report 2020

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The Parochial Church Council of The Ecclesiastical Parish of All Saints, Leamington Priors

Charity Registration No. 1132974

Proceedings of the Parochial Church Council - continued

2020, offering hot drinks and a listening ear on Friday nights to night workers, revellers, homeless, lonely and vulnerable people. It was then paused because most of the volunteers concerned were too vulnerable to Covid infection.

To help the homeless and disadvantaged a card was designed giving details of local support services, but production was postponed because frequent, unpredictable changes in the services available during the Covid-19 pandemic would very soon render the card’s information obsolete.

In October, breakfast was offered to families on certain days while children were not at school; this scheme had only just started when the church closed again in November, but the PCC intends to support its resumption in 2021.

‘Grace Café Ministries’ continued until, in March, the Coffee Shop in the Urquhart Room closed temporarily when its manager moved on after five much-appreciated years. Redecoration and upgrading of the room proceeded as already planned, but for the rest of the year the pandemic prevented re-opening in support of students and the local community. However an elderly support group did take place here for a while.

Outgoing charitable giving included a Lent and Easter Appeal for USPG’s support for people of Madagascar and elsewhere affected by changing climate, a collection for the Mayor’s charities (Warwickshire Wildlife Trust and the local dance company Motionhouse), and an appeal to support provision of breakfasts as mentioned above.

Music

Joint Directors of Music Alex Silverman and Suzie Green, along with organist Chris Beaumont and the choir, continued to support worship in the early months of the year. Unfortunately choral singing was banned from March to July, but remote ‘Zoom’ rehearsals and virtual recordings continued. A small group was able to sing in church from September until the November closure. In December the socially-distanced choir led informal carol-singing outside, as well as two carol services in church on Christmas Eve. Choral and organ scholars continued to be supported.

In June the PCC approved a proposal to restructure the music department and to replace Friends of All Saints’ Music with a new charitable trust which, it was hoped, could become self-funding in future. These changes await another year.

Bellringing

Ringing took place as usual until March, when practices ceased. Service ringing then took place on a maximum of five bells while services were held in the church. Monday practices have been replaced by Zoom meetings and ringing in a ‘virtual belfry’.

Events

Events taking place at the church with the support of the PCC included a concert in February by Warwick University Orchestra and Chamber Choir (Beethoven’s 7th Symphony and Mozart’s Requiem), and two organ recitals in September in aid of the Organ Loft Roof Appeal. Unfortunately other planned events had to be cancelled because of the pandemic.

Rental properties owned by the church

No major problem was reported by the agent managing the two properties owned by the church. Both tenants continued paying rent throughout a year when, sadly, many people lost income.

Long-term strategy

Notwithstanding delays due to the pandemic, the PCC made further progress towards a strategy aiming to ensure the future of All Saints’ as a living church. A fundraising consultant was engaged, made a careful interactive assessment and presented a report emphasising the need for a clear vision as a basis for detailed objectives and plans. On her recommendation a creative and business adviser then led workshops and other interactions, during which the PCC adopted a vision for All Saints as ‘A place where hope is nurtured through compassion, wonder and faith’, with five prime values: integrity, commitment, compassion, creativity and wonder.

The PCC then drew up (and continues to develop) a comprehensive plan to help achieve

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The Parochial Church Council of The Ecclesiastical Parish of All Saints, Leamington Priors Charity Registration No. 1132974

Proceedings of the Parochial Church Council - continued

this vision. One action agreed upon was to advertise for a part-time Development Manager, for one year in the first instance; interviews were planned for early 2021.

Old Churchyard Redevelopment Project

The Churchyard Committee continued to work towards enhancing the (closed) churchyard, but was hampered by difficult communications during the pandemic. However a revised planning application incorporating a modified labyrinth design was resubmitted. Two PCC members again produced crab-apple jelly for sale to support incidental expenses.

Care of Church Treasures

The PCC was grateful to a member who coordinated professional reassessment and sale of ‘The Supper at Emmaus’, a painting which had hung in the South Transept for nearly a century. Experts attributed it to Giovanni-Battista Beinaschi (1636-1688) and documented its very poor condition, such that conservation and subsequent care would cost far more than the church could afford. A Faculty was eventually granted for its sale, which took place in December and released some £36,000 into a restricted Artworks Fund. A good copy to hang in its place was in preparation at the end of the year.

Thanks to generous donations, the fine but dilapidated crib figures used for many years at All Saints’ underwent professional restoration in November, with spectacular results much appreciated by all.

The PCC extends its thanks and appreciation to everyone who has contributed to the life of the church, including staff, volunteers, assisting clergy, and members of other organisations which make use of the building.

Report on the Fabric, Goods, and Ornaments of the Church

The PCC keeps and updates a maintenance plan, and follows it so far as is possible given the scale of the building and limited resources. Works are noted in the logbook as they are done, and are summarised below.

Roof and external masonry

Cleaning of the roof and rainwater goods was undertaken five times during 2020: twice at lower levels by a roofing contractor, and three times at high level by roped access specialists.

In January, temporary plastic sheeting and mastic were applied to sites of leaks at high level, but significant ingress of rainwater recurred during storms.

An Organ Roof Appeal was launched and raised a modest sum leaving a substantial amount to be funded from reserves. Work on urgently-needed repairs to this roof was due to take place in September, but after severe delays due to scaffolding problems and bad weather it was eventually rescheduled for January 2021.

The roof over the organ; on its far side, out of sight from the ground, is a hole.

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The Parochial Church Council of The Ecclesiastical Parish of All Saints, Leamington Priors Charity Registration No. 1132974

Report on the Fabric, Goods and Ornaments of the church - continued

Quotations were obtained for emergency patch repairs by roped climbers at high level. In November, after much work by the Vicar and architect, Historic England awarded a ‘Covid-19 Emergency Heritage at Risk Response Fund’ grant of £18,080 towards the £30,000 needed for the most urgent repairs in south-eastern areas of the structure. The contractor was engaged to start these works in January 2021.

In March the upper part of a pinnacle on the Bell Tower was seen to be leaning over and at risk of falling. During visits by roped climbers it was removed and the lower parts of this and other nearby pinnacles were stabilised.

Roof alarm

Following a national increase in lead thefts, in the absence of a roof-alarm system our insurance premiums were due to increase considerably in 2021 even though the church roof includes relatively little lead for such a large building. In December 2020 the PCC examined three quotations and resolved to install such a system, which would cost little more than one year’s saving on insurance premiums.

Lightning conductors

Tests of the conductors on both towers were satisfactory, and a minor modification was made to that on the bell tower to reduce risk of corrosion.

Internal structure

In June a self-propelled ‘spider’ hoist was brought in to allow the architect to make an inspection at high level, often more than 20m above ground-level. Consequent upon this, in October the hoist was hired again and loose masonry fragments were cleared from some areas, the Clerestory windows were examined and cleared of debris, and woodpreservative was (re-)applied to timbers in damper areas.

In December the architect measured and recorded minor stress fractures in the SW Crossing pillar. An engineer’s opinion was requested.

Heating system

All gas appliances were serviced and safety modifications were made to the main southside warm-air heater. In the Urquhart Room a new boiler was installed and the heating system flushed, kindly funded by a grant from the local Round Table organisation.

Organ

In January an organ consultant visited to assess and report on the state of the instrument, which will need substantial restoration when funds are available. For protection during the planned organ-loft roof repair the pipes and mechanisms were covered by plastic sheeting, but the instrument could still be used. In November an old temporary patch on an air reservoir failed and was repaired properly, using leather.

Tower clock

The clock stopped while the power supply to that area was shut down during the first lockdown, and did not restart automatically afterwards. It was serviced and restarted in August.

Electrical systems

Lighting in the Urquhart Room and Nave was upgraded. Redundant and visually intrusive heaters on Nave pillars were removed. In August an electrical safety inspection was performed for an Electrical Condition Report, which however was still awaited at the end of the year.

Fire Safety

Installation of a fire-alarm system and other fire-safety measures had been agreed in 2019, but were delayed beyond the end of 2020 because of the pandemic and the stillunmet need for approval by the Diocese.

Meanwhile, fire extinguishers underwent their annual service and were housed in purpose-made display caddies to improve visibility.

Faculties

For each of these works a Faculty or List B authorisation was obtained where necessary.

Annual Report 2020

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The Parochial Church Council of The Ecclesiastical Parish of All Saints, Leamington Priors Charity Registration No. 1132974

FINANCIAL REVIEW for the year ending 31[st] December 2020

TREASURER’S REPORT

In common with so many other churches and charities, All Saints’ Church had a difficult year financially in 2020. Lockdowns during the Coronavirus crisis meant that the church had to take the difficult decision of closing its doors periodically to prevent further spread of the virus. This took away many of our main sources of income – collections and regular envelope giving at Sunday services, donations from visitors to the building, and fees for the hire of the church by visiting choirs and other organisations. From March onwards one of our Directors of Music and the Organist were on furlough, with HMRC reimbursing 80% of their salaries (either full-time or part-time depending on church opening).

Fortunately, the Parish Giving Scheme, a Direct Debit scheme used by churches in most of the Anglican dioceses in England, has continued to grow and now provides a regular monthly income of over £1,000. This has been a great help, not only in the income provided (which includes added Gift Aid), but in the work it saves the treasurer over other methods of giving. Regular standing orders also continued, as did many generous donations from members of the congregation and others, and we are very grateful to all of these donors.

Our two rental properties continued to be occupied throughout 2020. Annual income from these, and from the final full year of rent from a telecommunications mast, totalled £25,755.

We also received £36,204 from the sale of a painting entitled ‘The Supper at Emmaus’ by Beinaschi. As a legal condition of the sale, the PCC agreed to hold the proceeds (received in 2021) in a restricted fund “to be used solely for the purchase, maintenance and preservation of artworks for display at All Saints’”.

Despite the financial uncertainty, our investments continued to accrue. However, some are permanent endowment equities and may not be sold, while others are restricted. Only the income may be used for everyday restricted use. These investments together with the properties amount to nearly £600,000 of our assets.

Sadly, the café was closed for most of 2020. In 2019 it had provided a welcoming space and had enabled the church to be open for visitors, although it did run at a loss.

Our largest expenses came at the end of the year, work not being finished until 2021. These were repairs to two sections of the roof. For the essential patch repairs to the south-east area of the roof at a net cost of £30,000, we received a grant from the Historic England Covid-19 Emergency Heritage at Risk Response Fund of just over £18,000. More extensive roof repairs over the organ loft and the Lady Chapel had to be attended to urgently as water was entering the organ itself, giving us no time to apply for grants. This work appears as a creditor of £78,000 and has to be paid from reserves (apart from £6,500 from fundraising).

The result of this expenditure was to reduce total current assets by some £70,000 (unrestricted assets lost £114,00 but sale of the painting increased restricted funds by £36,000).

Despite all this, we have great plans for the future. We are employing a Development Manager to help with marketing, management and grant applications, jobs which at the moment are undertaken largely by the vicar. We hope to be able to host events such as concerts and exhibitions, and to welcome back our support groups. Having offered breakfasts to local families over the autumn half-term, we will expand this ministry. The proposed labyrinth in the churchyard is awaiting planning permission.

Mrs Elizabeth Gorsuch (Hon. Treasurer)

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The Parochial Church Council of The Ecclesiastical Parish of All Saints, Leamington Priors

Charity Registration No. 1132974

Financial Policies

Purpose

The purpose of these policies is to enable the PCC to use its reserves prudently and effectively to support the work of the Church. The reserves must be used to help the PCC to set up new initiatives and projects to further the work of the church whilst ensuring that sufficient funds remain for any unforeseen expenditure.

Financial Regulations

The PCC maintains a set of detailed financial regulations governing policies and procedures which must be followed by all clergy, staff and volunteers when dealing with the financial affairs of the Parish Church and its subsidiaries. This is reviewed by the PCC annually (usually in May) and may be seen on request.

Reserves Policy

The PCC’s Reserves Policy is to hold sufficient unrestricted funds to cover three months’ running costs. Money is also held in restricted funds to cover other liabilities and there is a designated Property Repair fund for the investment properties’ upkeep.

Investment Policy

Investments must be held in low-risk, ethical funds in accordance with Church of England guidelines. Equities should be held by the CCLA. Cash deposits must be held in ethical accounts where the total amount held must be less than £85,000 (the FSCS compensation limit).

Risk Management Policy

The PCC keeps under regular review the risks to which the charity is exposed and seeks to limit their impact by adopting appropriate measures and controls and monitoring their implementation.

Conflict of Interest Policy

The Conflict of Interest Policy is held by the Parish Administrator and may be seen on request. It is reviewed annually by the PCC. Members of the PCC are asked to declare any possible conflicts of interest before each PCC meeting. If any such interest is declared, the PCC member may be asked to leave the meeting for the topic under discussion.

Policy Review

All the above policies are reviewed annually by the PCC.

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The Parochial Church Council of The Ecclesiastical Parish of All Saints, Leamington Priors Charity Registration No. 1132974

Independent Examiner’s report

Independent Examiner's Report to the Trustees of All Saints’ Church, Leamington Priors

I report to the charity trustees on my examination of the accounts of the charity for the year ended 31st December 2020

Responsibilities and basis of report

As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

M D Spafford FCCA ACA

LDP Luckmans 1110 Elliott Court Herald Avenue Coventry Business Park Coventry CV5 6UB

7th April 2021

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The Parochial Church Council of The Parish Church of All Saints, Leamington Priors

Charity Registration No. 1132974

Statement of Financial Activities (SOFA) for the year ended 31st December 2020

Note 2020 2019
Unrestricted
funds
£
Restricted
funds
£
Endowment
£
Total
funds
£		 Total
funds
£
INCOMING RESOURCES
3
Voluntary income
Grants received
Income from investments
Church activities and use of church
Proceeds from sale of property
Proceeds from sale of painting
TOTAL INCOMING RESOURCES
RESOURCES EXPENDED
4,5
Church activities
Missionary and charitable giving
Fees on purchase of property
TOTAL RESOURCES EXPENDED
Net Incoming Resources before
other recognised gains and losses
Inter-fund adjustments
Revaluation of properties
Gains/(losses) on investment assets
NET MOVEMENT IN FUNDS
Balances brought fwd at 1st
January 2019
Balances carried forward
at 31st Dec 2020		 48,053
7,374
0
55,427
13,142
18,696
0
31,839
27,670
3,886
0
31,555
3,907
10
0
3,917
0
0
0
0
0
36,204
0
36,204		 63,353
10,972
22,751
14,726
134,120
0
92,771
66,170
0
158,941		 245,922
206,301
32,363
0
238,664
266
452
0
718
0
0
0
0		 134,904
666
2,995
206,567
32,815
0
239,382		 138,565
(113,796)
33,355
0
(80,441)
0
0
0
0
0
0
0
0
0
2,784
8,034
10,818		 107,357
0
45,000
24,707
(113,796)
36,139
8,034
(69,623)		 177,065
641,661
99,450
116,346
857,457		 680,392
527,865
135,588
124,380
787,833		 857,457

The numbers in the ‘Note’ column refer to the numbered ‘Notes to the Financial Statements’ on the following pages which form part of these accounts.

Negative figures are shown in parenthesis ( ) throughout.

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The Parochial Church Council of The Ecclesiastical Parish of All Saints, Leamington Priors

Charity Registration No. 1132974

Balance Sheet as at 31st December 2020

2020 2020 2019
Note Unrestricted Restricted Endowment Total Total
funds funds funds funds
£ £ £ £ £
FIXED ASSETS
Tangible Fixed Assets 6 431,200 0 0 431,200 431,800
Investment Assets 7 0 43,100 124,380 167,480 156,662
Total Fixed Assets 431,200 43,100 124,380 598,680 588,462
CURRENT ASSETS
Debtors 8 2,013 41,007 0 43,020 3,341
Cash at bank and in hand 178,919 76,062 0 254,981 272,470
Total Current Assets 180,932 117,069 0 298,001 275,811
LIABILITIES
Creditors falling due within one year 9 84,267 24,580 0 108,847 6,816
NET CURRENT ASSETS/
(LIABILITIES)		 96,665 92,489 0 189,154 268,995
TOTAL NET ASSETS 527,865 135,588 124,380 787,833 857,457
PARISH FUNDS 10,11
Unrestricted 527,865 527,865 641,661
Restricted 135,588 135,588 99,450
Endowment 124,380 124,380 116,346
Total Parish Funds 527,865 135,588 124,380 787,833 857,457

Approved by the Parochial Church Council on the 24[th] day of February 2021 and signed on its behalf:

The Reverend Christopher H Wilson (Vicar) Chairman

Annual Report 2020

15

The Parochial Church Council of The Ecclesiastical Parish of All Saints, Leamington Priors Charity Registration No. 1132974

Notes to the Financial Statements for the year ended 31st December 2020

1. Basis of Accounting

The charity constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepared in accordance with the Church Accounting Regulations 2006, together with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Charities Act 2011 and UK Generally Accepted Accounting Practice.

The financial statements have been prepared to give a ‘true and fair’ view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a ‘true and fair view’. This departure has involved following the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland issued in October 2019 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.

The financial statements are prepared on a going-concern basis under the historical cost convention except…

Debtors and creditors receivable / payable within one year

Debtors and creditors with no stated interest rate and receivable or payable within one year are recorded at transaction price. Any losses arising from impairment are recognised in expenditure.

2. Accounting Policies

Funds

Permanent Endowment funds are funds, the capital of which must be maintained permanently. Income arising from investment of the endowment may be used either as restricted or unrestricted funds depending upon the purpose for which the endowment was established. Restricted fund s represent (a) income from trusts or endowments which may be expended only on those restricted objects provided in the terms of the trust or bequest, and (b) donations or grants received for a specific object or invited by the PCC for a specific object. The funds may only be expended on the specific object for which they were given. Any balance remaining unspent at the end of each year must be carried forward as a balance on that fund. The PCC does not usually invest separately for each fund. Where there is no separate investment, interest is apportioned to individual funds on an average balance basis.

Unrestricted funds are general funds which can be used for ordinary PCC purposes.

Incoming Resources

Planned giving, collections and donations are recognised when received. Tax refunds are recognised when the incoming resource to which they relate is received. Grants and legacies are accounted for when the PCC is legally entitled to the amounts due. Dividends are accounted for when received. All other income is recognised when it is receivable. All incoming resources are accounted for gross.

Tax reclaims on donations and gifts

Incoming resources from tax reclaims are included in the statement of financial activities at the same time as the gift to which they relate.

Resources expended

Grants and donations are accounted for when paid over, or when awarded if that award creates a binding or constructive obligation on the PCC. The diocesan parish share is accounted for when due. Amounts received specifically for mission are dealt with as restricted funds. All other expenditure is generally recognised when it is incurred and is accounted for gross.

Fixed assets

Consecrated property is not included in accordance with the Charities Act 2011.

Movable church furnishings held by the Vicar and Churchwardens on special trust for the PCC and which require a faculty for disposal are inalienable property, listed in the Church’s Inventory which can be inspected during office hours.

Equipmen t is depreciated over 5 years at 20% per annum.

Investment Assets are shown at the December 2020 market value.

Property assets: 18 Dugdale Court is shown at the November 2019 market value of £145,00. 18 Imperial Place is shown at the purchase price of £285,000 on 30 August 2019.

Annual Report 2020

16

The Parochial Church Council of The Ecclesiastical Parish of All Saints, Leamington Priors

Charity Registration No. 1132974

Notes to the Financial Statements for the year ended 31st December 2020 - continued

3. INCOMING RESOURCES

2020 2020 2019
Unrestricted Restricted Endowment Total Total
funds funds funds funds
£ £ £ £ £
VOLUNTARY INCOME
Open collections 1,800 267 0 2,067 6,831
Planned Tax efficient donations 15,741 0 0 15,741 18,444
Unplanned Tax efficient donations 6,279 2,789 0 9,068 2,039
Tax recovered 6,751 1,201 0 7,952 6,137
Other donations 16,982 3,117 0 20,099 29,902
Legacies 500 0 0 500 0
Total Voluntary income 48,053 7,374 0 55,427 63,353
GRANTS RECEIVED 13,142 18,696 0 31,839 10,972
INCOME FROM INVESTMENTS
Interest 1,099 1 0 1,100 2,097
Dividends 816 3,885 0 4,701 4,564
Rental Income 25,755 0 0 25,755 16,090
Total Income from investments 27,670 3,886 0 31,555 22,751
CHURCH ACTIVITIES AND USE OF
THE CHURCH
Use of church 2,090 10 0 2,100 4,954
Statutory Fees 304 0 0 304 893
Events 49 0 0 49 323
Café Within 1,464 0 0 1,464 8,556
Total Church Activities & use of church 3,907 10 0 3,917 14,726
OTHER INCOME
Surplus on disposal of freeholdproperty 0 0 0 134,120
Proceeds from sale of painting 0 36,204 0 36,204 0
Total Other Income 0 36.204 0 36.204 134,120
TOTAL INCOMING RESOURCES 92,771 66,170 0 158,941 245,922

Annual Report 2020

17

The Parochial Church Council of The Ecclesiastical Parish of All Saints, Leamington Priors

Charity Registration No. 1132974

Notes to the Financial Statements for the year ended 31st December 2020 - continued

4. RESOURCES EXPENDED

2020 2020 2019
Unrestricted Restricted Endowment Total Total
funds funds funds funds
£ £ £ £ £
Ministry
Diocesan parish share 31,000 0 0 31,000 30,000
Clergy expenses 1,304 0 0 1,304 749
Upkeep of services 361 0 0 361 585
Music 10,492 2,312 0 12,804 11,968
Outreach and mission 0 630 0 630 353
Total Ministry 43,158 2,942 0 46,100 43,656
Support costs
Church running expenses 21,974 1,341 0 23,314 20,950
Church repairs and maintenance 126,665 28,080 0 154,745 46,173
Upkeep of investment properties 4,234 0 0 4,234 6,210
Café Within 2,459 0 0 2,459 10,990
Office 6,298 0 0 6,298 5,375
Depreciation 600 0 0 600 600
Reconciliation Adjustments 0 0 0 0 0
Governance Costs 900 0 0 900 900
Bank charges 13 0 0 13 50
Total Support Costs 163,143 29,421 0 192,564 91,248
TOTAL CHURCH ACTIVITIES 206,301 32,363 0 238,664 134,904
Missionary and charitable giving 266 452 0 718 666
Fees on purchase of property 0 0 0 0 2,995
TOTAL RESOURCES EXPENDED 206,567 32,815 0 239,382 138,565

Annual Report 2020

18

The Parochial Church Council of The Ecclesiastical Parish of All Saints, Leamington Priors Charity Registration No. 1132974

Notes to the Financial Statements for the year ended 31st December 2020 - continued

5. STAFF COSTS AND REIMBURSED EXPENSES

(included in Note 4. above)

During the year there were no employment or housing costs other than those specified below. Employment and housing costs for the Vicar were paid by the Diocese.

The PCC employed 4 part-time people: a Parish Administrator, a Café Manager, an Organist and a joint Director of Music. For all employees, the PCC reviews pay levels annually, taking into account the annual rate of inflation. All employees are paid at or above the Real Living Wage.

Disclosable transactions

Payments were made to Mr Alex Silverman, a joint Director of Music.

PCC members were reimbursed £2,208 for expenses (2019: £2,469). Expenses relate only to the refund of disbursements that would otherwise have been paid for directly by the PCC. Clergy expenses are excluded, but are disclosed at note 4.

Donations without conditions known to have been received from trustees (PCC members) totalled £6,730, compared with £6,878 in 2019.

2020 2020 2019
Unrestricted Restricted Endowment Total Total
funds funds funds funds
£ £ £ £ £
STAFF COSTS
Salaries and wages 13,918 0 0 13,918 17,067
National Insurance 9 0 0 9 0
Severance costs 0 0 0 0 0
Total staff costs 13,927 0 0 13,927 17,067

Annual Report 2020

19

The Parochial Church Council of The Ecclesiastical Parish of All Saints, Leamington Priors

Charity Registration No. 1132974

Notes to the Financial Statements for the year ended 31st December 2020 - continued

6. TANGIBLE FIXED ASSETS

Property Other fixtures,
fittings and		 Total Assets
equipment
£ £ £
COST
As at 1st January 2020 430,000 1,800 431,800
Additions 0 0 0
Written off 0 0 0
Revaluation 0 0 0
As at 31st December 2020 430,000 1,800 431,800
DEPRECIATION
As at 1st January 2020 0 0 0
Charged for the year 0 600 600
As at 31st December 2020 0 600 600
NET BOOK VALUE
As at 1st January 2020 430,000 1,800 431,800
As at 31st December 2020 430,000 1,200 431,200

All tangible fixed assets are unrestricted

7. INVESTMENT ASSETS

Unrestricted Restricted Endowment Total
funds funds funds
£ £ £ £
Market Value as at 1st January 2020 0 40,316 116,346 156,662
Re-allocations 0 0 0 0
Additions/(disposals) 0 0 0 0
Net gain / (loss) on revaluation 0 2,784 8,034 10,818
Market Value as at 31st December 2020 0 43,100 124,380 167,480

Annual Report 2020

20

The Parochial Church Council of The Ecclesiastical Parish of All Saints, Leamington Priors

Charity Registration No. 1132974

Notes to the Financial Statements for the year ended 31st December 2020 - continued

8. DEBTORS

2020 2020 2019
Unrestricted Restricted Endowment Total Total
funds funds funds funds
£ £ £ £ £
Income tax recoverable 597 90 0 687 639
Prepayments 0 0 0 0 0
Other debtors 1,417 40,917 0 42,334 2,702
Total Debtors 2,013 41,007 0 43,020 3,341

9. CREDITORS

2020 2020 2019
Unrestricted Restricted Endowment Total Total
funds funds funds funds
£ £ £ £ £
Accounts payable 0 0 0 0 0
Deferred income 300 0 0 300 0
Accruals 83,967 24,580 0 108,547 0
PAYE & NI 0 0 0 0 143
Other creditors 0 0 0 0 6,673
Total Creditors 84,267 24,580 0 108,847 6,816

Annual Report 2020

21

The Parochial Church Council of The Ecclesiastical Parish of All Saints, Leamington Priors

Charity Registration No. 1132974

Notes to the Financial Statements for the year ended 31st December 2020 - continued

10. MOVEMENTS IN FUNDS

2019 2020 2020
Total
funds
£		 Incoming
resource
£
Resources
expended
£
Adjust-
ment
£
Revalu-
ation
£
Total
funds
£		 Net
movement
in funds
£
70,157
18,992
27,197
116,346
2,399
11,082
2,932
1,639
975
13,254
0
769
32,726
12,158
1
1,138
1,741
4,175
750
8,861
776
4,021
55
99,450
640,838
1,570
-747
641,661		 0
0
4,845
75,001
0
0
1,311
20,304
0
0
1,878
29,075
0
0
0
8,034
124,380
0
0
0
2,399
2,105
(25)
0
13,162
603
0
0
3,535
0
0
0
1,639
1
0
0
976
356
0
819
14,428
36,204
(700)
0
35,504
450
(885)
0
334
1,437
(3,500)
1,965
32,628
533
(2,538)
0
10,153
552
(526)
0
27
0
0
0
1,138
0
(56)
0
1,685
70
0
0
4,245
0
0
0
750
18,099
(18,080)
0
8,880
5,760
(6,505)
0
30
0
0
0
4,021
0
0
0
55
66,170
(32,815)
0
2,784
135,588
87,599
(206,317)
0
0
522,120
816
0
0
2,386
4,356
(250)
0
3,359
92,771
(206,567)
0
0
527,865		 4,845
1,311
1,878
8,034
0
2,080
603
0
1
1,175
35,504
(435)
(98)
(2,005)
26
0
(56)
70
0
19
(745)
0
0
36,139
(118,718)
816
4,106
(113,796)
857,457 158,941
(239,382)
0
10,818
787,833		 (69,623)

Annual Report 2020

22

The Parochial Church Council of The Ecclesiastical Parish of All Saints, Leamington Priors

Charity Registration No. 1132974

Notes to the Financial Statements for the year ended 31st December 2020 - continued

11. DISTRIBUTION OF NET ASSETS

Property Shares Bank Net Total
FUNDS ARE REPRESENTED BY: assets
£ £ £ £ £
Endowment
Belfry 75,001 0 75,001
Smith (General) 20,304 0 20,304
Urquhart Mission Hall 29,075 0 29,075
Total Endowment 0 124,380 0 0 124,380
Restricted
Jane Bowie Good (Lady Chapel) 0 2,399 2,399
Belfry income 13,162 13,162
Smith (general) income 3,535 3,535
ASAF 1,639 1,639
Bellringers 976 976
Choral 12,677 1,752 14,428
Church Artworks (700) 36,204 35,504
Churchyard Project 334 334
Education 30,423 2,206 32,628
FASM 10,153 10,153
Appeals (33) 60 27
LGBT 1,138 1,138
Nightlight 1,685 1,685
Organ Restoration 4,245 4,245
Organ Scholarship 750 750
Restoration 22,440 (13,560) 8,880
Roof Repair Fund 6,308 (6,277) 30
Silver 4,021 4,021
Textile Conservation Project 55 55
Total Restricted 0 43,100 76,062 16,427 135,588
Unrestricted
General 431,200 0 173,174 (82,254) 522,120
Urquhart Trust income 2,386 0 2,386
Property Repairs - Designated 3,359 3,359
Total Unrestricted 431,200 0 178,919 (82,254) 527,865
Total Funds 431,200 167,480 254,981 (65,827) 787,833

Annual Report 2020

23

The Parochial Church Council of The Ecclesiastical Parish of All Saints, Leamington Priors Charity Registration No. 1132974

Notes to the Financial Statements for the year ended 31st December 2019 - continued

12. Capital commitments

As at 31[st] December 2020 the PCC had no outstanding approved expenditure (2019: nil)

13. Connected Charity

The PCC is the Managing Trustee of Leamington Priors All Saints Ministry Fund (Registered Charity 509495). The object of the charity is to “further the religious and other charitable work of the Church of England in the parish”. This fund consists of CBF income shares and the Coventry Diocesan Trustees are the Custodian Trustee. The PCC has resolved to make a grant to the general fund of the dividend income as it arises. The fund comprises7661.27 CBF income shares. The value of the Fund was £156,648 at 31st December 2020 (£146,529 December 2019).

14. Pensions

All Saints Leamington Priors PCC participates in the Pension Builder Scheme section of the Church Workers Pension Fund (CWPF) for lay staff. The Scheme is administered by the Church of England Pensions Board, which holds the assets of the schemes separately from those of the Employer and the other participating employers.

The CWPF has a section known as the Defined Benefits Scheme, a deferred annuity section known as Pension Builder Classic and a cash balance section known as Pension Builder 2014.

Pension Builder Scheme

The Pension Builder Scheme of the Church Workers Pension Fund is made up of two sections, Pension Builder Classic and Pension Builder 2014, both of which are classed as defined benefit schemes.

We had one member of staff contributing to the Pension Builder 2014 which is a cash balance scheme that provides a lump sum that members use to provide benefits at retirement. Pension contributions are recorded in an account for each member. This account may have bonuses added by the Board before retirement. The bonuses depend on investment experience and other factors. There is no requirement for the Board to grant any bonuses. The account, plus any bonuses declared, is payable from members’ Normal Pension Age.

There is no subdivision of assets between employers in each section of the Pension Builder Scheme.

The scheme is a multi-employer scheme as described in Section 28 of FRS 102 as it is not possible to attribute the Pension Builder Scheme’s assets and liabilities to specific employers. This means that contributions are accounted for as if the Scheme were a defined contribution scheme. The pensions costs charged to the SoFA in the year are contributions payable (2020: £56.15; 2019: £336.96)

A valuation of the Pension Builder Scheme is carried out once every three years. The most recent was carried out as at 31 December 2019. For the Pension Builder 2014 section, the valuation revealed a surplus of £5.5m on the ongoing assumptions used. There is no requirement for deficit payments at the current time.

Annual Report 2020

24