**REGISTERED CHARITY NUMBER: 1132874**
## **REPORT OF THE TRUSTEES AND**
## **UNAUDITED FINANCIAL STATEMENTS**
## **FOR THE YEAR ENDED 31 DECEMBER 2020**
## **FOR**
## **THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF HITCHIN**
**THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH**
## **CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020**
||**Pag**||
|---|---|---|
||**e**||
|**Report of the Trustees**|1 to|5|
|**Independent Examiner's Report**|6||
|**Statement of Financial Activities**|7||
|**Statement of Financial Position**|8||
|**Notes to the Financial Statements**|9 to|2|
|||1|
|**Detailed Statement of Financial**|22 to|2|
|**Activities**||3|
**THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH**
## **REPORT OF THE TRUSTEES**
## **FOR THE YEAR ENDED 31 DECEMBER 2020**
The trustees present their report with the financial statements of the charity for the year ended 31 December 2020. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
## **OBJECTIVES AND ACTIVITIES Objectives and aims**
## **Charitable Objects**
The PCC has the responsibility of co-operating with the Team Rector and the other Team clergy in promoting in the ecclesiastical parish of Hitchin the whole mission of the Church pastoral, evangelical, social and ecumenical.
Each of the five churches in the parish - Holy Saviour, St Faith's, St Mark's, St Mary's and the Hub Church - set their own objectives for the year. Written reports of their activities and achievements are provided for the annual church meetings.
## **Objectives for 2021**
These include:
- To continue to grow as a Team Ministry under our Team Rector and support each other across our five churches;
- Safeguarding: Everyone of us needs to do all that we can to make our churches as safe as humanly possible. Training is one of the key elements for good safeguarding so we must all make ourselves aware of the training courses available and complete the one that is relevant to our role in the church.
## **Charitable activities**
The Trustees confirm that they have referred to the guidance contained in Charity Commission's general guidance on public benefit when reviewing the charity's aims and objectives and in planning future activities.
## **Church Membership**
All Churches have equal voting rights regarding members. At the 2020 Annual Parish Meeting there were 611 people on the electoral rolls of the four churches in the Parish of Hitchin.
Page
**REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2020**
## **ACHIEVEMENT AND PERFORMANCE Review of the Year**
The number of baptisms, marriages and funeral that took place are below
|||||**FUNERALS AT**|
|---|---|---|---|---|
||||**FUNERALS IN**|**CREMATORIUM**|
|**CHURCH**|**BAPTIS**|**MARRIAGE**|**CHURCH**|**ORCEMETERY**|
||**MS**|**S**|||
|Holy Saviour|2|0|1|10|
|St Faith's|1|0|3|4|
|St Mark's|2|0|2|3|
|St Mary's|2|8|6|11|
|**TOTALS:**|7|8|12|28|
It goes without saying that the pandemic had a severe and challenging impact on the spiritual, community and financial life of all the 4 churches in 2020. Services of worship had to be put on line for much of the year, coffee mornings, social chats, and church business meetings took place virtually when face to face gatherings were not permitted. Clearly all these virtual and socially distanced activities were not a full replacement for the personal interaction that was natural pre-covid. Nevertheless everyone adapted as best they could, and worked hard to ensure continued worship provision and pastoral care.
The precise impact of the pandemic and how the parish coped with it throughout the year is best explained in the individual reports from churches.
One traditional annual event for the town, Holy Saviour`s Christmas Tree Festival, did take place albeit with a difference. I am grateful to Gill Chidgey of Holy Saviour for her report below.
"This was to be Holy Saviour's 24th Christmas Tree Festival. Normally the church is transformed by busy exhibitors from local charities, friendship groups, schools etc decorating their tree; the weekend draws over 2000 people who crowd in to view the trees, enjoy the music and enjoy the festival café.
However, inspiration struck in July; Holy Saviour DCC approved a plan to take the trees into town. By matching up exhibitors with shop hosts, the Festival tradition could continue. The exhibitors could profile their activity, people would be able to view the trees relatively safely from outside in daytime and evening, it could act as an extra draw for people to come into town, boost trade for our shops; and spread some much needed festive joy!
Exhibitors and shops were enthusiastic, particularly the independents. By Dec 11th when tree lights were switched on there were 50 shops hosting 70 trees as listed in the Festival Trail Guide. Included were 20 trees the shops themselves decorated, so the number of hosted exhibitors was similar to those normally in church. The churches were well represented, with some individual church displays and a fine Churches Together tree picturing a welcome to every church community in the group;
Despite a wet weekend, it was clear that the displays were giving much pleasure to both casual passers-by and those who turned out with Guide in hand to 'do the trees'.
Another significant event this year was the departure in January of Revd Canon Jane Mainwaring to become the Archdeacon of Hitchin, and the arrival of Revd Nick Smith to take her place as the new team vicar with responsibility for St Mark`s Church. Recruiting for this position was set back by the pandemic, but was eventually able to go ahead and Nick was licenced in an online service on 15 November 2020.
## **FINANCIAL REVIEW**
## **Financial position**
This year's financial results show that the Parish made a surplus of £49,770 in unrestricted funds. The restricted and endowment funds had a net increase in funds of £32,616.
The Treasurer is Mr Barry Smith. The 2019 accounts were prepared, independently examined by Bradshaw Johnson Chartered Accountants and filed with the Charity Commission on 2 November 2020.
The 2020 consolidated accounts of the PCC were approved by the PCC on 26[th] April 2021. It is intended to arrange an extraordinary Annual Parish Meeting before the end of September in order to approve the 2020 consolidated accounts for the Parish.
## **REPORT OF THE TRUSTEES**
## **FOR THE YEAR ENDED 31 DECEMBER 2020**
## **FINANCIAL REVIEW**
## **Reserves and risk policy**
Determining the level of reserves that the Parish needs to hold is an important part of the PCC financial management and forward financial planning. Reserves levels that are higher than necessary may tie up money unnecessarily and limit the amount spent on charitable activities, reducing the potential benefit the parish can provide. If reserves levels are too low, then not only could the Parish solvency and its future activities be put at risk, but also the Parish could face difficulty in meeting its day-to-day expenditure commitments, including wages for its employees.
The policy of the Parish is to build its funds to levels sufficient to address the parish long-term needs and perpetual need to maintain and preserve the heritage and fabric of four churches. This means retaining readily accessible reserves sufficient to meet the financial liabilities inherent in running and maintaining churches, as well as the 67 Whitehall Road property, alongside establishing sufficient funds to develop and grow the Parish of the future. The Parish reserves therefore also act as a funding source for specific projects or development activity that is considered likely to generate long-term strategic and financial benefit.
The Parish uses the following principles in managing the reserves and in determining target reserves levels:
- the need for, and level of, the Parish reserves will vary depending on the annual financial position, including the relative size of any restricted funds, and PCC assessment of the many risks and opportunities the Parish faces at any one particular time;
- in determining the use of parish income, the PCC considers the needs of both current and future beneficiaries;
- the reserves exist either to provide short-term protection against downward fluctuations in annual income, or to provide long-term strategic financial support.
The PCC is mindful that it has a long-established moral responsibility to pay the parish share to the Diocese of St Alban`s. Although this is not a legal obligation, it is a clear moral obligation to which it has always fully adhered. However, the unique circumstances of this year have put very considerable financial pressures on the parish, with the inability to hold services in the normal way decreasing cash donations, and the COVID restrictions meaning that we were no longer able to rent out our churches and halls as we have traditionally done, with a consequent loss of rent. We took advantage of the Government`s furlough scheme for employees, but nevertheless St Mary`s was obliged to make its verger redundant. Despite all efforts, in the end we were able to pay only £212,979 of the £281,040 parish share levied upon us, some 75% of the total, and fear that we will pay a similar proportion in 2021. We have nevertheless retained a small level of reserves, sufficient to protect against inability to meet day-to-day expenditure requirements.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document**
The PCC is a body corporate which operates under the Parochial Church Council (Powers) Measure 1956 and the Church Representation Rules.
## **Recruitment of trustees**
Members of the PCC are ex officio, elected (at the Annual Meeting of Parishioners or Annual Parochial Church Meeting) or co-opted.
## **Election of Trustees**
Candidates must be proposed and seconded by Members of the Electoral Roll and are voted on at the AGM in the usual way.
## **Organisational structure**
The Parochial Church Council of the Ecclesiastical Parish of Hitchin consists of members from the churches listed on page 1. The PCC operates in accordance with the Constitution of the Parish of Hitchin.
During the year the PCC met five times. It has two committees:
- (1) the Standing Committee, which meets prior to the full PCC to plan PCC meetings, and from time to time as needed to transact the PCC`s business between meetings: and
- (2) the Finance Committee, which met three times.
## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number** 1132874
## **REPORT OF THE TRUSTEES**
## **FOR THE YEAR ENDED 31 DECEMBER 2020**
## **Principal address**
Church House Churchyard Hitchin Hertfordshire SG5 1HP
## **Trustees**
## Clergy
The Rev Christopher Bunce, Team Rector (Chair), Revs Melanie Crowley, Fizz Gibbs, Nick Smith (from November), Ian Todd.
## Churchwardens
St. Faith's: Miss Joan Worboys, Mrs Brenda Gardner. St. Mark's: Mrs Louise Wills (Lay Vice Chair from 1 December), Mrs Joy Bennett. St. Mary's: Miss Elizabeth Cranfield, Mrs Anne Senechal, Mr Warwick Wiggen. Holy Saviour: Mr Brian Caswell (until October, Lay Vice Chair until October) Mr David Parsons, Mrs Deborah Stalkartt.
## Elected representatives to the Deanery Synod Miss Elizabeth Cranfield, Mrs Rachel Drury, Mr Michael Kershaw, Mr Robin Sternberg, Mr Michael Taylor, Miss Joan Worboys, Mrs Gail Young.
## Elected Lay Representatives
Mrs Gwen Allen, Mrs Sue Bathmaker, Ms Derry Charman (until September), Mr Colin Davies (from September) Mrs Mary Goose, Mrs Sandra Stokes.
**Independent Examiner** Bradshaw Johnson Chartered Accountants Croft Chambers 11 Bancroft Hitchin Hertfordshire SG5 1JQ
## **PARISH SAFEGUARDING REPORT FROM THE TEAM SAFEGUARDING CO-ORDINATOR**
To ensure we meet our legal requirements that as a Parish we have complied with our duty under section 5 of the Safeguarding and Clergy Discipline Measures 2016 (duty to have regard to House of Bishop's guidance on safeguarding children and vulnerable adults), we have adopted the following policies & procedures which are reviewed on an annual basis. Safeguarding Actions & Policies in Place
1. We have policies for keeping children and vulnerable adults safe which have been discussed and approved by the PCC within this year.
2.All those who work with children, young people and vulnerable adults on a regular basis have been checked via the DBS process. Records are kept by the individual churches Safeguarding Officers to ensure that individual's DBS checks do not become out of date.
3.The parents or carers of all children and young people who access our activities are required to complete a form with emergency details and to give permission (or not) for photos and videos to be taken of their child for social media, church website etc. Separate permission is requested for each form of media.
4. All Safeguarding Officers, those who work with children, young people or vulnerable adults, church wardens and PCC/DCC/JCC members are required to undertake the diocesan safeguarding training every three years. PCC/DCC/JCC members are only required to complete the on-line training, whereas those who work directly with young people or vulnerable adults, plus church wardens, are required to also do a face to face 3 hour training session. During the last twelve months, many of those requiring training have completed it. There are still some people who need to complete the training, plus any new PCC/DCC/JCC reps who are elected at this year's AGMs and APCM. The individual Safeguarding Officers are keeping a record of who has attended the training and the date that they will need to be retrained.
## **REPORT OF THE TRUSTEES**
## **FOR THE YEAR ENDED 31 DECEMBER 2020**
5.All clergy and readers undertake separate training every three years.
6.Posters highlighting the need for people to be vigilant regarding safeguarding, along with details of the safeguarding officer, are displayed in the churches and the church halls.
7.The Safeguarding Officers and clergy across the parish meet together, along with the Safeguarding Officers and clergy of St Paul's Walden and Preston, twice a year, to ensure that actions needed with regard to safeguarding are taking place and to support those who take on this important role within our churches.
Risk Assessments are required for all church related activities and whilst the topic appears under the Safeguarding banner on the diocesan website the ultimate responsibility remains with the Church Wardens, potentially delegated to the Health & Safety Officer. However, Safeguarding Officers will be consulted when there is a Safeguarding risk element involved. We continue the use of the National "on-line" Parish Safeguarding Dashboard system, which provides greater visibility & prompts in relation to our work in "Promoting a Safer Church." The Safeguarding Dashboard can work at three different levels: Safer Foundations, Safer Activities, Safer Practices.
Due to the pandemic, during the course of the year, a number of our Safeguarding training & face to face sessions have been successfully replaced by social media Zoom sessions. The "on line" C0 & C1 modules have remained unaffected.
Actions which need to be taken or check have been taken
1. That the DCCs and JCC have considered the policy documents and have safeguarding as an item on the council's agenda at least once a year and that the Safeguarding Officer, if not a member of the DCC/JCC, be invited.
- 2.Those for whom training is still outstanding complete the appropriate level.
- 3.Those who are newly elected to the PCC/DCC/JCC at the AGMs and APCM complete the online training.
4. Follow up requirement that all churches in the Parish & Benefice have access to their own Parish Safeguarding Dashboard
5. **Adoption of a Safeguarding Objective for 2021** : "Everyone of us needs to do all that we can to make our churches as safe as humanly possible. Training is one of the key elements for good safeguarding. Our 2021 objective must be to ensure that we all make ourselves aware of the training courses available & ensure we complete the one that is relevant to our role in the church.
Approved by order of the board of trustees on..................and signed on its behalf by:
........................................................................ Reverend C Bunce - Trustee
**INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE PAROCHIAL CHURCH ECCLESIASTICAL PARISH OF HITCHIN**
## **Independent examiner's report to the trustees of The Parochial Church Council of the Ecclesiastical Parish of Hitchin**
I report to the charity trustees on my examination of the accounts of The Parochial Church Council of the Ecclesiastical Parish of Hitchin (the Trust) for the year ended 31 December 2020.
## **Responsibilities and basis of report**
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
Since your charity's gross income exceeded £250,000 your examiner must be a member of a listed body. I can confirm that I am qualified to undertake the examination because I am a registered member of Institute of Chartered Accountants in England and Wales which is one of the listed bodies.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Neil Harding FCA Institute of Chartered Accountants in England and Wales Bradshaw Johnson Chartered Accountants Croft Chambers 11 Bancroft Hitchin Hertfordshire SG5 1JQ
Date: .............................................
Page
**THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH**
## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2020**
|Note
s
Unrestric
tedfunds
£
**INCOME AND**
**ENDOWMENTS FROM**
Donations and legacies
323,041
Other trading activities
2
12,618
Investment income
3
12,261
Other income
52,445
**Total**
400,365
**EXPENDITURE ON**
Raising funds
3,590
**Charitable activities**
Promoting the mission of
theChurch of England
347,005
**Total**
350,595
Net gains on investments
-
**NET**
**INCOME/**
**(EXPENDITURE)**
49,770
**Transfers between**
**funds**
11
(1,054 )
**Net movement in funds**
48,716
**RECONCILIATION OF**
**FUNDS**
**Total funds brought**
**forward**
388,892
**TOTAL FUNDS**
**CARRIED**
**FORWARD**
437,608|Restricte
dfunds
£
7,542
-
15,760
4,167
27,469
-
27,683
27,683
-
(214)
1,054
840
321,843
322,683|Endowment
funds
£
-
-
-
-
-
-
-
-
32,830
32,830
-
32,830
632,435
665,265|31.12.20
Tota
l
fun
ds
£
330,583
12,618
28,021
56,612
427,834
3,590
374,688
378,278
32,830
82,386
-
82,386
1,343,1
70
1,425,5
56|31.12.1
9
Tota
l
fun
ds
£
318,375
31,153
39,539
67,051|
|---|---|---|---|---|
|||||456,118
8,399
436,393|
|||||444,792
74,982|
|||||86,308
-|
|||||86,308
1,256,8
62|
|||||1,343,1
70|
The notes form part of these financial
Page
## **STATEMENT OF FINANCIAL POSITION 31 DECEMBER 2020**
||||||||||31.12.20|31.12.20||31.12.1|31.12.1|
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|||||||||||||9||
||||Unrestric||Restricte||Endowm|||Tota|||Tota|
||||tedfunds||dfunds||ent|funds||l|||l|
|||Note|£||£|||£||fund|||fun|
|||s||||||||s|||ds|
|||||||||||£|||£|
|**FIXED ASSETS**||||||||||||||
|Tangible assets||7||-|-||157,000|||157,000|||157,00|
||||||||||||||0|
|Investments||8|222,255||289,573||508,265||1,020,093||||978,53|
||||||||||||||8|
||||222,255||289,573||665,265||1,177,093|||1,135,53||
|||||||||||||8||
|**CURRENT ASSETS**||||||||||||||
|Debtors||9|20,001||-|||-||20,001|||34,21|
||||||||||||||8|
|Cash at bank|||224,397||33,110|||-||257,507|||215,44|
||||||||||||||7|
||||244,398||33,110|||-||277,508|||249,66|
||||||||||||||5|
|**CREDITORS**||||||||||||||
|Amounts falling due||||||||||||||
|within oneyear||10|(29,045 )||-|||-||(29,045|)||(42,03|
||||||||||||||3 )|
|**NET CURRENT ASSETS**|||215,353||33,110|||-||248,463|||207,63|
||||||||||||||2|
|**TOTAL ASSETS LESS**||||||||||||||
|**CURRENT LIABILITIES**|||437,608||322,683||665,265||1,425,556|||1,343,17||
|||||||||||||0||
|**NET ASSETS**|||437,608||322,683||665,265||1,425,556|||1,343,17||
|||||||||||||0||
|**FUNDS**||11||||||||||||
|Unrestricted funds||||||||||437,608|||388,89|
||||||||||||||2|
|Restricted funds||||||||||322,683|||321,84|
||||||||||||||3|
|Endowment funds||||||||||665,265|||632,43|
||||||||||||||5|
|**TOTAL FUNDS**|||||||||1,425,556|||1,343,17||
|||||||||||||0||
|The fnancial|statements|were||approved||by the||Board|||of|Trustees||
|and|authorised|for||issue|on|||||||||
|.............................................||and were signed on|||its behalf by:|||||||||
............................................. C Bunce - Trustee
**THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020**
## **1. ACCOUNTING POLICIES**
## **Basis of preparing the financial statements**
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention, with the exception of investments which are included at market value, as modified by the revaluation of certain assets.
The Parochial Church Council of the Ecclesiastical Parish of Hitchin meets the definition of a public entity under FRS 102.
## **Income**
Donations and legacies
Collections are recognised when received on behalf of the PCC. Planned giving receivable under covenant is recognised only when received.
Income tax recoverable on covenants or gift aid donations is recognised when the income is recognised.
Grants and legacies to the PCC are accounted for as soon as the PCC is notified of its legal entitlement and the amount due.
Other trading activities
Funds raised by the fete, garden party and similar events are accounted for gross.
Rental income from the letting of church and church hall premises is recognised
when the rental is due. Sales of books and magazines from the church
bookstall are accounted for gross.
Investment income Gains or losses are recognised upon sale of the
investments. Interest is accounted for when
receivable.
## **Expenditure**
Expenditure on charitable activities
Grants and donations are accounted for when paid over, or when awarded if that award creates a binding obligation on the PCC.
The diocesan quota or parish share is accounted for when payable. Any quota unpaid at 31 December is provided for in these accounts as an operational (though not a legal) liability and is shown as a creditor in the Balance Sheet.
## **Tangible fixed assets**
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Office equipment
- 33% on cost
continue
Page
**THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH**
## **Taxation**
The charity is exempt from tax on its charitable activities.
continue
Page
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2020**
## **1. ACCOUNTING POLICIES - continued**
## **Fund accounting**
General funds represent the funds of the PCC that are not subject to any restrictions regarding their use and are available for application on the general purposes of the PCC. Funds designated for a particular purpose by the PCC are also unrestricted.
The accounts include all transactions, assets and liabilities for which the PCC is responsible in law. They do not include the accounts of church groups that owe their main affiliation to another body nor those that are informal gatherings of Church members.
## **2. OTHER TRADING ACTIVITIES**
## **3.**
|**OTHER TRADING ACTIVITIES**|||
|---|---|---|
||31.12.20|31.12.19|
||£|£|
|Trading activities|12,6|31,1|
|**INVESTMENT INCOME**|18|53|
||31.12.20|31.12.19|
||£|£|
|Interest receivable|12,543|21,310|
|Dividend income|15,478
28,021|18,229
39,539|
## **4. TRUSTEES' REMUNERATION AND BENEFITS**
There were no trustees' remuneration or other benefits for the year ended 31 December 2020 nor for the year ended 31 December 2019.
## **Trustees' expenses**
|J Mainwaring
M Roden
M Crowley
D Drew
H Oakley
I Friers
J Lankshear|2020
£
-
-
-
-
-
-
-
-|2019
£
1,294
100
815
699
455
28
100|
|---|---|---|
|||3,491|
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2020**
## **5. STAFF COSTS**
The average monthly number of employees during the year was as follows:
||31.12.20|31.12.1|
|---|---|---|
|||9|
|Ofice|2|2|
|Organist|1|1|
||3|3|
No employees received emoluments in excess of £60,000.
## **6. 2019 COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES**
|Unrestric
tedfunds
£
Restricte
dfunds
£
Endowme
ntfunds
£
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
315,897
2,478
-
Other trading activities
31,153
-
-
Investment income
23,733
15,806
-
Other income
58,043
9,008
-
**Total**
428,826
27,292
-
**EXPENDITURE ON**
Raising funds
8,399
-
-
**Charitable activities**
Promoting the mission of the Church
ofEngland
407,993
28,400
-
**Total**
416,392
28,400
-
Net gains on investments
-
-
74,982
**NET INCOME/(EXPENDITURE)**
12,434
(1,108 )
74,982
**Transfers between funds**
(13,018 )
13,018
-
**Net movement in funds**
(584)
11,910
74,982
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
389,476
309,933
557,453
**TOTAL FUNDS CARRIED FORWARD**
388,892
321,843
632,435|Tota
l
fun
ds
£
318,375
31,153
39,539
67,051|
|---|---|
||456,118
8,399
436,393|
||444,792
74,982|
||86,308
-|
||86,308
1,256,8
62|
||1,343,1
70|
The PCC only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2020**
|**7.**
**TANGIBLE FIXED ASSETS**
**COST**
At 1 January 2020 and 31 December 2020
**DEPRECIATION**
At 1 January 2020 and 31 December 2020
**NET BOOK VALUE**
At 31 December 2020
At 31 December 2019
**8.**
**FIXED ASSET INVESTMENTS**
**MARKET**
**VALUE**
At 1 January 2020
Additions
Revaluations
At 31 December 2020
**NET BOOK VALUE**
At 31 December 2020
At 31 December 2019
There were no investment assets outside the UK.
**9.**
**DEBTORS: AMOUNTS FALLING DUE WITHIN**
**ONE YEAR**
Other debtors|Freehold
Ofice
proper
ty
£
equipm
ent
£
158,0
00
8,380
1,000
8,380
157,0
00
-
157,0
00
-
31.12.20
£
20,001|Total
s
£
166,3
80
9,380
157,0
00
157,0
00
Investme
nts
£
978,538
8,725
32,830
1,020,093
1,020,093
978,538
31.12.19
£
34,218|
|---|---|---|
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2020**
## **10. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Other creditors
31.12.20 31.12.19 £ £ 29,045 42,033
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2020**
## **11. MOVEMENT IN FUNDS**
|Net
Transfer
s
movement between
At 1.1.20
in funds
£
£
funds
£
**Unrestricted funds**
General fund
216,201
23,922
(47,421 )
Designated Ofice equipment fund -
Hitchin PCC
4,713
-
-
Designated Conference and training
fund -
Hitchin PCC
850
-
-
Designated St Mary's vicarage - Hitchin
PCC
911
-
-
Designated St Mark's vicarage -
Hitchin
PCC
950
-
-
Designated Holy Saviour vicarage -
Hitchin
PCC
1,742
-
-
Designated St Faith's vicarage - St
Faith's Designated Curate's House
repairs fund -
Hitchin PCC
1,55
4
1,10
2
-
-
-
-
Designated investment fund - Hitchin
PCC
Designated St Faith's Vicar and
ChurchWarden fund - St Faith's
118,2
18
34,97
4
8,163
-
-
-
Designated Youth fund - St Mary's
3,066
(394)
-
Designated Homeless - St Mary's
Designated donations and legacies
fund - StMary's
4,61
1
-
-
18,079
-
46,367
388,892
49,770
(1,054 )
**Restricted funds**
Fabric fund - St Mary's
212,302
(1,986 )
-
Organ fund - St Mary's
612
(1,666 )
1,054
Hitchin conservation - St Mary's
531
-
-
Vicars fund - St Mary's
1,969
-
-
Discretionary fund - St Mark's
454
390
-
Centenary fund - St Mark's
748
-
-
Memorial gardens - St Mark's
520
42
-
Flower fund - St Mark's
209
-
-
General restricted fund - St Faith's
4,845
113
-
Building repair fund - Holy Saviour
52,518
282
-
Robes - Holy Saviour
108
-
-
Choir - Holy Saviour
6,144
-
-
Youth - Holy Saviour
607
-
-
Youth & Trinity - Hitchin PCC
1,745
-
-
Capital reserve fund - Hitchin PCC
25,000
-
-
Houses reserve fund - Hitchin PCC
10,538
-
-|At
31.12.
20
£
192,702
4,713
850
911
950
1,742
1,55
4
1,10
2
126,3
81
34,97
4
2,672
4,61
1
64,44
6|
|---|---|
||437,608
210,316
-
531
1,969
844
748
562
209
4,958
52,800
108
6,144
607
1,745
25,000
10,538|
|Outreach fund - St Mark's
1,793
(47)
-
M Gibbs - St Mark's
500
-
-
Messy Church - St Mark's
64
-
-
Rent-Holy Saviour
636
-
-
Donations and legacies fund - St Mark's
-
2,283
-
Churchsuite - St Mark's
-
375
-
321,843
(214)
1,054
**Endowment funds**
St Mary's - endowment
475,435
32,830
-|1,746
500
64
636
2,283
375|
|---|---|
||322,683
508,265|
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2020**
## **11. MOVEMENT IN FUNDS - continued**
|PCC - property endowment
**TOTAL FUNDS**|157,000
632,435
1,343,1
70|-
32,830
82,386|-
-
-|157,000|
|---|---|---|---|---|
|||||665,265|
||||||
|||||1,425,55
6|
Net movement in funds, included in the above are as follows:
|**Unrestricted funds**
General fund
Designated investment fund - Hitchin
PCCDesignated Youth fund - St Mary's
Designated donations and legacies fund -
St
Mary's
**Restricted funds**
Fabric fund - St Mary's
Organ fund - St Mary's
Discretionary fund - St Mark's
Memorial gardens - St Mark's
Mission fund - St Mark's
General restricted fund - St Faith's
Building repair fund - Holy Saviour
Giving - Holy Saviour
Outreach fund - St Mark's
Special Collection - St Mark's
Donations and legacies fund - St Mark's
Churchsuite - St Mark's
**Endowment funds**
St Mary's - endowment
**TOTAL FUNDS**|Incomi
ng
resourc
es
£
373,7
02
8,163
-
18,50
0
400,3
65
15,64
5
8
450
346
900
1,319
282
420
35
1,329
5,400
1,335
27,46
9
-
427,8
34|Resourc
es
expend
ed
£
(349,78
0 )
-
(394)
(421)
(350,59
5 )
(17,631
)
(1,674 )
(60)
(304)
(900)
(1,206 )
-
(420)
(82)
(1,329 )
(3,117 )
(960)
(27,683
)
-
(378,27
8 )|Gains
and
losses
£
Moveme
ntin
funds
£
-
23,922
-
8,163
-
(394)
-
18,079
-
49,770
-
(1,986 )
-
(1,666 )
-
390
-
42
-
-
-
113
-
282
-
-
-
(47)
-
-
-
2,283
-
375
-
(214)
32,83
0
32,830
32,83
0
82,386|
|---|---|---|---|
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2020**
## **11. MOVEMENT IN FUNDS - continued**
## **Comparatives for movement in funds**
|Net
movement
Transfe
rs
betwe
en
At 1.1.19
£
in funds
£
funds
£
**Unrestricted funds**
General fund
229,739
(6,082 )
(7,456 )
Designated Ofice equipment fund -
Hitchin PCC
4,713
-
-
Designated Conference and training
fund -
Hitchin PCC
850
-
-
Designated St Mary's vicarage - Hitchin
PCC
911
-
-
Designated St Mark's vicarage -
Hitchin
PCC
950
-
-
Designated Holy Saviour vicarage -
Hitchin
PCC
1,742
-
-
Designated St Faith's vicarage - St
Faith's Designated Curate's House
repairs fund -
Hitchin PCC
1,554
1,013
-
89
-
-
Designated investment fund - Hitchin
PCCDesignated St Faith's Vicar and
Church
Warden fund - St Faith's
101,136
38,974
18,644
-
(1,562 )
(4,000 )
Designated Youth fund - St Mary's
3,103
(37)
-
Designated Homeless - St Mary's
4,791
(180)
-
389,476
12,434
(13,018 )
**Restricted funds**
Fabric fund - St Mary's
199,663
2,639
10,000
Organ fund - St Mary's
2,031
(1,419 )
-
Hitchin conservation - St Mary's
4,660
(4,129 )
-
Vicars fund - St Mary's
1,969
-
-
Discretionary fund - St Mark's
354
100
-
Centenary fund - St Mark's
748
-
-
Memorial gardens - St Mark's
263
257
-
Flower fund - St Mark's
209
-
-
General restricted fund - St Faith's
4,845
-
-
Building repair fund - Holy Saviour
50,902
495
1,121
Robes - Holy Saviour
108
-
-
Choir - Holy Saviour
6,144
-
-
Giving - Holy Saviour
91
(479)
388
Youth - Holy Saviour
607
-
-
Youth & Trinity - Hitchin PCC
1,745
-
-|At
31.12.
19
£
216,201
4,713
850
911
950
1,742
1,55
4
1,10
2
118,2
18
34,97
4
3,066
4,611|
|---|---|
||388,892
212,302
612
531
1,969
454
748
520
209
4,845
52,518
108
6,144
-
607
1,745|
|Capital reserve fund - Hitchin PCC
23,491
-
1,509
Houses reserve fund - Hitchin PCC
10,538
-
-
Outreach fund - St Mark's
365
1,428
-
M Gibbs - St Mark's
500
-
-
Messy Church - St Mark's
64
-
-
Rent-Holy Saviour
636
-
-
309,933
(1,108 )
13,018
**Endowment funds**
St Mary's - endowment
400,453
74,982
-|25,000
10,538
1,793
500
64
636|
|---|---|
||321,843
475,435|
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2020**
## **11. MOVEMENT IN FUNDS - continued**
|PCC - property endowment
**TOTAL FUNDS**|157,000
557,453
1,256,8
62|-
74,982
86,308|-
-
-|157,000|
|---|---|---|---|---|
|||||632,435|
|||||1,343,17
0|
Comparative net movement in funds, included in the above are as follows:
|**Unrestricted funds**
General fund
Designated Curate's House repairs
fund -Hitchin PCC
Designated investment fund - Hitchin
PCC
Designated Youth fund - St Mary's
Designated Homeless - St Mary's
**Restricted funds**
Fabric fund - St Mary's
Organ fund - St Mary's
Hitchin conservation - St Mary's
Discretionary fund - St Mark's
Memorial gardens - St Mark's
Mission fund - St Mark's
Fees - St Mark's
General restricted fund - St Faith's
Building repair fund - Holy Saviour
Giving - Holy Saviour
Outreach fund - St Mark's
**Endowment funds**
St Mary's - endowment
**TOTAL FUNDS**|Incomi
ng
resourc
es
£
410,0
93
89
18,644
-
-
428,8
26
19,72
5
11
-
100
482
1,411
1,196
1,182
495
640
2,050
27,29
2
-
456,1
18|Resourc
es
expend
ed
£
(416,17
5 )
-
-
(37)
(180)
(416,39
2 )
(17,086
)
(1,430 )
(4,129 )
-
(225)
(1,411 )
(1,196 )
(1,182 )
-
(1,119 )
(622)
(28,400
)
-
(444,79
2 )|Gains
and
losses
£
Moveme
ntin
funds
£
-
-
(6,082 )
89
-
18,64
4
-
(37)
-
(180)
-
12,43
4
-
2,63
9
-
(1,419 )
-
(4,129 )
-
100
-
257
-
-
-
-
-
-
-
495
-
(479)
-
1,42
8
-
(1,108 )
74,98
2
74,98
2
74,98
2
86,30
8|Gains
and
losses
£
Moveme
ntin
funds
£
-
-
(6,082 )
89
-
18,64
4
-
(37)
-
(180)
-
12,43
4
-
2,63
9
-
(1,419 )
-
(4,129 )
-
100
-
257
-
-
-
-
-
-
-
495
-
(479)
-
1,42
8
-
(1,108 )
74,98
2
74,98
2
74,98
2
86,30
8|
|---|---|---|---|---|
|||||(1,108 )
74,98
2
86,30
8|
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2020**
## **11. MOVEMENT IN FUNDS - continued**
A current year 12 months and prior year 12 months combined position is as follows:
|**Restricted funds**
Fabric fund - St Mary's
199,663
653
10,000
Organ fund - St Mary's
2,031
(3,085 )
1,054
Hitchin conservation - St Mary's
4,660
(4,129 )
-
Vicars fund - St Mary's
1,969
-
-
Discretionary fund - St Mark's
354
490
-
Centenary fund - St Mark's
748
-
-
Memorial gardens - St Mark's
263
299
-
Flower fund - St Mark's
209
-
-
General restricted fund - St Faith's
4,845
113
-
Building repair fund - Holy Saviour
50,902
777
1,121
Robes - Holy Saviour
108
-
-
Choir - Holy Saviour
6,144
-
-
Giving - Holy Saviour
91
(479)
388
Youth - Holy Saviour
607
-
-
Youth & Trinity - Hitchin PCC
1,745
-
-
Capital reserve fund - Hitchin PCC
23,491
-
1,509
Houses reserve fund - Hitchin PCC
10,538
-
-
Outreach fund - St Mark's
365
1,381
-
M Gibbs - St Mark's
500
-
-
Messy Church - St Mark's
64
-
-
Rent-Holy Saviour
636
-
-
Donations and legacies fund - St
-
2,283
-
Net
moveme
nt
At 1.1.19
in funds
£
£
Transfe
rs
betwe
en
funds
£
**Unrestricted funds**
General fund
229,739
17,840
(54,877 )
Designated Ofice equipment fund -
Hitchin PCC
4,713
-
-
Designated Conference and training
fund -
Hitchin PCC
850
-
-
Designated St Mary's vicarage - Hitchin
PCC
911
-
-
Designated St Mark's vicarage -
Hitchin
PCC
950
-
-
Designated Holy Saviour vicarage -
Hitchin
PCC
1,742
-
-
Designated St Faith's vicarage - St
Faith's
1,554
-
-
Designated Curate's House repairs
fund -
Hitchin PCC
1,013
89
-
Designated investment fund - Hitchin
PCC
101,136
26,807
(1,562 )
Designated St Faith's Vicar and Church
Warden fund - St Faith's
38,974
-
(4,000 )|At
31.12.
20
£
192,702
4,713
850
911
950
1,742
1,554
1,102
126,381
~~34974~~|
|---|---|
||210,316
-
531
1,969
844
748
562
209
4,958
52,800
108
6,144
-
607
1,745
25,000
10,538
1,746
500
64
636
2,283
~~,~~|
Churchsuite - St Mark's
375
375
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2020**
## **11. MOVEMENT IN FUNDS - continued**
||309,933|(1,322 )|14,072|322,683|
|---|---|---|---|---|
|**Endowment funds**|||||
|St Mary's - endowment|400,453|107,812|-|508,265|
|PCC - property endowment|157,000|-|-|157,000|
||557,453|107,812|-|665,265|
|**TOTAL FUNDS**|1,256,8|168,694|-|1,425,55|
||62|||6|
|A current year 12 months and prior year 12 months||combined|net movement in funds,||
|included in the above are as follows:|||||
||Incomi|Resourc|Gains|Moveme|
||ng|es|and|ntin|
||resourc|expend|losses|funds|
|**Unrestricted funds**|es|ed|£|£|
||£|£|||
|General fund|783,7|(765,95|-|17,840|
||95|5 )|||
|Designated Curate's House repairs fund|-||||
|Hitchin PCC|89|-|-|89|
|Designated investment fund - Hitchin|26,80|-|-|26,807|
|PCC|7||||
|Designated Youth fund - St Mary's|-|(431)|-|(431)|
|Designated Homeless - St Mary's|-|(180)|-|(180)|
|Designated donations and legacies fund|||||
|- StMary's|18,50|(421)|-|18,079|
||0||||
||829,1|(766,98|-|62,204|
||91|7 )|||
|**Restricted funds**|||||
|Fabric fund - St Mary's|35,37|(34,717|-|653|
||0|)|||
|Organ fund - St Mary's|19|(3,104 )|-|(3,085 )|
|Hitchin conservation - St Mary's|-|(4,129 )|-|(4,129 )|
|Discretionary fund - St Mark's|550|(60)|-|490|
|Memorial gardens - St Mark's|828|(529)|-|299|
|Mission fund - St Mark's|2,311|(2,311 )|-|-|
|Fees - St Mark's|1,196|(1,196 )|-|-|
|General restricted fund - St Faith's|2,501|(2,388 )|-|113|
|Building repair fund - Holy Saviour|777|-|-|777|
|Giving - Holy Saviour|1,060|(1,539 )|-|(479)|
|Outreach fund - St Mark's|2,085|(704)|-|1,381|
|Special Collection - St Mark's|1,329|(1,329 )|-|-|
|Donations and legacies fund - St Mark's|5,400|(3,117 )|-|2,283|
|Churchsuite - St Mark's|1,335|(960)|-|375|
||54,76|(56,083|-|(1,322 )|
||1|)|||
|**Endowment funds**|||||
|St Mary's - endowment|-|-|107,8|107,81|
||||12|2|
|**TOTAL FUNDS**|883,9|(823,07|107,8|168,69|
|---|---|---|---|---|
||52|0 )|12|4|
**THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31**
## **1 MOVEMENT IN FUNDS -**
## **Purpose of Unrestricted funds:**
These are to provide for general activities of the churches after allocation of income and expenditure to other funds.
## **Purpose of Designated funds:**
## **PCC**
Office equipment fund - This fund is intended to assist with the renewal of office equipment such as the photocopier at the end of its useful life. Conference and training fund - This fund was created to assist with the costs of sending the wider team to the Bishop's Conference from time to time. The scope has been widened to include general training and conference costs for clergy or non-stipendiary staff.
St Mary's Vicarage - These are funds set aside to cover the costs of redecoration of the vicarage. St Mark's Vicarage - These are funds set aside to cover the costs of redecoration of the vicarage. Holy Saviour Vicarage - These are funds set aside to cover the costs of redecoration of the vicarage. St Faith's Vicarage - These are funds set aside to cover the costs of redecoration of the vicarage. Curate's House decorations fund - These are funds set aside to cover the costs of redecoration of the curate's house. Curate's House repairs fund - These are funds set aside to cover the costs of repairs of 67 Whitehill Road. Designated investment fund - This fund is the St Johns fund and the income is divided between St Marys (80%) and St Marks (20%).
## **St Faith's**
St Faith's Vicar and Church Warden fund - These funds are to be used at the discretion of the Vicar and Church Warden.
## **Purpose of Restricted funds:**
## **St Mary's**
Fabric fund - This fund is to provide for the maintenance of the church building. Organ fund - This fund is to provide maintenance of the organ. Hitchin conservation management fund - This is to help the future conservation management of the church. Vicars fund - This fund is the vicars discretionary fund.
## **St Mark's**
Children & Youth fund - This fund is to provide support for Youth Groups and Sunday School. Discretionary fund - This fund is available at Vicar's discretion for helping parishioners in financial need. Centenary fund - This fund is for the refurbishment of the Church hall and kitchen. Memorial gardens - This fund is for the upkeep of the memorial garden. Flower fund - This fund is to provide flowers in the Church. Mission - This fund is for specific mission projects. Outreach - This fund was created by a gift givento the church of £1,000 which has been designated for outreach activities. M Gibbs - This fund was created by a gift from M Gibbs in memory of her late husband, Messy Church - This fund consists of grant money given for set up costs for Messy Church.
continue
Page
**THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31**
## **1 MOVEMENT IN FUNDS - St Faith's**
General restricted fund - This fund is to provide music, services and enhancement of the building.
## **Holy Saviour**
Building repair fund - This fund is to provide for repairs to the fabric of the Church. Robes - This fund is to provide replacement robes to the servers. Choir - This fund is to provide music or subsidy for younger members of the choir. Giving - This fund is monies collected for specific causes e.g. Bishops Appeal.
continue
Page
**THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31**
## **1 MOVEMENT IN FUNDS -**
Youth - This fund is to provide support to our work with the youth of the DCC.
## **PCC**
Youth fund - This fund is to help the parish with youth projects. Capital reserve fund - This fund is to underpin the PCCs future capital costs. Houses reserve fund - This fund is for the redecoration of clergy houses.
## **Purpose of Endowment fund:**
## **St Mary's**
Endowment - This is a fund which is held by the Diocese, for the long term viability of the Church.
## **PCC**
Property fund - This represents the Curates house in Whitehill Road, Hitchin, Hertfordshire.
## **12. RELATED PARTY DISCLOSURES**
There were no related party transactions for the year ended 31 December 2020.
||31.12.2|31.12.1|
|---|---|---|
||0|9|
||£|£|
|**INCOME AND ENDOWMENTS**|||
|**Donations and legacies**|||
|Donations|317,083|310,875|
|Bequests|13,500
330,583|7,500
318,375|
|**Other trading activities**|||
|Trading activities|12,618|31,153|
|**Investment income**|||
|Interest receivable|12,543|21,310|
|Dividend income|15,478
28,021|18,229
39,539|
|**Other income**|||
|Fees receivable|14,485|13,573|
|Rent and hire of church|7,639|41,054|
|VAT recovered|-|421|
|Other|14,703|12,003|
|Government grants|19,785|-|
|**Total incoming resources**|56,612
427,834|67,051
456,118|
|**EXPENDITURE**|||
|**Other trading activities**|||
|Raising funds|3,590|8,399|
Page
**THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31**
|**1**
**MOVEMENT IN FUNDS -**|||
|---|---|---|
|**Charitable activities**|||
|Charitable giving|11,310|11,381|
|Organist, choir and organ|18,165|21,354|
|Maintenance of services|3,573|7,726|
|Parish share|212,979|269,365|
|Other costs|8,845|20,309|
||254,872|330,135|
|**Support costs**|||
|**Management**|||
|Wages|43,644|23,507|
|Insurance|13,023|13,293|
|Light and heat|17,094|16,402|
|Telephone|6,782|2,898|
|Carried forward|80,543|56,100|
||31.12.2|31.12.1|
||0|9|
|**Management**
Brought forward|£
80,543|£
56,100|
|Postage and stationery|1,218|6,187|
|Clergy working expenses|2,415|5,081|
|Repairs and maintenance|23,889|25,177|
|Cleaning|1,758|3,053|
|Other costs|3,513|4,180|
|Accountancy fees|6,480|6,480|
||119,816|106,258|
|Total resources expended|378,278|444,792|
|**Net income before gains and losses**|49,556|11,326|
|**Realised recognised gains and losses**|||
|Realised gains/(losses) on fxed asset investments|32,830|74,982|
|**Net income**|82,386|86,308|
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