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← The Parochial Church Council Of The Ecclesiastical Parish Of Holy Trinity,westcott,guildford

2024-12-31-accounts

ANNUAL REPORT OF THE PAROCHIAL CHURCH COUNCIL FOR THE YEAR ENDED 31[ST] DECEMBER 2024

Administrative information

Holy Trinity Church is situated in Logmore Lane, Westcott. It is part of the Diocese of Guildford within the Church of England. The correspondence address is The Parish Office, St John's, Furlong Road, Westcott, Dorking, Surrey, RH4 3PP.

The Parochial Church Council (PCC) is a charity registered with the Charity Commission (charity registration number: 1132869).

PCC members who have served from 1 January 2024 until the date this report was approved (unless noted otherwise) are:

Chairman, Ex-officio: The Rev’d Tim Armstrong, incumbent Wardens: Mark Shakespeare: Elected at APCM 23.4.23 and again 19.5.24. Nicola Smetham: Elected at APCM 23.4. 23 and again 19.5.24.

Representatives on the Deanery Synod: Glynis Cranefield Elected for three years at APCM 11.10.20 and again 19.5.24. Stepped down December 2024.

Elected members: Kay Meldrum, Treasurer First elected for three years at 2009 APCM, then for three years every third APCM, up to and including from 19.5.24. Jan Way, Secretary Co-opted at PCC meeting 8.5.17. Elected for three years at 2018 APCM, then for three years every third APCM, up to and including from 19.5.24. Malcolm Bradley Elected for three years 11.10.20 then for one year 23.4.23 and 19.5.24. Murray Stephen Elected for three years 11.10.20, for one year 23.4.23 and for three years 19.5.24. Richard Packer Elected for three years 11.10.20 and 23.4.23. Hannah Mayo Elected for three years 23.4.23. Elizabeth Mair Elected for three years 23.4.23. Louise Scillitoe-Brown Elected for three years 23.4.23. Becky Auton Elected for three years 19.5.24.

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Structure, governance and management

The method of appointment of PCC members is set out in the Church Representation Rules. All Church attendees are encouraged to register on the Electoral Roll and stand for election to the PCC.

Objectives and activities

Holy Trinity's PCC has the responsibility of co-operating with the incumbent, in promoting in the ecclesiastical parish the whole mission of the Church, pastoral, evangelistic, social and ecumenical. It also has maintenance responsibilities for the building of St John's, Furlong Road, Westcott.

Church attendance

There are 101 people on the Church Electoral Roll which has just been refreshed (pre-refresh – 181). The average weekly attendance on a “normal Sunday” was 75 – comprising 64 adults and 11 children (2021 figures: 72; 70 adults and 2 children).

The “worshipping community” (ie attend worship at least monthly) is 125 (2021 – 104) - adults, children in congregational worship/activities, plus home communions and services taken at Bramley House and Westcott House.

Review of the year

The full PCC met four times during the year. Committees met between meetings and any matters arising were referred to the PCC as necessary.

SAFEGUARDING – Jan Way, Safeguarding Officer

Jan Way is the Safeguarding Officer and Helen Hughes the DBS Validator for this period.

Activities

a) Safeguarding incidents

There have been no safeguarding incidents during the period from January 2024 to December 2025. There have been some areas of concern in relation to one family which Tim Armstrong has monitored and consulted with the Diocese in connection with. Diocese support is very good in relation to individual matters.

b) Complying with policies, procedures and good practice

The Safeguarding officer continues to monitor the Safeguarding Parish Dashboard - an online platform that outlines what the duties and responsibilities of each Parish regarding safeguarding, covering training, adoption of policies, activities etc. There are numerous levels as you move through the platform. Currently Holy Trinity is on Level 3 which is the top level. The Dashboard

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is currently up to date with the exception of training and individual PCC members are completing the necessary training.

We now have a clear Safer Recruitment Process that everyone who is seeking a role with Children and Vulnerable Adults must follow. This involves a formal application, completion of a declaration regarding previous offences, two references and a DBS. Volunteers must also now have a Job Description, undertake basic safeguarding training and sign a declaration agreeing to follow safeguarding policies. Children’s activities which come under the responsibility of the church are Cookie Club and Sunday Club. Jan undertakes risk assessment visits to both.

c) Training As above. In general people have engaged with the training offered which is of a high quality.

d) DBS Validations

Helen does a sterling job managing the DBS applications which is no easy task. This is a key role in the church and both Tim and I are grateful for Helen’s diligence. It is important to note that key roles in the church require an enhanced DBS, specifically when the role involves work with children, young people and vulnerable adults. Equally DBS status lasts three years so renewals are required. However there is now an update system, free to volunteers where, once registered the DBS is automatically updated and the status of individuals can be checked. This saves a great deal of time and expense so it is really worth everyone who undertakes a DBS doing this. it is not possible to continue to work with children or vulnerable adults if a DBS has expired.

e) Safeguarding meetings

Regular safeguarding meetings are held between Jan and Tim.

Conclusion

Safeguarding is now a standing item on the PCC agenda which is as it should be as it remains a key component of the church. At the January 25 meeting we had an interesting and lively discussion in connection with What makes for Healthy and Safe church, examining roles, communication styles and questioning thoughtfully how response to new members and to safeguarding overall.

The Dashboard is a helpful tool to ensure that as a church we are both compliant and cognisant of our duties and responsibilities. In the current climate within the Church of England it is really important that those of us ‘at the coal face’ demonstrate our commitment to safeguarding.

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GENERAL REVIEW OF THE YEAR 2024 – Nicola Smetham & Mark Shakespeare, Churchwardens

The year got off to a tremendous start with the Archdeacon’s visitation on Jan 8[th] ! All HTW estate maintenance paperwork was in good order, with the only outstanding item a Public Safety Gas Certificate, which was soon acquired. More importantly was the heart-warming feedback from the Diocese of a strong feeling of excitement that God was at work in Westcott, and their assurance of support for all our endeavours. Short and long term initiatives were discussed and encouraged.

2024 has been a year of encouragement – Tim and his family moved into the heart of the village in May, after focused prayer for their quick settlement in Westcott. As promised last year, we have continued to engage with the wider community, repeating successful events such as the Pancake Party, when we welcomed young families from the village school to come and share pancakes with sensational toppings! Events such as these provide invaluable contact with young families, with the chance to start conversations and hear their needs. Forest Church, our periodical outdoors service for all ages, has seen new families join us, come rain or shine, and engage with this alternative service format. Young and old come together to respond to God’s creation and reflect on how we can all care for our planet.

Community events have taken place in our now more versatile church building, and it is lovely to see HTW becoming known as a concert venue. The final floor reconfiguration works were completed just in time for Dorking Rock Choir on 7[th] June, who in their inimitable style rocked the audience. Classical concerts have also filled the space – The Kings Men and Maiastra , both with good attendance and much acclaim following their performances. Once again, such events are bringing old and new audiences through the doors of HTW. The final crescendo of the church’s 2024 event calendar has to be ‘Westfestivity’ , the village Christmas Fayre held on 16[th] November. This was a well-attended event with a steady flow of visitors throughout the day, and clearly one held in much affection now. There were many comments on how welcoming the church was and how the event nurtured ‘community’, with all areas of the village represented. In addition, much needed funds were raised for charity.

However, it isn’t all ‘razzmatazz’ at HTW, as there have also been many significant community services and school-related activities throughout the year: Surrey Hills All Saints School’s Harvest Festival and Christmas services held in church; ‘Open the Book’ assemblies; TLG (Transforming Lives for Good) mentoring and support. These keep the church known to young families and are clearly a contributing factor to the record attendance at the Nativity Crib Service . Meanwhile, our ‘Sunday Club’ for children, wonderfully led by Julie Badman and Jenny Armstrong, continues to grow and has regular attendees who gleefully skip into it each week.

Looking to the wider community, we have continued to hold the Service of Remembering (3[rd] Nov) for all those in the village who are grieving and living with loss. This service of compassion has been much appreciated. We have also launched occasional Baked Potato lunches after the Sunday morning service, providing hospitality for the church family and beyond. These make use

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of our new kitchen facilities and allow time for people to share food and ‘life’ conversations. ‘Maundy Thursday Supper’ was another time of gathering, this time with a shared meal and communion around the table. There have also been evenings of praise and worship in all styles – some charismatic, some reflective, all of which provided a welcome mid-week pause to focus and centre on God. The local pub, meanwhile, has been the venue for a new life group, led by Tim Armstrong, with studies and discussion around the book of Romans.

We have also looked outward to our charity collaborations and hosted the Papua Partners ‘Walk for Papua’ supper on 14[th] September. HTW provided a central venue for the charity’s trustees to meet and share valuable time together. We are always left inspired by the tremendous drive and energy of this ‘small’ charity and how it illuminates our perspective and understanding of the impact of climate change.

As your churchwardens, we are responsible for the stewardship not only of the estate buildings, but also of the church’s finances, ensuring current provision and security for the future. The decline in gifting became a more pressing issue in 2024, with a myriad of good reasons to explain why, but nevertheless a trend that needed to be reversed. Our target shortfall was £17K and we are very happy to report that this has been significantly reduced. We emerge into 2025 in a much stronger financial position and have much to be thankful for in God’s provision. Our special thanks to Simon Mabley who continues to keep a watchful eye over HTW and St John’s.

We have attended various training and ‘replenishment’ services for church wardens throughout the year, a highlight being the Bishop’s Garden Party in June. This was a welcome opportunity to meet fellow church wardens from across the Diocese, sharing experiences and encouraging one another. The benefit of this event was two-fold: it is always nice to be ‘thanked’, but it also highlighted the rich blessing we enjoy at HTW, when many parishes are struggling. We were reminded once again of the faithful community that have gone before us and how thankful we are for their commitment and careful stewardship. Later in the year, the Leadership Team attended a workshop on handling ‘Tricky Questions’. Informative and gentle in its approach, this was well received by all.

As we look ahead to the year to come, we have outlined a few initiatives - the upper room reorganisation continues; a new bin store is needed to relocate them away from the back of the church building. No doubt there will be more, but we march on, confident in God’s provision and with the blessing of sufficient resources and the many gifted volunteers who give of their time and counsel. We are reassured by the steady congregation numbers and indeed the number of regular ‘new faces’ attending across the month’s services.

We remain mindful of the Quinquennial that will take place in May 2026 under the supervision of Louise Scillitoe-Brown, who continues to oversee buildings and maintenance with such great diligence. We have now been successful in filling the volunteer position of Grant Writer/Researcher and, as this report is being written, we are seeing the first early fruits of this initiative to secure public funds.

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Much as we are churchwardens of HTW, we also have involvement with St John’s Chapel. The Village Hub continues to gain momentum and is rightfully establishing itself as an active part of the village community and calendar. More on that from Jon, but we are prayerful for the work started here and filled with optimism that 2025 will be a year of growth and fruitfulness for this initiative.

We conclude with the church health check goals, as a reminder of the direction we continue to journey in as a church:

Both Mark and I would like to extend our thanks to all who continue to answer our queries and respond to our many requests. Thank you!

A REVIEW OF THE YEAR – Tim Armstrong, Vicar

Part of the challenge of writing a review for this report is that 2024 already feels a long time ago. I want to begin by thanking the church wardens for their detailed review of the year, and all the other contributors to this document who have so thoughtfully recalled what happened over the course of the year. Speaking personally, I have found it deeply encouraging to pause for a few moments to remember and reflect on all that God has been doing in our community.

Rather than a chronological review, which has so brilliantly been done by Nicki and Mark, I will review the past year through the lens of our church vision which is the guiding force for where we prayerfully put our energies and resources: We are a church of all ages, a church of deep disciples, and a church rooted in and reaching out into our community.

A Church of All Ages

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We have seen new faces of all ages join and visit our community over the course of 2024. We also saw a continued deepening of the relationship between our school and church. The church was present in the school community through Open the Book, TLG, the Local Committee (which replaced School Governors under the new Multi-Academy Trust system) and Collective Worships. The School was present in the Church through our three annual school services at Easter, Harvest and Christmas; the pancake party on Shrove Tuesday, and through more families from the school coming along to services during the year – and especially during Advent and Christmas. Sunday club has grown under the leadership of Julie and Jenny and is a place of meaningful discipleship. Revd Virginia Smith continued to energetically lead services and offer pastoral support in our two village care homes – along with the many other amazing things she does. There is so much to celebrate here! There is also a reality that to keep reaching families with the hope of the Gospel may create challenges over the coming years – being an intergenerational community of all ages doing our best to follow Jesus together is not always straightforward – but when we get glimpses of it working it is worth seeking after. We will continue to prioritise mission and ministry to families and seek to develop collaborative youth and children’s discipleship over the coming years.

A Church of Deep Disciples

Over the course of the year we sought to create spaces where those who are new to the possibility of faith, and those who have been Christians for a long time, can gather to go deeper together. Women’s Group continues to be a base of discipleship, community and mission. Discussion groups on Sermon Series were helped in the Pub during Lent looking at Covenant and at the Hub at St John’s in Autumn exploring the Romans. Worship nights alternating between traditional Compline and more informal contemporary worship took place throughout the year. A group of us went away to the New Wine festival – some for the first time. A prayer gathering was held and many in the congregation share a sense that regular prayer meetings need to be a priority in 2025.

A Church Rooted in and Reaching out into the Community

We want to serve and support our community. This happens in all sorts of ways which, by their nature, go unseen, but there are also all sorts of partnerships and projects in 2024 which are worth celebrating. At St John’s Chapel Jon and Mum’s began the process of becoming the Westcott Village Hub Community Interest Company which has slowly transformed from being a pop up veg shop to a community space hosting crafts, the community fridge, and a space with good coffee available where people can meet, mingle and find out about the village. This transition to a Community Interest Company will be ongoing in 2025. Baby Meals – which involves so many cooks from the wider community as well as many from the church -has continued to provide meals to families with newborns and others in need. The Village Magazine – brilliantly edited by Cath Friend – is a source of information and interest for everyone in the Parish. Our trained TLG coaches have worked through the school to offer targeted support to children and their families. Members of our congregation serve the village in all sorts of different ways, from offering debt support, to sitting on various committees and as trustees. We have

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aimed to hold more events in the Pub, at St John’s, and in other community spaces to be a present and visible part of Westcott Community. As is always the risk when one begins making a list, there are many things, people, and projects that I will have missed – but I am so thankful for the many ways you, as members of Westcott Church, seek to serve and reach out into the community. Looking ahead, two things that have come out of times of prayer in 2024 are a sense that we have an ongoing role to play in bringing people from different parts of the community together, and the idea that the time may be ripe in 2025 to offer people in the village a course to explore the Christian faith as it has been a few years since this was last done and there seems to be genuine interest.

ORDINATION TRAINING - Hannah Mayo

After 3 years of study on the diocesan Local Ministry Programme, I’m finally going to be ordained on 29th June at Guildford Cathedral!

For those that don’t know, the pathway I’m on means that I’ll be staying at Holy Trinity after ordination, officially as Curate. I’ll be a part-time (continuing my paid work alongside), financially self-supporting, additional ordained person in the parish (deacon for the first year, then ordained priest in a year’s time), with much to learn as I go, but hopefully able to be a support to Tim in his leadership.

If you’ve been occasionally realising you haven’t seen me for a while, it’s because I’ve been on placement at St Martins, East Horsley since January - another village church but one that does things in different ways, so it’s broadened my experience, and I’ve learnt lots, some of which will I hope be of use in Westcott too. I’ve enjoyed it hugely but am looking forward to being back with you after Easter.

The last 3 years have been incredibly enriching, hugely stretching in all kinds of ways, very (very) hard going at times, and an absolute joy and privilege. I am humbled and amazed by this road God’s nudging me down: I can’t quite believe I’m nearly there (and still have what feels like a mountain of written work to do before the day itself), but I also know that June 29th is really just the start of this journey. I’m so grateful for the support, encouragement and prayers of all at Holy Trinity over the past few years (and especially my Parish Support Group - thank you Tim, Shakespeares, Staceys and Brenda), and ask for your continuing prayers over the next few months as I plough through the academic work and prepare for 29th June and beyond.

SUNDAY CLUB – Julie Badman, co-ordinator

Sunday Club has had another wonderful year. We continue to have a regular core attendance of around 8 children between the ages of 2 and 8 years old with many Sundays seeing attendance increase up to 12. The group has been led principally by Julie Badman and Jenny Armstrong with the support of multiple church members to ensure that we have the appropriate number of

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DBS adults present. A special thank you to Karen Ratzke for providing an energetic musical segment at the start of each session. Thanks must also go to Jan Way and Helen Hughes for their help in ensuring that our Safeguarding procedures are rigorous. In addition, we are very lucky to have a fantastic Duke of Edinburgh student, Sophia, who comes to volunteer as part of her Gold award. We couldn't run Sunday Club without all these valuable contributions. Thank you everyone!

One of the challenges continues to be providing appropriate material and opportunity to learn across a very wide age range in a single venue. Throughout the year we have experimented with different resources and the best sessions have been when the school aged children have been led in a separate activity which allows them to go more deeply into the story we are exploring. Of course, this level of provision requires additional resource and preparation, but is something that we would like to do more of.

One of the most rewarding things we have seen in the past year is the increasing acceptance of the children as an integral part of our church congregation. The children are learning so much from the adults they mix with in the main congregation both before, during and after the service. Thank you to everyone for helping our young people to have such a positive experience being a central part of our church community.

OPEN THE BOOK – Liz Bradley, co-ordinator

Open the Book (OtB) is an exciting storytelling project where Bible stories are shared with children in a way that is fun, interactive and memorable. The OtB team take a weekly Assembly in Surrey Hills All Saints on Wednesday afternoons. The stories are scripted and the children (from a different year group each week) enjoy dressing up as the characters alongside the adults. After the storytelling there is a structured time of Reflection with prayer. Please consider joining the team! Training is available.

TRANSFORMING LIVES FOR GOOD (TLG) – Libby Witt, co-ordinator

In the past year, Holy Trinity has continued partnering successfully with ‘Transforming Lives for Good’ (TLG) and Surrey Hills All Saints School to run an Early Intervention programme with children from the school. TLG is a Christian charity which partners with local churches to give emotional support to vulnerable children and young people through a year-long coaching programme, designed to help the child make the very best of their time in education.

In 2024, our volunteer coach team grew to 5 (Karen Ratzke, Lisa Brady, Grant Smetham, Murray Stephen and Libby Witt) which means that 5 children received coaching under the programme in the year. We were sad that Murray had to step back in the summer term for personal reasons. We wish him all the very best and hope that he might be able to return at a later date. Karen

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stepped into his shoes and continued coaching Murray’s coached child, after her own coached child completed his year.

We are blessed in having great support from the Senior Leadership Team at Surrey Hills and continue to have a good working relationship with our School Key Contact, which has helped with the smooth running of the project. Our annual review in March 2024 with our TLG Regional Coordinator, meant we were able to hear from the school of the positive change they have seen in the coached children. TLG continue to be a huge support to our coaching team: providing resources, training and encouragement through termly online regional forum meetings, and contact with our Regional Coordinator.

We are delighted that Liz Cronshey has volunteered to be a coach, is going through the application process and will do her training in the next few weeks, with a view to starting as a coach after that. We still have space for another coach in the team so if anyone is interested in joining the team and would like to know more about what coaching involves, I’d love to hear from you!

COOKIE CLUB – Ali Mabley, co-ordinator

Cookie Club meets on Thursday mornings between 9 and 11am at St Johns Chapel. It is a thriving little community! We have a wonderful team of volunteers to help put out toys, do coffee and biscuits, provide fantastic craft activities and get to know the young families in the village. We now have between 8 and 15 families coming regularly each week. The families are meeting with each other outside of Cookie Club which is wonderful to see. The baby meals link up with Cookie Club - Liz Bradley takes a meal and tells families with newborns about Cookie Club - again providing support and friendship.

In the Autumn term we had a visit from Kath Webster and Richard Packer from St Johns Ambulance to give first aid training for little ones. This was very much appreciated by the group. We also had a visit from Father Christmas at the end of term - no first aid, just presents! Sadly, we have lost two team members as they have moved to be nearer family. Audrey Chitty, washed up for us each week, and Ian Chappell helped us set up the Chapel before Cookie Club. They are both greatly missed. I am very grateful to Peter Yates for stepping into Ian's shoes. I am also very grateful to Natalie Akenzua for taking on the lead whilst I have been out of action for the last two terms. And the wonderful volunteers who are so dedicated and make a great team - Cookie club wouldn't take place without them! Thank you all!

RESOURCES TEAM

Financial Review – Kay Meldrum, Treasurer

Holy Trinity’s finances had a very shaky start to the year, but, thanks to the generosity of parishioners, have improved, with an increase in income greater than the increase in expenditure.

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Total receipts on ordinary Unrestricted Funds were £143,936 and are detailed in the Financial Statements. This represents an increase in Unrestricted income of approx. 20%. This includes an increase in covenanted donations of 9% (2023 decrease 2%), a significant increase in associated tax credits, partly due to backdating, and an increase in investment and other income.

The field next to the churchyard was let on an annual basis, and gross income of £1,000 from it is included in these accounts. Rental was also received in respect of a mobile telephone mast on church premises, and gross income of £12,041 from it is shown in these accounts. This is unusually high as the result of accountancy adjustments following the change in the contract during the year. In future only £4,000 p.a. will be received, plus a contribution towards electricity costs

£151,040 was spent to provide the Christian ministry from Holy Trinity Church, an increase of approx. 12%. The main item, 56% of total expenditure, (last year 61%), is the contribution to the Diocesan Parish Share, which largely provides the stipends and housing for the clergy.

The PCC continues to own the former St John’s church, which was used by various organisations and individuals. The net deficit on the premises was £3,351, compared with net surplus of £1,601 in 2023. The deficit is largely due to increased electricity costs.

The net result for the year on Unrestricted Funds was an excess of expenditure over income of £7,104. (2023 deficit £14,959). This was largely due to a significant amount spent on work on the building following the Quinquennial review, and the deficit on St John’s.

The work on improvements to the Church fabric using Designated Funds was finished during the year, and the assets and small bank balance of this Fund, £33,149 was transferred to the Unrestricted Fund. The surplus on the Restricted Magazine account, £5,806, was also transferred to the Unrestricted Fund. The balances carried forward at 31st December for Unrestricted funds totalled £106,912 (2023 £80,095).

Looking forward, more work is needed on the building following the Quinquennial review, our contribution to Diocesan Parish Share has increased, income from the telephone mast will be significantly reduced, and work is needed on the heating in St John’s. The increase in Parish Share does not take account of the recent increase in National Insurance, which Diocese are initially absorbing but which will impact in future years. 2025 will be another challenging year.

Reserves policy

It is PCC policy to accumulate a balance on Unrestricted Funds of £50,000, to cover emergency situations that may arise from time to time. The balance of £106,912 on Unrestricted Funds at the year-end exceeds this target. Cash reserves of £73,570 also exceed this target.

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The balance of £257,591 in the Restricted Funds represents £4,640 in the General Support Fund, £8,069 for Youth Work, £217,224 net cost of St John’s, £1,840 grant for the churchyard at St John’s, £3,629 for work on St John’s building, £1,221 for the Peace Garden, £3,644 relating to the Touche Fund, and £12,804 in the Magazine Fund.

It is our policy to invest our Restricted and Unrestricted Funds balances with the CBF Church of England Deposit Fund. Permanent Endowment funds are invested primarily in income generating Funds.

BUILDINGS AND MAINTENANCE

Maintenance Report - Louise Scillitoe-Brown

Stonework

Quinquennial

Stonework repairs formed a key component of the list of urgent repairs in the 2022’s Quinquennial Report. Chris Anstey was booked to complete this work, and extra repairs identified since the Quinquennial, in autumn 2023, but due to unexpected additional work in the projects scheduled before ours, this did not start until the autumn 2024. Most of the work was completed before Christmas, with hessian wrapped lime mortar left to cure through the winter.

Climate Change

Additional stone repairs had become apparent during 2024. Stonework surrounding the Chancel window near the altar had badly deteriorated because the existing gutters are not designed to cope with the excessive rain that now falls. Also, during the exterior stonework

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repairs it became apparent that the inadequate surface water drainage, plus rainwater pouring through the BT cable conduit, were causing flooding around the south side of the church.

A series of quotes were gathered and funding of £5k was secured through the Diocese of Guildford towards the costs of the £11k project to clear moss from the roofs, installed wider and deeper gutters, run a CCTV through the surface water drains c/w a pc amount for repairs. The chancel window has now been repaired, and we are seeking further funds to complete the remaining work.

Over Hanging Trees

The church stonework is very porous and the south and east sides shaded by the trees on the Heath. The Head Forester of Wotton Estate was contacted, and he and his team have removed some of the large, overhanging limbs and one precariously overhanging tree. The work helps to improve airflow, thereby aiding drying of the stone and prevent storm damage

Cesspit Cover

The cesspit cover was broken by a tractor when cutting John’s Meadow. Chris Dale kindly agreed to purchase the necessary parts and repair the lid. The plan is to install bollards adjacent to this to help prevent the problem occurring again.

Electrical Inspection Updates

Following the regular inspection of the electrical installations in the church various upgrades were recommended. The work was carried out in November 2024 by Carbon Electrical and the cost net of VAT of £875 was paid by a donation from a local benefactor. HMRC agreed to refund the VAT element.

PAT Test

The annual PAT revealed that the electronic keyboard and other items stored in the room above the Old Vestry were showing signs of damp. I dehumidifier was purchased on behalf of the church and set to run continuously, draining into the sink in that room. The power usage is low, much less than heating the room. With the increased airflow around the south and east side of the church, the damp atmosphere may improve.

Boiler

Cowley’s’ serviced and tested the boiler and provided a gas certificate. They returned when the main control panel failed. Through their efforts the circuit board was supplied by the manufacturer free of charge, but it was still necessary to pay for the labour because the relatively new boiler is out of warranty.

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ST JOHN’S COMMUNITY CENTRE – Jon Mears, Manager

Initiatives

Westcott Community Larder:

In partnership with Mid Surrey Community Fridges, the weekly van stop on Tuesdays has now been complemented with a more permanent offering at the Village Hub next door. The larder diverts food waste and gets used by 50-70 people each week with the help of dedicated volunteers.

Jon and Mum Groceries / Westcott Village Hub Community Interest Company:

This transitioning not-for-profit enterprise is developing well. The cafe prepares home cooked meals, summer BBQs, and support for various community groups indicate the shop's evolving role as a community centre. The Hub has also provided an outlet for goods made by start-up village businesses including a Pottery, an Artist, a Beekeeper, wonderful jewellery, a local candle maker and even a Pyrographer! Fundraising for the Westcott Village Hub saw the successful application for a new kitchen at the Hub which is wonderful news.

Chapel Bookings:

The chapel is now home to a number of regular users providing steady income. Alongside the well-established Cookie Club, Yoga, Creative Writing and Art Club there are numerous recovery groups, Shakti Dance, Craft Fayres, Open Mic Evenings and ad hoc birthday celebrations filling the chapel.

Unfortunately maintenance continues to be a challenge with the Heating, Carpet and Electrics all causing an uplift in expenditure in 2024 and/or also a downturn in rental income, this combined with the end of energy contracts (seeing an uplift in energy prices circa 35%) meant that cost for keeping the Chapel operational at around £3k. However, the new heating is now up and running, the electrics have been improved and despite still needing a new carpet the outlook is positive.

WESTCOTT COMMUNITY GARDEN – Jakki Phillips

The community garden, in the churchyard at St John's, went from strength-to-strength last year, with plentiful harvests of beans, courgettes, radishes, carrots, potatoes, raspberries and a variety of squashes in the autumn. Harvests are shared amongst volunteers and excess available from Westcott Community Hub. Our ornamental flowerbed filled with roses, lavender and cosmos has proved popular with the local bee and butterfly population, whilst the unmown area continues to provide much needed habitat for wildlife. There is a good camaraderie amongst volunteers at the Saturday session and we hope to have regular weekday sessions in the summer, to enable more people to come along and share in the fun! This year, alongside growing fruit and vegetables, we are planning to grow more flowers for cutting, to build on an

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initiative started earlier this year, for giving bunches of flowers to brighten the day of anyone in the village who may be feeling under the weather. We are also planning to add sensory features to the garden and are looking forward to being part of the Westcott Open Gardens on Sunday, 15th June, when we hope to promote B-Lines - a Buglife pollinators project - by having beefriendly flowering plants available for anyone who wants to help form a network of wildlifefriendly habitats within the village and beyond!

WESTCOTT VILLAGE MAGAZINE – Cath Friend, Editor

The Westcott Village Magazine has continued to be a high-quality colour magazine. We have kept it to 64pp, as this is the most cost-effective number of pages to print. The magazine is distributed free of charge to each household 11 times a year and edited by Cath Friend. The content is provided by local contributors who are encouraged to send in interesting local information with photographs where possible.

Advertising pays for all magazine costs of which printing is by far the biggest factor. Our advertising year runs from 1[st] November and will end on 31[st] October 2025. Our advertising income for 24/25 as at March 2025 is very similar to the previous year and stands at £14,105 for 24/25 vs £14,151in 23/24. Print costs are dependent on the size of each issue and inflationary print costs, the second of which particularly is out of our control.

We have been advised of an increase in print yet this year, but that may change. If the issue sizes remain at 64pp and print costs don’t rise, then a similar surplus to last year of over £5,000 is possible. Danny and Sally Clark continue to be the advertising co-ordinators (with occasional support from Hugh Parry). Moira Fenwick is the delivery coordinator, with the help of Jane Holford, organising a team of 43 distributors who deliver to every household in the village. If anyone is interested in helping to distribute magazines, please contact Moira on distribution@westcottmag.com as there is sometimes a turnover of people and it would be good to have willing names on a list she could call on.

MISSION & SOCIAL JUSTICE

The following was donated by way of Outward Giving in 2024 for outside agencies in direct giving to Holy Trinity or from general funds:

Royal British Legion £257.97 Children’s Society £118.53 CMS £360

Crisis at Christmas £54.07 (balance of 2023 donation)

PAPUA PARTNERS – Naomi Sosa

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Papua Partners remains a key mission partner, and we raised a few thousand pounds to support their vital work through fundraisers and initiatives in 2024. Several members of the congregation took part in the annual Walk With West Papua in September to raise awareness and funds.

Some of the highlights of 2024

Responding to the crisis of internally displaced communities (IDP): During 2023/24 we continued support to communities displaced by conflict, resource extraction and natural disasters in Sorong, Wamena and Sentani. We supported the livelihoods of 3 IDP communities through the establishment of green business, savings groups and improved management of the environment. This included the establishment and expansion of catfish breeding and selling businesses in Sorong, small pig business and agriculture in Wamena and tree planting in Sentani.

Speaking Out: Equipping 30 youth and women leaders as Change Agents and network leaders to monitor, map, and document causes of displacement, raise awareness on climate change and the environment and advocate for change.

Small Business Development: We provided support to our partner Eruwok to strengthen their various micro- business projects with women from 10 communities including a baking cooperative and a basic goods cooperative and a coffee business. The groups have been going from strength to strength providing an amazing example of women leading change and being the engine of growth in their communities. These businesses are supporting at least 20 family networks, funding children in education, and healthcare costs. The bread and basic goods businesses give a percentage of their profits to the Eruwok community clinic.

This year saw the continuation of the ending violence against women and girls programme in the town of Wamena in partnership with Yasumat and various church networks. This programme provides training of trainers for youth facilitators, churches and women leaders in how to prevent Gender Based Violence (GBV) and promote equality as well as how to equip churches to become safe spaces for victims of violence and a promoter of healthy families and communities.

In early 2024 we partnered with Elsham, Bentalar Rakyat, Parapara Buku and Lao Lao Papua to host a Women’s School in Sentani over a number of weeks with the theme of ‘Inspire Inclusion - Take, Seize, Create and Defend Space for Women in the Land of Papua’. The school aimed to build awareness and critical thinking skills, learning media and creating a safe space for women to understand women’s issues.

Peacebuilding: Our partner iWaTaLi has been growing their important peacebuilding work and are active behind the scenes training activists in conflict areas, building connections and consensus, helping Papuan groups build a nonviolent movement for peace and justice. We have supported several small grants for activists to travel internationally to carry out advocacy on the ongoing situation in Papua.

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Paralegal and Documentation Training: This year iWaTaLi in partnership with the Papuan Legal Aid Foundation (LBH) trained 15 young activists to attain their paralegal qualification and build their capacity in the documenting of human rights and environmental crimes.

Church and Community Transformation (CCT): The CCT programme continues to grow and is the core approach used by Yapelin, Yasumat and iWaTaLi to build the capacity and resilience of local communities to bring about positive lasting change. In 2023/2024 we started a new training of trainers programmes to build capacity of regional leaders in delivering the CCT programme.

Rural Education: This year with support from Papua Partners and other donors Yasumat was able to start a model primary school in the District of Lolat, Yahukimo. The school is working together with parents and community leaders and aims to develop a quality, contextual curriculum that provides an opportunity for children from one of the remotest communities in Papua with a good education.

We continue to support and facilitate the advocacy work of the West Papuan Council of Churches (WPCC) and the West Papuan Christian Youth Forum internationally. One of our team works as part of the Secretariat of the WPCC and the work of IWaTaLi in documentation of conflict related incidents and abuses that feeds the advocacy work of the Council and supports the advocacy work of European advocacy groups to advocate for change at the UN and with national Governments.

All of this work would not be possible without the generosity of our regular long-term supporters who enable us and our partners to mobilise transformative change, one person at a time.

SURREY HILLS GROUP – Tim Armstrong

(Group of Churches formed 1.1.15:

Abinger & Coldharbour with Holmbury & Wotton; Westcott)

The Surrey Hills Group is an informal partnership between Westcott Parish and the Churches of the Leith Hill Benefice. In 2024 we continued to work together and share mission and ministry where possible. I personally have benefitted greatly from working alongside Revd Kia Packenham who continues to offer encouragement, ideas, creativity and insight as we meet together regularly to talk and pray. Revd David Grundy, who oversaw Wotton and Holmbury St Mary, retired in January and the Benefice have been looking to appoint a new House for Duty Priest but as yet there have been no successful applicants. One of the great joys of our collaboration has been Open the Book, which involves volunteers from our Parishes working together to creatively tell Bible stories in our shared school – Surrey Hills All Saints. There are ongoing conversations about how we can further collaborate, especially around youth and children’s ministry in the years ahead.

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Parochial Church Council of Holy Trinity Church STATEMENT OF FINANCIAL AFFAIRS For the year ended 31 D￿rnber 2024 Unrestricted Designated ReStr￿ted Endowm'nt TOTAL TOTAL Note Funds Funds Funds Funds 2024 2023 INCOMING RESOURCES Voluntary Income 2(a) Activities for generating income Investment incom• Incoming respurces from charilable activities Other incomlng resources 111,563 17,814 6,930 0 136,307 100,636 2{b) 2(c) 20,532 7,314 120 14,873 258 35,525 28.406 7,572 7, 124 2(d) 4,527 4,527 4, 123 4, 662 0 183,931 144,951 TOTAL INCOMING RESOURCES 143 936 RESOURCES EXPENDED Costs of genorating voluntary Incom8 Charitabl• actlvlt108 other re8ourco8 expended Governance Costs TOTAL RESOURCES EXPENDED 151040 3(a) 3(b) 135,258 19,477 9,100 0 163.835 159,865 3(c) 15,782 3,491 200 19,473 18,939 9.300 0 183 308 178,804 NET INCOMING RESOURCES -7,104 -5,034 12,761 623 -33,853 Gains on investment assets on revaluation Transfers 33,921 NET MOVEMENT IN FUNDS 26,817 Balances blf 1 January 2024 80,095 Balanc88 clf 31 December 2024 106,912 5(b) 8,996 8,996 5, 966 -28,115 43,149 33,149 -5,806 6.955 250,636 257,591 8,996 9,619 -27,887 92,790 456,670 484, 557 101,786 466,289 456,670

PAROCHIAL CHURCH COUNCIL OF HOLY TRINITY WESTcorr Balance Sheet at 31 December 2024 Unrestricted Designated RestTiCted Endowment TOTAL TOTAL Notes Funds Funds Funds Funds 2024 2023 FIXED ASSETS Tangible I nvestments 5(a) 5(b) 29,875 217,225 0 247,100 254, 630 81.839 81,839 72,843 81.839 328,939 327,473 29,875 217.225 CURREKf ASSETS Cash at bank and in hand 4(a) Short tenn deposits 4(b) Accounts receivable 6(a) Prepayments 6{b) 35,700 37,870 4,758 810 79,138 13,164 27,562 0 48,864 42,979 19,947 85.379 89, 090 4.758 2, 822 810 990 19,947 139,811 135,881 40,726 CURRENT LIABILITIES Creditors and Accruals 2.101 360 2,461 6, 684 NET CURRENT ASSETS 77,037 40,366 19,947 137,350 129, 197 TOTAL NET ASSETS 106 912 257 591 101786 466 289 456,670 PARISH FUNDS Unrestricted Designated Restricted Endowment 106,912 0 106,912 80, 095 33, 149 0 257,591 250,636 101,786 101786 92, 790 101,786 466 289 456,670 9{a) 257,591 106 912 257 591 Approved by the Parochial Church Council on 20th January 2025 and signed on its behalf by The Rev Timothy é Annstrong {PCC Chairman)

NOTES TO THE FINANCIAL STATEMENTS for the year ended 31 December 2024 1{a) Accounting Pollcles The financial statements have been prepa￿d in accordance with the Church Accounting Regulations 20￿ together th the Financial Reporting Standard applicable in the Unrted Kingdom (FRS102) and with the Charities Act 2011. The charty constitutes a public benefrt entty as defined by FRS102 The accounts present a true and fair view and the accounting policies adopted are those out5ined below. No changes to accounting estimates have occurred in the reporting period. Th¢ Village Magazine accounl has been reclassrfied as Restricted, and an adjustment made to Reserves brought fonvard to reflect this. The financial statements have been prepared under the historical cost convention excepl for the valuation of investment assets, which are shown at market value. The financial statements include all transactions, assets and liabilities for which the PCC is responsible in saw. They do not indude the accounts of church groups that owe their main affiliation to another body nor those that are infomial gatherings of Church members. Funds Endowmont fund8 are funds. the capital of which must be maintained., only income arising from investment of the endowment may be used either as restricted or unrestricted funds depending upon the purpose for which the endowment was estsblished Rgstrlcted fund8 represent a) incomè from trusts or endowments which may be expended only on those restricted objects provided in the terms of the trust or bequest, and b) donations or grants re￿IVed for a specific object or invited by the PCC for a specific object. The funds may only be expended on the specific object for which they were re￿ived. Any balance remaining unspent at the end of each year must be carried forward as a balance on that fund. The PCC does not usually invest separately for each fund. Where there is no separate inveslment, inte￿t is apportioned to Individual funds on an average balan￿ basis. Unro$trlct8d funds are general funds which can be used by the PCC for any purpose Incomlng resources: Planned giving, collections and donations are recognised when recetved. Tax refunds are recognised when the incoming resour￿ to which they relale is re￿ived. Grants and legacies are accounled for when the PCC is legalty entitled to the amount due. Dividends are accounted for when receivable, interest is accrued. Rents received are accrued over the period to which they relats. All other incoma is recognised when it is receNabk8. All incoming resources are accounted for gross. Resources oxpended; Grants and donations are accounted for when paid over or when awarded if that award creates a binding or constructive obligation on the PCC. The diocesan parish share is accounted for when due. Insuran￿ 13 accrued over the period to which it relates. All other expenditure is generalty ￿ognISed when it is incurred and is accounted for gross. Fixed A888ts: •Consecrated and benefice property is not included in the accounts by S10(2) of the Charities Act 2011 Moveable church fumishings held by the Vicar and Churchwardens on special trust for the PCC and which require faculty for disposal are inaltenable property, listed in the chur¢h's inventory, which can be inspected (at any reasonable ts'me). For anything acquired prior to 2000 there is insufficient cost information available and therefore such assets are not valued in the financial ststements. Any individual item costing less than £1,000 is written off when incurred. Equipment used within Holy Trinity church or St John's premises is depreciated on a straighl line basis over 10 years. Individual items with a purchase price of less than £500 are written off when the asset is acquired

Investments are valued at market value at 31 December. They are held by the Diocese of Guildford as Cuslodian Trustee. The PCC acts as rnanaging Trustee Restricted and unrestricted funds are mingled in the PCC'S current bank account and short term d8posil accounts The PCC'S Maintenan￿ policy in respecl of its consecrated and benefi￿ propety and land and buildings is to recognise repair liabilities when they are contracted for rather than when they are discovered. Staff costs This year Last year Salaries and wages Social Securty costs Pension costs Other benefits Total 13,854 14,888 234 13,854 15,122 Number of employees No employee received beneffts for the reporting period of more than £60,000 No Twstee expenses have been incurred. There have been no related party Iransaclions in the reporting period NOTES TO THE FINANCIAL STATEMENTS for the year onded 31 D•c6mber 2024 Unrestricted Designated Restricted Endowment TOTAL roTAL Funds Funds Funds Funds 2024 2023 2. INCOMING RESOURCES 2(a) Voluntary Incoma Planned giving - covenanted 65,888 Income tax recoverable 18.958 Listed Churches grant OtheT giving 1,010 Sundry donations 11.439 Collections 3,593 Grants 5,675 Legacies 5,000 Donations for restricted purposes 111.563 730 66.618 61, 169 18,958 11,891 3, 705 475 11.519 1,659 9, 200 1.010 11.439 3,593 24,689 10,000 17,814 1,200 5,000 1.018 136,307 100.636 17,814 6,930 2(b) Activjties for generating incom8 St Johns 7,891 Fh))dlights 600 Mast rental 12,041 PaTi5h magazine adverts 7,891 600 12,041 14,873 8,202 465 5,171 13,568 14,873 Sale of Pews 120 0 120 120 1,000 35,525 28,406 20,532 14,873 2(c> Investment income Dividends and inleresl Church field rent 6,314 1,000 7.314 258 6,572 1,000 7,572 6, 124 1.000 7.124 258

2(d) Incoming resources from charitable activities Church and churchyard fees 4,527 4.527 2(0) Other incoming rnsources Traidcraft Weekend Away 4,527 4,527 4, 123 4, 123 51 4611 4662 144,951 Total Incoming resources 143,936 17,934 22.061 0 183,931 3 RESOURCES EXPENDED 3(a) Costs of generating voluntary income 3(b)Charitable activities Surrey Hills Primary School Papua Churches Together in Dorking Minlstry Parish Share Parish ministry Parish office & secretarial Vicar's expenses Communications Church running expenseB Utilities Insurance Cleaning Altar Organists Minor repairs Organ and piano repairs & maintenan Expenditure on Parish magazine Professional services Upkeep of Churchyard Lay Training Youth Work 288 178 120 178 120 120 85,735 2,468 8,452 170 4,247 85,735 2,468 8,452 170 4,247 83,370 3,370 9,415 286 5,188 5,222 3,101 3,293 192 5,222 3,101 3,293 192 586 34,151 4.383 2, 983 2, 780 334 200 28, 944 14,674 19,477 481 481 961 1,662 100 648 7,619 7,719 648 5,546 720 325 0 163,835 8, 605 1,014 5,299 1,624 1,000 720 325 135,258 3(c) Other resources expended Sl Johns costs 11,242 Traidcraft Weekend away Depreciation 19,477 9.100 159, 865 200 11,442 6,601 500 4,040 15,782 500 7,531 19.473 4,800 7,531 18,939 3,491 3,491 200 Total resources expended 151,040 22.968 9,300 0 183,308 178.804

2024 2023 4(a) Cash at bank and in hand Current account Curacy House Trust current account Magazine account c￿0P accounL 32.842 27. 760 50 50 12.804 11,356 3.168 3,813 48,864 42,979 Total 4(b) Short tomi deposits C of E Deposit Fund Curacy House deposit account Curacy House Trust C of E Deposit Fund 54,896 52,041 10,536 17,102 19,947 19,947 85,379 89, 089 Total 134,243 132.069 5 FIXED ASSETS Freehold Land St Johns and Church Equipment Buildings Equipment TOTAL S{a) Tanglble At 1st January 2024 Additions at cost At 31 December 2024 12.123 217,224 75,306 304,653 12,123 217.224 75.306 304,653 Depreciation At 1s1 January 2024 Charge for the year At 31 December 2024 12,123 37,899 50,022 7,531 7,531 45,430 57,553 29.876 247,100 12,123 0 217,224 Not 51b) Investment8 Restrlct8d Fund CBF Investment Fund Income Shares Purchased in year Market value adjustrnent Sale 12,923 194 607 13, 724 Endowment Fund 6904 CBF Cknurch of England Short Duration Bond Fund Income Shares- Touche Bequest Market value adjustment At 31 December 2024 9,994 301 10,295 9,432 562 9, 994 9750 Ordinary Shares Mercantile Investment Trust - Curacy House Trust Market value adjustment At 31 December 2024 21,596 18,720 1,609 2,876 23.205 21.596 13605 Class I Income Shares M & G Global Dividend Sterling I Income Fund - Curacy House Trust Market value adjustment At 31 Decernber 2024 41,253 39,332 7,086 1,921 48,339 41,253

Total Endowment Fund 81.839 72, 843 Total Investments 81,839 72,843 6(a) Accounts receivable (Unrestricted) Tax recoverable Other 4,267 491 4,758 2,822 2,822 6(b) Prepayments (Unrestricted) St Johns insurance Octopus Bullimores, wage account 373 59 378 810 365 88 537 990 Liabilities 7. Sundry creditors amounts falling due In one year Unrestricted funds Accf uals Orange field rent Other creditors - utilities HT St Johns 3,508 750 1,091 578 278 6, 205 750 363 703 285 2,101 other Restricted funds Outward giving 360 479

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INDEPENDENT EXAMINERS REPORT TO THE PAROCHIAL CHURCH COUNCIL I report on the accounts of the Parochial Church Council for the year ended 318t December 2024, which are set out on pages 1 to 8 Respectlve rosponsibilitie8 of the Trustees and Independent Examlner The trustees are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year by Church Accounting Regulations and section 144(2) of the Charities Act 2011 (the 2011 Act> and that an Independent Examination is needed. It is my responsibilty to examine the accounts under the Church Accounting Regulations and section 145 of the 2011 Act., follow the prO￿dUreS laid down in the General Directions given by the Charity Commissioners in section 145(5)(b) of the 2011 Act; 8nd to state whether particular matters have cvme to my attention. 8asls of Independent Examiners Statement My examination was carried out in accordance with the General Directions given by the Charity Commission and in the Church Guidance, 2006 edition. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual rtems or disclosures in the accounts, and seeking explanations from the management committee concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in a full audit, and consequently no opinion is given as to whether the accounts present a "true and fair view" and the report is limited to those matters set out in the statement below. Independent Examiner s Statement In connection with my examination, no matters have come to my attention 1. which give me reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with s.130 of the 2011 Act,. or to prepare accounts which accord with these accounting records and comply with the accounting requirements of the 2011 Act have not been met. or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. F. D. M. George ACA Leith Cottsge The Hildens Westcott Surrey RH4 3JX i* 2oL)

INDEPENDENT EXAMINERS REPORT TO THE PAROCHIAL CHURCH COUNCIL I report or) the accounts of the Parochial Church Council for the year ended 31st December 2024, which are set out on pages 1 to 8 Respective responslblllties of the Trustees and Independent Examlner The trustees are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year by Church Accounting Regulations and section 144(2) of the Charities Act 2011 {the 2011 Act) and that an Independent Examination is needed. It is my responsibilty to examine the accounts under the Church Accounting Regulations and section 145 of the 2011 Act", follow the procedures laid down in the General Directions given by the Charity Commissioners in section 145(5)(b) of the 2011 Act; and to state whether particular matters have come tu my attention. Basis of Independent Examlnors Statement My examination was carried out in accordance with the General Directions given by the Charity Commission and in the Church Guidance, 2006 edition. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the management committee concerning any such matters. The procedures undertaken do not provide all the eviden￿ that would be required in a full audit, and consequently no opinion is given as to whether the accounts present a "true and fair view" and the report is limited to those matters set out in the statement below. Indepondent Examlnerfs Statement In connection with my examination, no matters have come to my attention 1 . which give me reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with s.130 of the 2011 Act., or to prepare accounts which accord with these accounting records and comply with the accounting requirements of the 2011 Act have not been met. or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. F. D. M. George ACA Leith Cottage The Hildens Westcott Surrey RH4 3JX i* 2oL)