## ANNUAL REPORT OF THE PAROCHIAL CHURCH COUNCIL FOR THE YEAR ENDED 31[ST] DECEMBER 2021 ## Administrative information Holy Trinity Church is situated in Logmore Lane, Westcott. It is part of the Diocese of Guildford within the Church of England. The correspondence address is The Parish Office, St John's, Furlong Road, Westcott, Dorking, Surrey, RH4 3PP. The Parochial Church Council (PCC) is a charity registered with the Charity Commission (charity registration number: 1132869). PCC members who have served from 1 January 2021 until the date this report was approved (unless noted otherwise) are: _Chairman, Ex-officio:_ The Revd Alan Jonas, Incumbent. Retired September 2021. The Rev’d Peter Nevins, Area Dean, from October 2021. _Wardens:_ Simon Mabley: Elected 10.5.15 at special meeting of the Church Electoral Roll and again at APCM 17.4.16, 30.4.17, 22.4.18, 7.4.19, 11.10.20, 23.5.21. John Witt: Elected 15.5.16 at special meeting of the Church Electoral Roll and again at APCM 30.4.17, 22.4.18, 7.4.19, 11.10.20, 23.5.21. Passed away August 2021. ## _Representatives on the Deanery Synod:_ Lisa Brady Elected at APCM, 11.10.20 for three years. Glynis Cranefield Elected at APCM 11.10.20 for three years. _Elected members:_ Kay Meldrum, Treasurer First elected for three years at 2009 APCM, then for three years every third APCM, up to and including 23.5.21. Jan Way, Secretary Co-opted at PCC meeting 8.5.17. Elected 22.4.18. for three years and again 23.5.21. Mark Shakespeare Co-opted at PCC meeting 8.5.17, Elected 23.05.21 for three years. Malcolm Bradley Elected 11.10.20. for three years Hannah Mayo Elected 11.10.20. for three years Richard Packer Elected 11.10.20. for three years Debbie Shortland Elected 11.10.20 for three years. Resigned 13/9/21. Murray Stephen Elected 11.10.20 for three years Libby Witt Co-opted at PCC meeting 18.1.22. 1 ## Structure, governance and management The method of appointment of PCC members is set out in the Church Representation Rules. All Church attendees are encouraged to register on the Electoral Roll and stand for election to the PCC. ## Objectives and Activities Holy Trinity's PCC has the responsibility of co-operating with the incumbent, in promoting in the ecclesiastical parish the whole mission of the Church, pastoral, evangelistic, social and ecumenical. It also has maintenance responsibilities for the building of St John's, Furlong Road, Westcott. ## Church attendance There are 185 parishioners on the Church Electoral Roll (2020 – 176). The average weekly attendance on a “normal Sunday” was 72 – comprising 70 adults and 2 children (2020 figures: 79; 71 adults and 8 children). The “worshipping community” (ie attend worship at least monthly) is 104 (2020 – 103) - adults, children in congregational worship/ activities, plus home communions, plus monthly services taken at Bramley House and Westcott House. ## Review of the year The full PCC met five times during the year. Committees met between meetings and any matters arising were referred to the PCC as necessary. ## SAFEGUARDING – Jan Way, Safeguarding Officer Jan Way is the Safeguarding Officer and Helen Hughes the DBS Validator for this period. ## Activities ## a) _Safeguarding incidents_ There have been no safeguarding incidents during the period from January 2021 to December 2021. ## b) _New policies and procedures_ No new policies have been issued by the Diocese. In January 2022 the policy regarding Employing Ex-Offenders will be taken to the PCC for adoption. However, in April the Diocese introduced the Parish Dashboard for Safeguarding. This is an online platform that outlines what the duties and responsibilities of each Parish regarding safeguarding, covering training, adoption of policies, activities etc. There are numerous levels as you move through the platform. As of December 2021 Holy Trinity was on Level 2. To achieve Level there would need to be further training by key members of the church. Increasingly we are being asked to pay more attention to this topic, to complete more training and be more active in the community. For example, outstanding items on Level 2 of the Parish Dashboard are: 2 - Undertaking work with the community to highlight Domestic Abuse. - Ensuring all involved in any leadership (this would include lay preachers, manager of St John’s etc) attend the leadership course. As a Parish we must decide what and how much we can invest in safeguarding without unduly pressurising volunteers. ## c) _Training_ Due to Covid 19 and the church being closed for the large part of the year there has been no training, other than online. Currently our PCC and members of the church who are involved with children and vulnerable adults have the correct level of training. Some members have undertaken additional courses. E.g. Leadership. ## d) _DBS Validations_ The Diocese prompts the safeguarding officer when a DBS is required, and it is important to note that it is not possible to continue to work with children or vulnerable adults if a DBS has expired. It is therefore important that when contacted by the Safeguarding team in relation to updating a DBS that volunteers respond and arrange to meet. Once a DBS form has been completed it is possible to join the free Update service and I would encourage everyone to do that, as it means that a DBS is automatically updated without the need for more form filling down the line. The online system of undertaking DBS checks allows them to be returned in under a week on some occasions. There have been changes to the way these are reported with the Validator now being informed directly rather than through the Diocese. ## e) _Safeguarding meetings_ Due to Covid and the departure of the Vicar there have been no safeguarding meetings. ## Conclusion Safeguarding is an integral part of the church and should always be included on a PCC agenda. The Promoting a Safer Church guidance makes clear the safety and welfare of children and vulnerable adults within our church is the responsibility of everyone who participates in church life. The PCC sets the tone and example to all church members and is responsible for ensuring that we follow good safeguarding practice in all areas of church life. It is important that we embrace this responsibility fully. 3 ## GENERAL REVIEW OF THE YEAR – Simon Mabley, Churchwarden Our Vicar of 23 years, Alan Jonas, retired in September 2021, and we celebrated his remarkable ministry with a gathering of around 140 current and past members of the church. It is a huge testament to Alan, supported by his wife Jenny, that the church is in a position to appoint a new incumbent, despite the national trends on church attendance and two years of a pandemic. He leaves a great legacy for others to build on. 2021 will however also be remembered as the year we lost to Covid, a much loved member of our congregation, and fellow churchwarden, John Witt. It is hard to comprehend that a man of his faith and integrity, active in life and the community, loving father and husband, covered in prayer throughout his illness, is not with us now. We hold on to the ultimate promises of hope in the life to come when all will be made clear. And we are hugely thankful for all he gave to us. There is no doubt the impact of the pandemic has disproportionately hit our church family, but we are encouraged by the support and care of the whole congregation for those who mourn, or who continue to suffer the effects of illness. Despite all of this, the Church in Westcott continues to be a place of inspiration and blessing for many. Many people have rallied round to help and we have been encouraged by starting to meet again in person, while continuing to be able to include those who feel more comfortable with Zoom. We are blessed with so many resources in comparison with many others, and we give thanks for the people and finances that support the work of the church. In Alan’s last Annual Report he laid out the hallmarks of a healthy church, and I think it is worthy of repeat. As we look to appointing a new incumbent it will be wonderful to have their support and leadership, but as the list shows, a healthy church relies primarily on its congregation, not its vicar, and I am grateful to everyone who is helping our church thrive through this time of turmoil and change. As Alan said, our engagement is seen in several ways: - Healthy Church attendance. - Large number of people involved in leading and supporting worship. - Large “Electoral roll” – membership of the Church. - Church engagement with the village school, and in village life generally. - Volunteer posts filled. - Clear evidence of discipleship – people growing in Christian faith – including ordinands. - Activities organised by church members. - Pastoral care offered through the village. - Engagement with (inter) national issues eg through “Eco Church” - Engagement with the wider Church, including, for example the great support for Papua Partners. 4 - Meeting the costs of running the Church in Westcott. It costs c. £130,000 a year to sustain a church with a full-time vicar. Virtually all of this has to be funded by people’s giving. Remarkably you do this year on year. ## DISCIPLESHIP – Simon Mabley, Churchwarden (Incorporates worship, prayer, teaching, outreach, pastoral care, growing vocations) - David Packham is concluding his training, and we are both sad and excited to see David & Margaret start their new ministry in Burgh Heath. Ellie Lister has re-started her training and we are very grateful to the Rev Ian Hughes for taking on from Alan the oversight that is needed. - We have re-started worship in church both at 8.30 and 10.15. Masks remain, but otherwise we have started to go back to normal, while keeping some of what we learnt through the pandemic. E.g. - Worship led by multi-media ie screen and recorded music. - Continuing the popular once a month “Songs of Praise” service and regular interviews that Hannah Mayo conducts with church members. - Worship on Zoom for those who cannot be in Church. - Life Groups continue on Zoom and Women’s group continues to thrive. - We have planned to start a series on Faith, Hope and Love to run through the vacancy period. ## FAMILIES, CHILDREN, YOUTH – Simon Mabley The pandemic has hit our families, children and youth work the hardest, and the simple statistics of young people in church is very stark. Ellie Lister had step down permanently from her Families role due to long covid, and with the restrictions on meeting as well, most activities stopped. However there are green shoots and opportunities which we will look to build on with a new incumbent. - Developing the relationship with Surrey Hills School, under new leadership and operating solely from the Westcott site. - Continuing the much appreciated coaching of school children through TLG - Re-starting Cookie Club to connect with young families in the village. - Appointing a new families worker, when we have a new incumbent in place. We remain committed to our vision of developing this area of our ministry, and are excited to work in post pandemic freedom, with a new incumbent, to bring it to life. 5 ## RESOURCES TEAM ## Financial Review – Kay Meldrum, Treasurer Holy Trinity’s finances have stood up to the effects of Covid restrictions purely thanks to the generosity of its parishioners, and a Legacy. Without these Holy Trinity would be facing a 4 or 5 figure deficit. Total receipts on ordinary Unrestricted funds were £138,857 and are detailed in the Financial Statements. This represents a decrease in Unrestricted income of approx. 5%. This is made up of a decrease in covenanted donations of 4%, an increase in one-off donations, and a small decrease in investment and other income. The field next to the churchyard was let on an annual basis, and gross income of £1,000 from it is included in these accounts. Rental was also received in respect of a mobile telephone mast on church premises, and gross income of £4,382 from it is shown in these accounts. £132,818 was spent to provide the Christian ministry from Holy Trinity Church, a decrease of approx. 1.5%. Works on the stonework of Holy Trinity church and on the boundary wall were completed, and work on the elderly gas boiler was needed. The main item, 62% of total expenditure (last year 57%), is the contribution to the Diocesan Parish Share, which largely provides the stipends and housing for the clergy. The PCC continues to own the former St John’s church, which was used by various organisations and individuals when it was able to be open. The net deficit on the premises was £1,632, compared with net deficit of £2 in 2020. The net result for the year was an excess of income over expenditure of £4,576 (2020 net deficit £2,378). The balances carried forward at 31st December for Unrestricted funds totalled £124,578 (2020 £120,001). In addition the PCC has £43,457 in Funds Designated for improvements to the Church fabric and other work, which have increased thanks to donations in memory of the late Churchwarden (2020 £37,671). Looking forward to 2022, approx. £6,000 of expenditure previously covered by Restricted funds will need to be met from Unrestricted funds, and the gas boiler will need to be replaced, at an estimated cost of £25,000. It will be another challenging year. 6 ## Reserves policy It is PCC policy to accumulate a balance on Unrestricted funds of £50,000, to cover emergency situations that may arise from time to time. The balance of £124,578 on Unrestricted funds at the year-end exceeds this target. The balance of £252,159 in the Restricted funds represents £4,520 in the General Support Fund, £5,356 for Youth Work, £218,219 net cost of St John’s, £1,265 for future extension work at St John’s, £1,440 grant for the churchyard at St Johns, £3,776 received for the Peace Garden, £2,900 relating to the Touche Fund, £14,229 in income producing investments, £377 towards future work on the church building, and £78 in the Communication Fund. It is our policy to invest our Restricted and Unrestricted funds balances with the CBF Church of England Deposit Fund. Permanent Endowment funds are invested primarily in income generating Funds. ## Fabric – Simon Mabley, Churchwarden Alongside regular maintenance items (such as electrical and fire safety checks), we have continued to move forward ongoing improvements to the church building and land. - The heath and land in front of the church has continued to improve, and we are grateful to David Seall for his help with the maintenance of this area. John Witt was the driving force behind this initiative, and it has transformed the visibility of the church in the village, a metaphor for what we want to be as a congregation too. The PCC unanimously agreed that this area should be known as “John’s meadow” in memory of and appreciation for the work he did for us. - Work on an accessible toilet has progressed, with final designs agreed, building regulations approval obtained, and application for a faculty approved. A builder has been appointed and the work should be completed in Spring 2022. Many thanks to Paul Goddard for all his work on this. - Work continues on designing a kitchen in the old vestry. We hope to get permissions in 2022.. Many thanks to Jan Way and Paul Goddard for their work on this project. - A high speed permanent internet connection in the church is now installed, and as a result we can now stream services over Zoom which is much appreciated. - The PCC have agreed to make the removal of the pews permanent, and to modify the floor to make the main body of the church more flexible, welcoming and accessible. Permissions to make the changes are being sought. - It is proposed to have a new Garden of Remembrance in the extension graveyard, and permissions are also being sought for that. - Our boiler failed again in the summer, and we will need to replace the heating system before Winter 2022. 7 I am also grateful to the many volunteers who help us in so many ways, and in particular to Louise Scillitoe-Brown and Murray Stephen, for taking on responsibility for the Church Building and Churchyards respectively. With the vacancy this is a huge help. I also want to acknowledge the faithful service and hard work of Cathy our cleaner, who retired at the end of the year after many years. We are very grateful to her. ## ST JOHN’S COMMUNITY CENTRE - Tony Astor, Manager St Johns is gradually returning to life, with several groups returning to use the facilities, although some groups have not returned. ## Revenue & Expenditure: Revenue has naturally been very low, and subsequently expenditure on maintenance has been cut to the minimum. We had a minor water heater fault, and the two fire extinguisher contracts have been merged into one. ## Users: - Yoga has returned but on a reduced programme. - The writing workshops have resumed, and we have had a few private bookings in recent weeks. - The Fruit and Veg man uses the hall on Thursdays and Fridays, and we currently derive a modest fee monthly. I review the venture every two months. - We expect the pizza operation to return in March or April, but nothing currently confirmed. - The Art club has resumed. - The two exercise classes have ceased ## Hire Charges: The hire charges have remined unchanged since 1st January 2020, and again I propose to maintain the Chapel fee of £16.00 per hour for 2022, with a review later in the year. The Hall is not currently available for adhoc bookings. ## Building work affecting Chapel Lane: We are in dialogue with the team undertaking the proposed building work in the grounds of the property adjoining Chapel Lane. We hope to fully co-operate with the developers which should include some element of betterment for St Johns. Currently work in progress, and further details will be reported when known. 8 ## Westcott Village Magazine – Cath Friend, Editor The Westcott Village Magazine has continued to be a high-quality colour magazine when we have been allowed to publish during the Covid pandemic. Between April 2021 and March 2022 the magazine fluctuated between 60pp and 80pp, depending on what has been happening in the village and with Covid. We have settled on 64pp for the last few issues, which also happens to be the most cost-effective number of pages to print. The magazine is distributed free of charge to each household 11 times a year and edited by Cath Friend. The content is provided by local contributors who are encouraged to keep their editorial as interesting and concise as possible with photographs where available. Advertising pays for all magazine costs of which printing is by far the biggest factor. Our advertising year has changed because of not publishing six issues during the pandemic, so the current year started on 1 November 2021 and will end on 31 October 2022. Our advertising income for 21/22 as at February 2022 is very similar to the previous year. Print costs are dependent on the size of each issue and inflationary print costs, both of which are out of our control. Pre-pandemic the magazine had 80 pages per issue but since January 2022 the magazine has reduced to 64 pages per issue. We have been advised of a 10% increase in print costs effective from 1 April 2022. If the issue sizes remain at 64pp and print costs don’t rise above an increase of 10% then a surplus of £4,400 is possible. Ellen Lowe has bravely stepped forward to be the new advertising co-ordinator after Hugh Parry stepped down (although he is still available for help and information). We also have a new delivery coordinator, Moira Fenwick, as Judith Packer also looked for new challenges, and she is aided by Jan and Glenn Wylie who have a team of 43 distributors and deliver to every household in the village. ## Flowers – Andrea Gabb, Co-ordinator For much of the time Since my last report the church was still closed but finally opened in the summer, with active social distancing in place. We started putting fresh flowers in church around harvest festival time, with lovely autumn colours and rewardingly long-lasting chrysanthemums. Many thanks to Elizabeth Crook, who did a wonderful display of poppies for the Service of Remembrance in November. Artificial flowers did us for the rest of the month until Advent, when we take flowers out, and put the Advent Ring in place until Christmas. We opted to go again for Christmas Trees in the church this year. We had one extra tree bought for us on Ebay by Elizabeth Mair, which turned out to be lovely, and made the trees in 9 the south windows all much the same size. My thanks to the Flower Team who came to decorate the trees in time for the Carol Service, and once again to the heroic efforts of Mark Seymour who put up the huge tree by the altar. (And thanks also to Singapore residents Harry Gabb and Marianne Whitman who were pressed into action to decorate it.) The team made the church look lovely and Christmassy. We have started again with fresh flowers this month (January), which will take us up until Lent which starts at the beginning of March. Then the team will get together to do the traditional Easter Baskets. We received £100 from the coffee funds, some of which has been spent on extra silk flowers to augment the ones we have. Our rota is small, which means we all have to work extra hard, so anyone, ladies or gentlemen, who enjoy the tranquillity of our church and the peace and quiet to arrange flowers, is most welcome to join us. Flower arranging experience isn’t necessary, and there is help at hand if you feel unsure about your skills. May I finally say, again and most importantly, my grateful thanks to those on the Flower Team who make all this happen, and who make our church look loved and cared for. ## Westcott Vicarage This is owned by Guildford Diocese. The PCC are supportive of the Diocese plans to develop the current vicarage and land for housing, including a purpose-built new vicarage. While the work is happening the Westcott Vicarage will be in Ashcombe Road in Dorking. ## MISSION & SOCIAL JUSTICE The following was donated by way of Outward Giving in 2021 for outside agencies in direct giving to Holy Trinity or from general funds: Royal British Legion £163.09 CMS £360 Papua Partners £412 ## Papua Partners - Naomi Sosa During 2021 we worked in partnership with the following organisations in West Papua - Yasumat (Social Foundation for Isolated Peoples); Yapelin (Social Foundation for the Evangelical Church of Indonesia – GIDI); Womens Department of the GIDI Church; Eruwok – Bokondini; Elisa Foundation; West Papuan Council of Churches; IWaTaLi Papua; West Papua Christian Youth Forum. 10 We have supported these organisations with training and accompaniment to support their visions for change and to help them run effective programs that are impacting the lives of individuals, families and communities as well as being change agents in wider society. Through the support of Papua Partners these organisations have been able to receive approximately £250,000 from other donors. The initiatives and programs led by our partners continue to impact the lives of at least 50,000 men, women and children during 2021. During 2021 we continued to focus on our four main areas of work which are Gender Based Violence, Church and Community Transformation, Peacebuilding and Livelihoods. We also accompany our partners, specifically the West Papua Council of Churches and the Christian Youth Forum in International Advocacy to the UN and other international bodies and wider networks with the purpose of raising awareness about the ongoing conflict and its impact. Due to Covid no visits were made to West Papua during 2021 and we were able to adapt by developing training and accompaniment online to partners. We also have started to localise management structures with a new staff member Yepina Matuan in Papua coordinating the Gender Based Violence and Church mobilisation programs. ## _Highlights of the year were:_ - Ongoing support to flood refugees in building small businesses, health awareness and improving water and sanitation facilities - Trauma healing and support to families and especially women displaced by conflict - Online training courses developed and delivered in safeguarding, risk assessment, financial management. - We facilitated a partnership between the music group SOS from the Kids in the UK and Phulyakah Voices in West Papua on a song called ‘Its Time to Heal’ about the environment. The song was performed at COP26. - Increased international engagement to raise awareness on the conflict and its impacts in West Papua. Together with partners we were able to share the situation in various international forums including the World Council of Churches and present submissions to UN mechanisms. - Online training and discussion program with youth activists on non-violence and peacebuilding. - Church and Community Transformation (CCT) – Together with partners the CCT program is now working with at least 80 local congregations and impacting over 8,000 people. It has been adapted as a formal program in the GIDI church and is part of the curriculum in all of their Bible Schools. - Establishment of new businesses and growth of community health group in Bokondini. We continue to provide ongoing support to the Yaruwok Community Training Centre and savings group. Papua Partners is very grateful to the community and church in Westcott who continue to faithfully support us and enable this work to continue. 11 ## “Eco Church” – Hannah Mayo, Chair The first thing to say is that due to family health pressures, I’ve sadly been less able to engage with Eco Church, and lead the group, in the second half of 2021. As a result, I do feel that we’ve missed several key opportunities to build on the work of the last few years. However… Eco Sunday in January (Zoom), with the whole team involved. I spoke about wildness and the wonder of creation, focussed around a starling murmuration we, as a family, had experienced a few months earlier, and a poem by ee cummings “i thank you God for most this amazing’. We invited the congregation to share their own stories of wonder, and it was a special and beautiful thing to hear from so many, with feedback afterwards expressing real joy in celebrating creation. We encouraged people to sign up to Creation Care, a scheme for households. Small take up and haven’t really followed up on it. I was asked to give an opening 2 minute talk for the first local People’s Assembly in April - an envisioning exercise, organised by XR and involving over 100 participants from around the area. Green Westcott was established in May, a new name and expansion for Eco Challenge Westcott, with associated pages in the village magazine. Jakki and I linked with Nancy and Catherine from the village, both keen to start a village-wide eco initiative. That meant a stall in conjunction with church at WestFest (matchbox treasure hunt for kids, church literature given out, lots of good conversations, and contacts collected), a community litter pick at the end of July and a drop in day on September 4th at St Johns. Plans are afoot for a Community Garden…watch this space. Local Eco Church groups meeting (Zoom) in June - 6 churches + HTW represented. Good as always to encourage and support one another. Leading to an ecumenical meeting with Sir Paul Beresford MP in September, facilitated by Julie from St Joseph’s (part of CAFOD’s ‘Parliament in your Parish’). A relationship establishing meeting which we hope to repeat at least annually. Climate Sunday: I helped Dorking URC launch Eco Church by taking part in a series of short videos, and preached (pre-recorded) for South Nutfield Church. To mark it here in Westcott, we held our first Wild Church in September, meeting as a congregation on a beautiful sunny day on the grass outside the front of church, focussing on the tiny things around us and beneath our feet, the parts of creation we often miss, to recognise them as significant tokens of God’s love, generosity, grace, creativity and beauty. As signs of his kingdom, to show us that God really is at work in his world, even when we struggle to see it. And I preached at the start of COP26 (31st October) - in our shared humanity, we may all be bobbing about on the same sea, but we’re not all in the same boat. With a community origami session, everyone making a prayer boat, we explored how to pray for the COP. 12 In other news: We have finally changed energy supplier having been unhappy for some time with the fact that through the Parish Buying ‘Green Basket’ we were in fact getting our energy through Total - it’s been an epic saga which has taken a stupid amount of time. Thanks to Sarah Massey and Simon Mabley for their patience and determination. And we have an ongoing question around church heating with the inevitable demise of our 40 year old gas boiler. We’d obviously like to move away from fossil fuels but there seem to be few viable options for us at the moment and we may, with regret, have to resort to another gas boiler, very far from ideal as we aim for Net Zero by 2030. With thanks, as ever, to the Eco Church team of Jakki Phillips, Sarah Massey and Malcolm Bradley. And we’re delighted that Katherine Marsden and Celia Harcombe have now also joined our team. ## SURREY HILLS GROUP – Simon Mabley, Churchwarden (Group of Churches formed 1.1.15: Abinger & Coldharbour with Holmbury & Wotton; Westcott) Tony Berry, Rector of the Leith Hill Benefice also retired in 2021. The proposal to create a single benefice for the Surrey Hills Group was not supported by the PCCs so did not proceed. Instead a House for Duty incumbent has been installed in Abinger & Coldharbour, and they also are the leader of the Leith Hill Benefice. We have however committed to working more closely together as a group, and had some useful discussions as churchwardens from across the churches. ## DORKING DEANERY SYNOD Nothing to add to last year’s report. ## WESTCOTT 100 CLUB The club is now an independent entity, separate from the PCC, and so is no longer included in the report. We are grateful for the contributions to church funds over the years. ********************** 13 Parochial Church Council of Holy Trinity Church STATEMENT OF FINANCIAL AFFAIRS For the year ended 31st December 2021 Unrestricted Restrthd Designated Endowm'nt TOTAL TOTAL Note Funds FurKIs Furvjs Funds 2021 2020 INCOMING RESOURCES Voluntary Income 2{a) 111,515 18.527 15,454 0 145.496 132,069 Activitie5 for generallng Incorne 2(b) 21.203 21.203 21,758 Investment income 2(c) Incoming resources from charitable activities 2{d) 2.796 663 3,459 3,763 2.231 2.231 3,380 Other incomin resources 2 1.112 138.857 1.112 173.501 161,712 742 TOTAL INCOMING RESOURCES 19,190 15.454 RESOURCES EXPENDED Charitable actlvltles 3(b) 125,845 12.631 9.867 0 148,343 147.950 other resources ex nded 3 6,973 132818 15,675 22.648 7.456 0 170 991 155.406 TOTAL RESOURCES EXPENDED NET INCOMING RESOURCES BEFORE OTHER RECOGNISEO GAINS AND LOSSES Gains on inves)knent assets on revalualion 9.867 6,039 -9,116 5.587 2.509 6,306 5{b) 1.764 5,082 6.846 1.915 Transfers -1.462 4.676 120.001 1,263 4,089 258.248 199 NET MOVEMENT IN FUNDS Balances blf 1 January 2021 5,786 37,671 5.082 9.356 8,221 90.683 506.603 498,382 Balances clf 31st December 2021 124,578 252.159 96,765 515,959 506,603 The notes on pages 16 to 21 fom part of these accounts 14 PAROCHIAL CHURCH COUNCIL OF HOLY TRINrrY WESTcorr BaLqnce Sheet at 31st DeL￿ber 2021 Unrestricted Restrthd DesNJnated Endovrnent TOTAL TOTAL Notes Funds Funds Funds Funds 2021 2020 FIXED ASSETS Tangible Investments 5(a) 5(b) 12.571 218,207 14,229 232.436 0 230,784 219.420 75,818 90,047 82,845 76,818 320,831 302,265 12.57T CURRENT ASSETS Cash at bank and in hand Short tem deposts Accounls receNable Prepayments 4(b) 4{c) 6{a) 6(b) 6.715 106,010 3.903 300 116,928 493 19.375 43.457 50,665 72,456 19.947 145.332 I43,￿7 3,903 4,579 648 1,096 19,947 200,548 221,668 20,216 CURRENT LIABIL￿lEs Credrtors and Prepayments 4,927 493 5,420 1 T,330 NET CURRENT ASSETS 112,(101 19,723 19.947 195,128 204,338 TOTAL NET ASSETS 124.578 262,159 95,766 616,959 506.603 PARISH FUNDS Unrestricted Designated Reslricled Endowment 124.578 0 124,578 120,001 43,457 37.671 0 252,159 258,248 95.765 95,765 90,683 95.765 516.959 506,603 43.457 9{a) 252,159 124.578 252.169 43,467 Approved by the Par￿hla1 Church Council on 151h Febwary and s￿ned on their behalf by The Rev. Peter Nevins (PCC Chaimian) 15 NOTES TO THE FINANCIAL STATEMENTS forthe period ended 31 Decombor 2021 11a) Accounting Policies The financial SL￿en￿ntS have been prepared in acu>rdW￿e with the Church Accounting RegulatK>llS together Ih the Finanual Reporbng Standard *ic*le in the United Kingdom (FRS1021 and vthh the Chariti"e5 Act 2011. The eharity constiluies a Publ￿ bgnefft entsty as defined by FRS102 The acccyjnts present a true and fair we4V and the ace4)unting pc4icies adopted a￿ those ouUin&J below. No changes to accounting estimates have 0￿urred in the rep)rts'ng peric#J.No I￿nal pri¢x year effor has been idenlffied in the reporb.ng period. The financial slatenwlts have been prepared under the histr￿1¢* cost conNention except for the valuation of inVest￿ent assets, which are shown at market value. The finanoal statemèrts indude ajl tranSact￿ns, assets and liabilities for which the PCC is responwbie in Lqw. They do n¢X Ind￿le the accounts of churth groups Ihat thwr main affiliation lo another body nor those that are infrnl gatherings of Church rnerthr5. Funds Endowment funds are funds, the eapital of vthich musl be rrointained., only Incon￿ arising frLxn investffÈnt of the endOWn￿nt may be used erther as restn'cted or unrestrided funds depending Up￿ the pu￿)Se for which the endOW￿nt vras established Restrlcted funds represent a} incorre frcffl trusts or endvwnEnts wh￿h wvay be eynded only on those feslrided objects provided in the ter￿￿ of the trust or bequest. and bl th)nat￿5 or grants recwved for a specific object or inmled by the PCC for a specific object. The funds rrHy only b8 expend&l on spectfic object for whieh they ￿tre received. Any balance remaining unspent at the end of each year n￿st be carried forward as a balance on that fund. The PCC does not usually invest separ8tdy for each fund. Where there is ￿ separate in*stmènl, interest is apports'oned to irKlividu* fvnds on an average balance basis. Unrestrictod funds are general funds can be u￿1 by the PCC for any purpose Incoming resour¢•s." Planned giving. cc41ectsns and donations are recc*Jnised when r￿e1ved. Tax re￿j￿IS are recognised when the incoming resource to v*hich they rdate is reLeived. Grants and legaaes are accounted for when the PCC is legally enliled to the arrnunt due. Dimdends are accounted for when receivable, interest is accrued. Rents received are accrued over the Feri¢)d lo re￿e. AJI other Int￿ is reeognised vthen rt is receivable. All incoming resources are accounted for gross. Resourcgs expended: Grants and O)nations ar& accwnted forwhen paid o¥er or wthen awarded if that avrard C￿ateS a binding or constructive cuigation on the PCC. The dhxesan parish share is accounted for when du8. Insurance is ac¢ruoJ over the ￿rN)d lo whieh rt relates. Al other e>pendf(ure is generally recconised when rt is incurred and is accounted for gross. Flxod Assets: Consecrnbj and benefice prr4)ety is not Ind￿ in the account5 by S10(21 of the Charities Act 2011 Moveable church fumishings held by the Vicaf and Churchwardens on skwal trust for the PCC ar￿ which require faculty for disposal are inalienable prcoerty, listed in the thurch's invenlory, which can be inspected {at any reasonable ti￿1. For anything acquired prior to 2000 there is insufficient cost infonnalion available and therefore such assets are not valued in the finanaal statements. Any itNJi¥idua item costs.ng less than £1.OCwJ is written off when incurred. Equipn*nt used ￿￿thIn Hdy TrinTty church or St John's premises ts thpreu*ed on a Stra￿h1 line basis over 10 years. Indimdual itenK8 Imth a purchase price of less than £500 are Writi￿ off when the asset is aCqUi￿d Investments are valL￿d at market value at 31 D￿effthr. They are held by the Diocese of Guildford as Custodian Trustee. The PCC acts as managin9 Trustee Restricted and unrestricted funds are mingled in the PCC'S current bank account and short term deposrt acLounts 16 The PCC'S rna1ntenan￿ Folicy in resFect of its consecrated and benefice prcperty ant1 land and buildings is to recognise repair Itabilit￿S vthen they are contracted rnther than vthen they tre discover￿. Staff costs This year Last year Salaries and wages 10,876 20.334 SLxial Security costs Pension costs Other benefits Total 787 1.038 11.663 21,372 Number of eryloyees No eryloyee receiv&J benefits for the rewbng pericthj of ffore than £￿.000 No Trustee eypenses have been incurred. There have been no rdated paty transac*ons in the repth'ro peric#Y The PCC participate5 in the Pen￿On Builder Scheme section of CWPF ts lay staff. is administ8rod by the Church of England Pengons Board, vthich tK)Ids the assets ofthe schemts separately from those of the Errployer and the crther participating enwloyws. Unrestncted Restrtcted DeS￿nated EndowTnent TOTAL TOTAL Funds Funds Funds Funds 2021 2020 2. INCOMING RESOURCES 2(a) Voluntary Income Planned giving - covenanted Income tax recoverab Listed Churches grant Other gwing Sundry donations Colle¢tions Grants Furbugh grants Legacies Donations for restrthd purposes 69.415 13.935 1.537 3.072 16.170 238 4,300 1,348 1,500 1,610 71,025 74,006 14,435 16, 198 1,537 3.072 4,630 31.124 8, 770 238 1,255 5.300 5,314 3,755 6,871 1.500 12,0 13,510 3,025 0 145,496 132,069 14.954 1,C()O 2.407 13.510 18,527 111,616 21b) Activities for generating income St Johns 3.[￿7 Floodlights 390 Mast rental 4.382 Parish magazine adverts 13.364 21,203 15,454 3,067 4. 139 390 325 4.382 4,456 13.364 12,838 21.203 21, 758 21 c) Investment Income DNidends and interest Church field rent 1,796 1,000 2,796 663 21d} Incomlng resour¢es from charltable actlvltles Church and churchyard fees 2,231 2,231 2,459 1,000 3.459 2, T63 1,000 3,763 2,231 2.231 3,380 3,380 21e} Other incomlng resources TraKlcraft 1.112 1,112 1.112 1,112 742 742 Total Incoming resources 138.857 19,190 15,454 0 173,501 161,712 17 3 RESOURCES EXPENDED 31a) Costs of generatlng voluntary income Stewardshi envekj 3{blCharitable activities Grants made in fiJrtherance of PCC'S ot¥'ectr4es Se¢ul•r charitigs Surrey Hills Primary 107 Missions and church ￿leties1Oryan1$at￿oTrS Papua 412 Churches Together in Dorking GS Fu￿1 107 412 500 120 120 4.204 4,204 2,220 Ministry Parish Share Parish ministy Pallsh offi & secretarial Vicarfs expenses Assistsnt staff CoMmunu￿nS Family Worker Church running expenses 82.639 3.275 82,639 77,639 3,275 3,963 9.014 696 9,014 9,255 747 2.420 5.007 2,420 2.127 5.007 10,013 3.758 Insurance 2.748 c￿aTring 2.463 Aliar 69 Organists 150 Minor repairs 5,440 Organ and piano repairs & maintenan Expendilure on Parish magazine 7.322 Professional services 1.398 Upkeep of Church ard S,244 125.845 3.758 2.748 2.463 69 150 15,307 3,939 2.827 2,578 394 1,531 17,712 9.867 990 990 797 7.322 5.100 1.398 1,290 6,244 5,288 0 148,343 147,950 1.¢)00 12.631 9,867 3( c) Other resources expended St Johns costs Trawjcraft Other DepreciatKJn 4,699 877 4,699 877 14,463 2,609 22,648 4, 141 664 14.462 1.213 16,675 1,397 6.973 2.651 7,456 Total resources expended 132,818 28.306 9,867 0 170,991 155,406 b) Cash at bank and in hand Current account Curacy House Trust current account TraiJ¢raft account Magazine account Cash in hand 38,478 62,593 50 185 9,628 407 11,19) 540 Total 72,456 18 4(c) Short tem? deposlts C of E Deposit Fund Curacy House deposit account Curacy House Trust C of E Deposit Fund 113.192 12.193 19,947 146,332 113. 133 10,457 79,947 143.537 Total 195,998 215,993 S FIXED ASSErs Freehoh Land and Church Buikjings Equipment 217.224 St Johns Equipment 6(a) Tangible At 1 January 2021 Addrtions at cost At 31st December 2021 12,123 24.932 254,279 254,279 13,974 13,974 38.906 268,263 12.123 217224 254,279 Depreaalion At 1 January 2027 Charge for the year At 31st December 2021 9.927 1.213 11.140 24.932 34,859 32,208 1,397 2,610 2,657 26,329 37.469 34,859 11Fn 230.784 219.420 Net 6(b) Investments Restricted Fund value 111121 CBF Investment Fund Income Shares Purchased in year Market value adjuslment 604.45 shares at 31st Decemt*r 2021 217.224 12109 356 1764 14,229 10,997 250 862 12.109 Endowment Fund 6904 CBF Fixed Interest Securities Fund Income Shares- Touche Bequest at 111120 Market value adjusbnent At 31st December 2021 11,678 -770 10.908 11.286 392 11,678 9750 Ordinary Shares Mercantile Investrnent Trust- Curacy House Trust Market value adjuslment At 31st December 2021 24,131 2,048 26,179 25.545 -1.414 24. 131 13605 Class I Income Shares M & G Global DNKlend Sterfing I Income Fund - Curacy House Trust Market value adjustment At 31st December 2021 34,927 3,804 38,731 32,582 2,075 34,927 Total Endowment Fund 75,818 70, 736 Total Investments 90.047 82,845 6(a} Accounts recelvable lunrestrfcted) Tax recoverable 3,903 4,579 6(b) Prepayments (unrestrlcted) Prepayments (restricted) St Johns insurance Bullimores wage account 300 287 809 19 Liabilities 7. Sundry creditor5 amounts falling due In one year unrestricted fijnds Prepayments - Orange -fiekJ rent 2.665 833 100 533 452 294 50 4,927 2.479 833 90 Fk)odlKJhts Other creditors- Utilit￿S church expenses other 311 12,634 TraKlcraft loan 16,897 Restricted funds Ouiward gr¥ing 493 433 20 rooTr as(O*Or oow)w) 0> co 000000 ¢000 0000010 ¢£Jooo oa)000 E5 Q)Zl CJ JP￿00 000000 (u (Y o ¢DOOO OOOQQ¢D )oo 00 J tDLL (O O 00(OOO+X) oo* 000000 Il I" INDEPENDENT EXAMINERS REPORT TO THE PAROCHIAL CHURCH COUNCIL I report on the accounts of the Parochkgl Churth Counal for the year ended 31 A December 2020 vthich are set out on pages to . Respective responsibilities of the Trustees and Independent Examiner The trustees are responsible for the preparation of Ihe accounts. The trustees consKler Ihat an audil is not required for this year by Church Accounts'ng ReguktK)ns and section 144{2) of the Charit￿$ Act 2011 (the 2011 Act) and that an Independent Examination is needed. It is my responsibilty to exarnine the accounts under the Church Accounting Regulations and SeC￿n 145 of the 2011 Act.. follow the procedures kKI down in the General Directions gNen by the Charity ComMLss￿nerS in section 145{5)Ib) of the 2011 Act: arKI to stste whether pattrular matters have come to my attention. Basis of Independent Eyaminets Statement My examination was carried out n accordan￿ viith the General DIrec￿nS gNen by the Charity Commission and in the Church Gumdance. 2006 edition. An examination includes a re¥￿ of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consKlerabon of any unusual rtems or dtsclosures in the accounts, and seeking explanations from the management committee conceming any such matters. The prttedures undertaken do rtrot provhje all the evidence that wouhj be required in a full audit, and consequently no opinion is given as to vthether the accounts present a 'lrue and fair vi*., and the report is limited to those rnatters set out in the staternent below. Independent Examinerfs Statement In conneclk)n my examination. no matters have come to my attention 1. which give me ￿8$Onab￿ Cause to believe that in any material respect the requirements to keep accounting records in accordance V￿th s.130 of the 2011 Act,. or to prepare accounts which accord with these accounting records and compty with the accounting requirements of the 2011 Act have not been met., or 2. to which, wi my opinK)n. attention shoukl be drawn in order to enab￿ a proper understanding of the accounts to te reached. D R Andrews Bsc MBA FCA Northacre Deerleap Road Westcott Surrey RH4 3LD 2s fy..a %2 22 INDEPENDENT EXAMINERS REPORT TO THE PAROCHIAL CHURCH COUNCIL I report on the accounts of the Parochkql Churth Council for the year ended 31Gt December 2020 vthlch are set out on pages to . Respectlve rnsponslbllltles of the Trustees and Indewdent E¥amlner The trustees ar8 responsi)￿ for the preparation of the accounts. The twslees conshyer thal an audit ￿ not required for this year by Church Accounting RegulatKtrns and sectK>n 144{2} of the Charit*s Ad 2011 (the 2011 Act) and that an IndeFendent ExaminatK)n needed. It is my responsibilty to examine the accounts under the Church Accounting Regulations and seclh)n 145 of the 2011 Act: follow the prowlures laid down in the General Directions gNen by the Charty Comm6soners in section 145{5)(bl of the 2011 Act.. and lo state whether particuLai matters have coffle lo my attention. Basls of Independent Examlnrf$ Statomont My examinatK)n was carried out ii accordan￿ with the General Direc￿n6 gNen by the Charity Cornmission and in the Church GuKlance. 2006 edition An examlnation includes a review of the accounting records kept by the charity and a compan$on of the accounts presented wrth those records. It also ncludes consKleralion of any unusu81 rtems or disclosures in the accounts. and seeking explanats'ons from the managèment commbtte8 conceming any such matters. The procedures undertaken do not provNJe all the evKlence that vffjukl b8 required In a full audit, and consequenty no opinion ts gN8n as to *thether the accounts pr￿n1 a "tnje and fair view,, and the report * limited to those matters set out in the statement be￿w. Independenl Examln•rfs Slat•m•n¢ In connection with my examination, no matters have come to my allentr'on 1. whlch gr¥e me reasonable cause to beI￿ve that in any material respect the requyements to keep accountwig records in accordance with s.130 of the 2011 Act.. or to prepare accounts which accord Ihese accounting records and compty with the ac￿Unting requirements of the 2011 Act have not been met: or 2. to which, in my opinK)n, attention shoukl be drawn li order to enable a proper understsndng of the accounts lo be reached. D R Andrews Bsc MBA FCA Northacre Deerleap Road Westcott Surrey RH4 3LD 22