## **ANNUAL REPORT OF THE PAROCHIAL CHURCH COUNCIL FOR THE YEAR ENDED 31[ST] DECEMBER 2020** ## **Administrative information** Holy Trinity Church is situated in Logmore Lane, Westcott. It is part of the Diocese of Guildford within the Church of England. The correspondence address is The Vicarage, Guildford Road, Westcott, Dorking, RH4 3QB. The Parochial Church Council (PCC) is a charity registered with the Charity Commission (charity registration number: 1132869). PCC members who have served from 1 January 2020 until the date this report was approved are: _Incumbent:_ The Revd Alan Jonas Chairman, Ex-officio _Wardens:_ Simon Mabley, elected 10.5.15. at special meeting of the Church Electoral Roll and again at APCM 17.4.16., 30.4.17., 22.4.18., 7.4.19.11.10.20. John Witt elected 15.5.16. at special meeting of the Church Electoral Roll and again at APCM 30.4.17., 22.4.18., 7.4.19., 11.10.20. _Representatives on the Deanery Synod:_ Glynis Cranefield Elected at APCM 11.10.20. for three years Lisa Brady Elected at APCM, 11.10.20. for three years, _Elected members:_ Kay Meldrum Elected 22.4.18. for three years Debbie Shortland Elected 11.10.20. for three years Murray Stephen Elected 11.10.20. for three years Mark Shakespeare Co-opted at PCC meeting 8.5.17., Elected 22.4.18. for three years Jan Way Co-opted at PCC meeting 8.5.17, Elected 22.4.18. for three years Richard Packer Elected 11.10.20. for three years Hannah Mayo Elected 11.10.20. for three years Malcolm Bradley Elected 11.10.20. for three years ## **Structure, governance and management** The method of appointment of PCC members is set out in the Church Representation Rules. All Church attendees are encouraged to register on the Electoral Roll and stand for election to the PCC. ## **Objectives and Activities** Holy Trinity's PCC has the responsibility of co-operating with the incumbent, the Revd Alan Jonas, in promoting in the ecclesiastical parish the whole mission of the Church, pastoral, 1 evangelistic, social and ecumenical. It also has maintenance responsibilities for the building of St John's, Furlong Road, Westcott ## **Church attendance** There are 176 parishioners on the Church Electoral Roll (2019 – 158). The average weekly attendance on a “normal Sunday” was 79 – comprising 71 adults and 8 children (2018 figures: 84; 74 adults and 10 children). The “worshipping community” (ie attend worship at least monthly) is 103 (2019 – 143) - adults, children in congregational worship/ activities, plus home communions, plus monthly services taken at Bramley House and Westcott House. The decline from 2019 is due to Covid-related restrictions: 12 adults joined our worship over the year but 34 left/stopped attending, and we have not been able to provide on-line children’s worship. ## **Review of the year** The full PCC met seven times during the year with an average level of attendance of 86%. Committees met between meetings and minutes of their deliberations were received by the full PCC and discussed where necessary. ## **SAFEGUARDING – Jan Way, Safeguarding Officer** Jan Way is the Safeguarding Officer and Andrea Gabb the DBS Validator for this period. **Activities** _**a) Safeguarding incidents**_ There have been no safeguarding incidents during the period from April 2020 to March 2021. _**b) New policies and procedures**_ No new policies have been issued by the Diocese. A new safeguarding statement is attached and once the churches reopen will be displayed. _**c) Training**_ Due to Covid 19 and the church being closed for the large part of the year there has been no training, other than online. Currently our PCC and members of the church who are involved with children and vulnerable adults have the correct level of training. Some members have undertaken additional courses. _**d) DBS Validations**_ The Diocese prompts the safeguarding officer when a DBS is required and it is important to note that it is not possible to continue to work with children or vulnerable adults if a DBS has expired. It is therefore important that when contacted by the Safeguarding team in relation to updating a DBS that volunteers respond and arrange to meet. Once a DBS form has been completed it is possible to join the free Update service and I would encourage everyone to do that, as it means that a DBS is automatically updated without the need for more form filling down the line. The online system of undertaking DBS checks allows them to be returned in under a week on some occasions. Currently with the Covid 19 crisis DBS are accepting referrals with scanned documents seen by the validators. Andrea stepped down from the validation role on 31/03/21 and Helen Hughes is taking over the role. Helen will undertake training with the Diocese shortly. _**e) Safeguarding meetings**_ Due to Covid there have been no safeguarding meetings. 2 **The Promoting a Safer Church guidance makes clear the safety and welfare of children and vulnerable adults within our church is the responsibility of everyone who participates in church life. The PCC sets the tone and example to all church members and is responsible for ensuring that we follow good safeguarding practice in all areas of church life. It is important that we embrace this responsibility fully, especially in a time when families and individuals may be more vulnerable than ever.** **GENERAL REVIEW OF THE YEAR – Alan Jonas, Vicar** It is only a few months since we last reported on the Church in Westcott – at our 2020 Annual meeting, held on 11[th] October, postponed from the normal Spring date, due to Covid. Please see that report and some updates here for an overview of 2020. Our church and village community remain in deep shock and grief following the death by suicide on 19[th] November 2020 of Stuart Ryland, our friend, church member and former paid “Youth & Community Worker”. We continue to hold Steph, Stuart’s wife and Hannah, his daughter, and all Stu’s family in our love and prayers. I am aiming to hold a Sunday focus on issues of mental health, in honour and memory of Stuart. This could become an annual memorial. Last September, I announced that Jenny and I will retire in autumn 2021. Our final Sunday has now been fixed for 26[th] September. Our 23 years+ in Westcott have been extraordinary. Living and seeking to serve in this most beautiful place with wonderfully mixed, talented people has given us joys and sorrows, blessings and challenges that we could never have imagined. The first years included the added challenge of being employed .2 as Chaplain at Priory School. It has been a privilege, too, to serve as an IME tutor (clergy training/formation) and Area Dean. I am immensely grateful to Jenny for all her sharing of this journey with me. And to our daughters Anna and Freya, who had to go along with all the demands of being a clergy family, including the three moves in six years that ordination meant. I am hugely grateful, too, to all the people of the Church in Westcott, who have worked, served, rejoiced and wept with us through these years. We move on, then, with sadness to be leaving, but overwhelmingly with gratitude to those we have served alongside and to our God, for all His faithfulness and beneficence. We prepare to go to our home in Devon, feeling deeply that this is the right time and looking forward to the next stage of life. I am delighted to say that Guildford Diocese intend that I will be replaced as Vicar of Westcott, after I retire this year. This is due to your commitment - the people of our Church and Village. Thank you. It was by no means obvious that there would be another full-time vicar appointed to the village. There are many challenges for the Church of England including a shortage of clergy and, in some parishes, financial difficulties. Across the country, many villages have lost their resident vicar. With a population of only c.2,200 Westcott is vulnerable to this happening here. It is your commitment to your village Church that has meant that the Diocese are pleased to appoint another vicar. Your engagement is seen in several ways: - Healthy Church attendance. - Large number of people involved in leading and supporting worship. - Large “Electoral roll” – membership of the Church. - Church engagement with the village school, and in village life generally. - Volunteer posts filled. 3 - Clear evidence of discipleship – people growing in Christian faith – including ordinands. - Activities organised by church members. - Pastoral care offered through the village. - Engagement with (inter) national issues eg through “Eco Church” - Engagement with the wider Church, including, for example the great support for Papua Partners. - Meeting the costs of running the Church in Westcott. It costs c. £130,000 a year to sustain a church with a full-time vicar. Virtually all of this has to be funded by people’s giving. Remarkably you do this year on year. All of this has meant that there will be another vicar in Westcott, in a long line going back to when Holy Trinity was founded in 1852. Of course, you cannot be complacent. I will be working hard in the remaining time to my retirement at the end of September to ensure as good a handover as possible. There will then be a “vacancy” for at least several months until a new incumbent is appointed. Our excellent churchwardens Simon and Ali Mabley and John and Libby Witt will be “in charge”. They will need you to support and take on responsibilities. And, thereafter, the Church in Westcott needs you to go on engaging, being committed. Thank God and thank you for all your support and engagement with the Church in Westcott over the last years. May this vibrancy continue until the Kingdom comes ! ## **DISCIPLESHIP – Alan Jonas, Vicar** (Incorporates worship, prayer, teaching, outreach, pastoral care, growing vocations) - David Packham is near the end of his second year of ordination training and will soon be considering curacies for next year. - Very sadly, Ellie Lister’s training has been interrupted due to on-going illness from “Long Covid”. We continue to pray and hold Ellie in love, that she will be able to resume her course this autumn. - We continue to have a weekly service on “Zoom” for our main Sunday worship. Our 8.30 am service is now established again, albeit with “Covid restrictions”. When our main worship resumes in Holy Trinity, we expect to continue with the positives of worship over the last year : - Worship led by multi-media ie screen and recorded music. - Worship “in the round” (which will be possible with chairs rather than pews) - Continuing the popular once a month “Songs of Praise” service and regular interviews that Hannah Mayo conducts with church members. - Worship on Zoom for those who cannot be in Church. - We have developed Wednesday evening as a discipleship focus. Three “Life Groups” meet fortnightly, and in between there is a general prayer meeting or for leaders. All of this is currently on Zoom. - We followed a sermon series last autumn on “Gladness & Generosity”, and more recently on “The Gift of Communion” – two parts of the programme of “The 12 Practices of a Christian Disciple”, being delivered over two years. - We have also run a sermon series on 1 Corinthians. - The PCC have made the decision that, sadly, the Sunday evening service will not return in the foreseeable future This is because of low attendance, continuing Covid restrictions, and it probably not being possible to provide a minister in the vacancy. 4 ## **FAMILIES, CHILDREN, YOUTH – Alan Jonas, Vicar** It is great that Ellie Lister is now sufficiently well to undertake five hours a week as our Children & Families’ Worker. This time has been focussed on running “4 O’ Clock Church” with me – a monthly coming together of our families for a short time of worship and catch-up. Ellie also organised a very good Easter egg hunt. It has to be said that the number of families engaging with these activities is disappointing. It remains a major challenge how we will fulfill the Vision set in June 2018: **Vision:** “Imagine our church with more children & young people, engaged, involved, participating, learning, connecting, enjoying and experiencing God. Imagine, the energy, the vibrancy, the excitement.” With the impact of COVID on families work, Ellie has been furloughed from a large part of her work, and when furlough ends understandably Ellie may not want to return to her full role. This means that many of the activities with children, young people and families that Ellie has developed will not continue eg work with Surrey Hills All Saints (SHAS) School, Cookie Club. We gave a gift, as a mark of our gratitude, to Jennie Ratcliffe, headteacher of SHAS School, as she moved on to another school. We welcome Simon Coles as headteacher. I, Tony Berry, Judith Packer, and other church members across the Surrey Hills are governors. ## **Transforming Lives for Good (TLG)** – **Libby Witt** , **TLG coordinator for Holy Trinity, Westcott** Further to my 2019 report, I am sorry to have to report that, due to the Covid restrictions and school closures, our four TLG Early Intervention coaches were unable to continue coaching with the children that had moved to secondary schools. This meant that coaching had to be suspended until after the third national lockdown in 2021. Although, two coaches had to step down from coaching for personal reasons, we were very pleased to welcome Karen Ratzke to the team in October. I am pleased to say that as I write, she, Ali Mabley and I are just starting coaching again with three more Year 5 children at Surrey Hills All Saints School. They will be working for the next year to help these children find ways to overcome any emotional, social or behavioural difficulties they are struggling with that might affect their learning. This will be particularly important after the last year of pandemic which has resulted in a lot of difficulties for children. We would like to really like to recruit more coaches in the coming months to maximise the effectiveness of the programme and be able to support more children. As coordinator, I have had regular meetings with our TLG regional coordinator for support and encouragement. In November she conducted an annual review of our TLG work at the school, consulting Alan Jonas, our Key Contact at the school and our coaches. She also held termly regional coordinator and coaches Zoom meetings, where we were able to share ideas and experience of coaching, and pray for each other with other coaches across the SE region. This year TLG have produced a wealth of training opportunities and materials to support the Early Intervention programme in schools. Most notable of these is the Emotional First Aid material and training, which was designed to give coaches, churches and congregations some training in how to help people suffering from emotional distress. This free training in this is open to anyone in the church who would like to know what they can do to help friends, neighbours or colleagues in times of distress. Please get in touch if you would like to know more. Finally, I would like to thank again Alan and everyone at Holy Trinity and Surrey Hills All Saints School, who have supported the Early Intervention programme in prayer and practical ways through this unusual year. Special thanks must go to the five wonderful coaches (Ali, 5 Liz, Jan, Sally and Karen) who have given their time, commitment and creativity to their coached children this year. ## **RESOURCES TEAM** ## **Financial Review – Kay Meldrum, Treasurer** Holy Trinity’s finances have stood up fairly well to the effects of Covid restrictions, thanks to the generosity of its parishioners, furlough grants, and contributions from Diocese. Total receipts on ordinary Unrestricted funds were £132,536, and are detailed in the Financial Statements. This represents a decrease in Unrestricted income of approx. 11%. There has been an increase in covenanted donations, and a decrease in one-off donations. Overall, voluntary donations decreased by 6% The field next to the churchyard was let on an annual basis, and gross income of £1,000 from it is included in these accounts. Rental was also received in respect of a mobile telephone mast on church premises, and gross income of £4,456 from it is shown in these accounts. £134,914 was spent to provide the Christian ministry from Holy Trinity Church, a decrease of approx. 5.3%. Works on the stonework of Holy Trinity church and on the boundary wall were necessary, and were the second largest item of expenditure. The main item, 57% of total expenditure, is the contribution to the Diocesan Parish Share, which largely provides the stipends and housing for the clergy. This was held at the 2019 figure to recognise the strain on parish finances, and £5,000 of this was waived. The PCC continues to own the former St John’s church, which was used by various organisations and individuals when it was able to be open. The net deficit on the premises was £2, compared with net surplus of £1,513 in 2019. The net result for the year was an excess of expenditure over income of £2,378 (2019 net surplus £5,459). The balances carried forward at 31[st] December for Unrestricted funds totalled £120,001 (2019 £122,379). In addition the PCC has £37,671 in Funds Designated for improvements to the Church fabric (2019 £20,500). ## **Reserves policy** It is PCC policy to accumulate a balance on Unrestricted funds of £50,000, to cover emergency situations that may arise from time to time. The balance of £120,001 on Unrestricted funds at the year-end exceeds this target. The balance of £258,248 in the Restricted funds represents £8,544 in the General Support Fund, £6,226 for Youth Work, £219,420 net cost of St John’s, £1,265 for future extension work at St John’s, £1,440 grant for the churchyard at St Johns, £3,776 received for the Peace Garden, £2,593 relating to the Touche Fund, £12,109 in income producing investments, £377 towards future work on the church building, and £2,498 in the Communication Fund. It is our policy to invest our Restricted and Unrestricted funds balances with the CBF Church of England Deposit Fund. Permanent Endowment funds are invested primarily in income generating Funds. ## **Fabric – Simon Mabley and John Witt, Churchwardens** ## **Risk Management** In 2017, the PCC formally adopted a Health and Safety Policy, following on from the completion of a number of risk assessments. The COVID situation has of course brought in a renewed focus on the importance of risk assessment, particularly for hygiene and protecting the health of our employees and congregation. Risk assessments have been carried out in line with government and diocesan guidelines and key changes have included temporary removal of the pews to enable proper social distancing 6 in church, along with associated procedures and protocols to minimise the risk of any cross contamination between members of the congregation or those visiting the church. Alongside regular maintenance items (such as electrical and fire safety checks), we have continued to move forward ongoing improvements to the church building and land. - The heath and land in front of the church has continued to improve, with wildflowers now enhancing the spring views. Our thanks to Hugh Broom for his help with maintaining this area of the village. - We have of course saved on heating with the reduced use of the building, and have fine tuned the floodlights so that now they come on at Sunset+15minutes, and turn off at 11pm. - The Lych Gate wall has been rebuilt as a result of a partial collapse, and with the new view across the heath has restored an attractive view of the church and its entrance. - Crumbling stonework on the East and West buttresses was replaced, along with repairs to the pointing of various stonework, including gable copings. - Work on an accessible toilet has progressed, with final designs agreed, building regulations approval obtained, and application for a faculty in progress. Final tendering is underway and it is anticipated the toilet will be installed in 2021. Many thanks to Paul Goddard for all his work on this. - Preparatory work has been done looking at installing a kitchen in the old vestry. Plans have been drawn up and quotes and application for permissions is under way. Many thanks to Jan Way and Paul Goddard for their work on this project. - A new audio system has been installed, which in addition to fixing a number of problems with microphones, provides enhanced sound and the ability to connect directly to Zoom / a computer for future use. Thanks to Jonathan Mayo for project managing this through to completion. - A new fence has been installed on the extension graveyard. Made from local wood by David Seall, this has been much complimented as an attractive addition to the village. Our grateful thanks to the anonymous donor who has enabled the work. - Work on installing a permanent internet connection in the church is underway. A permanent camera has been installed in church and a laptop purchased. In conjunction with the new audio system, this will allow us to “stream” services when lockdown finishes, and has already enabled the streaming of funeral services during lockdown, which has been much appreciated. - As we look to a post COVID world, the PCC has been reflecting on the flexibility the current arrangements in church have enabled. Work is underway on assessing the cost of making the current arrangements more permanent by modifying the floor into a single level, more uniform area – and introducing better seating. As well as the flexibility this would bring for services and worship, it also opens up more opportunities for use as a large community space, especially if the kitchen project were to proceed. We are also grateful to the many volunteers who help us in so many ways from tidying projects to ad hoc help. Of particular note the great job done in clearing out the old vestry and upper room, led by Jan Way and team. Also Cathy our cleaner, those who open and close the church and the many others who give time to the various rotas that keep it all going. We really appreciate what you do, and how you have adapted to all the recent changes. 7 ## **St Johns Community Centre - Tony Astor, Manager** There is nothing to add to last year’s report, apart from saying St Johns remains open for business, but there are no current bookings apart from MVDC for the elections on 6[th] May, and the weekly wood fired pizza service which yields revenues of £130pm and is going well. ## **Westcott Village Magazine – Cath Friend, Editor** The Westcott Village Magazine has continued to be a high-quality colour magazine when we have been allowed to publish during the COVID pandemic. We were able to publish a 80 page magazine in April 2020 but the magazine was not published during the three lockdowns. The table below shows what magazines were published: |Apr-20|
80|pages| |---|---|---| |May-20|Lockdown1|| |Jun-20|Lockdown1|| |Jul-20|Lockdown1|| |Aug-20|Lockdown1|| |Sep-20|
68|pages| |Oct-20|
60|pages| |Nov-20|
60|pages| |Dec-20|Lockdown2|| |Dec-20 & Jan-21|
72|pages| |Feb-21|Lockdown 3|| |Mar-21|Lockdown 3|| |Apr-21|
80|pages| The magazine is distributed free of charge to each household throughout the year edited by Cath Friend. The content is provided by contributors who are encouraged to keep their editorial as interesting and concise as possible with photographs where possible. Advertising pays for all magazine costs of which printing is by far the biggest factor. As predicted our advertising income has reduced by 19% to £12.700. There is a potential new advertiser starting in May, but the continuing decline of print advertising is a concern. This year our print costs have reduced because of smaller issues and the print run has been cut to reflect the closure of the church and Prince of Wales. So, the annual surplus for 20/21 will be in the order of £4,000 against £4,875 in 19/20. The renewal date for advertisers has changed from 1 April 2021 to 1 October 2021 because the Westcott Village Magazine was not published during the lockdowns. A new advertising co-ordinator will be required for 21/22 as Hugh Parry is stepping down. The renewal period of July to September 2021. Deliveries are organised by Judith Packer and Jan Wylie who have a team of 43 distributors and deliver to every household in the village. ## **Flowers – Andrea Gabb, Co-ordinator** I took over from Jill Flower as she left the village in April 2020. For much of the time since then the church has been either shut completely or open for the 8.30 service and twice a week 8 for private prayer. During this time, the flowers have been beside the altar with silk flowers and fresh greenery, which we have kept changing as it has been needed. We filled the Church with Christmas trees and their decorations at Christmas. Not the usual team, as we were in strict lockdown, but Jan and Tim Way, Alda Andreotti and Paul Goddard and John and I, with the heroic efforts of Mark Seymour and Kate who hauled the huge tree in to stand beside the altar. All masked and socially distant, but it was lovely to do it together. At Easter, my thanks go to Lyn Malins, Helen Chappell, Pat Avis, Janet Dawkins, Sheena Salmon, Sheila Dunckley and Jan Way for the lovely flowers which are still fresh in church as I write. Several of these people don’t come to church services on a regular basis and we should be so grateful for the care and affection they still show for our church building. We will go back to silk flowers and fresh greenery once the Easter flowers are taken out, until the services are back to normal and we can resume our regular flower arranging rota. **The Westcott 100 Club** _(registered with MVDC no. 48965)_ _**–**_ **Richard Packer, secretary** The Westcott 100 Club was launched, at the recommendation of the HTW PCC, in May 2015 originally to help raise funds for the upkeep of St John’s and Holy Trinity. This scope was extended in 2018 to cover any community project of benefit to Westcott as a whole.The 2020 AGM was due to take place in March 2020, just as the first lockdown restrictions were introduced. This meeting was postponed until 2021, but the quarterly and annual draws continued to be held in a covid-secure fashion. Despite the challenges of lockdown, the scheme’s membership has remained largely intact and the Committee is grateful to members for their continued support. The number of active tickets has reduced from 102 to 94, however the scheme remains financially viable. Following the election of a new Chair (Alda Andreotti replacing Glenn Wylie) and Treasurer (Edwin Harland replacing John Riches) at the AGM in March 2021, with Richard Packer remaining as Secretary, the new Committee aims to revitalise the scheme as we begin to emerge from the restrictions of the last year or so. A key part of this will be to seek ways to raise the profile of the scheme and to establish a process for making appropriate grants to relevant village projects. The scheme’s accumulated fund currently stands at just over £3500 (in previous years, donations totalling £9250 have been made to general HTW funds). ## **Westcott Vicarage** This is owned by Guildford Diocese. The PCC support the Diocese in plans to develop the current vicarage and land for housing, including a purpose-built new vicarage. ## **MISSION & SOCIAL JUSTICE** The following was donated by way of Outward Giving in 2020 for outside agencies in direct giving to Holy Trinity or from general funds: Childrens Society £350.86 CMS £360 Papua Partners £665 ## **Papua Partners - Naomi Sosa** Nothing to add to last year’s report. ## **“Eco Church” – Hannah Mayo, Chair** The Eco Church group have continued to meet once a month - early in 2020 on a Monday morning in St Johns, then since lockdown, on zoom. 9 Looking back at our plans for 2020, in last year’s report - it would be fair to say that not all of them were practical with the inevitable restrictions, and that we have at times felt less than effective. But we can reflect on some significant steps. Net zero by 2030 Passed by the PCC in September: Motion 1: That the Church in Westcott is committed to responding to the Church of England’s General Synod call (February 2020) to reach Net Zero by 2030 Motion 2: That the ‘Net Zero by 2030’ target should be a consideration in decision making across all areas of church life in Westcott. Energy Footprint Tool A new resource from the Church of England to record energy usage in church, to be submitted as part of the annual parish reporting. Sarah Massey valiantly analysed and inputted the annual figures for HTW and St Johns, making it a really comprehensive baseline document. She’s also done the same with Carbon 360, which goes wider to look into other areas like food, transport etc to give us a broader overview of what we’re doing, and how, and gives us our carbon footprint for the year. All this helps us draw certain conclusions about usage of the buildings, especially since the Footprint Tool gives us a ratings for our carbon footprint per sq metre and per person hour - we don’t score well given that the church building is only in use, in the sense of organised services and activities, for very few hours each week. Food for thought, and crucial information to help us in our aim to reach net zero by 2030. Huge thank you to Sarah for a really solid amount of work - I’m are so grateful for her interest in, and skill with, figures and detail! Energy Audit: We successfully bid for a subsidised external energy audit, which took place in October. The main take away was that when our current boiler expires (it’s reaching its 40th birthday this year!), out of all possible alternatives, the best one for us would be a change to electricity for our next heat source. This has many implications which are yet to be worked through, and there are various options, and opinions, to navigate, so it’s not a given. But it’s important that we continue to explore the options considering the age of the current boiler. Eco Cafe: January 2020 saw the best attended yet - Jakki set out the current situation of the Climate Emergency in a really important and informative evening. In February we brainstormed the huge range of existing eco initiatives locally for a planned Directory as part of the Eco Challenge Westcott website. In March Ian Chappell spoke about divestment - our need to step back - as individuals and organisations - from our investment in fossil fuels. Only one further Eco Cafe in 2020 - in May to discuss what we were learning during lockdown, a really interesting and moving evening reflecting together (contributions reflected in Hannah’s sermon on June 21st) Every church in the Deanery to be an Eco Church: One of our aims for 2020. In November we invited eco groups, or eco-interested parties, from local churches to join in a zoom meeting to meet and encourage one another and share our journeys. Representatives from 8 local churches were present (Capel and Ockley, Pixham, St Martins, St Joseph’s, St Pauls, Holmbury and Wotton, Abinger and Coldharbour, and HTW). There’s also interest from the URC to get started with Eco Church, so we’re going a bit further than the CofE deanery! All agreed it was a good evening and invites are just going out for the next. 10 The Diocesan Environment Officer heard about it, and is excited about what we’re doing, and it’s led to her starting a Deanery Greenery initiative - her vision is for each Deanery in the Guildford Diocese to have an Eco Champion, to disseminate information and encourage one another. We’re going to take that role in this Deanery. Eco Challenge Westcott website Thanks to the wonderful work during lockdown of Jakki and her son Sam, we now have an Eco Challenge Westcott website! www.ecochallengewestcott.org.uk It’s very much a work in progress but do have a look. Live Lent The CofE’s Lent campaign based around creation care. 30 booklets bought, and distributed to congregation. Reverse Advent calendar 7 people in the parish responded to this suggestion and put boxes together (1 item for each day during Advent) for Dorking Foodbank. Jakki collected them all after Christmas and took them to the food bank who were very grateful for the help with stocking up post-Christmas. Our main plan for 2021 is to build closer links with the village, joining with others in the community to find ways to encourage living differently, and intentionally, so that Westcott can become a beacon of sustainability. Finally, we miss Pat Verrall hugely. Her contribution to Eco Church at HTW, from the start, has been immense (though she would, of course, never have seen it that way) and her sudden death in December has left a very big hole in our small group. We have all benefitted from and been blessed by her wisdom and huge bank of botanical knowledge and experience (several people will remember, with joy and thankfulness, the wildflower walks she led), her enthusiasm, and gift of encouragement, her humility, humour, and her deep faith. Thank you to the wonderfully enthusiastic and dedicated Eco Church team: Jakki Phillips, Sarah Massey, Malcolm Bradley, and, posthumously, to Pat Verrall. ## **SURREY HILLS GROUP – Alan Jonas, Vicar** (Group of Churches formed 1.1.15: Abinger & Coldharbour with Holmbury & Wotton (A & C with H & W); Westcott Tony Berry, Rector of the Leith Hill Benefice is also due to retire this year. Guildford Diocese would like to take this opportunity to bring together all of the churches of the Surrey Hills as a “United Benefice”. Westcott would retain a full-time incumbent who would also be the leader of the benefice. The other churches would have two house for duty ministers. There is certainly much potential for how the churches of the Surrey Hills could work more closely for ministry and mission in every village and with Surrey Hills All Saints School. The churchwardens of all the churches are meeting to consider this proposal. ## **DORKING DEANERY SYNOD – Alan Jonas, Vicar** Nothing to add to last year’s report. ## **CHURCH SCHOOLS – Alan Jonas, Vicar** Nothing to add to last year’s report.. ************************** 11 Parochial Church Council of Holy Trinity Church STATEMENT OF FINANCIAL AFFAIRS For the year erthl 31 D￿lber 2020 Unre*Kaed Resbyaed Dwnabj menl TOTAL TOTAL N(kn Funds FurKIs Funds Funds 2020 2019 INCOMING RESOURCES Voluntsry Inco Acllvllle¥ for g•n•ratlng Inc4xne 2(a) 103.526 8.891 19.652 0 132.069 167,878 2(b) 2{c) 21,758 21,758 3Q.8S) Inv•stmant Incom• 3,130 633 3.763 Incomlng rnsouvc•s from charltsbl• acllvftlts 2{d) Other Incomlng rnsources TOTAL INCOMING RESOURCES 3.380 3.380 4.223 742 742 1,357 132,536 9x4 161.712 208 257 RESOURCES EXPENDED Costs of generallThJ voluntary Income Charftabl• actlvltles Other ￿￿Ule•S ox TOTAL RESOURCES EXPENDED NET INCOMING RESOURCES BEFORE OTHER RECOGNISED GAINS AND LOSSES Gains on investrn8rrt assets - on revaluation Transfers NET MOVEMENT IN FUNDS 3(a) 3(b) 130,109 15.360 2.481 0 147,950 218,307 4.805 7.456 14914 11011 156.406 2￿ 018 -2.378 -8.487 17,171 6,306 -21,761 5(b) 1.915 15.095 8221 BalarK*S bff 1 Jan 2020 Balances clf 31 December 2020 122.379 265,873 20.5(M) 89.830 498.382 505,048 120.001 258348 37.671 90.683 606,603 498.382 The notes on pages 13 to 19 fonn pwt of K(xxK)ts 12 PAROCHIAL CHURCH COUNCIL OF HOLY TRINITY WESTCOTT Endow Ncrtes Furrtts FurKIs Furnls Funds 2020 2019 FIXED ASSETS Tangible Investments 5(a) 4b) 219.420 12.109 231￿29 219,420 222,071 0 70,736 82,845 80,680 0 70.736 302,265 302,751 CURRENT ASSETS Cash at bank and in hand Short temi de￿$11S 4(a) 4(b) 6(a) 6(b) 34.852 97.680 4.079 287 136A98 433 25.910 37.171 72N56 93. 787 0 19.947 143.537 101,406 4,579 1.096 37.671 19.947 221M8 ￿10,187 Prnpayments 809 27,162 JRRENT LIABILrnES Creditors and 16.897 16I97 120.1x11 26,719 120,001 258348 17,330 17,330 37M71 19,947 204338 195.631 37.671 90.683 606.603 498,382 NET CURREpif ASSErJ TOTAL ASSEfs L&SS CURRENT LIABIUTIES TOTAL NET ASSETS 120m1 258348 37,671 90.683 S06,603 489,382 PARISH FUNDS Unrestrrcted Designated Restrtcted End(y4Ment 120.001 120,001 122.379 37,671 20,X 268,248 265,873 0 90,683 90,883 89630 37M71 90,683 506,IX13 498,382 37.671 8(a) 258.248 120.001 258348 Approved by the ParrKhial Church Council on 2- March 2021 and signed on thw'r behalf by The Rev. Alan C Jonas (PCC Chaimian) 13 NOTES TO THE FINANCIAL STATEMENTS forth• y•w •nd•d 31 D•¢•nts 2020 Ac¢ountlry Poll¢l•s together with the Finan(ial Repth'ry StaThd¥d applKa)18 in the UTht&J Kiry1￿ (FRS1(r2) and with the Charthes £t2011. The a wbli¢ ber￿ as d8finod by FRS11f2 id8ntrf￿d in th& rwting p￿J. liatrxlrti88 for whith tha PCC is respM&ble in kn¥. Tr*y do rmx irw*wJg ts •xthrts of (*Lrth wps tPot tsir main affiliation to ￿¢ther ItK)so that ar8 infr tyoss. croates a ￿"n(Ing (Y ￿lstr￿tIVe oblw'on on th8 PCC. The dICK4￿ wrsh shwe is ac£¥xrrt&l due. Insura￿ is ovar the Feriod lo ￿lch it relales. Al othw exF￿￿tUre is 9￿￿allY rwni8&J vh￿1 It is 2011 a fac￿ty frx disposal are inaliwth wcwty. listed in the dxwth's invenw. be fftsperted {at any rea￿nable ts'ml. For anyttiing ac4JJired Kyl￿ to 2(KM) Ihere is Infomati￿ arfailable and therefcrfo EquipIr￿tt used witrin Hdy Trinity rtwJch ty St John's ￿￿1805 is on a Strai￿ bfi8is ow 10 Tru5t88. Th? PCC acts as managirwJ Tr￿180 14 £12,634+VAT, crfyknith £12.634 ha$ been to thes8 wAJ)ts. It is expethl trAi VAT will be wtv)Ily redaimed under the LiS￿j Places of W¢ysf¥p Grant s(*)eff￿. Salanès ar¥J wa Swal Se(xJrity L Pension costs 20,334 1,038 L119 Total 21,3T2 23.791 Numt*f of fftryloyees The PCC partta• in ts Pensim Blildar s(*￿ne sedicn crf CWPF staff. Th Sc**m? is athTh'nistw•J by the Churc*Tr of Pe￿On8 Bowd, t#)hts ￿ assets ofthg 8dWrn￿ sepwatdy from those of tho Empbyer the olher pwliclpatry erythws. NOTES TO THE FINANCIAL STATEMEKTS for the year ondod 31 DKemb•r 2020 TOTAL TOTAL 2020 2019 Funds Funds Furxls Funds 2. INCOMING RESOURCES 21a) Voluntary Incom• Planned giving- covenarrted 72,362 15,698 74.0(￿ 72,493 16,198 18,180 12, 121 5.420 9.%6 3,533 5,2 Listed Churches grant Other gNing Sundry donatM)ns Colledions Grnnts Furfough grants 4,630 8.770 1,255 5.314 6.871 12.000 20. 3,025 20.865 132,069 167.878 3,618 1.255 4.314 1.649 5.152 12,000 Donakn'ons for restri￿ purposes 1.025 8A91 103,526 2(b) Actlvllles for g•n•rnUng Incomo St Johns FfoodlNJhts Mast rental Parish magazine ad¥wis 19,652 4.139 325 4.456 12,838 21,758 4.139 9.649 325 425 4,456 4,776 12,838 16.C 21,758 30,6 21 ¢) Invesknfrnt Incom• DivKlends and interest Churth field rent 2.130 633 2,763 1.000 3,763 2,949 3.130 3,949 15 21dl Incomlng resourcgs from Gharttabl• a￿lY{￿ Church WKI churchyard feas 4.223 4.223 2(•) Other Incomlng rasourc Traidcraft 742 742 742 742 1,357 Totsl Inc(wnlng Mourc•s 132.536 19,652 161,712 208,257 3 RESOURCES EXPENDED 3(a) Costs of g•n•ratlng voluntsry iiic4> Cost of stwrfship erNelope8 31b)Charltablo athltl•s Grants made in furtherance of PCC'S oW*ve8 Socular charlllq• Eco Churth 100 Pawa 500 Chur(*tes Togetlxr in O GS Fund 500 620 120 2,760 2,220 2.220 Mlnlstry Parish Share 77.639 Parish ministry 3.963 Parish (ffKe & secrthid 9.255 VKarfs expenses 747 Assistant staff 77.639 81,890 3.656 9,255 10,456 747 994 2.127 10.013 2.127 10,013 4.318 9.374 Famdy Worker Church runnlng oxp•ns Uttlities Insurance 3.969 2.827 2.578 394 1.531 15231 3.969 2.827 2.578 4.423 2.783 2.343 Organists Minor repairs Organ and piano reFWS & rna1ntena￿e Expenditure t)n Parish magazine 1.531 3,299 17.712 69.094 2.481 797 797 5.100 5.100 10.934 1.290 576 148 4XJ VKarage Training Upkeep of Churchyard 5.288 147.950 218.307 130,109 1SA60 3( c) Other rewurces eXp￿d St Johns ry)sts Tfaidcra 4.141 4.141 6,509 1,401 2,651 7N56 11.615 2,651 134914 18,011 2881 155806 230,018 16 4(a) Cash at bank and In hand Current Curacy H￿se Tnjst ojrrent ￿nt TraNJc¥afi &(xwJnt Ma￿lne •C￿unt 2020 62.593 50 185 9.628 72h56 2019 87,028 50 58 6,653 93,787 Total 41b) Short t•nn doposhs C of E Depogt Fund Curacy H￿se dep)sit wxourrt Curacy H￿Se Trust C of E Depcd Fund 113,133 72.823 10.457 8.636 19.947 19,947 143,637 IOIA06 215.993 196,193 S FIXED ASSETS Land and Churth BuiklirKJs EquffxTient St Johns Equi 51a) Tanglbl• At 1 J￿Uary 2020 Additions at cost At 31 December 2020 12.1rJ 217.224 24,932 254.279 254,279 12.123 217224 24,932 264,279 2¥279 At 1 January 2020 Charge fw ts year At 31 t)e(xnber 2020 8.716 1.211 9.927 2.196 23,492 1.440 32.208 28,503 2,651 3, 705 34,859 32.208 219820 222.071 Net 61b) Inveslrnents Restrlctod Fund value 111120 Purchased in year Market value adjustment 592.21 shares at 31st Dec￿nber 2020 217324 CBF InVeStrn￿ Fu￿1 IrK(yne Shares 10997 250 8,895 1.942 10,997 12,109 Endowm•nt Fund 6904 CBF Fixed Irrterest S￿ul1￿ FurKI IncTh Shar* TO￿ Bequest ai 111120 Market value adiustrnent 11.043 243 392 11.678 At 31 C)e(*mber 2020 11.286 9750 Ordinary Shares klercwrtile InVeStrn￿ Trust. Curw House Trust Market value adjustment At 31 December 2020 25,546 17.111 -1.414 8,434 ¥131 25,545 13605 Class I Income Shares M & G Gbbd Oividend Stwling I Inc(xne Fund. Curacy Hwse Trust Market value adjustrnent At 31 De(wniEr 2020 32.852 2,075 34927 28,376 4.476 31852 Total Endthvrn￿ FuTrJ 70,736 89,683 82,845 80,680 17 6(a) Accounts rK•lvable {unr•strkts 4.579 4579 4539 61b) Prepayments (unrostrlctsd) St Johns insurance 278 Bullimores wage ar£ount 177 Llabllllles 7. Sundry Gr•dltor¥ amounts falllng In one year unrestricted funds Prepayments- Orange Fiekd rent Floothyhts 2.479 833 833 500 311 12,634 619 Builders 16.897 3.785 restiicled funds Ouiward gMrYJ 433 771 7T1 18 Eé 00 00000 *Thioo Qatrooo oifjoo 00000 fDooo 00000 000 £C rjoom oooooTr oo 0000 INDEPENDENT EXAMINERS REPORT TO THE PAROCHIAL CHURCH COUNCIL I report on the accounts of the Parochial Church Counul for the year ended 319t December 2020 which are set out on pages 12 to 19. Respective responslblllues of the Trnstoes andlndependent Examiner The trustees are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year by Church Accounting Regulations and section 14412) of the Chariti'es Act 2011 (the 2011 Act) and that an Independent Examination is needed. It is my responsibilty to examine the accounts under the Church Accounting Regulations and Section145 of the 2011 Acl, follow the pr¢xedures laid down in the General Directions given by the Charity Commissioners in section 145{5)(b) of the 2011 Act,. and to state whether particular matters have com8 to my attention. Basis of Independent Examinerfs Statement My examination was carried out in accordan￿ with the General Directions given by the Chanty Commission and in the Church Guidance, 2006 edition. An examination indudes a review of the accounting records kept by the ¢haiity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the management committee conceming any such matters. The prO￿dureS undertaken do not provide all the evidence that would be required in a full audit, and consequently no opinion is given as to whether the accounts present a 'lrue and fair view" and the report is limited to those matters set out in the statement below. Independent Examinerfs Statement In connection V￿th my examination, no matters have come to my attention . which give me reasonable Gause to believe that in any material respect the requirements to keep accounting records in accordan￿ with s.130 of the 2011 to prepare accounts which accord with these accounting records and comply ￿ryth the accounting requirements of the 2011 Act have not been met. or 2. to which, in my oixnion. attention should be drawn in order to enable a proper understanding of the accounts to be reached. D R Andrews, Bsc. MBA, F Northacre Deerleap Road Westcott Surrey RH4 3LD 20 INDEPENDENT EXAMINERS REPORT TO THE PAROCHIAL CHURCH COUNCIL I report on the accounts of the Parochial Church Council for the year ended 31st December 2020 which ar8 set out on pages 12 to 19. Respective responsibilities of the Tn￿ and Independent E¥amlner The trustees are responsible for the preparation of the accounts. The trustees consider that an audit is not reqUI￿d for this year by Church Accounts"ng Regulations and se(aion 144{2) of the Charities Act 2011 (the 2011 Act) and that an Independent Examination is needed. It is my responsibilty to examine the accounts under the Church Accounting Regulations and Section145 of the 2011 Act.. follow the procedures laid down in the Ger￿ra1 Directions given by the Charity Commissioners in section 145(5)(b) of the 2011 Act., and to state whether particular matters have come to my attention. Basis of Independent Examinerfs Statement My examination was carried out in accordance with the General Directions given by the Charity Commission and in the Church Guidance, 2006 edition. An examination includes a review of the a￿aUnting records kept by the charity and a comparison of the arxounts presented with those records. It also includes consideration of any unusual items or disclosures in the accourrts, and seeking explanations from the management commtttee ¢onceming any su¢h matters. The procedures undertaken do not provide all the evideno that would be required in a full audit, and consequently no opinion is given as to whether the accounts present a Irue and fair vievl,, and the report is limited to those matters set out in the statement telow. Independent Examiners Statement In Connection with my examination. no matters have come to my attention . which give me reasonable cause to believe that in any material respect the requirements to keep a¢¢ounting records in accordance with s.130 of the 2011 Act., or to prepare accounts whith accord with these accounting records and comply bV7th the accounting requiremènts of the 2011 A have not been met., or 2. to which. in my opinion, attention should be drawn in order to enab￿ a proper understsnding of the accounts to be reached. D R Andrevts, BSC, MBA. F Northac Deerleap Road West¢ott Surrey RH4 3LD 20