2021-12-31-accounts - The Parochial Church Council Of The Ecclesiastical Parish Of St Luke's Church, Sway

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Annual Report & Financial Statements of the PCC Year End December 31st 2021 St Luke’s Church Sway Church Lane, Sway SO41 6AD Diocese of Winchester

Incumbent: Rev’d Jane Mitchell

Church Wardens: Paul Caneparo, Sandra Clarke (Retired 20/12/21)

Bank: CAF Bank Ltd, 25 King’s Hill Avenue, West Malling, Kent, ME19 4JQ

Registered Charity 1132719

Independent Examiner: Carol Dutton Twillingate Farm, Middle Road, Tiptoe, SO41 6EJ

St Luke’s Church Sway ANNUAL REPORT OF THE PAROCHIAL CHURCH COUNCIL FOR THE YEAR ENDED 31[ST] DECEMBER 2021

Administratve Informaton

St. Luke’s Church is situated in Church Lane, Sway. It is part of the Diocese of Winchester within the Church of England. The correspondence address is St Luke’s Church Office, Church Lane, Sway, Hampshire SO41 6AD

The Parochial Church Council (PCC) is a charity registered with the Charity Commission. The members of the PCC are the Trustees of the charity. (Charity no 1132719).

PCC members who have served from 1[st] January 2021 until the date this report was approved are:

Incumbent: The Revd Jane Mitchell Curate: Revd Kevin Smith (from July 2021- licensed for 3 years) LLMs Mrs Merilyn Christian-Edwards Mr Edwin Reeve Wardens Dr Lisa Guinness (until 18[th] April 2021) Mrs Sandra Clarke (until 20[th] December 2021) Mr Paul Caneparo (from 18[th] April 2021)

Deanery Synod Representatives Mr Jonathan Elliott-Jones

Elected Members

Mrs Lesley Willey (Co-opted 15[th] July 2019, elected 20[th] October 2020) Mr Stuart Mitchell (Co-opted 16[th] May 2020, elected 20[th] October 2020) Mrs Wendy Head (Co-opted 16[th] May 2020, elected 20[th] October 2020, resigned Aug 2021) Mrs Wendy Collyer (From 20[th] October 2020) Mrs Janet Kirk (From 20[th] October 2020) Mr Paul Caneparo (From 20[th] October 2020, until elected Church Warden 18[th] April 2021)) Mrs Vanessa Mann (Until 18[th] April 2021) Mrs Ruth Owen (Until 18[th] April 2021) Mrs Hazel Gillett (From 18[th] April 2021) Mrs Alison Hall (From 18[th] April 2021) Mrs Lisa Thomas (Co-opted 18[th] May 2021) Mrs Sara Banks (Co-opted 18[th] May 2021) Mrs Sandra Clarke (Co-opted 20[th] December 2021 post Church warden role)

Financial Review for the year ended 31[st] December 2021

St Luke’s APCM Finance report 2021

In 2020 the church took a step of faith in committing to an initial 3-year appointment of a Youth and Families Minister. The accumulated generosity of church members made this kingdom investment possible, but we were aware of the impact it would have on the financial reserves of the church.

In addition, we expected to carry out overdue, major repairs as a mark of good long-term stewardship of the building.
Taken together, that led to us predict that there would be a significant deficit in 2021.
Covid restrictions meant that the building work has had to be further delayed – we now expect much of this work to be carried out now in 2022.
The annual deficit on the youth ministry is some £13,000 a year, but we have been blessed to see a real increase in engagement from children and parents in Sway as a result, and the beginnings of some financial contribution to the work from the wider community.
During the year we also received 2 unexpected legacies totalling almost £25,000 for which we are very grateful. These, however masked a reduction of nearly £10,000 in our overall income.
So, instead of a large deficit, we have recorded a small surplus which has added to our cash reserves which stood at some £161,000 at the end of December 2021
The budget for 2022 anticipates a deficit similar to the one we forecast for 2021 because of the investments in our youth work and the building.
The underlying monthly deficit is a little over £1,000 a month. At the time of writing, we await notification from PGS about final figures for the results of the Gift Day held in January. Whatever the outcome, we are grateful to God’s people for their/your support of ministry here in Sway and beyond and look to God to add fruit to the labours.
Finally, a special thanks to the team. Sonia, Sandra, Lisa and Sara, Jane. And also to Carol Dutton who has kindly carried out the Independent Examination of the accounts.

Ian J Burnham FCA 11th March 2022

Reserves Policy

The present PCC Reserves Policy aims to keep a level of reserve equivalent to three months budgeted expenditure. Taking into account the deposits maintained in the CBF Deposit account over the year, it is considered that St Luke’s reserves are adequate for funding purposes going forward into 2022. This policy in kept under regular review by the PCC and cash / deposit balances are reviewed against expenditure requirements.

Approved by the PCC on 18[th] January 2022 and signed on behalf of the PCC by Rev’d Jane Mitchell (Incumbent)

…………………………………………………………………………………………………………………………

st Luke FinwKe ttril Yew ended 31 fcenJer X121 InC0e ndre Co es e5 2021 & 2021 Descrl Yr 2020 Yr 2021 101 GiftAKI CK)rk3lions 102 Grft AKI Tax RecoiEred 103 Ondinary Collectiorts in Church I{ Donalions Restricted l(0 Regular Donats"ons Sundry Donatior6 110 Resources 111 5Y Ir0 112 Chur(h Rooir6 - IrKonE 114 Fees PaKJ tr) PCC 117 Ents 121 Tnst InconE- ErK1ovnt 122 Bank Intet Recewj 123 LegaCS 124 Church Hire - Receir 127 Church R(KJrr6 - FloorirKJ Donatrjns 74,757 _ 54532 19,863 1&943 3.112 16 5,170 7,108 370 3.302 3,055 9.022 410 378 355 24614 4997 24769 6,474 201 Grants tD Chariti"e5 202 Grants iD Charities Restricted 211 Cotrffon Mission Fund 212 vaS Minislry Eynses 213 Assistsnt Cleruy Kevin E>s 214 Mifjsion E4)enses 215 FelloKship. PastrTrt31 CatE, Fbsiitslty 216 Ents Ewenses 217 Church Running Eynses 218 Church Malnienare 219 Upkeep of Services 220 Resources E>[EIre 221 S%y Publishi 222 Fees Paid 223 Church- Yard a1 Garden 225 Church RoomC05ts 226 Worship inc Music 227 Dscipleship 231 General Adrrin. 232 PrinL Copy & Ststionery 233 Totsl Adrrin. Salary Costs 242 Church Farri Suprort Fund 243 Church- Bank Charqes 'ECO" AudtrICertration Costs 246 RepLaceffent F looriWAssoc. Costs 78,420imR() 1639) (th) 45 201 iio 1571 (265) 6,913) 11551 (291) (U2) 1&299) 11221 1593) 12.709) 12,784) 160) (U4 (UW8) {6) General Furxl Itftit)ISurplu5

St Luke's Finance ttsil Year ended 31 Decen)er 2021 Incon* ndire Co ¥s 2021 & 202 rkscri on Yr 2020 Yr 2021 11 Youth 3)2 Youth Grft Aid Tax Recovered 315 Trips InconE 316 Other Incorre - Youth and baby Groups 321 Bank Intest Recei 11,438 2,604 325 411 YoutlvFarrily Adrrinistration 412 Total Youth Salary Costs lincl. Nlsl 413 YCP.. E>penses 422 Youth Adffin charges 423 Youth Events 424 Youth TripslWeekerKIs 425 Youth Actimties 426 Baby Group 427 Youth Cor)tinger 429 Sonshiners 431 YoutrvFarrily: SurKlay Club 432 CPAseaU1leU Weeke1 (3.738) 2761 70 (771 LZ3,5631 1544) (3691 82) 47) 2491 54} 60 162 Youlh Fund sUnuSI(Deft1t>

Class Codè Flxed 6sets 7(K) Bulkli$ 710 EquitYrErt 714 Church. PL3nt & Equiwwt 715 Church. Offte EquirhrÈrt 716 Church. Firfures & Frttirvls 718 Chutth RwrTS. Plant& Equww 719 Church Rwry5. Fi>Jue5 & Frtbr95 Totals 13.040 IW955 995 153,056 . 1,919 919 745 2.879 1,489 41,301 1.284 95 745 40,947 642 81 81 -.4 Currwnts50ts 801 CBF Dewsrt 802 CAF Cash Account 803 CAFGokl Account l ReorQerirwJ Account 805 Petty Cash In Hand Y(MJth Grd Cnt 807 vaS DtscrÈknrry FuThl 809 Y(Kth Farrity CAF Cash Account 811 218 Shares CanTrJn Trust 812 Treasury Stsxk. C Shrutt>Chanty 813 Ttea5urySIDtk- Bth Charrty 814 Naiwest Boy Charity 815 5Y Benefrre Enth)vrnt 821 Sundry Debiors 822 Prepaid EWK Totsls 3,2931 21,3271 50,655 655 123 21,169 25 3.555 4.525 31 10.940 25 1259 4525 31 252 4,273 31 585 1.32911 4329 _ 1,3291 751 3,239 730 474 CunntLlabllhles 851 Sundry Credthrs 853 Deferred knciyrE {4671) 4,2 4.015 Totals unrestr. GetEral ReorderiTrJ Project Desv)naied. VarS [K?alEd. Bulldu¥y Reslithd. Youth Erdovrent 94.055 74.718 184197 184,197 25 184.197 25

120.859 7.613 1.429 .991 L34.B50 7,613 1,431 I26.2 7.795 679 Voluntsry hcon InkE5trTEntlncorr OtrEr resour 115,557 143,650 144,198 ' 4.531 8,443 Costs ofgeneratiryj irth GovefflaTKe 10,144 10.144 Re£oMMlalk)n olFub 74nu 34WI 35L77T

NOTES TO THE ACCOUNTS FOR YEAR ENDED 31[ST] DECEMBER 2021

Accountng Procedures The financial statements have been prepared in accordance with the Church Accounting Regulations2006 together with applicable accounting standards and the SORP2005. Income and Expenditure Accounts have been maintained, though not required by the Charities SORP. The financial statements have been prepared under the historical cost convention except for investment assets, which are shown at market value. The financial statements include all transactions, assets and liabilities for which the PCC is responsible in law. They do not include the accounts of church groups that owe their main affiliation to another body nor those that are informal gatherings of church members.

Funds

Endowment Funds are funds, the capital of which must be maintained; only the income arising from investments may be used in accordance with the endowment. Restricted Funds may only be expended on the specific object for which they were given Designated Funds are nominated by the PCC for specific purposes

Unrestricted Funds are general funds which can be used for PCC ordinary purposes

Incoming Resources

Planned giving, collections and donations are recognized when received. Tax refunds are recognized when the incoming resource to which they relate is received. Grants and legacies to the PCC are accounted for when the PCC is legally entitled to the amounts due. Dividends and interest are accounted for when receivable. All other income is recognized when it is receivable . All income resources are accounted for gross.

Resources Used

Grants and donations are accounted for when paid over or when awarded, if that award creates a binding obligation on the PCC. The Diocesan Common Mission Fund is accounted for when due.

Fixed Assets

Consecrated and beneficed property is not included in the accounts in accordance with s96(2)(a) of the Charities Act 1993.

Moveable church furniture held by the Vicar and Churchwardens on special trust for the PCC and which require a faculty for disposal are inalienable property, listed in the church’s inventory which can be inspected at any reasonable time. For anything acquired prior to 2000 there is insufficient cost information available and therefore such assets are not valued in the accounts. Items acquired since 1[st] January 2000 have been capitalized and depreciated in the accounts over their currently anticipated economic life on a straight line basis. All expenditure incurred in the year on consecrated or beneficed buildings, individual items under £1000 or less (unless specified otherwise) are written off in the period in which the asset was acquired. Investments are valued at market value on 31[st] December.

Fund Details

The PCC General Fund is unrestricted and handles the main income and expenditure of the PCC.

The PCC Restricted Fund caters for general donations given for a specific purpose and their expenditure.

The Restricted Youth and Families Fund is for the support of a Youth and Families Worker/s. The Endowment Funds comprise The Charles Shrubb Charity which allows income to be spent on the church fabric and The Boyle Memorial Window Trust which allows income to be used primarily for the upkeep of the Boyle Memorial Window with a second purpose of the upkeep of the church fabric. The D Cannon Trust income is for the maintenance of the churchyard. The Sway Benefice Trust, which is managed and used by the Diocese supports the cost of the incumbent’s stipend.

3. Charity Payments 2021

4. Tax Refunds

Any tax recoverable in respect of planned / unplanned giving is shown in Gift Aid Tax Recovered or for giving related to specific causes or appeals, the Gift Aid Tax Recovered is included in the Donations Restricted.

5. Staf Costs

During 2021 there were four employees in the year covering the following roles:

Parish Administrator
Family digital worker
Family and Youth Minister

The PCC paid a Total cost including tax, pension £36,410

No other member received any remuneration for services provided during 2021.

6. Fixed Assets for Use by the PCC

	6. Fixed Assets for Use by the PCC
	Fixed Assets Buildings Equipmen t Total
	Gross Book Value At 1st January 2021 £286,952 £141,066 £428,018
	Additions £0 £4,976 £4,976
	At 31st December 2021 £286,952 £146,042 £432,994
	Depreciation At 1st January 2021 £133,895 £94,019 £227,914
	Charge for the Year £3,061 £7,690 £10,751
	At 31st December 2021 £136,956 £101,709 £238,665
	Net Book Value At 1st January 2021 £153,057 £47,047 £200,105
	At 31st December 2021 £149,996 £44,333 £194,330

Annual Report & Financial Statements of the PCC Year End December 31st 2021 St Luke’s Church Sway Church Lane, Sway SO41 6AD Diocese of Winchester

Incumbent: Rev’d Jane Mitchell

Church Wardens: Paul Caneparo, Sandra Clarke (Retired 20/12/21)

Bank: CAF Bank Ltd, 25 King’s Hill Avenue, West Malling, Kent, ME19 4JQ

Registered Charity 1132719

Independent Examiner: Carol Dutton Twillingate Farm, Middle Road, Tiptoe, SO41 6EJ

St Luke’s Church Sway ANNUAL REPORT OF THE PAROCHIAL CHURCH COUNCIL FOR THE YEAR ENDED 31[ST] DECEMBER 2021

Administratve Informaton

The Parochial Church Council (PCC) is a charity registered with the Charity Commission. The members of the PCC are the Trustees of the charity. (Charity no 1132719).

PCC members who have served from 1[st] January 2021 until the date this report was approved are:

Deanery Synod Representatives Mr Jonathan Elliott-Jones

Elected Members

Financial Review for the year ended 31[st] December 2021

St Luke’s APCM Finance report 2021

In 2020 the church took a step of faith in committing to an initial 3-year appointment of a Youth and Families Minister. The accumulated generosity of church members made this kingdom investment possible, but we were aware of the impact it would have on the financial reserves of the church.

In addition, we expected to carry out overdue, major repairs as a mark of good long-term stewardship of the building.
Taken together, that led to us predict that there would be a significant deficit in 2021.
Covid restrictions meant that the building work has had to be further delayed – we now expect much of this work to be carried out now in 2022.
The annual deficit on the youth ministry is some £13,000 a year, but we have been blessed to see a real increase in engagement from children and parents in Sway as a result, and the beginnings of some financial contribution to the work from the wider community.
During the year we also received 2 unexpected legacies totalling almost £25,000 for which we are very grateful. These, however masked a reduction of nearly £10,000 in our overall income.
So, instead of a large deficit, we have recorded a small surplus which has added to our cash reserves which stood at some £161,000 at the end of December 2021
The budget for 2022 anticipates a deficit similar to the one we forecast for 2021 because of the investments in our youth work and the building.
The underlying monthly deficit is a little over £1,000 a month. At the time of writing, we await notification from PGS about final figures for the results of the Gift Day held in January. Whatever the outcome, we are grateful to God’s people for their/your support of ministry here in Sway and beyond and look to God to add fruit to the labours.
Finally, a special thanks to the team. Sonia, Sandra, Lisa and Sara, Jane. And also to Carol Dutton who has kindly carried out the Independent Examination of the accounts.

Ian J Burnham FCA 11th March 2022

Reserves Policy

Approved by the PCC on 18[th] January 2022 and signed on behalf of the PCC by Rev’d Jane Mitchell (Incumbent)

…………………………………………………………………………………………………………………………

NOTES TO THE ACCOUNTS FOR YEAR ENDED 31[ST] DECEMBER 2021

Accountng Procedures The financial statements have been prepared in accordance with the Church Accounting Regulations2006 together with applicable accounting standards and the SORP2005. Income and Expenditure Accounts have been maintained, though not required by the Charities SORP. The financial statements have been prepared under the historical cost convention except for investment assets, which are shown at market value. The financial statements include all transactions, assets and liabilities for which the PCC is responsible in law. They do not include the accounts of church groups that owe their main affiliation to another body nor those that are informal gatherings of church members.

Funds

Unrestricted Funds are general funds which can be used for PCC ordinary purposes

Incoming Resources

Resources Used

Grants and donations are accounted for when paid over or when awarded, if that award creates a binding obligation on the PCC. The Diocesan Common Mission Fund is accounted for when due.

Fixed Assets

Consecrated and beneficed property is not included in the accounts in accordance with s96(2)(a) of the Charities Act 1993.

Fund Details

The PCC General Fund is unrestricted and handles the main income and expenditure of the PCC.

The PCC Restricted Fund caters for general donations given for a specific purpose and their expenditure.

3. Charity Payments 2021

4. Tax Refunds

5. Staf Costs

During 2021 there were four employees in the year covering the following roles:

Parish Administrator
Family digital worker
Family and Youth Minister

The PCC paid a Total cost including tax, pension £36,410

No other member received any remuneration for services provided during 2021.

6. Fixed Assets for Use by the PCC

	6. Fixed Assets for Use by the PCC
	Fixed Assets Buildings Equipmen t Total
	Gross Book Value At 1st January 2021 £286,952 £141,066 £428,018
	Additions £0 £4,976 £4,976
	At 31st December 2021 £286,952 £146,042 £432,994
	Depreciation At 1st January 2021 £133,895 £94,019 £227,914
	Charge for the Year £3,061 £7,690 £10,751
	At 31st December 2021 £136,956 £101,709 £238,665
	Net Book Value At 1st January 2021 £153,057 £47,047 £200,105
	At 31st December 2021 £149,996 £44,333 £194,330

Independent Examiner's Report to the Members/ Trustees (PCC) of St Luke's Church Sway

This is the report on the Accounts for year End December 31[st] 2021.

Respective Responsibilities of the Trustees and the Independent Examiner

The Charity's Trustees consider that an audit is not required for this year under Section 144 (2) of the Charities Act 2011 (The 2011Act) and that an Independent Examination is needed.

It is my responsibility to

Examine the accounts under Section 145 of the 2011 Act
Follow the procedures laid down in the General Directions given by the Charity Commission Section 145 (S) {b) of the 2011Act
State whether particular matters need to come their attention

Basis of Independent Examiner's Statement

My Examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts , and seeks explanations from the management committee concerning such matters. The procedures undertaken do not provide all the evidence that would be required in a full audit and consequently I do not express an audit opinion on the accounts.

Independent Examiner's Statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material aspect:

accounting records were not kept in respect of the Trust as required by section 130 of the Act

I have no concerns and have come across no other matters in connection with the examination which should be drawn in this report in order to enable a proper understanding of the accounts to be reached

Carol Dutton, Twillingate Farm, Tiptoe, LYMINGTON. 50416EJ