Annual Report & Financial Statements of the PCC Year End December 31st 2020 St Luke’s Church Sway Church Lane, Sway SO41 6AD Diocese of Winchester 

Incumbent: Rev’d Jane Mitchell Church Wardens: Lisa Guinness, Sandra Clarke 

Bank: CAF Bank Ltd, 25 King’s Hill Avenue, West Malling, Kent, ME19 4JQ Registered Charity 113271 

Independent Examiner: Carol Dutton Twillingate Farm, Middle Road, Tiptoe, SO41 6EJ 



## **St Luke’s Church Sway ANNUAL REPORT OF THE PARACHIAL CHURCH COUNCIL FOR THE YEAR ENDED 31[ST] DECEMBER 2020** 

## **Administrative Information** 

St. Luke’s Church is situated in Church Lane, Sway. It is part of the Diocese of Winchester within the Church of England. The correspondence address is St Luke’s Church Office, Church Lane, Sway, Hampshire SO41 6AD 

The Parochial Church Council (PCC) is a charity registered with the Charity Commission. The members of the PCC are the Trustees of the charity. (Charity no 1132719). 

PCC members who have served from 1[st] January 2020 until the date this report was approved are: 

Incumbent: The Rev’d Jane Mitchell 

Retired Clergy: Canon Michael Christian-Edwards The Rev’d Christopher Guinness 

LLMs Mrs Merilyn Christian-Edwards Mr Tony Devereux Mr Edwin Reeve 

Wardens Mr Edwin Reeve (Until APCM 20[th] October 2020) Dr Lisa Guinness Mrs Sandra Clarke (From APCM 20[th] October 2020) 

Deanery Synod Representatives Mr Jonathan Elliott-Jones Mr Paul Caneparo (Until 20[th] October 2020) 

Elected Members 

Mr Peter Backhurst    (Resigned 20[th] May 2019) Mr Tony Owen            (Resigned 20[th] January 2020) Mr Neil Bishop            (Resigned 4 May 2020) Mrs Maureen Bishop (Resigned 4[th] May 2020) Mrs Jenny Denman    (Resigned 1[st] June 2020) Mr Barry Cornwell      (Until 20[th] October 2020) Dr Peter Blick              (Until 20[th] October 2020) Mr Simon Hawkes      (Until 20[th] October 2020) Mrs Lesley Willey       (Co-opted 15[th] July 2019 then elected 20[th] October 2020) Mr Stuart Mitchell     (Co-opted 16[th] May 2020 then elected from 20[th] October 2020) Mrs Wendy Head       (Co-opted 16[th] May 2020 then elected from 20[th] October 2020) Mrs Sandra Clarke     (Until becoming Church Warden 20[th] October 2020) Mrs Wendy Collyer    (From 20[th] October 2020) Mrs Janet Kirk             (From 20[th] October 2020) Mr Paul Caneparo      (From 20[th] October 2020) Mrs Vanessa Mann    (Until 18[th] April 2021) Mrs Ruth Owen          (Until  18[th] April 2021) 

Due to Covid 19 the APCM was held on October 20[th] not in April 2020 



## **Financial Review for the year ended 31[st] December 2020** 


**----- Start of picture text -----**<br>
Adult Youth Total Note Change<br>2020 2019 2020 2019 2020 2019<br>Income<br>Net Giving 74,757 72,413 11,418 13,731 86,175 86,144 31<br>Gift Aid 19,275 19,456 2,604 3,080 21,880 22,536 (656)<br>Other regular Giving 5,170 6,340 0 0 5,170 6,340 (1,170)<br>Total Regular Income 99,202 98,210 14,022 16,810 113,225 115,020 1 (1,795)<br>Other Giving 10,808 16,088 0 0 10,808 16,088 2 (5,280)<br>Giving for Mission Projects 3,409 10,096 0 0 3,409 10,096 3 (6,687)<br>Income from Other Activities 23,367 30,814 1,059 1,902 24,426 32,717 4 (8,291)<br>Total Income 136,786 155,208 15,081 18,713 151,867 173,921 (22,053)<br>Expenditure<br>Common Share 78,420 89,723 0 0 78,420 89,723 5 (11,303)<br>Ministry Expenses 8,263 8,521 6,706 14,784 14,968 23,305 6 (8,336)<br>Mission Giving & Grants 7,796 16,386 170 60 7,966 16,446 3 (8,481)<br>Costs re Income Generation 11,855 15,122 0 0 11,855 15,122 4 (3,267)<br>Church Running Costs 25,114 26,306 0 0 25,114 26,306 7 (1,192)<br>Expenditure - Sub Total 131,448 156,059 6,876 14,844 138,324 170,903 (32,579)<br>Net before Depreciation 5,338 (851) 8,206 3,869 13,544 3,018 10,526<br>Depreciation Charge 19,440 18,695 0 0 19,440 18,695 8 745<br>Overall Deficit (14,102) (19,547) 8,206 3,869 (5,896) (15,677) 9,781<br>Reserves<br>General Funds 74,718 70,818 67,683 59,440 142,402 130,258 12,144<br>Designated  197,262 215,301 197,262 215,301 (18,040)<br>Endowment 6,218 6,218 6,218 6,218 0<br>Totals 278,198 292,337 67,683 59,440 345,881 351,777 (5,896)<br>**----- End of picture text -----**<br>


## **Notes** 

The year of 2020 will be remembered as the Covid year. The most significant impact on our finances has been that our income and expenditure have both reduced. In addition, the Diocese has been gracious and understanding of the fact that we have not had the same capacity to contribute to them. They  continue to pay the costs of our vicar, notwithstanding, the reduction of their income. In summary, we recorded a surplus before charging depreciation and an overall deficit of nearly £6,000 (the deficit had been nearly £16,000 in 2019). 

The deficit in both our Adult and Youth work reduced by some £5,000 this year. That is partly as a result of generous giving (while the church was closed) and partly through lower costs in our youth work. 

1. Our regular giving through the Parish Giving Scheme (PGS) has remained strong – and we would encourage anyone who gives (Tax payer or not) to give in this way 

2. Giving via the Weekly Offerings has fallen, while the church has been closed – but this has 

   - been compensated by a number of generous one-off donations 

3. We had less capacity to promote particular causes this year – and so those specific appeals have suffered, although we continue to maintain our commitment to our core Mission partners 

4. Income generated by other activities (eg the income from the sales and advertising in Sway News, and the letting of the church facilities) inevitably fell in 2020. Associated costs also reduced, but the net effect was a reduction of “surplus” in this area of some £5,000 

5. The common share is referred to above, but it has “saved” us some £10,000 in the year 

6. Spending on our ministry activities has fallen – mostly because of the gap created by Covid in our Youth work 

7. Most of the costs of running the church are fixed, irrespective of activity. Some reductions in cost did occur (eg in heating the building) 

8. The charge for depreciation spreads the cost of buying assets which have a useful life of more than a single year. For example, we spent £2,200 on IT equipment in the year to facilitate our online presence. A proportion of that cost is included in the depreciation charge 



**In summary** – we are so grateful to you (those associated with the church community here in Sway) and God for faithfulness through a difficult year. We look forward, in 2021, to building on the work that Sue Cornwell did, in reaching out to the families, in our local school and community. 

## **Reserves Policy** 

The present PCC Reserves Policy aims to keep a level of reserve equivalent to three months budgeted expenditure. Taking into account the deposits maintained in the CBF Deposit account over the year, it is considered that St Luke’s reserves are adequate for funding purposes going forward into 2021. This policy in kept under regular review by the PCC and cash / deposit balances are reviewed against expenditure requirements. 

Approved by the PCC on 16[th] March 2021 and signed on behalf of the PCC by Rev’d Jane Mitchell (Incumbent) 

………………………………………………………………………………………………………………………… 



## **St Luke's Church, Sway** 

## **Income / Expenditure: Comparative Figures (Years 2019 & 2020)** 

|**Description**|**01/01/2019 - 31/12/2019**|**01/01/2020 - 31/12/2020**|
|---|---|---|
|**Church: Income**<br>£    p<br>101<br>- Net Gift Aid Donations<br>72,413.46 )<br>102<br>- Gift Aid Tax Recovered<br>19,456.24 )<br>103<br>- Ordinary Collections in Church<br>11,663.95<br>104<br>- Donations Restricted<br>10,095.96<br>105<br>- Regular Donations<br>6,340.00<br>106<br>- Sundry Donations<br>4,423.95<br>129<br>- Gift Aid Donation Received - (Re "ECO" Audit/Certification)<br>-<br>110<br>- Resources<br>-<br>111<br>- Sway News Income<br>11,856.72<br>125<br>- Church Hire - Receipts<br>1,681.50<br>112<br>- Church Rooms - Income<br>5,852.30<br>127<br>- Church Rooms - Flooring Donations<br>-<br>128<br>- Church Rooms - Flooring Donations (To General Funds)<br>-<br>114<br>- Fees Paid to PCC<br>8,195.00<br>115<br>- Outreach & Evangelism<br>845.00<br>117<br>- Events<br>1,532.70<br>121<br>- Trust Income - Endowment<br>-<br>122<br>- Bank Interest Received<br>850.96<br>**Total:**<br>**£155,207.74**<br>**Church: Expenditure**<br>£    p<br>201<br>- Grants to Charities<br>6,280.45<br>202<br>- Grants to Charities Restricted<br>10,106.01<br>211<br>- Common Mission Fund (was Parish Share)<br>89,723.33<br>212<br>- Ministry Expenses<br>600.32<br>213<br>- Assistant Clergy<br>282.99<br>214<br>- Mission Expenses<br>-<br>215<br>- Outreach & Evangelism<br>639.00<br>244<br>- ALPHA CourseCosts/Expenses)<br>-<br>216<br>- Events Expenses<br>334.68<br>245<br>- "ECO" Audit/Certification Costs<br>-<br>217<br>- Church Running Expenses<br>8,335.33 )<br>218<br>- Church Maintenance<br>781.52 )<br>219<br>- Upkeep of Services<br>596.92<br>220<br>- Resources Expenditure<br>776.64<br>221<br>- Sway News Publishing<br>7,652.78<br>222<br>- Fees Paid<br>4,529.81<br>223<br>- Churchyard<br>(85.00)<br>225<br>- Church Room Costs<br>7,469.53 )<br>246<br>- Church Rooms - Replacement Flooring/Assoc. Costs<br>-<br>226<br>- Music<br>2,134.59<br>227<br>- Training<br>30.00<br>231<br>- General Admin.<br>2,313.01<br>232<br>- Print, Copy & Stationery<br>2,699.57<br>233<br>- Total Admin. Salary Costs (incl. NICs/Pension)<br>8,819.71 )<br>233<br>- Total Admin. Salary Costs (incl. NICs/Pension)<br>1,903.01 )<br>243<br>- Church - Bank Charges<br>135.00<br>**Total:**<br>**£156,059.20**<br>**Net Surplus/(Deficit):**<br>**(£851.46)**<br>720<br>- Depreciation<br>1,319.59<br>720<br>- Depreciation<br>655.53<br>720<br>- Depreciation<br>16,720.00<br>**Total:**<br>**£18,695.12**||£    p<br>74,757.02<br>General<br>Unrestricted<br>19,275.46<br>General<br>Unrestricted<br>3,111.81<br>General<br>Unrestricted<br>3,408.70<br>General<br>Unrestricted<br>5,170.00<br>General<br>Unrestricted<br>7,108.47<br>General<br>Unrestricted<br>587.50<br>General<br>Unrestricted<br>370.00<br>General<br>Unrestricted<br>3,302.00<br>General<br>Unrestricted<br>-<br>General<br>Unrestricted<br>3,055.14<br>General<br>Unrestricted<br>3,659.90<br>General<br>Unrestricted<br>2,814.13<br>General<br>Unrestricted<br>9,022.00<br>General<br>Unrestricted<br>-<br>General<br>Unrestricted<br>410.10<br>General<br>Unrestricted<br>378.11<br>General<br>Unrestricted<br>355.31<br>General<br>Unrestricted<br>**£136,785.65**<br>£    p<br>4,387.05<br>General<br>Unrestricted<br>3,408.70<br>General<br>Unrestricted<br>78,420.00<br>General<br>Unrestricted<br>639.31<br>General<br>Unrestricted<br>45.00<br>General<br>Unrestricted<br>110.00<br>General<br>Unrestricted<br>-<br>General<br>Unrestricted<br>57.24<br>General<br>Unrestricted<br>-<br>General<br>Unrestricted<br>588.00<br>General<br>Unrestricted<br>6,912.65<br>General<br>Unrestricted<br>390.00<br>General<br>Unrestricted<br>155.42<br>General<br>Unrestricted<br>290.81<br>General<br>Unrestricted<br>2,369.98<br>General<br>Unrestricted<br>5,818.66<br>General<br>Unrestricted<br>121.50<br>General<br>Unrestricted<br>5,825.34<br>General<br>Unrestricted<br>3,659.90<br>General<br>Unrestricted<br>1,592.53<br>General<br>Unrestricted<br>-<br>General<br>Unrestricted<br>2,708.71<br>General<br>Unrestricted<br>2,784.49<br>General<br>Unrestricted<br>9,005.28 )<br>General<br>Unrestricted<br>2,097.24 )<br>Youth<br>Restricted<br>60.00<br>General<br>Unrestricted<br>**£131,447.81**<br>**£5,337.84**<br>1,319.59<br>Build/Equip<br>Designated<br>1,400.09<br>General<br>Unrestricted<br>16,720.00<br>Reordering<br>Restricted<br>**£19,439.68**|





## **St Luke's Church, Sway** 

## **Income / Expenditure: Comparative Figures (Years 2019 & 2020)** 


**----- Start of picture text -----**<br>
Description 01/01/2019 - 31/12/2019 01/01/2020 - 31/12/2020<br>Youth/Family: Income £    p £    p<br>301 - Youth Giving 5,068.00 ) 6,585.26 ) Youth Restricted<br>301 - Youth Giving 8,662.64 ) 4,833.00 ) General Unrestricted<br>302 - Youth Gift Aid Tax Recovered 3,079.72 2,604.08 General Unrestricted<br>315 - CPAS/Beaulieu Weekend 690.00 (112.50) ) Youth Restricted<br>315 - CPAS/Beaulieu Weekend - 112.50 ) General Unrestricted<br>316 - TYC Westbrook Trip 1,194.50 - Youth Restricted<br>322 - SC "Leaving Gift" (Donations Received) - 734.00 Youth Restricted<br>321 - Bank Interest Received 17.95 12.49 Youth Restricted<br>321 - Bank Interest Received - 312.62 General Unrestricted<br>Total: £18,712.81 £15,081.45<br>Youth/Family: Expenditure £    p £    p<br>411 - Youth/Family Administration - 1,463.40 General Unrestricted<br>412 - Total Youth Salary Costs (incl. NICs) 9,770.62 3,737.84 Youth Restricted<br>412 - Total Youth Salary Costs (incl. NICs) 1,231.72 - General Unrestricted<br>435 - SC "Leaving Gift"  - 714.00 Youth Restricted<br>413 - YCP: Expenses 51.13 153.98 General Unrestricted<br>413 - YCP: Expenses 346.10 121.68 Youth Restricted<br>420 - Youth Resources - - Youth Restricted<br>423 - Tuesday Youth Church (General) 170.44 77.16 Youth Restricted<br>432 - CPAS/Beaulieu Weekend - 15.00 General Unrestricted<br>432 - CPAS/Beaulieu Weekend 690.00 45.00 Youth Restricted<br>424 - TYC: - Westbrook Trip 1,660.05 - Youth Restricted<br>425 - Messy Church 19.99 33.64 General Unrestricted<br>425 - Messy Church 477.88 48.00 Youth Restricted<br>429 - SonShiners 125.58 47.00 Youth Restricted<br>431 - Youth/Family: Sunday Club 140.00 249.00 General Unrestricted<br>431 - Youth/Family: Sunday Club 100.00 - Youth Restricted<br>436 - Youth/Family: Employee Advertising Costs - 100.00 General Unrestricted<br>422 - Youth Bank Charges 60.00 70.00 Youth Restricted<br>Total: £14,843.51 £6,875.70<br>Net Surplus/(Deficit): £3,869.30 £8,205.75<br>**----- End of picture text -----**<br>




## **St Luke's Church, Sway** 

## **Statement of Assets and Liabilities (By Nominal Code)** 

## **As at:  31st December 2020** 

|**Class / Nominal Code**|**General**<br>**Designated**<br>**Restricted**<br>**Endowment**<br>**Total**|**Last Year**|
|---|---|---|
|**Fixed Assets:**<br>700 : Buildings<br>710: Equipment<br>714: Church - Plant & Equipment<br>715: Church - Office Equipment<br>716: Church - Fixtures & Fittings<br>718: Church Rooms - Plant & Equipment<br>719: Church Rooms - Fixtures & Fittings<br>**Totals:**<br>**Current Assets:**<br>801: CBF Deposit<br>802: CAF Cash Account<br>803: CAFGold Account<br>804: Reordering Account<br>805:Petty Cash In Hand<br>806: Youth Gold Account<br>807: Vicars Discretionary Fund<br>809: Youth Family CAF Cash Account<br>811: 218 Shares Cannon Trust<br>812: Treasury Stock - C Shrubb Charity<br>813: Treasury Stock - Boyle Charity<br>814: NatWest Boyle Charity<br>815: Sway Benefice Endowment Fund<br>821: Sundry Debtors<br>822: Prepaid Expenditure<br>**Totals:**<br>**Liabilities:**<br>851: Sundry Creditors<br>853: Deferred Income<br>**Totals:**|£    p<br>£    p<br>£    p<br>£    p<br>£    p<br>-<br>13,040.12<br>140,017.31<br>-<br>**153,057.43**<br>-<br>-<br>-<br>-<br>**-**<br>-<br>-<br>2,878.69<br>-<br>**2,878.69**<br>1,489.11<br>-<br>-<br>-<br>**1,489.11**<br>-<br>-<br>41,300.73<br>-<br>**41,300.73**<br>1,284.00<br>-<br>-<br>-<br>**1,284.00**<br>94.70<br>-<br>-<br>-<br>**94.70**<br>**2,867.81**<br>**13,040.12**<br>**184,196.73**<br>**0.00**<br>**200,104.66**<br>49,211.74<br>-<br>45,228.39<br>-<br>**94,440.13**<br>200.01<br>-<br>3,035.27<br>57.87<br>**3,293.15**<br>21,327.53<br>-<br>-<br>-<br>**21,327.53**<br>-<br>400.00<br>(400.00)<br>-<br>**0.00**<br>123.43<br>-<br>-<br>-<br>**123.43**<br>-<br>-<br>21,168.96<br>-<br>**21,168.96**<br>-<br>25.00<br>-<br>-<br>**25.00**<br>-<br>(400.00)<br>3,954.77<br>-<br>**3,554.77**<br>292.26<br>-<br>33.66<br>4,198.73<br>**4,524.65**<br>-<br>-<br>-<br>30.77<br>**30.77**<br>-<br>-<br>-<br>585.50<br>**585.50**<br>(101.48)<br>-<br>-<br>101.48<br>**0.00**<br>85.85<br>-<br>-<br>1,243.19<br>**1,329.04**<br>3,178.89<br>-<br>60.00<br>-<br>**3,238.89**<br>-<br>-<br>730.00<br>-<br>**730.00**<br>**74,318.23**<br>**25.00**<br>**73,811.05**<br>**6,217.54**<br>**154,371.82**<br>2,467.60<br>-<br>1,812.35<br>-<br>**4,279.95**<br>-<br>-<br>4,315.27<br>-<br>**4,315.27**<br>**2,467.60**<br>**0.00**<br>**6,127.62**<br>**0.00**<br>**8,595.22**|£    p<br>**165,047.15**<br>**-**<br>**3,838.24**<br>**-**<br>**46,391.05**<br>**1,926.00**<br>**108.23**|
|||**217,310.67**|
|||**94,440.13**<br>**9,444.07**<br>**14,274.98**<br>**0.00**<br>**4.60**<br>**12,836.71**<br>**25.00**<br>**2,297.26**<br>**4,232.39**<br>**30.77**<br>**585.50**<br>**0.00**<br>**1,243.19**<br>**2,025.75**<br>**730.00**|
|||**142,170.35**|
|||**4,668.40**<br>**3,035.27**|
|||**7,703.67**|
||||
|**Represented By:**<br>Unrestricted - General<br>Reordering Project<br>Designated - Vicars<br>Designated - Build./Equipment<br>General - Build./Equipment<br>General - Youth<br>Restricted - Youth<br>Endowment<br>**Totals:**|74,718.44<br>-<br>-<br>-<br>**74,718.44**<br>-<br>-<br>184,196.73<br>-<br>**184,196.73**<br>-<br>25.00<br>-<br>-<br>**25.00**<br>-<br>13,040.12<br>-<br>-<br>**13,040.12**<br>-<br>-<br>-<br>-<br>**0.00**<br>-<br>-<br>-<br>-<br>**0.00**<br>-<br>-<br>67,683.43<br>-<br>**67,683.43**<br>-<br>-<br>-<br>6,217.54<br>**6,217.54**<br>**74,718.44**<br>**13,065.12**<br>**251,880.16**<br>**6,217.54**<br>**345,881.26**|**70,818.39**<br>**200,916.73**<br>**25.00**<br>**14,359.71**<br>**0.00**<br>**0.00**<br>**59,439.98**<br>**6,217.54**|
|||**351,777.35**|





## **St Luke's Church, Sway** 

## **Statement of Financial Activities** 

## **For the period from 1st January 2020 to 31st December 2020** 


**----- Start of picture text -----**<br>
Unrestricted Designated Restricted Endowment  Total Prior Year<br>Funds Funds Funds Funds Funds Total Funds<br>£ £ £ £ £ £<br>Incoming Resources:<br>Incoming resources from generated funds 112 - (112) - 0 690<br>Voluntary income 7,061 - 734 - 7,795 -<br>Activities for generating funds 410 - - - 410 4,059<br>Investment income 667 - 12 - 679 867<br>Incoming resources from charitable activities 122,020 - 4,833 - 126,853 142,397<br>Other incoming resources 16,127 - - - 16,127 25,904<br>Total: Incoming resources 146,397 0 5,467 0 151,864 173,917<br>Resources Used<br>Cost of generating funds 249 - - - 249 240<br>Cost of generating voluntary income 5,825 - - - 5,825 7,469<br>Fundraisingtrading cost of goods sold and other costs 2,369 - - - 2,369 7,652<br>Charitable activities 119,916 1,319 22,963 - 144,198 174,234<br>Governance costs 588 - - - 588 -<br>Other resources used 3,817 - 714 4,531 -<br>Total: Resources used 132,764 1,319 23,677 0 157,760 189,595<br>Net incoming / outgoing resources before transfer 13,633 (1,319) (18,210) 0 (5,896) (15,678)<br>Transfers:<br>Gross transfers between funds - In 8,091 - 17,826 - 25,917 15,010<br>Gross transfers between funds - Out (17,826) - (8,091) - (25,917) (15,010)<br>Net incoming / outgoing before other gains / losses 3,898 (1,319) (8,475) 0 (5,896) (15,678)<br>Other recognised gains / losses<br>Gains / losses on investment assets - - - - 0 1,173<br>Gains on revaluation, fixed assets, charity's own use - - - - - -<br>Net movement in funds 3,898 (1,319) (8,475) 0 (5,896) (14,505)<br>Reconciliation of funds:<br>Total funds brought forward: 70,818 14,384 260,356 6,217 351,775 366,279<br>Total funds carried forward: 74,716 13,065 251,881 6,217 345,879 351,774<br>**----- End of picture text -----**<br>


**There may be minor discrepancies in the totals if the pence are not being shown** 



NOTES TO THE ACCOUNTS FOR YEAR ENDED 31[ST] DECEMBER 2020 

## **1. Accounting Procedures** 

The financial statements have been prepared in accordance with the Church Accounting Regulations2006 together with applicable accounting standards and the SORP2005. Income and Expenditure Accounts have been maintained, though not required by the Charities SORP. 

The financial statements have been prepared under the historical cost convention except for investment assets, which are shown at market value. The financial statements include all transactions, assets and liabilities for which the PCC is responsible in law. They do not include the accounts of church groups that owe their main affiliation to another body nor those that are informal gatherings of church members. 

## **Funds** 

_Endowment Funds_ are funds, the capital of which must be maintained; only the income arising from investments may be used in accordance with the endowment. _Restricted Funds_ may only be expended on the specific object for which they were given _Designated Funds_ are nominated by the PCC for specific purposes _Unrestricted Funds_ are general funds which can be used for PCC ordinary purposes 

## **Incoming Resources** 

Planned giving, collections and donations are recognized when received. Tax refunds are recognized when the incoming resource to which they relate is received. Grants and legacies to the PCC are accounted for when the PCC is legally entitled to the amounts due. Dividends and interest are accounted for when receivable. All other income is recognized when it is receivable . All income resources are accounted for gross. 

## **Resources Used** 

Grants and donations are accounted for when paid over or when awarded, if that award creates a binding obligation on the PCC. The Diocesan Common Mission Fund is accounted for when due. 

## **Fixed Assets** 

Consecrated and beneficed property is not included in the accounts in accordance with s96(2)(a) of the Charities Act 1993. 

Moveable church furniture held by the Vicar and Churchwardens on special trust for the PCC and which require a faculty for disposal are inalienable property, listed in the church’s inventory which can be inspected at any reasonable time. For anything acquired prior to 2000 there is insufficient cost information available and therefore such assets are not valued in the accounts. Items acquired since 1[st] January 2000 have been capitalized and depreciated in the accounts over their currently anticipated economic life on a straight line basis. All expenditure incurred in the year on consecrated or beneficed buildings, individual items under £1000 or less (unless specified otherwise) are written off in the period in which the asset was acquired. Investments are valued at market value on 31[st] December. 



## **2. Fund Details** 

The PCC General Fund is unrestricted and handles the main income and expenditure of the PCC. 

The PCC Restricted Fund caters for general donations given for a specific purpose and their expenditure. 

The Restricted Youth and Families Fund is for the support of a Youth and Families Worker/s. The Endowment Funds comprise The Charles Shrubb Charity which allows income to be spent on the church fabric and The Boyle Memorial Window Trust which allows income to be used primarily for the upkeep of the Boyle Memorial Window with a second purpose of the upkeep of the church fabric. The D Cannon Trust income is for the maintenance of the churchyard. The Sway Benefice Trust, which is managed and used by the Diocese supports the cost of the incumbent’s stipend. 

## **3. Charity Payments 2020** 

|**Trans.**<br>**Date**<br>**1006315**<br>**31/12/14**<br>**1012230**<br>**22/05/09**<br>**1012230**<br>**22/05/19**<br>**1012230**<br>**25/06/19**<br>**1012230**<br>**25/06/19**<br>**1013188**<br>**31/12/20**<br>**1013188**<br>**31/12/20**<br>**1013188**<br>**31/12/20**<br>**1013188**<br>**31/12/20**<br>**1013188**<br>**31/12/20**<br>**1013188**<br>**31/12/20**<br>**1013188**<br>**31/12/20**|**Contra A/C**<br>**Description**<br>**O/S   TITHE Accruals Provided in PRIOR YEAR(s) - (Y/END 2014)**<br>**201**<br>**Grants To Charities (Kigeme: Porridge Project) - "2014 Tithe" (NOTE: £1,100 LESS £400 in 2019)**<br>**O/S  Grants To Charities 2019 Accruals: Re Collections/Donations in P/Ye**<br>**202**<br>**2019 ACCRUAL:Rwanda Gahini Hospital (Ex TYC)**<br>**202**<br>**2019 ACCRUAL:Rwanda/Kibirizi Nursery (Ex Banking W/E 19/05/19)**<br>**202**<br>**2019 ACCRUAL Rwanda Gahini Hospital (Ex HMRC ref GA Tax on Donation(s) - Banking 19/05/19)**<br>**202**<br>**2019 ACCRUAL Rwanda  (Ex HMRC ref GA Tax on Donation(s) - Banking - May '19)**<br>**O/S  Grants To Charities 2020 Accruals: Re Collections/Donations in C/Y**<br>**202**<br>**O/S 2020 ACCRUAL (RWANDA - Ex Supper Evening)**<br>**202**<br>**O/S 2020  ACCRUAL (RWANDA Kibirizi TEACHERS' Pay Project)**<br>**202**<br>**O/S 2020 ACCRUAL (RWANDA - TEACHERS' Pay  Project or "General" Donation?)**<br>**202**<br>**O/S 2020 ACCRUAL (RWANDA - TEACHERS' Pay  Project or "General" Donation?)**<br>**202**<br>**O/S 2020 ACCRUAL (RWANDA - TEACHERS' Pay  Project or "General" Donation?)**<br>**202**<br>**O/S 2020 ACCRUAL (Oakhaven Hospice - Ex 25/12/20 Collection)**<br>**202**<br>**O/S 2020 ACCRUAL (Oakhaven Hospice - Ex Cheque Donation)**<br>**TOTAL: **<br>**St Luke's Church, Sway**<br>**O/S Prior Year TITHES & GRANTS TO CHARITIES @ 31/12/2020 - (Held on Balance Sheet Co**|**St Luke's Church, Sway**<br>**ITIES @ 31/12/2020 - (Held on Balance Sheet Co**|**£     p**<br>**Fund**<br>**Type**<br>**£700.00**<br>**GEN**<br>**UNR**<br>**ar**<br>**£320.00**<br>**O/S To Pay**<br>**GEN**<br>**UNR**<br>**£37.15**<br>**O/S To Pay**<br>**GEN**<br>**UNR**<br>**£37.50**<br>**O/S To Pay**<br>**GEN**<br>**UNR**<br>**£40.00**<br>**O/S To Pay**<br>**GEN**<br>**UNR**<br>**ear**<br>**£287.02**<br>**O/S To Pay**<br>**GEN**<br>**UNR**<br>**£437.00**<br>**O/S To Pay**<br>**GEN**<br>**UNR**<br>**£125.00**<br>**O/S To Pay**<br>**GEN**<br>**UNR**<br>**£31.25**<br>**O/S To Pay**<br>**GEN**<br>**UNR**<br>**£31.25**<br>**O/S To Pay**<br>**GEN**<br>**UNR**<br>**£190.00**<br>**) Paid 08/01/2021**<br>**GEN**<br>**UNR**<br>**£32.50**<br>**) Paid 08/01/2021**<br>**GEN**<br>**UNR**<br>**TRUE**<br>**£1,568.67**<br> **£2,268.67**<br>**de NC851 Sundry Crs)**|
|---|---|---|---|
|||**Description**<br>**n PRIOR YEAR(s) - (Y/END 2014)**<br>**ct) - "2014 Tithe" (NOTE: £1,100 LESS £400 in 2019)**<br>**ccruals: Re Collections/Donations in P/Ye**<br>||
||||**£2,268.67**|



The Annual donation of £1000 to Kisiizi Hospital for 2020 was not paid during the year nor accounted in the Accruals. It was paid in February 2021. 

## **4. Tax Refunds** 

Any tax recoverable in respect of planned / unplanned giving is shown in Gift Aid Tax Recovered or for giving related to specific causes or appeals, the Gift Aid Tax Recovered is included in the Donations Restricted. 

## **5. Staff Costs** 

During 2020 the PCC paid for: 

- The services of the Choir Director and occasional organists 

- A Part Time Parish Administrator 

Total cost including tax, pension £11,102 

The Part Time Children and Families Worker from January 1[st] – July 31[st] 2020 (retired) £3737. No other member received any remuneration for services provided during 2020. 



## **6. Fixed Assets for Use by the PCC** 


**----- Start of picture text -----**<br>
Fixed Assets Buildings Equipment Total<br>Gross Book Value At 1st January 2020 £286,952 £138,833 £425,785<br>Additions £0 £2,233 £2,233<br>At 31st December 2020 £286,952 £141,066 £428,018<br>Depreciation At 1st January 2020 £121,905 £86,569 £208,474<br>Charge for the Year £11,990 £7,450 £19,440<br>At 31st December 2020 £133,895 £94,019 £227,914<br>Net Book Value At 1st January 2020 £165,047 £52,264 £217,311<br>At 31st December 2020 £153,057 £47,047 £200,105<br>**----- End of picture text -----**<br>


## **7. Protocols for Payments** 

Invoices / Staff Expenses from the office > Vanessa Mann (Finance Team) for authorization Vanessa > Signe Fournier for payment. Signe keeps a file of receipts in addition to those in the office. Staff expenses should be presented monthly on an expenses’ form.