Company registration number.. 06822148 Charity registration number= 1132653 Weston & District Community Transport Ltd (A company limited by guarantee) Annual Report and Financial Statements for the Year Ended 31 March 2025 WESTCOTTS CHAftfEgEO ACCOUNTAWT5 8 BUSINESS ADVISEbTrS
Weston & District Community Transport Ltd Contents Reference and Administrative Details TTUStees' Report 2to7 Independent Auditors, Reporl 8t011 statement of Financial Activities 12 Balance Sheet 13 Statèment of Cash Flows 14 Notes to the Financial Statements 15to26
Weston & District Community Transport Ltd Reference and Administrative Details Chaimian DRay Trustees J R Ryland-Brown PFOX S Russe R A Bailey DRay J Chard Secretary J R Ryland-Brown Charity Registration Number 1132653 Company Registration Number 06822148 The charity is incorporated in England and Wales. Unit 3a Westland Distribution Centre Winterstoke Road Weston-super-mare North Somerset BS24 9AD Registered Office Auditor Westcotts {SW) LLP Tallford House 38 Walliscote Road WestQn-super-Mare Somerset BS23 1LP Bankers Uoyds Bank PIC Weston 2 South Parade Weston-super-mare Somerset BS23 1JL Page 1
Weston & District Community Transport Ltd Trustees, Report The trustees. who are directors for the purposes of company law. present the annual report together with the financial statements and auditors, report of the charitable company for the year ended 31 March 2025. and actlvities The core activity is Dial-a-Ride - this service has been in place since the organisation was merged by previous group of custodians but overseen by a Trustee recently retired. DAR is a membership scheme providing transport service to all, but largely elderly & disabled residents of Weston-super-mare. Once membership has been established members call a booking line or email their transport request - The Service is used for medical I retail I social I general activity the seNice being door to door. Annual Membership- Paid in advance of service utilisation. Single l Return Fares are applicable. The large majority of WDCT vehicles (all Mini - Bus plattorm) are accessible- meaning they are built with lffts handles lower steps and removable seats to accommodate elderly and disabled passengers. If this service did not 8XlSt, practically all members woukl lik8ly not have any tran6POrt service leaving them lonely, isolated and vulnerable, therefore it is vital WDCT continue Community Transport in WSM & surrounding areas. This service also ensures we retain Charity Status - Not for Profit Organisation. DAR was financially supported via an annual grant from the Local Authority - North Somersel Council, although the grant was never enough to meet full cost recovery and all grant funding was withdrawn by NSC in 2023. The Trustees l Management had already identrfied that additional funding was required, the options considered were direct fundraising (via National Lottery) or increasing transport activity to boost income to support the Charity. Previously WDCT had not been involved in Home to School services. an opportunity arose to become involved and that was the option taken. HTS is a central Government funded initiative that all Local Authorrties across the UK provide, it can be mainstream paid for by parents but in most cases. it is a local authority funded service. WDCT mainly support SEN (Special Education Needs) passengers transport from home to SEN School's return, the vasl number of passengers suffenng from physical I mental health conditions some with high complexty needs. In providing this service as an accessible Servi it dovetails with all our acttvities and WDCT are the leading provider of accessible transport in North Somerset HTS contracts are 12124136 months in duration. that are awarded via a competition platform, the benefits are two fold - whilst there is cost to operate, the surplus generated is used to support the Charity l DAR service, the Contracts are over an extended period giving the organisation growth opportunities and financial stability. We have now been through contract expiry and renewal and have identifi'ed that this is a repeat process allowing for longer term growih and stability. Page 2
Weston & District Community Transport Ltd Trustees, Report In additional to DAR I HTS community as a whole. WDCT operate many other transport services that supports Ihe The above represents core activity, the objectives are to sustain and where possible to improve and grow our services to meet ever increasing demand. DAR is in demand - WSM has an aging population and many residents live alone and once they lose their independence need lo find transport services that are affordable and flexible that retains their freedom and independence. We have over 300 members some are frequent users some infrequent, but we do ensure we offer service when called upon there can be limitalions notably drivers resource and a fact often overlooked is elderly and disabled people have either no or limrted mobility meaning il takes much longer to carry out each transportation process, therefore rt can limit how much we can do per route each day. The service works on a booking call handling ernail response and is controlled via a system-based plalform. There is a mortality factor. meaning we have regular drop out but the process continues because of the population profile Our achievement with this service is to continue to meet the demand by controlled and organised booking systems advanced planning and driver I staff ietention because experienced empathetic staff are essential with this type of service. We monitor and run monthly reports to ensure we have SLJfficient resource, although affordability is a factor- there are limrts to what is practical from a busine55 perspecttve. All Drivers carry out Midas training which is the recognised slandard for driving a Mini-Bus operate our own Midas training. as well as offering Midas training externally to SchoolslAcademieslColleges. WDCT in collaboration with WSM College are the approved CTA Midas Training Centre for Ihe Southwest. Additional training and updates are ongoing, notably change of wheelchair types and security restraints as technology evolves. In additional to the above HTS service ha5 grown over the seven years of operation - starting with 4 routes in 2018 - we now fund 31 route5 amounting to transporting approx. 350 SEN students am I pm during the School academic year this represents 10°/o of the entire NSC HTS cohort - meaning all the challenges transporting complex needs students involves ensuring we attain all the necessary compliances - DBS - Safeguarding - First Aid. WDCT are now one of the largest HTS Operators in the County and have built a reputation as a reliable, responsible. trustworthy operator. AII HTS activity is monitored. managed and controlled by dar reporting procedures. Str ure ovem nce The Struclure, Governance, Management and Primary Objective5 of the Charity is as laid down in the Memorandum and Articles of Association. The day to day activities to meet these objectives are the responsibility of the General Manager as described in the Business Plan, an update on progres5 is made at each Trustee meeting. Achievements and performance are reported in the General Managerfs Report to the Trustees at each meeting of the Trustees. Page 3
Weston & District Community Transport Ltd Trustees. Report The financial srtuation of the Organisation is reported and reviewed at each Trustee meeting by the Finance Administrator. The Charity does not have a specific Reserves policy at the present time, see the General Manager's report on the creation of a 2nd bank account to cover vehicle replacement and perspective office relocation. Surplus funds from daily operations are transferred to this 'ReseNe' account. The plans for the future are defined in the Business Plan. The primary task for the Board of Trustees is to ensure that there is a succession plan. Each Trustee is made aware of their responsibilits.es as a Trustee on appointment and these are produced in the Trustees handbook, As a Charity WDCT is govemed by a board of Trustees. all volunteers. who are elected I re-elected each year at the AGM There have been numerous changes over the years - but we do try to ensure a retention of Trustees who have experience of the organisations needs and have career skill sets that add value to daily activity. Trustees are encouraged to take an active part in daily activity as well as providing advice and support with various administrative challenges. There are currently six Trustees. One Manager who oversees the whole operation. Responsible for structurelstrategylfinance acquisition-disposallcustomer service retention administrationlsite Management Control. limits/recruitmenVpersonnelffleet contracts (HTS)Ipricinglinsuranceloffice Supported by four office administrators. ement Risk Assessments have been created for aspects of the business requiring quality control - Policy & Procedures. Business interruption and contingency planning built into commercial insurance policy. Limited Indemnity. We do not hold certrficated Quality Control Accreditation. Risk Management is part of the General Managerfs role and overseen by the Board of Trustees. Our Financial Management provide5 Trustees and Senior Managers with guidance on how to manage the charity's finances including making the best use of our reserves and investment opportunitie5. Company Finance/PayrolVpur¢hase ledgerlsales ledgerlbanking cash allocationlinvoice reconciliation credit controllpersonnel support holiday managemenvoffice support administration. Page 4
Weston & District Community Transport Ltd Trustees. Report Fleet SMRIFleet Driver Allocationslschool Contracts all daily activity LAJSchoollParent LiaisonlPersonnel supportlDriver Vehicle administrationlcontrol & CompliancelDriver Vehicle Safely Checks. kln DAR membershipslcall supeNisionlDAT reporting. email handlinglcustomer seNiceslgeneral enquiriesldriving liaison Midas Internal External Training Centre LiaisonlFleet Driver supportlcustomer Serviceslcuslomer pricing - quotationslPublic Bus seNIS/General EnquirieslHTS + Other Services Reporting. Supported by three for Fleet l Garage Iyard X2 Drivers doubled up supporting lightweight vehicle repairs l advice DopVAcc@ssibl8 Soating r8moval- refitting I Sourcing Parts- Components. supporl to Fleet Yard I Parkln ervlslon Yard Office building SupervisionlFleet Parking Control Supervision l Accessible Seating Control Supervision / Fleet Cleaning Supervision. Ll Legislation I Permit to Operate- Section 19 permrts- applicable to each vehicle. General CTO advice erv L4 We have for several years held two bank accounts- which is managed and controlled by our financial administrator - A Current account - with all income and expenditure and a second account which we largely retain for capital expendilure - mostly used for improving our fleet with Ihe purchase of newer vehicles, we have generated a healthy balance in the second account- However, a primary objective is to re-locate WDCT and this will likely impact on our financial reserves when the time comes. Trustees Res onsibili Led by Chairman of Trustees- Obl" Role is Voluntary Ensure Organisation is operated under terms & condttions of Charity Commission Members I Customer Liaison - Communication- AGM process Attend Four Meelings per year Ensure Organisation follows legislation set by Governing Body Association Community Transport Finance Control Page 5
Weston & District Community Transport Ltd Trustees, Report Capacity to give free time to support Management l Admin Assist - Operational Matters - Including Staff Disciplinary when required Guidance l Advice I Support-to Admin Team l Business Activity as a whole Main Objective - Relocate to a better I larger site WSM area - within 24136 months. Continue to seek and appoint Trustees to add to the board, individuals who can add value to the organisalion, replace Trustees who plan to retire. Assess Admin team all roles and responsibilities as the organisation grows, recruit and appoint personnel lo support existing and take on additional responsibilities that will support growth and allow the organisation lo flourish. Driver I PA - Recrurtment- improve availability I qualty through training and legislation. Statement of trustees. responsibilities The trustees (who are also the directors of Weston & District Community Transport Ltd for the purposes of company law) are responsible for preparing the trustees, report and the financial slatements in a¢¢ordance with applicable law and United Kingdom Accounting Standards (Unitod Kingdom Generally Accepted Accounting Practice}, including FRS 102 "The Financial Reporting standard appllcable in the UK and Republic of Ireland" Company law requires the trustees to prepare fi.nancial statements for each financial year. Under company law the Irustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charrtable company and of the incoming resources and application of resources, including its income and expenditure, of the charitable company for that perTrod. In preparing these financial statements, the trustees are required to.. select suitable accounting policies and apply them consistently, observe the methods and principles in the Charities SORP-, make judgements and estimates that are reasonable and prudent- state whether applicable accounting standards, comprising FRS 102 have been followed, subject to any material departures disclosed and explained in the fi'nancial statements., and prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in business. The trustees are responsible for keeping proper accounting records that can disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. The trustees are responsible for the maintenance and integrtty of the corporate and financial information included on the charitable company's website. Legislation governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions. Page 6
Weston & District Community Transport Ltd Trustees, Report Disclosure of information to auditor Each trustee has taken steps that they ought to have taken as a trustee in order to make themselves aware of any relevant audit information and to establish that the charity's auditor is aware of that information. The trustees confirm that there is no relevant infomation that they know of and of which they know the auditor is unaware. The annual report was approved by the trustees of the charity on behalf by: igned on its Ryla Compan -Brown ecretary an trustee Page 7
Weston & District Community Transport Ltd Independent Auditor's Report to the Members of Weston & District Community Transport Ltd Opinion We have audited the financial statements of Weston & District Community Transport Ltd (the 'charity') for the year ended 31 March 2025, which comprise the Slatement of Financial Activities, Balance Sheet, Statement of Cash Flows, and Notes to the Financial Statements, including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is United Kingdom Accounting Standards: comprising Charities SORP - FRS 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland, and applicable law (United Kingdom Generally Accepted Accounting Practice). In our opinion the financial statements.. give a true and fair view of the state of the charity's affairs as at 31 March 2025 and of its incoming resources and application of resources, including its income and expenditure, for the year then ended., have been properly Prepared in accordance with United Kingdom Generally Accepted Accounting Practice., and have been prepared in accordance with the requirements of the Companies Act 2006. Basis for opinion We conducted our audit in accordance with International Standards on Audrting (UK} {ISAs (UKI} and appllcable law. Our responsibililies under those standards are further described in the auditor responsibilities for the audil of the financial statements Section of our report. We are independent of the charity in accordance with the ethical requirements that are relevant to our audit of the financial 5talements in the UK. including the FRC'S Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion. Conclusions relating to going concern In auditing the financial statements. we have concluded that the trustees use of the going concern ba515 of accounting in the preparation of the financial statements is appropriate. Based on the work we have performed. we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubl on the charity's ability lo continue as a going concern for a period of at least twelve months from when the original financial statements were authorised for issue. Our responsibilities and the responsibilities of the trustees with respect to going concern are described in the relevant sections of this report. Other information The trustees are responsible for the other information. The other infonnation comprises the information included in the annual report. other than the financial statements and our auditor's report Ihereon. Our opinion on the financial statements does not cover the other information and, except to the extent otheNise explicitly stated in our report, we do not express any form of assurance conclusion thereon. Page 8
Weston & District Community Transport Ltd Independent Auditorfs Report to the Members of Weston & District Community Transport Ltd In connection with our audit of the financial statements, our responsibility is to read the other informalion and. in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether there is a material misstatement in the financial statements or a malerial misstatement of the other information. If. based on the work we have performed, we conclude that there is a malerial misstatement of this other information, we are required to report that fact. We have nothing to report in Ihis regard. Opinion on other matter prescribed by the Companies Act 2006 In our opinion, based on the work undertaken in the course of the audit.. the information given in the Trustees. Report for the financial year for which the financial statements are prepared is consistent with the financial statements.. and the Trustees, Report has been prepared in accordance with applicable legal requirements. Matters on which we are required to report by exception In the light of our knowledge and understanding of the charity and its environment obtained in the cours@ of th8 audit, W8 have not identifigd matarial misstatements in tha Trust88s' R8POrt. Wp. havp. nnthing In rp.pnrt in re.spe.r.t of the. following matters where the fnmpanip.s Ar.t ?nnfi rp.qiiirp.s us to report to you if. in our opinion". adequate accounting records have not been kept. or returns adequate for our audit have not been received from branches not visited by us., or the financial statements are not in agreement with the accounting records and returns.. or certain disclosures of trustees remuneration specified by law are not made," or we have not received all the information and explanations we require for our audrt. Responsibilities of trustees As explained more fully in the Statement of trustees, responsibilities (set out on page 6), the trustees are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the trustees determine is necessary to enable the preparation of financial slatements that are free from material misstatement. whether due to fraud or error. In preparing the financial statements. the trustees are responsible for assessing the charity's ability to continue as a going concern, disclosing. as applicable, matters related to going concern and using the going concern basis of accounting unless the trustees either intend to liquidate the charity or to cease operations, or have no realistic alternative but to do so. Auditor responsibilities for the audit of the financial statements Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement. whether due to fraud or error. and to issue an audilor's report that includes our opinion. Reasonable assurance is a high level of assurance, but is nol a guarantee that an audit conducled in accordance with ISAS (UK) will aayS delecl a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements. Page 9
Weston & District Community Transport Ltd Independent Auditor's Report to the Members of Weston & District Community Transport Ltd The extent to which our procedures are capable of detecting irregularities, including fraud is detailed below.. We identified areas of laws and regulattons that could reasonably be expected to have a material effect on the financial statements from our general commercial and sector experience and through discussion wrth the director5. We communicated identified laws and regulations throughout our team, and remained alert to any indications of non-compliance throughout the audit. The company is subject to laws and regulations that govem the preparation of the financial statements. including financial reporting legislalion, and other companies legislation. The company is also subject to other laws and regulalions where the consequences of non-compliance could have a material impact on the amounts or disclosure5 Wlthin the financial statements including health and safety laws and regulations such as the Health and Safety at WoTk Act: environmental laws such as the Environmental Protection Act, employment laws and regulations and certain aspects of companies legislation. Owing to the inherent limrtations of an audit, there is an unavoidable risk that we may not have detected some material misstatements in the financial statements, even though we have properly planned and performed our audit in accordance with auditing standards. In any audit, there remains a higher risk of non-detection of irregularities, as these may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal controls. We are not responsible for preventing non-Gompliance and cannot be expected to detect non-compliance with all laws and re.gulations. As part of an audit in accordan with ISAS (UK), we exercise professional judgement and maintain professional scepticism throughout the audit. We also-. Identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error. design and perfomi audit procedures responsive lo those risks, and obtain audit evidence that is sufficient and appropriate to provide a basis for our opinion. The risk of not delecting a material misstatement resulting from fraud is higher than for one resulting from error. as fraud may involve collusion, forgery.. intentional omissions, misrepresentations. or the override of internal control. Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the company's internal Control. Evaluate the appropriateness of accounting policies used and the reasonableness of accounting estimates and related disclosures made by the directors. Conclude on the appropriateness of Ihe directors, use of the going Concern basis of accounting and, based on the audit evidence obtained. whether a material uncertainty exists relaled to events or conditions that may cast significant doubt on the company's ability to continue as a going concern. If we conclude that a material uncertainty exists, we are required to draw attention in our auditor's report to the related disclosures in the financial statements or, if such disclosures are inadequate. to modify our opinion. Our conclusions are based on the audit evidence obtained up to the date of our auditor's report. However. future events or conditions may cause the company to ase to continue as a going concern. Evaluate the overall presentation. structure and content of the financial statements, including Ihe disclosures: and whether the financial slatemenls represent the underlying transactions and events in a manner that achieves fair presentation. Page 10
Weston & District Community Transport Ltd Independent Auditorfs Report to the Members of Weston & District Community Transport Ltd We communicate with those charged with govemance regarding, among other matters, the planned scope and timing of the audit and significant audil findings. including any significant deficiencies in internal control that we idenlify during our audit. A furlher descriplion of our responsibilities is available on the Financial Reporting Council's website at.. www.frc.org.uklauditorsresponsibilities. This description forms part of our auditor's report. Other matters The corresponding figures in the financial statements are unaudited. Use of our report This report is made solely to the charitable company's trustees, as a body, in accordance with Chapter 3 of Part 16 of the Companies Act 2006. Our audit work has been undertaken so that we might state to the charity's trustees those matter5 we are required lo state to them in an auditor's report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charitable company ar)d its trustees as a body, for our audit work, for this report, or for Ihe opinions we have formed. Peter Lomax (Senior Statutory Auditor) For and on behalf of Westcotts (SW} LLP, Stalulory Auditor Tallford House 38 Walliscote Road Weslon-super-mare Somerset BS23 1 LP Date.. 23 December 2025 Page11
Weston & District Community Transport Ltd Statement of Financial Activities for the Year Ended 31 March 2025 {Including Income and Expenditure Account and Statement of Total Recognised Gains and Losses) Unrestricted funds Total 2025 Total 2024 Note Income and Endowments from: Donations and legacies Charitable activities Investment income 85,742 1.133,364 2,438 85.742 1,133,364 2,438 90,417 857.667 1,986 Total income 1.221.544 1,221,544 950,070 Expenditure on: Charitable aGtivitie5 1.144.955 1,144,955 935,333 Total expenditure (1.144,955 76,589 (1.144,955).- 76.589 (935,3331 14,737 Net income Nel movement in funds 76.589 76.589 14,737 Rgconciliation of fund5 Total funds brought forward 448.306 448,306 419 .fj7n Total funds Carried fOard J7 524,895 524,895 448,307 All of the Gharity's activities derive from continuing operations during the above two periods. The funds breakdown for 2024 is shown in note 17. The notes on pages 15 to 26 fomi an integral part of these financial statements. Page 12
Weston & District Community Transport Ltd (Registration number: 06822148) Balance Sheet as at 31 March 2025 2025 2024 Note Fixed assets Tangible assets 12 126.349 128,458 Current assets Debtors Cash at bank and in hand 13 14 223,008 286,054 102.271 243,118 509,062 345,389 Creditors: Amounts falling due within one year Net current assets 15 (110,516) {25,540} 319,849 398.546 Net assets 524.895 448,307 Funds of the charity: Unrestricted income funds Unrestricted funds 524,895 448,307 Total funds 17 524.895 448,307 The financial statements on pages 12 to 26 were approved by the trustees, and authorised for issue on ts..l.e....ts(signed on their behalf by: -Brown ecrÉta Comp2 and rustee The notes on pages 15 to 26 form an integral part of these financial statements. Page 13
Weston & District Community Transport Ltd Statement of Cash Flows for the Year Ended 31 March 2025 2025 2024 Note Cash flows from operating activities Net cash income 76,588 14,737 Adjustments to cash flows from non-cash items Depreciation Investment income Profit on disposal of tangible fixed assets 78,909 {2.438) 15.7921 60,901 11.986} 147.267 73.652 Working capital adjustments Ilncreaselldecrease in debtors Increaselldecrease) in creditors Net cash flows from operating activities 13 15 1120,737) 84,976 1,102 (5,027) 111,506 69,727 Cash flows from investing activities Interest receivable and simir income Purchatrc of tangiblc fixcd aet9 Sale of tangible fixed assets Net cash flows from investing activities Net increase in cash and cash equivalents Cash and ¢a5h equivalents at 1 April Cash and cash equivalents at 31 March 2,438 (7G.800) 5.792 1,986 {7i,290) 5,134 12 {68,5701 168.1701 42,936 1,557 243.118 241,561 286.054 243,118 All of the cash flows are derived from conlinuing operations during the above tsvo periods. The notes on pages 15 to 26 fonn an integral part of these financial statements. Page 14
Weston & District Community Transport Ltd Notes to the Financial Statements for the Year Ended 31 March 2025 1 Charity status The charity is limited by guaranlee, incorporated in England and Wales, and consequently does not have share capital. Each of the trustees is liable to contribute an amount not exceeding £1 towards the assets of the charity in the event of liquidation. The address of its registered office is.. Unil 3a Westland Distribution Centre Winterstoke Road Weston-super-mare North Somerset BS24 9AD 2 Accounting policies Summary of significant accounting policies and key accounting estimates The principal accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all the years presented, unless othemise stated. Statement of compliance The financial statements have been prepared in accordance with Accounting and Reporting by Charities.. Stalemenl of Recommended Practice (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)) (issued in October 2019) - (Charities SORP {FRS 10211, the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102). the Charilies Act 2011. Ihe Companies Act 2006 and UK Generally Accepted Practice as il applies from 1 January 2019. Basis of preparation Weston & District Community Transport Ltd meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or Iransaction value unless olheFwise stated in the relevant accounting policy notes.The financial statements are prepared in sterling which is the functional currency of the charity. Going concern The trustees consider that there are no material uncertainties about the charills ability lo continue as a going concern nor any significant areas of uncertainty that affect the carrying value of assets held by the charity. Page 15
Weston & District Community Transport Ltd Notes to the Financial Statements for the Year Ended 31 March 2025 Judgements The preparation of the financial statements requires management to make judgements, estimates and assumptions that affect the amounts reported. These estimates and judgements are continually reviewed and are based on experience and other factors. including expectations of future events that are believed to be reasonable under the circumstances. The judgements (apart from those involving estimations) that management has made in the process of applying the entity's accounting policies and that have the most significant effect on the amounts recognised in the financial statements are as follows.. Valuation of investment properties, which is calculated by mana9ement's expert, as described in note 18, based on open market Conditions. Income and endowments Income is included in the Statement of Financial Activities when entrtlement has passed to the charity., il is probable that the economic benefits associated wrth the transaction will flow to the charity and the amount can be reliably measured. The following specific policies are applied to particular categories of income" Donations and legacies Income from donations or grants is recognised when there is evidence of entitlement to the gift, receipt is probable and its amount can be measured reliably. Grants CeivIble Grants are recognised when the charity has an entitlement to the funds and any condilions linked to the grants have been met. Where performance conditions are attached to the grant and are yet to be mel, the income is recognised as a liability and included on Ihe balance sheet as deferred income to be released. Charitable activities Income from contracls for the supply of services is recognised with the delivery of the contra¢ted service. This is classrfied as unrestricted fund5 unless there is a contractual requirement for it to be spent on a particular purpose and returned if unspent. in which case it may be regarded as restrided. Expenditure All expenditure is recognised once there is a legal or constructive oblatIon to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocaled to the applicable expenditure heading that aggregale similar costs to that calegory. Where Costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources, with central staff costs allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset's use. Other support costs are allocated based on the spread of staff costs. Raising funds These are costs incurred in attracting voluntary income, the management of investments and those incurred in trading activities that raise funds. Page 16
Weston & District Community Transport Ltd Notes to the Financial Statements for the Year Ended 31 March 2025 Charitable actlvltles Charilable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for ils beneficiaries. It includes both costs that can be allocated directly lo such activities and those costs of an indirect nature necessary to support them. Grant provisions Provisions for grant5 are made when the intention to make a grant has been communicated lo the recipient but there is uncertainty about either the timing of the 9rant or the amount of grant payable. Support costs Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources: for example, allocating property costs by floor areas, or per apita, staff costs by the time spent and other costs by their usage. Governance costs These include the costs attributable to the charty's compliance with constitutional and statutory requirements, including audit, strategic management and trustees meetings and reifflbursed expenses. Government grants Government grants are recognised based on the accrual model and are measured at the fair value of the asset received or receivable. Grants are classified as relating either to revenue or to assets. Grants relating to revenue are recognised in income over the period in which the related costs are re¢ognised. Grants relating to assets are recognised over the expected useful life of the asset. Where part of a grant relating to an asset is deferred. it is recognised as deferred income. Taxation The charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charrtable company for UK corporation tax purposes. Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Parl 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992. to the extent that such income or gains are applied exclusively to charrtable purposes. Tangible fixed assets Tangible assets are initially recorded at cost, and subsequently stated at cost less any accumulated depreciation and impairment losses. Depreciation and amortisation Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expecled useful economic life as follows.. Asset class Office equipment Motor Vehicles Depreciation method and rate 259/0 Straight Line 250/0 Straighl Line Page 17
Weston & District Community Transport Ltd Notes to the Financial Statements for the Year Ended 31 March 2025 Cash and cash equivalents Cash and cash equivalents comprise cash on hand and call deposits. and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value. Borrowings Inlerest-bearing borrowings are Initial recorded at fair value, net of transaction costs. Interest-bearing borrowings are subsequently carried at amortised cost, with the dtfference between the proceeds. net of transaction costs, and the amount due on redemplion being recognised as a charge to the Statement of Financial Activities over the period of the relevanl borrowing. Interest expense is recognised on the basis of the effective interest method and is included in interest payable and similar charges. Borrowings are classified as current liabilities unless the charity has an unconditional right to defer settlement of the liability for at least twelve months after the reporting date. Fund structure Unrestricted income funds are general funds that are available for use at the trustees discretion in furtherance of the objectives of the charity. Designated funds are unrestricted funds earmarked by the trustees for particular future project or commitment. Restricted funds are subjected to restiictlOll5 Oll their expenditure declared by the donor or through the terms of an appeal. and fall into one of I0 sub-classes- restricted income funds or endowment funds. Financial instruments Classification Financial assets and financial liabilities are recognised when the charity becomes a party to the contractual provisions of the instrument. Financial liabilities and equity instruments are classified according to the substance of the contractual arrangements entered into. An equity instrument is any contract that evidences a residual interest in the assets of the charity after deducting all of its liabilities. Page 18
Weston & District Community Transport Ltd Notes to the Financial Statements for the Year Ended 31 March 2025 Recognition and measurement All financial assets and liabilities are inrtially measured at transaction price (including transaction costs), excepl for those financial assels classified as at fair value through profit or loss, which are initially measured at fair value {which is normally Ihe transaction price excluding transaction costs), unless the arrangement constitutes a f inancing transaction. If an arrangement constitutes a financing transaction, the financial asset or financial liability is measured at the present value of the future payments discounted al a market rate of interesl for a similar debt instrument. Financial assets and liabilities are only offset in the statement of financial position when, and only when there exists a legally enforceable right to set off the recognised amounts and the charity intends either to seltle on a net basis. or to realise the asset and settle the liability simultaneously. Financial assets are deiecognised when and only vthen a} the contractual rights to the cash flows from the financial asset expire or ale settled, b} the charity transfers to another party substantially all Df Ihe risks and rewards of ownership of the financial asset, or c} Ihe charily. despite having retained some, but not all. significant risks and rewards of ownership. has transferred control of the asset to another party. Financial liabilities are derecognised only when the obligation specrfied in the contract is discharged, cancelled or expires. 3 Income from donations and legacies Unrestricted funds General Total 2025 Donations and sponsors Donations from individuals Grants, including capital grants.. Government grants 996 996 84,746 84,746 85,742 85,742 Unrestricted funds General Total 2024 Donations and lega¢ies', Donations from individuals Grants, including capital grants., Government grants 8,612 8,612 81.805 81,805 90,417 90,417 Page 19
Weston & District Community Transport Ltd Notes to the Financial Statements for the Year Ended 31 March 2025 4 Income from charitable activities Unrestricted funds General Total 2025 Income from charitable activities Bus income including contracts Memberships. Donations & Sponsor5 Midas training 1,128,197 4,492 675 1,128,197 4,492 675 1,133.364 1,133,364 Unrestricted funds General Total 2024 Bus income including contracts Midas training Sales of purchased goods 829,693 1,457 26,517 829.693 1,457 26,517 857,667 857,667 5 Investment income Unrestricted funds General Total 2025 Inlerest receivable and similar income., Interest receivable on bank deposits 2,438 2,438 2,438 2,438 Unrestricted funds General Total 2024 Interest receivable and similar income.. Interest receivable on bank deposits 1,986 1,986 1,986 1,986 Page 20
Weston & District Community Transport Ltd Notes to the Financial Statements for the Year Ended 31 March 2025 6 Expenditure on charitable activities Unrestricted funds General Total 2025 Total 2024 Note Fuel Motor repairs Motor insurance and tax Wages and salaries Staff NIC (Employers) staff pensions (Defined contribution) Cleaning Travel and subsistence Advertising {Profitllloss on sale of tangible fixed assets held for charity's own use Staff training Uniforms Volunteer expenses Rent and service charges Rates Waler rates Light, heat and power Repairs and maintenance Telephone and fax Office expenses Computer sofiware and maintenance costs Printing, postage and stationery Trade subscriptions Depreciation of other langible Allocated support costs 78,728 121,112 59,368 699.799 37.883 7.702 585 131 453 78,728 121,112 59,368 699,799 37,883 7.702 585 131 453 78,773 100,625 47,082 604.606 1,060 (5,791) (5,791) 1,073 2.124 1,867 12,855 599 872 733 2.404 4.895 6,795 2.124 1.867 12,855 599 872 733 2,404 4,895 6.795 1.633 5,782 1,517 4,679 2,370 4,767 3.970 2.149 78,909 22,046 4,767 3,970 2,149 78,909 22,046 8,480 60,901 16,752 1.144,955 1.144.955 93S.333 Page 21
Weston & District Community Transport Ltd Notes to the Financial Statements for the Year Ended 31 March 2025 7 Analysis of support costs Support costs allocated to charitable activities Other support costs Total 2025 Total 2024 Sundry expenses Accountancy fees Legal and professional fees Bank charges Other interest payable Insurance The audit of the charty's annual accounts 5.549 2,005 2,287 872 1,569 1,264 8.500 5,549 2.005 2,287 872 6,790 1,250 7,876 836 1,569 1,264 8,500 22,048 22.048 18.752 8 Net incomingloutgoing resources Net incoming resources for the year include". 2025 2024 Depreciation of fixed assets 78,909 60,901 9 Trustees remuneration and expenses No trustees, nor any persons connected with them. have received any iemuneration from the charity during the year. No trustees have received any reimbursed expenses or any other benefrts from the charily during the year. 10 Staff Costs The aggregate payroll costs were as follows= 2025 2024 Wages and Salaries Employer National Insurance Employers Pension Costs 699,093 37,883 7,701 568,644 30,685 5,277 744.677 604.606 Page 22
Weston & District Community Transport Ltd Notes to the Financial Statements for the Year Ended 31 March 2025 The monthly average number of persons {including senior management I leadership team) employed by the charity during the year was as follows= 2025 2024 Board of Trustees Management Office administrators Drivers and fleet maintenance 45 26 57 37 No employee received emoluments of more than £60.000 during the year. The total employee benefits of the key management personnel of the charity were £Nil (2024 - £Nil). During the year the charity made the following transactions with key management personnel." General manager Thp. fiP.neral manager received remuneration of £32,220 Finance administrator The Finance administralor reIVed remuneration of £28,174 Fleet co-ordinator The Fleet co-ordinator received remuneration of £30.160 Operations administrator The Operations administrator received remuneration of £21.632 Bookings administrator The Bookings administrator received remuneration of £26,645 11 Taxation The charity is a registered charity and is therefore exempt from taxation. Page 23
Weston & District Community Transport Ltd Notes to the Financial Statements for the Year Ended 31 March 2025 12 Tangible fixed assets Furniture and equipment Motor vehicles Total Cost At 1 April 2024 Additions Disposals 13.552 380,160 76,800 {12,139) 393,712 76.800 {12,139) At 31 March 2025 13.552 444,821 458.373 Depreciation At 1 April 2024 Charge for the year Eliminated on disposals At 31 March 2025 12.239 1.050 253,015 77,859 (12,139} 265,254 78,909 (12,1391 13,289 318,735 332,024 Net book value At 31 March 2025 263 126,086 126,349 At 31 March 2024 1.313 127,145 128,458 13 Debtors 2025 2024 Trade debtors Prepayments Accrued income VAT recoverable Other debtors 137,919 55,459 12,764 15,883 983 90,642 2,050 9,579 223,008 102.271 14 Cash and cash equivalents 2025 2024 Cash on hand Cash at bank 382 285.672 243,118 286,054 243,118 Page 24
Weston & District Community Transport Ltd Notes to the Financial Statements for the Year Ended 31 March 2025 15 Creditors: amounts falling due within one year 2025 2024 Trade creditors Other taxation and social security Other creditors Accruals 83.919 10,095 5,682 10.820 9,252 8,787 5,306 2.195 110.516 25,540 16 Obligations under leases and hire purchase contracts The total value of future minimum lease payments was as follows: 2025 2024 Within one year In IMO to five years (12.000) (12,000} (24,000) {12,000} {24,000} (36,0001 The lease commitment relates to the lease agreement on their premises at Unit 3A Westland Distribution Park which will end 31 March 2027. 17 Funds Balance at 31 March 2025 Balance at 1 April 2024 Incoming resources Resources expended Unrestricted funds General General Fund J - Brought forward 448.306 1.221,544 {1.144,955} 524,895 Page 25
Weston & District Community Transport Ltd Notes to the Financial Statements for the Year Ended 31 March 2025 Balance at 31 March 2024 Balance at 1 April 2023 Incoming resources Resources expended Unrestricted funds General General Fund J- Brought fotward 433.570 950.070 (935.333) 448,307 18 Analysis of net assets between funds Unrestricted funds General Total funds at 31 March 2025 Tangible fixed assets Current assets Current liabilities 126,349 509,062 {110,5161 524,895 126.349 509.062 (110.5161 524,895 Total net assets Unrestricted funds General Total funds at 31 March 2024 Tangible fixed assets Current assets Current liabilities 128.458 345.389 {25.540} 448,307 128,458 345.389 {25.5401 448,307 Total net assets 19 Related party transactions There were no related party transactions in the year. Page 26