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2022-09-30-accounts

REGISTERED COMPANY NUMBER: 07011983 (England and Wales) REGISTERED CHARITY NUMBER: 1132633

Henleaze Swimming Club

Annual Trustees’ Report and Unaudited Financial Statements for the Year Ended 30 September 2022

Henleaze Swimming Club

Contents of the Financial Statements for the Year Ended 30 September 2022

Page
Report of the Trustees 1 to 6
Independent Examiner's Report 7
Statement of Financial Activities 8
Balance Sheet 9 to 10
Notes to the Financial Statements 11 to 17

Henleaze Swimming Club

Report of the Trustees for the Year Ended 30 September 2022

The trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the Year Ended 30 September 2022. The trustees have adopted the provisions of the Accounting and Reporting by Charities: Statement of Recommended Practice (SORP) applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

Henleaze Swimming Club is a charitable company limited by guarantee, incorporated on 8th September 2009 and registered as a charity on 10th November 2009. Through a Transfer of Undertaking, the affairs of the unincorporated association known as Henleaze Swimming Club were transferred to the charitable company in March 2010.

REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number

07011983 (England and Wales)

Registered Charity number 1132633

Registered office Henleaze Lake Lake Road Bristol BS10 5HG

Trustees

The trustees during the year were:

Andrew Asplin Treasurer Charles Booth Scott Fisher (Resigned 30 November 2021) Alan Giles Ross Harley Ros Miller Chair Marilyn Sainsbury (Appointed 2 December 2021, resigned 14 December 2021) Richard Spence Andrew Stewart (Resigned 14 December 2021) Mark Thompson Bronwen Lewis Daphne Hall Nicola Harwin

Since the 2022 AGM on 28[th] November Simon Bannister and Bethan Harris have been appointed trustees.

Executive Team

Alison Laity General Manager Josephine Evans Deputy General Manager Esther Brooker Administrator appointed 05/09/2022.

1

Henleaze Swimming Club

Report of the Trustees for the Year Ended 30 September 2022

REFERENCE AND ADMINISTRATIVE DETAILS

Independent Examiner

Corrigan Accountants Limited First Floor 25 King Street Bristol BS1 4PB

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

It is governed by its Memorandum and Articles of Association dated 24th August 2009.

Recruitment and appointment of new trustees

Under the requirements of Henleaze Swimming Club's Memorandum and Articles of Association there shall be no fewer than 9 Trustees.

Induction and training of new trustees

Trustees are invited to participate in a structured induction programme designed to give a comprehensive overview of the Charity, its operations, and its governance. They are given an induction pack which includes the Memorandum & Articles of Association (which includes the objects of the Charity); Charities Commission guidelines on becoming a Trustee; and forms for signature.

Risk management

The major risks to which the organisation is exposed, as identified by the Trustees, have been reviewed and systems or procedures have been established to manage those risks.

OBJECTIVES AND ACTIVITIES

Objectives and aims

The objects of the Charity are:

(1) To promote the health of the inhabitants of Bristol and the surrounding area by providing facilities for open water swimming and such other facilities for healthy exercise as the Executive Committee shall from time to time determine.

(2) To provide or assist in the provision of open water swimming and other facilities in the interests of social welfare for recreation or other leisure time occupation, such facilities being provided at Henleaze Lake for the benefit of the inhabitants of Bristol and the surrounding area with the object of improving their conditions of life.

2

Henleaze Swimming Club

Report of the Trustees for the Year Ended 30 September 2022

Significant activities

The principal activity is open-water swimming at Henleaze Lake.

OBJECTIVES AND ACTIVITIES

Public benefit statement

The trustees have had regard to Charity Commission guidance on public benefit and report on these activities below:

Membership numbers continue to be carefully managed with the ongoing use of the booking system.

We have again been able to significantly increase waiting list numbers. In 2022 season all those joining the waiting list were also offered the opportunity to be community access users giving them access to the Lake. Community access users can attend the Lake on a pay as you go basis. CA numbers increased to 1940 registered users in 2022.

We have continued to increase the opportunities for members of the public to use the site and its facilities including talks on the Lakes history and nature walks around the grounds.

Through our wider usage programme, the Club welcomed more community groups to the Lake including Headway (brain injury association), Open Minds Active (social prescribing group), Cintre House (support for vulnerable adults), Off The Record (counselling service of young people).

We hosted 6 sessions for guide, scout, and swimming club groups with the age group 8 to 16 years old. This was the first time most of the young participants had access to a diving stage and springboards.

We continued to work with Southmead Development Trust with 2 social prescribing groups meeting at the Lake each week.

3

Henleaze Swimming Club

Report of the Trustees for the Year Ended 30 September 2022

ACHIEVEMENT AND PERFORMANCE

Charitable activities

This year the Club had a total of 2,946 members, comprising 2,391 adult members and 555 junior members (under 18-years). Winter swimming has continued to grow in popularity with an increase in members to 751.

The appointment of an Administrator in early September has proved successful with Esther Brooker taking a lot of the day-to-day administration work from the General and Deputy General Manager which allows them to work on more of the strategic projects the Club wishes to progress.

Following the 2021 AGM the Trustees started to produce quarterly updates to members. These were well received by members in highlighting the main developments from the previous quarter and helped to improve transparency of the board’s operations.

Water quality remains an important focus. We have been very pleased to learn post year-end that the ‘Good’ classification under the UK bathing water directive has been maintained.

During the course of the year the trustees instructed and worked with specialist charity solicitors to prepare updated Memorandum & Articles of Association with a view to presenting the approved draft to the members at the 2022 AGM.

Performance

The total income for the period was £415,138 (2021: £362,443). This included interest of £21 (2021: £763). Total expenditure for the year was £395,541 (2021: £342,585). This gives a surplus for the year of £19,687 (2021: £19,858).

In addition to routine repairs and maintenance of £28,883 written off, the Balance Sheet highlights the capital costs, notably in tangible assets increasing from £405,370 to £406,702. We have installed an office for use by our administration staff and training area for lifeguards. We also renewed the benches in the sauna cabin. Other smaller permanent features around the lake were also included in the overall capital spend totalling to £25,828. This shows the club’s commitment to developing all aspects of the lake, either to provide maintenance or improve the experience for our current and future members.

The company owns land and buildings which were initially gifted to the company on formation at nil cost, and subsequently included in the financial statements at £250,000. The estimated value for insurance purposes is regularly discussed with our insurance broker and insurers.

4

Henleaze Swimming Club

Report of the Trustees for the Year Ended 30 September 2022

RESTRICTED FUNDS

There are no restricted funds.

UNRESTRICTED FUNDS

Unrestricted funds are available to spend on activities that further any of the purposes of the charity.

DESIGNATED FUNDS

Designated funds are unrestricted funds of the charity which the trustees have decided at their discretion to set aside to use for a specific purpose.

FINANCIAL REVIEW

Reserves policy

In order to provide on-going financial stability, the organisation aims to hold reserves at a level to cater for a period of up to two years of severely curtailed income coupled with the cost of remedial work. This sort of situation could arise if water quality were to be badly compromised. A reserve of £75,000 is considered adequate for this purpose.

Total reserves stand at £586,959 (2021: £567,272) – within this are £406,702 of tangible assets (including £250,000 for land), £185,367 of cash and (£5,110) net current liabilities. Financial stability has been maintained throughout the pandemic without the need for financial assistance from the government.

As referred to in the separate comments on charitable activities, the review of the built environment seeks to ensure that the infrastructure at Henleaze Lake is appropriate to achieve our charitable objectives. Subject to on-going discussions it is anticipated that the current excess reserves together with the surplus income over the next five years will meet the relevant expenditure.

Investment policy and objectives

The organisation does not currently have a formal investment policy. The reserve of £75,000 continues to be held in a Charity Savings Account.

FUTURE DEVELOPMENTS

Henleaze Swimming Club strives to create an environment where people of all ages and backgrounds can enjoy open-water swimming. Facilities for inland open-water swimming and diving are extremely rare, and we wish to use our site to promote these healthy and enjoyable activities.

Our strategic objectives are:

Our specific priorities for the coming year are:

5

forthe Year Ended 30September 2022 STA7EMEMf OF TRlJ5fEES RESPONSIBiunES The trustees (who are also the directors of the company for the purposes of Company lawl are re5POn5ible for preparingthe TrusteesAnnual Report and the financial statements in accordan￿ wtth applicable law and United Kingdom Accounting Standard5 IGeneTalty Ac¢epted Ac£ountin8 Practicè). Company law requlres the trustees to prepare financlal ststements for each fina￿la1 year which give a true and fairview of the state of affairs of the charitsbbe company and of the In￿Ming reSoUr￿S and application of resour￿$, indudin8 the Income and expenditure. of the charitable company for that period. In preparin8 those flnanclal ststements, the trustees are reqylred to select Sllltable accountlng pollcies and then applythem wnsIst￿￿¥ obseNe the methods and principles in the Charity SORP make judgements and estimates that are reasonable and prudent state whether applicable UK Accountlng Standards have been followed. wbject to any materfal departures disclosed and e¥plained in the financial statements prepare the financlal statements on the going concem basis unless it Is Inapproprlate to presume that the charttable company wlll continue in business The trustees are responsible for keeplng properaccountin8 records whi¢h disclose with reasonable accuracy at any time the flnancial wstiion of the ¢haritable company and to enable thern to ensure that the financial Statements comply wth the Companies Aci 2(M)6. They are also responsible for safe8uardln8 the assets of the charitable company and hence for tsking reasonable Ste￿ for the prevention and deteCt￿n of fraud and other iffegylaritles. Small Company Ex•mptloAs Thls report has been prepared In accordance wlth the spedal provtslonsof Part IS of the Companles Act 2(¥)6 relating to small companies. ON BEHALF OF THE BOARD.. Ros Miller-Trustee Dated: 25 March 2023

Independent Examiner'5 Reportto theTwstees of Henleaze Swimming Club Independent examinerfs report to the trustees of Henleaze Swimming Club {'the Company") I report to the charity trustees on my examination of the accounts of the Company for the Year Ended 30 September 2022 which are set out on pages 8 to 17. Responsibilities and basis of report As the charity's trustees of the Company land also its directors for the purposes of company lawl you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 20061'the 2006 Act'l. Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 I'the 2011 ACVI. In carrying out my examination I have followed the Directions given by the Charity Commission under section 145151 Ibl of the 2011 Act. Independentexaminerfs ststement I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe.. iii accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act,. or the accounts do not accord with those records,. or the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair view, which is not a matter considered as part of an independent examination,. or the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021. 121 131 141 I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Stuart Crisp Bsc FCA Corrigan Accountants Limited First Floor 25 KinE Street Bristol BSI 4PB 27 March 2023

Henleaze Swimming Club

Statement of Financial Activities (Incorporating an Income and Expenditure Account) for the Year Ended 30 September 2022

INCOMING RESOURCES
Donations and legacies
Incoming resources from charitable activities
Swimming subscriptions
Winter dipper subscriptions
Swimming visitors
Income from trading activities
Other Incoming resources
Bank Interest received
Total incoming resources
RESOURCES EXPENDED
Charitable activities
Wages
Training
Utilities
Insurance
Cost of stock
Sundries
Affiliation fees
Repairs and maintenance: Routine
Repairs and maintenance: Major items
Water quality
Cardnet services
Depreciation
Governance costs
Administration
Professional fees
Total resources expended
NET INCOMING RESOURCES
RECONCILIATION OF FUNDS
Total funds brought forward
TOTAL FUNDS CARRIED FORWARD		 2022
£
3,014
272,385
40,827
95,309
3,582
21
415,138
234,349
9,286
11,297
30,338
795
21,943
225
28,883
0
17,346
496
24,496
379,454
9,232
6,765
15,997
395,451
19,687
567,272
586,959		 2021
£
0
263,943
24,566
72,133
1,038
763
362,443
209,289
13,790
5,410
19,994
8,765
13,741
199
21,711
0
12,609
633
17,718
323,859
7,079
11,647
18,726
342,585
19,858
547,414
567,272

The notes form part of these financial statements

8

Henleaze Swimming Club (Company Number: 07011983) (Charity Number: 1132633) Balance Sheet At 30 September 2022

Notes
FIXED ASSETS
6
Tangible assets
CURRENT ASSETS
Cash at bank
Debtors
7
CREDITORS
Amounts falling due within one year
8
NET CURRENT ASSETS
TOTAL ASSETS LESS CURRENT LIABILITIES
NET ASSETS
FUNDS
Unrestricted funds
9 & 10
TOTAL FUNDS		 2022
£
406,702
185,367
0
185,367
(5,110)
180,257
586,959
586,959
586,959
586,959		 2021
£
405,370
162,860
_1,042
163,902
(2,000)
161,902
567,272
567,272
567,272
567,272

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the Year Ended 30 September 2022.

The members have not required the charitable company to obtain an audit of its financial statements for the Year Ended 30 September 2022 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

The financial statements have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.

The notes form part of these financial statements

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Henleaze Wmmlng ath> I￿panY P4umber: 0701198a) {C1￿l￿NuMber. 11326331 BalarKe Sheet At 30 Sèptember 2012 The financial ststementswere approved bythe Board of Trustees on on its behalf by. and wère si8ned Ros Miller- Tnjstee And ew Asplin. Trustee The notesfonn part ofthese finanoal statements io

Henleaze Swimming Club

Notes to the Financial Statements

for the Year Ended 30 September 2022

1. STATUTORY INFORMATION

The company is a private company limited by guarantee without share capital incorporated in England and Wales.

The address of its registered office is: Henleaze Lake Lake Road Bristol BS10 5HG

2. ACCOUNTING POLICIES

Accounting convention

The financial statements have been prepared under the historical cost convention and in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) - (Charities SORP (FRS 102)) and in compliance with the provisions of Section 1A "Small Entities" of Financial Reporting Standard 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland" and the Companies Act 2006.

Henleaze Swimming Club meets the definition of a public benefit entity under FRS 102.

The financial statements are prepared in pounds sterling which is the functional currency of the company. Monetary amounts in these financial statements are rounded to the nearest £.

Preparation of the accounts on a going concern basis

The Trustees consider it appropriate to prepare the Financial Statements on a going concern basis, which means that, based on reasonable forecasts and expectations, the Charity will be able to meet its liabilities as they fall due over the next 12 months. In reaching this conclusion, the Trustees have taken into account their best estimate of the uncertainties such as the outlook for the wider economy and the evolving Covid-19 Pandemic. However, based on the level of reserves held and the budget for the coming year, the going concern basis remains appropriate.

Incoming resources

All incoming resources are included on the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy.

Resources expended

Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Governance costs are those costs incurred in connection with compliance with constitutional and statutory requirements.

11

Henleaze Swimming Club

Notes to the Financial Statements

for the Year Ended 30 September 2022

2. ACCOUNTING POLICIES (Continued)

Tangible fixed assets

Depreciation is provided on all fixed assets, except land, at the following annual rates in order to write off each asset over its estimated useful life:

Fixtures and fittings Straight line basis over 8 years Buildings Straight line basis over 10 years

Cash and cash equivalents

Cash and cash equivalents comprise cash on hand and call deposits.

Stocks

Stocks are stated at the lower of cost and estimated selling price less costs to complete and sell. Cost is determined using the first-in, first-out (FIFO) method.

The cost of finished goods comprises direct materials and, where applicable, those costs that have been incurred in bringing the inventories to their present location and condition. At each reporting date, stocks are assessed for impairment. If stocks are impaired, the carrying amount is reduced to its selling price less costs to complete and sell; the impairment loss is recognised immediately in profit or loss.

Creditors and provisions

Creditors and provisions are recognised where the Charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount.

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. There are no restricted funds.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

12

Henleaze Swimming Club

Notes to the Financial Statements for the Year Ended 30 September 2022

3. NET INCOMING RESOURCES

Net incoming resources are stated after charging the following amounts payable to the independent examiner:-

Independent examination
Accounting services		 2022
£
1,250
500
1,750		 2021
£
1,250
500
1,750

4. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' or directors’ remuneration or other benefits for the Year Ended 30 September 2022 nor for the year ended 30 September 2021.

Trustees' Expenses

There were no trustees' or directors’ expenses paid for the Year Ended 30 September 2022 nor for the year ended 30 September 2021.

5. STAFF COSTS

Wages and salaries
Social security costs
Pension costs, defined contribution scheme
Wages and salaries		 2022
£
212,560
16,667
5,112
234,349		 2021
£
191,946
14,046
3,297
209,289

No employees had employee benefits in excess of £60,000 (2021 – none).

Pension costs are wholly charged to unrestricted funds.

Employees are used to cover the lake’s facilities as required. The following were employed during the year:

Executive team
(Part-time, all year)
Grounds staff
(Part-time, all year)
Superintendents
(Part-time, primarily 5 months May to September)		 2022
No.
3
3
29
35		 2021
No.
2
3
21
26

13

Henleaze Swimming Club

Notes to the Financial Statements for the Year Ended 30 September 2022

6.
TANGIBLE FIXED ASSETS
COST
Land &
Buildings
£
At 30 September 2021
343,212
Additions
14,636
At 30 September 2022
357,848
DEPRECIATION
At 30 September 2021
20,444
Charge for year
10,183
At 30 September 2022
30,627
NET BOOK VALUE
At 30 September 2022
327,221
At 30 September 2021
322,768
7.
DEBTORS
Accrued income
8.
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Accrued expenses
Deferred income		 Fixtures &
Fittings
£
103,328
11,192
114,520
20,726
14,313
35,039
79,481
82,602
2022
£
-
-
2022
£
5,110
-
5,110
Total
£
446,540
25,828
472,368
41,170
24,496
65,666
406,702
405,370
2021
£
1,042
1,042
2021
£
2,000
-
2,000

14

Henleaze Swimming Club

Notes to the Financial Statements for the Year Ended 30 September 2022

9. MOVEMENT IN FUNDS

2022
Unrestricted funds
General fund
Designated funds
TOTAL FUNDS
2021
Unrestricted funds
General fund
Designated funds
TOTAL FUNDS		 At 1
Net
October
movement in
2021
funds
£
£
75,000
19,687
492,272
-
567,272
19,687
At 1
Net
October
movement in
2020
funds
£
£
75,000
19,858
472,414
-
547,414
19,858		 Transfer
between
funds
£
(19,687)
19,687
-
Transfer
between
funds
£
(19,858)
19,858
-		 At 30
September
2022
£
75,000
511,959
586,959
At 30
September
2021
£
75,000
492,272
567,272

Net movement in funds, included in the above are as follows:

2022

Unrestricted funds
General fund
Designated funds
TOTAL FUNDS
2021

Unrestricted funds
General fund
Designated funds
TOTAL FUNDS
 Incoming
Resources
Movement
resources
expended
in funds
£
£
£
415,138
395,451
19,687
-
-
-
415,138
395,451
19,687
Incoming
Resources
Movement
resources
expended
in funds
£
£
£
362,443
(342,585)
19,858
-
-
-
362,443
(342,585)
19,858		 Incoming
Resources
Movement
resources
expended
in funds
£
£
£
415,138
395,451
19,687
-
-
-
415,138
395,451
19,687
Incoming
Resources
Movement
resources
expended
in funds
£
£
£
362,443
(342,585)
19,858
-
-
-
362,443
(342,585)
19,858
19,858

15

Henleaze Swimming Club

Notes to the Financial Statements

for the Year Ended 30 September 2022

9. MOVEMENT IN FUNDS (CONTINUED)

Information regarding fund balances

Unrestricted funds:

The funds of the charity include unrestricted funds comprising of the following balances of income received in the general furtherance of the charity’s object:

General fund:

General fund represents ‘free reserves’ available for spending on the furtherance of the charity’s objects.

Designated fund:

The Designated funds are unrestricted funds of the charity which the trustees have decided at their discretion to set aside for future development.

Transfer between funds

The transfer between funds is effected to demonstrate to stakeholders the level of reserves held which is over and above that specified within the reserves policy.

10. ANALYSIS OF NET ASSETS BETWEEN FUNDS

2022

Tangible fixed assets
Cash at bank
Debtors
Stock
Creditors
TOTAL
2021
Tangible fixed assets
Cash at bank
Debtors
Stock
Creditors
TOTAL		 General
Fund
£
-
80,110
-
-
(5,110)
75,000
General
Fund
£
-
75,958
1,042
-
(2,000)
75,000		 Designated
funds
£
406,702
105,257
-
-
-
511,959
Designated
funds
£
405,370
86,902
-
492,272		 Total
£
406,702
185,367
-
-
(5,110)
586,959
Total
£
405,370
162,860
1,042
-
(2,000)
567,272

16

Henleaze Swimming Club

Notes to the Financial Statements

for the Year Ended 30 September 2022

11. RELATED PARTY TRANSACTIONS

During the year ended 30 September 2021, payments of £5,200 were made to Mark Thompson, a trustee of the board for software maintenance of the membership system. During the Year Ended 30 September 2022, no further payments were made for software maintenance of the membership system.

During the year ended 30/09/2022, Daphne Hall received voluntary donations of £2,000.70 in relation to weekly yoga classes held at the lake.

See note 4 for details of transactions with trustees. There were no other related party transactions which required disclosure for Year Ended 30 September 2022.

12. CAPITAL COMMITMENTS

At 30 September 2022, the charity had capital commitments agreed for but not provided for in these financial statements of approximately £0 (2021 - £22,000).

17