## **Annual Report**
of the
## **Joint Council of Lincoln: St Peter in Eastgate and St Peter in Carlton Church**
For the year ended 31 December 2021
**Annual Report of Joint Council: Eastgate and Carlton (Charity No. 1132605)**
## **Reference Information**
The Parochial Church Council of the Ecclesiastical Parish of St Peter in Eastgate with St Margaret is a charity registered with the Charity Commission for England and Wales. Charity registration number: 1132605.
St Peter’s church is located on Eastgate, Lincoln. The parish is part of the Diocese of Lincoln and its official correspondence address is:
St Peter in Eastgate Church, Lincoln, LN2 4AA.
Email: admin@stpeterineastgate.org.uk
Telephone Number: 01522 546226.
For the period 1 January 2021 to 3 May 2022 the following people served as members of the Parochial Church Council, until October 2021, then the Joint council (JC), from November 2021:
_Priest in Charge_ Richard Steel (from 09 January 2022) _Associate Vicar_ James Radcliffe (until July 2021) _Curates_ Simon Aston (until June 2021) Alistair Ward (until November 2021) _Reader_ Ian Hyde _Churchwardens_ Ardva Boyes-Brewer (from May 2021) Jenny Cooper (until March 2021) Simon Diggins (until November 2021) Chris Higham - Lay Vice Chair (from May 2021) Brent Newton - Lay Vice Chair (until March 2021) Erik Pollock (until May 2021) Geoff Stratford (from May 2021) _Deanery Synod_ Ardva Boyes-Brewer (from November 2020) _Representatives_ Ruth Davies (until September 2021) John Eatherton (until September 2021) Graham Wiggett (from November 2020) _Elected PCC Members_ Steven Brewer (from May 2021) Jill Brown (until October 2021) Hugo Cobham (from April 2019) John Dagnan (until April 2021) Ruth Davies (until September 2021) John Eatherton (until September 2021) Jason Hippisley (from May 2021) Megan Jackson (until December 2021) Gloria Ojo (from November 2020) Clive Patchett (until March 2021) Sarah Rose (from April 2017)
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**Annual Report of Joint Council: Eastgate and Carlton (Charity No. 1132605)**
Claire Smith (until November 2021) Geoff Stratford (until elected Churchwarden May 21) Paul Tesha (from May 2021) Cate Waby (from November 2020) Graham Wiggett (from November 2020) Jim Woods (until May 2021)
_Co-Options_ Jayne Besley (from January 2022) Sarah Dodd (neé Booth) (until March 2021) Denise Eardley (from January 2022)
_PCC Secretary_ Ardva Boyes-Brewer (March – June 2021) Steven Brewer (from June 2021) Sarah Dodd (neé Booth) (until March 2021) _Treasurer_ Hugo Cobham (until February 2022) Graham Wiggett (from February 2022)
_Other officers_
_Electoral Roll– Carlton_ Geoff Stratford (from April 2021)
_Electoral Roll – Eastgate_ Graham Wiggett (from April 2021)
The method of appointment of PCC / Joint Council members is set out in the Church Representation Rules.
## **Administration Information**
_The Lincoln Diocesan Board of Finance_ acted as Custodian Trustee for the inalienable property of the church (that is the church building).
_Bankers_ - HSBC, 221 High Street, Lincoln, LN2 1AZ.
_Independent Examiner_ - Mr Stephen Quint, 243 Burton Road, Lincoln LN1 3UB.
_Until May 2021 the day-to-day management of the Church was exercised by the Staff Team_ : Associate Vicar, Rev. James Radcliffe; Curate, Rev. Alistair Ward;, Mission & Ministry Administrator, Miss Sarah Booth (until March 2021); Children’s Ministry Co-ordinator, Mrs Sally Lidbury; Intern, Mr Simon Diggins
_From May 2021 the day-to-day management of the Church was exercised by the Clergy,_ Associate Vicar, Rev. James Radcliffe (until July 2021); Curate, Rev. Alistair Ward (until November 2021); and _Church Wardens_ Mrs Ardva Boyes-Brewer, Mr Simon Diggins (until November 2021), Mr Chris Higham, Mr Geoff Stratford
Structure, Management and Governance: Until 01 November 2021 St Peter in Eastgate PCC was a body corporate which operated under the Parochial Church Councils (Powers) Measure 1956 and the Church Representation Rules. At the two APCMs (Carlton and Eastgate) in May 2021 the decision was taken to form a Joint Council of St Peter in Eastgate and St Peter in Carlton, which became the legal body on 01 November 2021. St Peter’s was in a period of Vacancy throughout 2021. The
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**Annual Report of Joint Council: Eastgate and Carlton (Charity No. 1132605)**
Diocese then appointed Rev Richard Steel as an interim Priest in Charge from January 2022.
Related Trusts: The Eastgate School Foundation (Charity number 527662), Rev. Alistair Ward was a trustee, Rev. Richard Steel is to take over this role. Food in School Holidays (FiSH) (Charity number 1158569). Ardva Boyes-Brewer is chair of the trustees of this charity and Cate Waby is also a trustee.
## **Electoral Rolls**
All church members were encouraged to register on the Electoral Roll of St Peter in Eastgate or St Peter in Carlton. The 2021 Electoral Roll numbers were as follows:
|**Carlton (resident)**
**Carlton (non-resident)**
**Sub Total**
**Eastgate (resident)**
**Eastgate (non-resident)**
**Sub Total**
**Grand Total**|**15**
**20**
**38**
**161**
**234**|**35**
**199**|
|---|---|---|
## **Subcommittees**
Throughout 2021 the PCC / Joint Council operated the following subcommittees, appointed by, and reporting back to, the PCC / Joint Council.
_Fabric, Finance, Mission Partnerships, Pastoral Care, Safeguarding, St Peter’s Carlton, Staff Support and Standing Committee also the Climate and Ecological Emergency Working Group_ [NB some Committees did not meet, largely due to COVID, so aspects of their work will appear in the general report without detail here]
## **Fabric**
During 2021 the access path to the main entrance door was re-profiled to enable disabled access. 3 cycle racks were also installed as part of the path profiling.
A new Church Architect, Peter Rogan was selected from a competitive field of four experienced architects and he subsequently completed the delayed Quinquennial Inspection. This highlights the need for work on the Church Bell, the organ, the organ loft and the roof. Statutory maintenance and safety checks were completed including significant work following an Electrical Installation Condition Report. An ongoing concern is the condition of the kitchen boiler which provides heating for the Louisa Smith rooms but has required regular attention.
A program of work to address the needs identified in the Quinquennial Inspection has been drawn up.
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**Annual Report of Joint Council: Eastgate and Carlton (Charity No. 1132605)**
## **Finance Giving and Fundraising**
During 2021 the Joint Council received a substantial legacy of £776,034.96. This will be held separately and invested until the time is right and the opportunity presents itself to use this generous gift for the purpose of mission on the Carlton Estate. The Joint Council was also asked to administer a £1,000 legacy which was left to “the vicar and churchwardens” for the mission and ministry of St Peter’s.
## **Mission Partnerships**
In 2021 we continued to support our long-term partners internationally and in the local community through prayer. Despite the meeting restrictions owing to COVID19, representatives of some of our partners were able to join us for online prayer meetings, where it was a great encouragement to pray with them.
Our 2021 focus was:
**Anglican International Development (AID)** particularly for training of church pastors and clinical training of healthcare workers in South Sudan. Training programmes were significantly impacted by COVID 19 and local flooding, but a number of students were able to graduate, and the training programmes are developing and flourishing.
**Barnabas Fund** supporting their work on behalf of the persecuted Church all over the world.
**Mission Aviation Fellowship (MAF)** supporting their work in enabling medical supplies, aid, and expertise to be delivered to communities in remote locations all over the world.
**United for Mission (Kip and Rachel Chelashaw)** working with a church plant in the suburbs of Nairobi, Kenya, serving both the more affluent and poorer local communities.
**Food in School Holidays (FiSH), Lincoln** supporting families struggling to provide meals for children during school holidays at Eastgate and Westgate schools
**The Joy Foundation, Lincoln** working in local schools to teach about Jesus, and about values, through collective worship, clubs, RE and PSHE lessons.
**Eastgate School, Lincoln University Christian Union and UCCF** (supporting Christian outreach in schools, colleges and universities in Lincoln).
In 2022, we are reviewing and developing our mission partnerships and hope to have the opportunity to welcome some of our partners to join us to update us on their work and to pray together.
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**Annual Report of Joint Council: Eastgate and Carlton (Charity No. 1132605)**
## **Climate & Ecological Emergency Working Group**
In April 2021 the PCC set up a new subcommittee the Terms of Reference for which include:
_‘…to make recommendations to the PCC… about how we should respond to the ‘climate and ecological emergency’ (as expressed in the resolutions of General Synod, Diocesan Synod, UN, etc) … and to review St Peter’s current draft Environment Policy.’_
Information leaflets have been made available in church. A special Sunday service was led by Revds Alistair Ward and Richard Steel on 7[th] November 2021 to mark COP26.
## **St Peter`s also had the following ministry teams:**
## **Music**
During 2021 the mission and ministry of the church was severely disrupted by COVID. Sunday services were served by a mixture of home-produced worship video items (by both individuals and families) and videos available from `YouTube` and other online resources. We were also able to draw together and provide live music on an ad hoc basis, Live organ music for Wednesday communion services was provided on a regular basis and additional music was provided for our Easter and Christmas services.
## **Sound and Livestream**
Sunday services were transmitted live over YouTube. These employed a mixture of preprepared and live material. Sourcing of suitable material for pre-recorded worship was a challenge but a bank of material was developed and much was learned. Livestream used the `Propresenter` platform. Broadcast and internal St Peter`s sound was coordinated by the technical teams.
## **Prayer Ministry**
During 2021 Warrior Women met on Zoom for an hour on the first Monday evening of each month. We pray together for our church, our church family and one of our mission partners. It is a privilege and an encouragement to bring St Peter in Eastgate and Carlton to God in prayer. No expertise required. We would love more to join us!
In addition, we had ‘Prayer Hour’ Zoom sessions on a Wednesday morning and some sessions after Sunday services. With dwindling numbers for the latter we have moved to ‘Pop in Prayer’ for an hour on Wednesday mornings.
## **Children and Youth**
One of the busiest areas of church life at St Peter`s has been amongst our children and young people. This was no different in 2021. Of course, what was different was that much of what was done was moved online. There were times when the children could meet together in church but a huge amount of work went into ensuring the
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**Annual Report of Joint Council: Eastgate and Carlton (Charity No. 1132605)**
availability of resources and activities for the children both during services and when meeting together (often online) at other times.
We thank those who served in this vital work. Some faithful members of the team moved to pastures new during 2021, but we begin 2022 with additional volunteers already stepping up to the challenge and with the advantage of once again being able to meet together in person.
## **Carlton Family Hour**
We suffered a ‘double whammy’: the loss of our venue at the Poacher, and COVID. Nevertheless, during lockdown we kept in contact with families from Carlton Family Hour via Zoom, with stories and songs, and informally in person on the estate.
At the end of summer term there was a really good turn-out and lovely atmosphere at the end-of-Family Hour teddy-bears’ picnic outdoors on the Carlton. A testimony to how much family hour has been appreciated, and an encouragement to all concerned.
We continued to keep contact with families by personally delivering Christmas cards and Easter gifts.
## **Senior’s Afternoon Tea**
The Seniors’ Tea re-started on 7 September and we were encouraged to have such a good response from the Seniors after a long break. We were delighted to welcome new volunteers to the team which has been able to provide afternoon tea on the first Tuesday of each month with themes such as Lincolnshire, Christmas, Valentines and Easter, not forgetting pancakes on Shrove Tuesday! Average attendance has been about sixteen, despite COVID 19, and we hope that some of the “younger” seniors will join us for tea and a chat in the coming months.
## **Family Hour**
Restarted on 12[th] October following the shut down due to COVID. Previous families have returned and we have welcomed new families. We are very grateful for the dedicated small team.
## **Governance and Administration**
## **Safeguarding**
The PCC / Joint Council complied with the duty under section 5 of the Safeguarding and Clergy Discipline Measure 2016 (duty to have regard to House of Bishops’ guidance on safeguarding children and vulnerable adults.)
Sally Lidbury remained Parish Safeguarding Officer until March 2022 when Chris Jenkinson took over. A full Safeguarding report is available on the Notice Board at the back of the church.
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**Annual Report of Joint Council: Eastgate and Carlton (Charity No. 1132605)**
## **Health and Safety/Risk Assessments**
During these unprecedented times the PCC / Joint Council continued to develop its bank of risk assessments to identify all risks associated with its mission and ministry. Procedures were then put in place to manage those risks and minimise their impact on the life of the church. Mitigation for the impact of the COVID pandemic and the changing advice has been paramount. We have followed and implemented all advice provided by the Church of England.
## **Financial Risk**
The changing nature of church attendance inevitably saw changes to the income and expenditure. Although our income reduced over the year, we are immensely thankful for the generous donations from our members. We continue to have a significant level of tithing and regular giving and have been able to pay our 2021 `parish share` in full. However, as we begin to rebuild the work of the church, we will need to manage our finances diligently and make decisions accordingly. During 2021 most of our remaining salaried staff moved on to other things and numerous volunteers gallantly stepped into the various gaps. Going forward the 2022 budget reflects this reduced payroll expenditure at a time when we are facing some significant building costs identified by the Church Architect during the Quinquennial Inspection (five yearly review of the fabric of the building).
Investments were only made in approved low risk funds approved for charity use. All assets were insured and levels were reviewed and approved by the PCC /Joint Council.
## **Compliance with Law and Regulation**
The PCC / Joint Council and Safeguarding Committee oversaw the church’s compliance of statutory requirements. Church inspections helped to identify possible risks and a plan of action to remedy these was put in place. We aim for all procedures to be reviewed on an annual basis and formally reported to the PCC / Joint Council.
During 2021 we noted the need to undertake a complete review of our internal policies and governance procedures. Progress has been made but more work is ahead of us as we continue to ensure that we are building healthy structures.
## **Objectives and Activities**
The general functions of the PCC / Joint Council are as stated within section 2 of the Parochial Church Council (Powers) Measure 1956.
The Three Values of St Peter’s remain:
- _Gathering_ around God’s word to build together an authentic Christian community,
- _Growing_ as lifelong disciples of God’s Son, Jesus Christ and
- _Going_ out in the power of God’s Spirit to share the Gospel in word and action
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**Annual Report of Joint Council: Eastgate and Carlton (Charity No. 1132605)**
The Vision of two Parishes (Eastgate and Carlton) and one Church has been enhanced at a formal level by the creation of the Joint Council. This change in governance structure was proposed and adopted at the 2021 Annual Parochial Church Meetings (APCMs), of both Carlton and Eastgate, and came into effect on 1 November 2021.
A great deal has changed in the life of St Peter`s over the last year, due to the COVID pandemic and significant staff changes. However much remains the same. Certainly our vision and core values remain and, most importantly, Jesus is still the same Lord of our community, calling us to love others as He loves us.
During this next year (2022), under the guidance of our interim Priest in Charge, Richard Steel, we will consider how our vision will manifest itself in the years to come.
## **2021 Highlights**
In 2021 we provided the following public benefits:
- Held regular public worship open to all when government guidelines allowed. Sunday service and major festivals were also broadcast live for the benefit of those who could not attend in person. Online services continued even when the church was ‘closed,’ early in the year.
- In addition to services, we enjoyed online activities with whole church Bible study sessions and regular Rooted groups, some of which were able to revert to meeting face to face by the end of the year. We also ran both Christianity Explored and Discipleship Explored courses over Zoom.
- The 9am in person Sunday service was replaced with an 11 am Wednesday one, and saw steady growth in numbers
- Weddings (4).
- Funerals (8).
- Christian education through school assemblies, Sunday school in person and online, and term time youth group in person and online.
- Foundation Governors for our linked church school, St. Peter in Eastgate (Controlled) Infants School.
- Provided a base for two weeks for Bailgate Playgroup during their building works
- Promoted the whole mission of the church through the provision of activities for senior citizens.
- Provided a caring and safe environment for parents with pre-school children at our time-term Family Hour group.
- Continued pastoral work including visiting the sick, bereaved and visits to a number of Care Homes. This included prayers over Zoom and house visits (waving through windows)
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**Annual Report of Joint Council: Eastgate and Carlton (Charity No. 1132605)**
## **2021: A year of change**
In a year of considerable change, the most obvious is that having begun the year with a three clergy team we ended the year with none! The fact that this was always going to be the case as fixed term contracts came to an end did little to absorb the shock. First to depart was Simon Aston. He was with us part time, working in London during the week, but his thoughtful and challenging sermons made a great contribution whilst he was among us. James Radcliffe had primary responsibility for Carlton. He moved on to a quite different ministry as chaplain/teacher of a school. Together with Katie and the children, their enthusiasm and energy will be missed. Alistair and Erica were with us until November. They had been a part of the St Peter`s family for many years, contributing enormously long before Alistair trained for the ministry. Alistair`s gentleness, pastoral ease and passion together with Erica`s care and humour was a great loss to St Peter`s as he moved to minister in the south of the Diocese.
Sarah Dodd, our Administrator handed in her notice prior to the 2021 APCM, to pursue a career in social work. Ardva Boyes-Brewer (Churchwarden), gallantly stepped into the breach in March 2021 to take on the enormous task of Volunteer Administrator. Towards the end of 2021, JC made the decision to invest in a paid administrator [ _NB Jane Hutchinson began this role, on a self-employed part-time basis, in February 2022 for 10 hours a week.]_ Ardva still does a lot of administration voluntarily.
Characteristically, the Bible gives shape to our consideration of God`s purpose for us. Perhaps at the time we did not fully appreciate the appropriateness of the challenge from the sermon series on Habakkuk, in which God explains to His people that He is about to dismantle what is familiar and give them the challenge of trusting Him alone. As the uncertainty hit home, by the year’s end we were finding it necessary to respond and cling to the faithfulness and promises which end that same book.
We were blessed by the support of clergy from other local churches, notably Hugh Jones and Nick Buck. We were wonderfully served in our Wednesday Communion services by the regular administration of Alan Moses. Bishop David proved to be a faithful friend and advocate, as well as leading services with characteristic humility. We recognise it was God`s grace alone that got us through the 8 weeks leading up to Christmas without resident clergy and as a new team with very little experience. By the end of the year, Bishop David had arranged for us to begin 2022 with an interim Priest in Charge, Richard Steel, who had already made an impression by his wisdom, experience and faithful preaching when it had been his turn to join us in those autumn and winter months.
With Resourcing Sustainable Church (RSC) - now A Time to Change Together (TTCT) (see below) - working its way through the Diocese, it is likely that we will work much more closely with other churches in the future and this period was valuable in demonstrating gifts and talents within our community, and the extent to which we can serve and support each other as church.
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**Annual Report of Joint Council: Eastgate and Carlton (Charity No. 1132605)**
## **St Peter in Carlton**
In addition to joining Eastgate on-line services and, where possible, in-person services, Carlton people continued to maintain contact with one another formally through two Rooted groups on Zoom and, as far as lockdown rules allowed, by personal contact.
We said our farewells to the Radcliffe family at an afternoon picnic on Sunday 4[th] July, on the grass at Circus Park. On the same occasion we met the Revd Peter (& Janny) Faulkner, who are now a welcome part of our fellowship.
We also participated in the RSC/TTCT (see below) process in October. A significant outcome was the decision to hold fortnightly meetings in a home, especially for prayer about the future of God’s mission in the Parish, and to build relationships and mutual support. This has led directly to the tentative steps made from January 2022.
Responding to an approach from the Co-op, we held an outdoor event for the switching on of the Carlton Centre Christmas lights, with carols, gifts for children, and a talk by the Bishop of Grimsby. It was well supported by Carlton people and friends from other churches. A small group of people went carol singing to selected homes in the parish to help maintain contacts.
## **Comings and Goings**
We saw many staff changes within the year. Our administrator, Sarah married Tom, one of our interns, and together they left for the northeast. Hayley, Sally, and Simon all departed for pastures new, and will be missed by many. Our Verger Liz decided to retire after 17 years of exemplary service within the church. Lastly our caretaker Ian changed his role locally to fit family needs better. Some of these decisions to move on were strongly linked to the departure of others alongside whom they had ministered for so long. Being at the heart of something and knowing it will not be the same in the future can be hard.
Others in the congregations have made similar decisions, and at times there has been a sense of grief which for some will take time to fully heal. However, we can be confident that God had, and continues to have, plans for us and it`s been wonderful to welcome others who have returned or joined us for the first time during this period. Many churches have reported `churn` and movement of people between congregations over the last couple of years, as COVID has disrupted patterns and routines. We have seen far more change than most and it is therefore unsurprising that we have seen correspondingly more movement.
The most important thing is that our God is still with us. He is loving, merciful and gracious and He has proved faithful as He calls us to rebuild. We are entering a process of clarifying our vision as we step forward in faith. The opportunity is available for each of us to reconsider our role and service within our church family. God is calling us to something new and we can collectively shape that under His guidance.
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**Annual Report of Joint Council: Eastgate and Carlton (Charity No. 1132605)**
As we reflect on a difficult year, we also look forward in anticipation of what He will do (and is already doing) in, through and among us in the future. Much has changed but the important thing our God and King, Jesus, remains the same.
## **Looking forward…**
In the light of 2021 and its many changes, it should be noted briefly that 2022 has begun in a really positive fashion. Although it might have felt to some like 2021 was a period of decline, as people who had been around for many years departed, God Himself did not move on! He is very much alive, well and leading us on.
Richard Steel joined us in January and he has already had an impact. Familiar groups in the life of the Church are going from strength to strength, new groups have started, numbers are generally rising and the variety of what is on offer is increasing. There is a feeling of health around St Peter`s and whilst we have much still to do we are engaging in an optimistic process of capturing God`s vision for us as He leads us forward.
Recently a short-term visitor among us remarked on how welcoming, busy and prayerful we were… that`s definitely something to build on.
## **Average Attendance**
Attendance fluctuated considerably in a year much effected by COVID. Anything from 15 to 120 (combining Eastgate and Carlton people now in a single service). Usual Weekly Attendance (Eastgate & Carlton) (figures collected in October) is approximately 75 taking together both Sunday (c.50) and Wednesday (c.25) services. In addition, we averaged 40-50 extra attendees for Baptisms. Our YouTube livestreamed Sunday services regularly had 150-170 views sometimes even more.
## **A Time to Change Together** (Resourcing Sustainable Church)
The Diocese of Lincoln is exploring a new way of working. Called ‘A Time to Change Together’, it is a new way of being the Church in our communities. It involves:
- Collaborative working between churches of different types
- Collaborative working between a rich variety of ministers (lay and clergy)
- Strategically focusing resources for mission and growth
- Supporting each church to flourish in its distinctive role
- Enriching our lives as a Christian family through layers of belonging – the house group, the small local church, the larger church, the wider church in the area, the diocese, the cathedral, and beyond.
- Promoting a culture of being church that is collaborative, generous, active, hospitable and centred on Christ.
In discussions last year St Peter in Eastgate decided that they were aspiring to be a Key Mission Church (Type 1) – ‘ _A large, flourishing, confident church, strategically located to serve a significant population and act as a resource/hub for a wider catchment area within the Local Mission Partnership._ ’ This means we felt we had potential for significant growth and are pledged to provide resources for other, smaller, churches
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**Annual Report of Joint Council: Eastgate and Carlton (Charity No. 1132605)**
locally and more widely. St Peter in Carlton decided that they were aspiring to be a Local Mission Church (Type 2) – ‘ _A flourishing, confident and well used church embedded in a specific village, town or area of a larger town, adequately resourced in skills and lay involvement._ ’ This means it seeks to offer all that it can in mission to the local community.
For information, the other types are: 3 – Community Church ( _provides a limited series of activities but regular worship_ ); 4 – Festival Church ( _worship mainly focused on significant times during the year_ ) and 5 – Church exploring closure _(can no longer sustain the responsibility for caring for the church building_ ). [Full details can be found at: www.lincoln.anglican.org/ttct].
Across the Diocese about 25 churches feel they are Type 5 and no fewer than 45% Type 4 so, even if we feel we face our own particular challenges, our two churches are both confident and have a role to encourage others.
## **Deanery Synod**
Aside from TTCT the man item of business was encouraging response to Living in Love and Faith. The Diocese are still going through a significant restructure and facing financial challenges to deliver more with less employees and resources. This year also saw members voting for the new General Synod.
## **Agent Transfers (finance)**
The PCC / Joint Council acted as a financial agent for Rev James Radcliffe, Rev Alistair Ward, Mr Geoff Anderson, organist, and Mrs Liz Bull, verger, in respect of funeral and wedding fees. Donations were also received on behalf of a number of charities throughout the year, notably Church Urban Fund, Hope into Action (UK), South Sudan Voices of Hope and Water Aid. Personal collections made for those leaving and/or getting married, were also processed as agency transfers.
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**Annual Report of Joint Council: Eastgate and Carlton (Charity No. 1132605)**
## **Independent Examiner’s Report to the Joint Council (JC) for the Year Ended 31 December 2021**
I report on the accounts for the year ended 31 December 2021 as set out on the following pages.
## **Respective responsibilities of the PCC and the Independent Examiner**
The JC considers that an audit is not required for this year under section 144(2) of the Charities Act 2011 and that an independent examination is needed.
It is my responsibility to:
- Examine the accounts under section 145 of the Charities Act 2011
- Follow the procedures laid down in the General Directions given by the Charity Commissioners under section 145(5)(b) of the Charities Act 2011, and
- State whether particular matters have come to my attention
## **Basis of Independent Examiner’s Statement**
My examination was carried out in accordance with the General Directions given by the Charity Commission.
An examination includes a review of the accounting records kept by the JC and a comparison of the accounts with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the JC concerning such matters. The procedures undertaken do not provide all the evidence that would be required in a full audit, and consequently I do not express an opinion on the accounts.
## **Independent Examiner’s Statement**
In connection with my examination, no matter has come to my attention:
- 1) Which gives me reasonable cause to believe that in any material respect the requirements - to keep accounting records in accordance with section 130 of the 2011 Act, or
- to prepare accounts which accord with these accounting records have not been met, or
- 2) To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Name: Stephen Quint Date:
Signature:
Address: 243 Burton Road, Lincoln, LN1 3UB
Relevant professional qualification or body: Chartered Institute of Public Finance & Accountancy
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**Annual Report of Joint Council: Eastgate and Carlton (Charity No. 1132605)**
## **Statement of Financial Activities**
## **For the period from 01 January 2021 to 31 December 2021**
||**Unrestricted** **Designated Restricted** **Endowment Total** **Prior year**
**Notes** **funds** **funds funds funds** **funds** **total funds**
**Income and endowments from:**
Donations and legacies
142,361
1,000
780,332
—
923,693
196,851
Income from charitable activities
1,890
—
—
—
1,890
1,596
Other trading activities
283
—
—
—
283
990
Investments
1,253
—
—
—
1,253
1,218
Other income
6,455
—
—
—
6,455
—
**Total income**
**152,242**
**1,000**
**780,332**
**—**
**933,574**
**200,655**
**Expenditure on:**
Exp. on charitable activities 1
181,913
15,225
15,342
—
212,479
197,944
Other expenditure
481
—
—
—
481
2,070
**Total expenditure**
**182,393**
**15,225**
**15,342**
**—**
**212,960**
**200,014**
Gains / losses on investment assets
2,327
—
—
—
2,327
(1,674)
**Net income / (expenditure)**
**(27,824)**
**(14,225)**
**764,990** **— 722,941 (1,033)**
**resources before transfer**
**Transfers**
Gross transfers between funds - in
15,225
29,138
11,045
—
55,408
—
Gross transfers between funds - out (38,683)
(16,725)
—
—
(55,408)
—
**Other recognised gains / losses**
**Net movement in funds**
**(51,282)**
**(1,812)**
**776,035**
**—**
**722,941**
**(1,033)**
**Reconciliation of funds**
**Total funds brought forward**
**221,503**
**32,350**
**3,746**
**—**
**257,599**
**258,632**
**Total funds carried forward**
**170,220**
**30,538**
**779,781**
**—**
**980,540**
**257,599**
**Represented by**
Unrestricted
General fund
170,220
—
—
—
170,220
221,503
Designated
Legacy - Speed
—
1,000
—
—
1,000
—
Maintenance - planned
—
—
—
—
—
9,500
Ministry training
—
—
—
—
—
3,600
Mission
—
12,625
—
—
12,625
2,500
Quinquennial
—
13,663
—
—
13,663
15,000
Vicar's discretionary
—
3,250
—
—
3,250
1,750
Restricted
FiSH Project
—
—
3,246
—
3,246
3,246
Legacy - Carlton
—
—
776,035
—
776,035
—
Vicar's discretionary
—
—
500
—
500
500|
|---|---|
**Annual Report of Joint Council: Eastgate and Carlton (Charity No. 1132605)**
## **Balance Sheet**
||**Notes**
|**As at As at**
**31/12/2021**
**31/12/2020**|
|---|---|---|
||**Fixed assets**
3201: BlackRock Bond Fund
10,103
10,835
3202: BlackRock Equity Fund
31,303
28,244
**Total Fixed assets**
**41,407**
**39,080**
**Current assets**
3101: HSBC Current (xxxx5525)
12,111
9,986
3102: HSBC Deposit (xxxx2849)
31,455
23,794
3103: HSBC Deposit (xxxx8900)
57,960
127,950
3104: HSBC Deposit (xxxx5162)
15,001
24,110
3105: CCLA CBF CofE dep. acct.
2,531
2,529
3106: CCLA COIF Char. dep. acct.
31,977
31,973
2 Z05: Accounts Receivable
776,675
1,534
Z051: Gift Aid Receivable
11,452
—
Z052: No longer in use
—
—
Z053: Accounts Receivable (LDTBF)
—
—
Z054: Gifts Receivable
—
—
3
Z055: Prepayments & Inc. Accruals
972
—
**Total Current assets**
**940,136**
**221,879**
**Liabilities**
6699: Agency collections
178
20
4 Z04: Accounts Payable
540
3,340
5 Z041: Accruals
285
—
**Total Liabilities**
**1,003**
**3,360**
**Net Asset surplus (deficit)**
**980,540**
**257,599**
**Reserves**
Excess / (deficit) to date
720,613
—
Z01: Starting balances
257,599
257,599
6 Z02: Other gains/(losses)
2,327
—
**Total Reserves**
**980,540**
**257,599**
**Represented by Funds**
Unrestricted
170,220
221,502
Designated
30,538
32,350
Restricted
779,781
3,746
Endowment
—
—
**Total**
**980,540**
**257,599**||
**Annual Report of Joint Council: Eastgate and Carlton (Charity No. 1132605)**
## **Accounting Policies for the Year Ended 31 December 2021**
## **Basis of preparation**
The Joint Council (JC) is a public benefit entity within the meaning of the 2016 version of the Statement of Recommended Practice, Accounting and Reporting by Charities (SORP(FRS102)). The financial statements have been prepared under the Charities Act 2011 and in accordance with Church Accounting Regulations 2006 governing the individual accounts of JCs, and with the Regulations’ “true and fair view” provisions.
## **Assets**
## Consecrated and benefice property
Insofar as consecrated and benefice property of any kind is excluded from the statutory definition of ‘charity’ by section 10(2)(a) and (c) of the Charities Act 2011 such assets are not capitalised in the financial statements.
## Fixed Assets
Assets acquired are not capitalised and depreciated in the accounts but written off completely in the year of acquisition. While the assets may have an ongoing value to the JC they are likely to have little realisable or economic value to the JC in future periods. This policy has been adopted to better reflect the actual usage of funds each year and the amount of liquid funds available to the PCC at the end of each accounting period.
## **Reserves**
The JC has adopted a reserves policy to maintain a minimum balance in free reserves equating to three months of expenditure.
## **VAT**
The JC is not registered for VAT.
## **Funds**
## Unrestricted Funds
These represent the remaining income funds of the JC that are available for spending on the general purposes of the JC, including amounts designated by the JC for fixed assts for its own use or for spending on a future project and which are therefore not included in its ‘free reserves’ as disclosed in the trustees’ report.
## Designated Funds
These are _unrestricted funds_ that have been ‘set aside’, by the JC, for specific purposes, but which may be ‘un-designated’ by a subsequent decision of the JC.
## Restricted Funds
These are income funds that must be spent on restricted purposes and details of the funds held and the restrictions provided are shown in the notes to the accounts.
## Endowment Funds
These are restricted funds that must be retained as trust capital either permanently or subject to a discretionary power to spend capital as income, and where the use of any income or any other benefit derived from the capital may be restricted or unrestricted. Full details of all their restrictions are shown in the notes to the accounts.
## **Annual Report of Joint Council: Eastgate and Carlton (Charity No. 1132605)**
## **Notes to the Financial Statements**
## **For the Year Ended 31 December 2021**
**Totals**
**Unrestricted Designated Restricted Endowment This yr Last yr**
|**Note 1**|||||||
|---|---|---|---|---|---|---|
|**Expenditure on charitable**|**activities**||||||
|Mission giving UK|—|—|—|—|—|3,500|
|Mission giving overseas|—|—|—|—|—|7,000|
|Vicar's discretionary|—|—|—|—|—|1,550|
|Parish Share|74,831|—|—|—|74,831|74,831|
|Salaries and payroll expenses|81,888|—|—|—|81,888|53,752|
|Clergy expenses|521|—|—|—|521|6,369|
|Ministry training|1,140|4,387|—|—|5,527|4,907|
|Ministry and mission expenses|807|—|—|—|807|7,721|
|Insurance|4,918|—|—|—|4,918|5,066|
|Copyright licences|285|—|—|—|285|1,383|
|Building repairs & maintenance|2,847|—|—|—|2,847|5,249|
|Grounds maintenance & cleaning|
1,646|—|—|—|1,646|315|
|Organ servicing and repairs|694|—|—|—|694|—|
|Audio visual|340|—|—|—|340|8,626|
|Telephone and broadband|3,012|—|—|—|3,012|1,131|
|Stationery, IT, Printing,|||||||
|Photocopier, Publicity|2,690|—|—|—|2,690|5,914|
|Bank Charges|91|—|—|—|91|—|
|Other office exps..|637|—|—|—|637|—|
|Health and Safety|558|—|—|—|558|—|
|Professional Fees|1,500|—|15,342|—|16,842|—|
|Utilities|3,982|—|—|—|3,982|10,631|
|Major repairs and maintenance|—|10,836|—|—|10,836|—|
|**Expenditure on charitable**|**181,912**|**15,224**|**15,342**|**—**|**212,479**|**197,945**|
|**activities Totals**|||||||
**Annual Report of Joint Council: Eastgate and Carlton (Charity No. 1132605)**
## **Notes to the Financial Statements**
## **For the Year Ended 31 December 2021**
**Totals**
**Unrestricted Designated Restricted Endowment This yr Last** _**yr**_
|**Note 2**|||||||
|---|---|---|---|---|---|---|
|**Z05: Accounts Receivable**|||||||
|Legacy|||776,035|—|776,035|—|
|Black Rock Bond – Q2|83|—|—|—|83|—|
|Black Rock Equity – Q2|230|—|—|—|230|—|
|HSBC Dep. Acct. int. to 31 Dec|2|—|—|—|2|—|
|Black Rock Bond – Q4|83|—|—|—|83|—|
|Black Rock Equity – Q4|243|—|—|—|243|—|
|**Z05: Accounts Receivable**|**641**|**—**|**776,035**|**—**|**776,676**|**1,534**|
|**Totals**|||||||
|**Note 3**|||||||
|**Z055: Prepayments & Income**|**Accruals**||||||
|CCLI licences to Oct 2022|875||—|—|875|—|
|City Council green bin to Jun 2022|20|—|—|—|20|—|
|City Council parking permit to Sep 2022 78||—|—|—|78|—|
|**Z055: Prepayments & Income**|**973**|**—**|**—**|**—**|**973**|**—**|
|**AccrualsTotals**|||||||
|**Note 4**|||||||
|**Z04: Accounts Payable**|||||||
|City of Lincoln Council (green bin)|39|—|—|—|39|—|
|Digitech (photocopier)|134|—|—|—|134|—|
|Expenses claims|21||—|—|21|—|
|HSBC (Dec Current account charges)|12|—|—|—|12|—|
|SSE (electricity)|169|—|—|—|169|—|
|SSE (gas)|423|—|—|—|423|—|
|Streets (payroll services)|54|—|—|—|54|—|
|TPT (pension refund)|(310)|—|—|—|(310)|—|
|**Z04: Accounts Payable**|**_540_**|**_—_**|**_—_**|**_—_**|**540**|**3,340**|
|**Totals**|||||||
**Annual Report of Joint Council: Eastgate and Carlton (Charity No. 1132605)**
## **Notes to the Financial Statements**
**For the Year Ended 31 December 2021**
**Totals**
||||||**Totals**|**Totals**|
|---|---|---|---|---|---|---|
|**Unrestricted**||**Designated**|**Restricted**|**Endowment**|**This yr** **Last yr**||
|**Note 5**|||||||
|**Z041: Accruals**|||||||
|Water (Oct 2020 to Dec 2021)|285|—|—|—|285|—|
|**Z041: Accruals**|**285**|**—**|**—**|**—**|**_285_**|**—**|
|**Totals**|||||||
|**Note 6**|||||||
|**Z02: Other gains/(loses)**|||||||
|Black Rock Bond Fund revaluations|(732)|**—**|**—**|**—**|(732)|**—**|
|Black Rock Equity Fund revaluations|3,059|—|—|—|3,059|—|
|**Z02: Other gains/(losses)**|**2,327**|**_—_**|**_—_**|**_—_**|**2,327**|**_—_**|
|**Totals**|||||||