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Trustees’ Annual Report for the period
From 31/08/2022 Period start date to 31/08/2023 Period end date
Charity name: Conwy and Prestatyn Methodist Circuit
Charity registration number: 1132560
Objectives and Activities
| SORP reference |
||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The purposes of the Methodist Church are and shall be deemed to have been since the Date of Union the advancement of: a) The Christian faith in accordance with the doctrinal standards and discipline of The Methodist Church; b) Any charity or society for the time being of any Connexional, District, Circuit, local or other organisation of The Methodist Church |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Provides Religious activities to benefit the general public/mankind Provides Buildings/facilities/open Space for general public and other charitable activities Operates in Conwy and Denbighshire |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment
Para 1.38 Contribution made by volunteers Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | CPMC (Conwy and Prestatyn Methodist Circuit) offers a range of services during the week at different times of day, including all age worship and healing services. All churches in the circuit provide weekly Sunday morning worship, with Holy Communion once a month. Services are also now available live streamed so they can be accessed at home. All age worship is usually led by appointed Worship Leaders and family workers. There is a team who lead the healing services which take place during the day towards at the end of the week. All are welcome to attend the service, and prayer requests for healing are also welcomed. Evening worship has now restarted following the pandemic, which takes place once a month and is provided within the vibrant community of Craig y Don. Members of the circuit are happy that “normal service” has now been resumed following the pandemic. All are welcome to attend any of the services at any of our churches throughout CPMC. We welcome the community to celebrate life’s milestones, such as Christenings, weddings and funerals. |
Additional information (optional)
You may choose to include further statements where relevant about:
Achievements against objectives set |
Para 1.41 |
Our circuit churches continue to work hard to build the confidence of the members to come back to worship following the pandemic. The staff work tirelessly to ensure that elderly or vulnerable people have continued to be supported and connected to the family of the church. For example, with the development of the circuit website, pastoral visits, and newsletters |
|---|---|---|
| Many of our circuit churches rely heavily on fundraisingactivities. We arepleased to |
| Performance of fundraising activities against objectives set |
Para 1.41 | report that these mostly back in “full swing”, with coffee mornings, concerts, gift days, etc. However, some churches feel that they are not yet running as to how they were pre-pandemic. Spaces are also accessible to the general public for birthday parties, craft fairs, and meetings. |
|---|---|---|
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | See attached documentation. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | |
| Amount of reserves held | Para 1.22 | |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | |
| Additional information (optional) You may choose to include further statements where relevant about: |
||
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | Due to not being able to fundraise during the pandemic, rising costs of energy, in addition to diminishing congregations, etc. there is evidence of a decrease in funds. Two of our churches have ceased to worship and other circuit buildings still need to be maintained, some of which are approximately 80-100 years old. |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Deed of Union and Model Trusts - Please refer to document “The Constitutional Practice and Discipline Of The Methodist Church” Volume 2(attached) |
| How is the charity constituted? (e.g unincorporated association,CIO) |
Para 1.25 | Please Refer To Document:“The Constitutional Practice and Discipline Of The Methodist Church” Volume 1 (attached) |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Please refer to the following documents which are in 2 volumes. (attached) “623 Electon of Representatves. (1) Nominatons for the electon or re-electon of representatves to the Church Council may be made by anyone who is enttled to vote. Notce of such nominatons should be given in writng, not less than seven days before the meetng at which the electon is to be held, to the presbyter or presbyteral probatoner exercising pastoral responsibility in relaton to the Local Church, who shall also have the right to nominate. If insufcient nominatons have been received, further nominatons may be made at the meetng. All nominatons must have the previous consent of the persons nominated.” |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
|
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charityname | ConwyAnd Prestatyn Methodist Circuit |
|---|---|
| Other name the charity uses | |
| Registered charitynumber | 1132560 |
| Charity’s principal address | The Circuit Ofce St Johns Methodist Church, Mostyn Street, Llandudno, Conwy LL28 4TL |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 15 16 16 17 18 19 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|
|---|---|---|---|---|---|
| Rev. Janet Park | Superintendent | ||||
| Rev. Nigel Rodgers | Presbyter | ||||
| Deacon Linda Brown | Deacon | ||||
| Rev. Barbara Bircumshaw | |||||
| Rev. Chris Gray | |||||
| Rev Philip Berry | |||||
| ~~Rev. Keith Tewkesbury~~ | Dec’d | ||||
| Rev. Malcolm Weatherby | |||||
| Rev Eleanor Reddington | |||||
| Rev David Ray | |||||
| Janet Hughes | ~~Circuit Steward~~ | ||||
| Pat Preston | ~~Circuit Steward~~ | ||||
| Frances Willliams | Senior Circuit Steward | ||||
| David Martn | |||||
| Roger Adams | Circuit Steward | ||||
| Peter Ackerley | |||||
| Paula Hammond | Circuit Finance Officer | ||||
| Gwyneth Webb | |||||
| Zoya Zuvcenko | |||||
| ~~Marian Donlan~~ |
| 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 49 50 51 52 |
Ian Gerrard | ||||
|---|---|---|---|---|---|
| Wendy Gerrard | |||||
| Jan Isbell | |||||
| Rhian Smith | |||||
| David Barrat | |||||
| David Shore | |||||
| Sue Jones | |||||
| Vic Hitchings | |||||
| Liz Morgan | Circuit Steward | ||||
| ~~Russ Daniels~~ | |||||
| Gill Baggs | |||||
| Paula Hammond | |||||
| Caris Williams | |||||
| Francine Moores | |||||
| Tom Williams | |||||
| ~~Angela Nutall~~ | |||||
| Eric Gleave | |||||
| ~~Maureen Garner~~ | |||||
| Maggie Coward | |||||
| Gwen Martn | Circuit Steward | ||||
| Ted Francis | |||||
| Rod Brocklehurst | |||||
| Norma Boocock | |||||
| Joan Bennet | |||||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) H. James
Full name(s) Hayley James
Position (eg Secretary, Administrator Chair, etc)
Date
May 23[rd] 2024
Circuit Accruals Accounts 2022-2023 THE METHOD15T CHURCH STANDARD FORM OF ACCOUNTS ACCRUALS BASIS for the year ended 31 August 2023 CONWY & PRESTATYN Circuit RegistèrBd Chaiity- Re815EratlOD number This will applyioall Charities in Scot1?nd and èll Ch8rities in EnaThd and Wa1È5 which are registered Charitie5 113Z5fj0 WALES SYNOD Dlstrirt Circuit No 02 12 Minlsters Revd. Janet P8rk- (Superintendent) Revd. Nigel Rodgers Deacon Linda Brown Circult Stewards J8net Hughe5 Pat Preston France5 Williams Gwen Martin Circult Treasurer Paula Harnrnond
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CONWY & PRESTATYN Clicuit to the Accounts Basls of accounting The finartciil statements have been prepared underthe ChariliesAct 2011 in acc¢rd6nie with ihe 2015 version of Accountingand Reportin8 by Charitie5.' Statement of Recommended Practice1SORPI applitable to charities Pfeparing theiraccounts in accordaTrce wlth FR5102-the Ch3rlties SORP IFR5 1021 and7aking note of the Update 8ulletin I Issued in 2016. 2 Funds The fvnd5 held constitute.. General Funds held for any purpose of the Circuit which are Unrestricted. ThÈCircuil Model Trust Fund ha5wide pufp05e defined in Standingorders and Is cate8ofisÈd a5 unrestriced, Restrictod fundswhirh are held lor a nèrrtswer purpose and Endowment fu5 which repre5eni 8ifts, the capital Thormally beirbs un3vailable disclosed in the final note io these accouDis. Anyfunos may be represented ty more than ju5l tash. 3 Accounting pollties Incoming Resources the truStÈes are vsrtvally certaiD they Will receive the rsOurces, and the monetary valuecan measured with Resources Expended Expenditure Is rècts8nisedwhen a Ikibilty 15 incurred. ora construciive cbligaiion 3rlses that results in the payment being unavoidable Liabllity Recognltlort Liabilities arè recognised a5 SCM)n as there 15 a leg3101 a constructive obligation commiltingthe Cir¢uittO P3yOut fesource5 Future Income mu not be Bnricipated ISORP 20151. Tangible fixed assets for use by the CiTCUIt Tèngible lixed a$5er5 are capitali5ed If theycaD be used for morÈ than one year. and t05tal least $3y £1(. Thev arèvalued cost or a reasonablevalue on recelpt. Where c951 Is not available. the Circuit meeiing may provide a ligure. Provi5lOn is made foi depreciatitsn whère appropriate. Investment PToperties Investment prpperties- prDpertle5 not used forthe purpose of the tharily land never u5edfor that purposel. The property should be valued at market value. but insured value may be used. Investments Investmen15 are valued In the balartce Sheet at market vèlue ai the year end. Investmentin£ome 15 inclvded in the accounts whÈn receivable anrl anygains or losseson rÈvalvation Ji ihe ye3rend ère Shown in ihe SOFA Inclvde Snve5trnents hekj with the CeTrtial Finance BD3rd. Do not include Deposir FuDd5. such as TIF (Trustee Interest Fund) 1dVi3 Trusiees for Methodist Church PDrp05es. Th*se13tter funds should be Shown sÈparately. Debtors and Prepayments Shtsw amounts onI tothe Circurt Orprepayments made Credlior5 Sfv)w am¢urytS Owingto the Circuitand anyamount5 accrued a5 dut In thÈfollowingyear.
CONWY & PRESTATYN Ifthe ¢if¢yit hborrThed any mofw. Plse81¥tte InlottNriOtb In the dÈsin•td 54cfion. Loangmade tothe Endowment Funds WheTe thetifcuir hold5mofjeywhich ¢annotbp5pentbutrnustbe retained las capitall tO8eAerean IncornÈthe ffth)Thèy orasse15to beretainedèiÈ known EThdowfflent Fund. Thètèpilal should Inclded1 ihe 3PPFowiatecolumrt4n the 83ntè5é1 The Income goAErated maybe resiricredtyunre5tiSctgddepeDdin8 Upontheteimsof IhpeDd(wment Net Current A55et5 ILtabilitie51 Deduti c<editor5 tiom totèl current assets. Total Assets Less Net Current U•billtles Deduct net cuirent a35eis IliabilitiÈsl from the total of fixed and current assets Nei assets toth15 must a$ewith Total FuAd5 held. 4 Payment to Trustees Record payments mède io EfuStÈÈs for addltional 5ervres provided tothecircuit byagreemtni with thECircuit Meeting. e.8. Atrustee 15 alsoa plumber who tarries otstwork in that capacity. DO not Include ministers, stipend5 herÈ-. they are rèported line 11 of the SOFA. Further details be intluded In a SEper3ie notè tothe ccounts if d*red. (More detailed guidance 150n the Methodisi websitel Thls Year Last Year Number of Trvstees who were paid expense5 Nature of expenses Travel. priilÈin& statiorberyand resources £¢Sls incurred by ministers. stalf and officers on behalf Of the circuit Total amount paid 20,478 22,242 5 FÈes for examination or audit of ihe accounts IndependÈntexaminer'5 or auditor5, fees for reporting on the OCCOunt5 other fee5 leg.. advr¢e. aCCOuntancys4ivicesl Paid lo the Independent ex3mineroraudltor. 1,440 1.440 6 Pald emplo¥ee5 5tatf C05t5 paid during thE yearwere.. Empkiyer's National ITrSuran Costs Pension Costs Total Staff Cosis 95.757 8,026 21,873 125.656 89,569 7.731 20,914 118,214 Avera8e numberof full-time employees in theyear were.. 3.25 3.25 7 Capital Commitments and Contingent Liabilitie5 If the Circuit ha5 any committnents or liabilitie5 these should be dlsc105ed. Al 315t August 2022 capital cornmitments amounted to-. ContinEent li3bilities amounted to..
CONWY & PRESTATYN le Fixed Assets C05t orvaluatbn OthErtsnd& OtherliKod FbvWre5. Pay150 FfttinE5& ountandassots MotirVebe> 831ante BrouÈht Forward 1,232,680 1,232,680 285,0 285.wo 8al6ntÈ Carrled Forward Accymulatèd depreclathin 947,680 947.680 'Ba51s SLorRB SLorR8 SLorRB SLorRB SLorRB •Rate Balall 8rouBht Forwird DepreckHtion ch8r8e for year l-l 881?nce Carried Forward Net bookvalue Broueht Forward 1,232,680 947,680 1.232.680 947,680 Th¢TIters.rWtsfDTfflOvmetbtheenfi%eOae1le&oPs Intome Investment a55ets vqir¢nd mentsfoiye¥ Invèstmftnt prop&rtifiS Analy515 of investments endEd InV5Ment[0pans, unQtrw15yr0lhercOlkcti1eItmeftt$ChtmeS Cash hèldè5partol theinwestment wfolio OthEilnv¥trnen15 Total Change in irvestment values tarrying1etIuPt be&Ènnawofvear Ath.-4ddiilorns Io 1n¥èlllCOSI AdtslldEductl.' nÈi8alnllknss1 DrnlÉYaknaTk)n lThisShQutetryth 21 Inth*SOFAI
Surer I confirm that I have prepared the attounts from the record5 01 the Circuit 3nd that they Include all funds UDder rhe control of the Circuit Meeting 5IEnature of Treasurer Date NaTne Paula Hammond Addre55 Fairhaven Hotel, 3 Craig-y-Don Parade, Llandudno Conwy. LL30 16G Presentatlon to the Clrcult MeetinE for appro¥al I confirm that Accounis have been presented to the Circuit MeÈtin8 on Bnd were approved. Signature of the Chalr of the meeting N3me of the Chair of the 14'fi13 Revd. Janet Park meeting Date Independant Examiner's Reportto the Trustees of the CONWY & PRE5TATYN I report 15 on the financial statements for the year ended 315t Au8U5t 2023 statement of financial activities, ststernent of financial position and the relatèd notes. which cornpri5e the Respective responsibiliti•s of Trustees and Examlner The Trustee5 are responsible for the preparation of the financlal statement5. The trustees consider that an 3udit 15 not required for this year under section 144121 of the Charities Act 2011 (the 2011 Act) and that an indepeodent exatnination 15 needed. It 15 rny responsibilityto.. Examine the at¢ounts under section 145 of the 2011 Act,. To followthe procedures laid down in the general Directions given by ihe Char5ty Commission under section 14515llbl of the 2011 Act.. and To state whether pèrtScular rnÈtters have come to my attention.
Basis of ldependemt Examiner'5 Report Myexaminaiiofi wos carried out In a£cord8nce with the general direciions given bythe Chèrity Comrni55ion an examin3110Th Include5 a review of the èccovnling retords kepl by thÈ tharity and è comparison of the accounts prStnted with rhgse record5. 11 also includes ¢onsi¢efation ol any unusual Itemsoi dCloSUre5 In ihe accouDls. and 5eekifie explafiètions from YOU as ifusiees concernin8 any Such matters. The procedure5 uTrdeFtakefi do ftot provide all the evidencEthat would bE Fe4uired irt an audit conseouentfy no opinion Isgiven a5 lowhethei the accounis presenta 'tFVt and f8irvieW' and the POft i911mlted to those matters set out In the nest¥iement. Independent £xamlnEr's Stateffjent In connecth)n with my exarnination. no rnaner h35 cometo myatteDtion'. I Which 8ives me rea50f>able cause to believe that in any material respe£t the requirement5'. To keep the accounting record5 in accordance wth Section 130 of the 2011 Act. and o To prepare accounts whl¢h a¢¢ord with the accounting records and comply wlth the accounting requirements of the 2011 Aci hève not been met., or 2 to which in tny opinion. attention should be drawn in order to enable a proper understanding of the accounts to be reached. Name Mark Bulterworth 85t IHcns1, FCA, FCCA Signaiure Relevant Professional Qualihcation or 8ody Chartere(S Accountant Addres£ Butterworth5. Windsor Hous*. 26 Mostyn Avenue, Cr?iE-y-Don, Llandudno. con LL30 IYY Date