

## **The Llan Ministry Area** 

## **Report and Statement of the Trustees** 

## **Year ending 31 December 2023** 

The members of the Ministry Area Council (hereafter MAC), who are also trustees of the charity, present their report with financial statements of the Charity for the year ending 31st December 2023. The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the Charity’s trust deed, the Charities Act 2011, Accounts and Reporting by Charities: Statement of Recommended practice (SORP) and the Church in Wales Accounting Regulations. 

## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity Number** 

1132553 

## **Registered Charity Address** 

1 Coed Yr Esgob Llantrisant Pontyclun RCT CF72 8EL 

## **Trustees and members of the MAC** 

The Trustees and Members of the MAC during the year were as follows. 

## **Clergy The Reverend Vincent Gardner (Ministry Area Leader)** 

The Reverend David Jones The Reverend Simon Freeman The Reverend Rick Gratton (not Trustee) 

## **Church Wardens** 

Mrs Shirley Evans Mr Gareth Jones 

## **Treasurer** 

Mrs Judith Lewis (resigned in 2023 – post vacant at 31.12.2023) 

Steven Burgess Anne Brown Averill Wintle Digby Davies-Thomas David Allen Peter Ashton Roger Hambley 

Andrew West Mary West 

1 





## **Subwardens** 

There are sub wardens elected to every Church in the Ministry Area, 

## **Independent Examiner** 

Robert Hugh, BSc, FCA. 15 Dan y Bryn Avenue Radyr Cardiff CF15 8DD 

## **Governing Document and organisational Structure** 

The Church in Wales is a Province within the Anglican Communion and seeks to advance the Christian religion though a world-wide mission. 

The Ministry Area of Llantrisant (referred to as Llan hereafter) was created by decree in 2021 and is part of the Diocese of Llandaff. Llan has 12 Churches, Ss. Illtyd, Gwynno & Dyfodwg Llantrisant, St. Michael’s Beddau, St. David’s Miskin, St. Illtud’s Llantwit Fardre, St. Illtyd’s Llanharry, St Paul’s Pontyclun, St. Anne’s Talygarn, Ss. Julius & Aaron Llanharan, St. Peter’s Brynna, St. David’s Tonyrefail, St Alban’s Tonyrefail, St. Barnabas Gilfach Goch. 

With the exception of the Clergy MAC members are appointed for 1 year with the exception of the Wardens and the Lay Chair who were appointed (during covid restriction) by the Bishop  (commencing January 2021) 

## **Induction and Training of New Trustees** 

There is no formal induction training, trustees are already members of the Church and so are aware of the goals and aims of the Church. Their roles and responsibilities are communicated verbally and through relevant documentation from the Charity Commission. Several are already trustees for other organisations. 

## **Objectives and Aims** 

The objectives and aims of the charity are the promotion of the whole mission of the Church, pastoral, evangelistic, social, and ecumenical in the Ministry Area (here after 

referred to as the MA). Short term plans and objectives are agreed with the Diocese (referenced in the text below). 

It is the responsibility of the MAC and the Clergy to work together and co-operate in all matters of concern and importance to the MA for the promotion of the objectives and aims. 

As required by the Charities Act 2011, the MAC has given due regard to guidance 

2 





published by the Charity Commission in respect of the operation of the public benefit requirement. The activities undertaken fulfil the MAC’s (purpose for the public benefit are described hereunder). 

## **Charitable Activities and Main Achievements** 

## **The Ministry Area** 

The main activities of the MA during the year have been to promote the mission of the Anglican Communion and spread the Gospel to the people of our communities. The MA provides pastoral care, including visiting the sick and local schools, and carries out the usual weddings, baptisms, and funerals. 

2023 Was largely the first full year that the MA ran without the most obvious evidence of the difficulties running on from the Covid 19 pandemic. Meetings were held for the MAC and some Church committees as was appropriate. 

MAC meetings (normally every quarter) moved venue around the MA to ensure fair and equal visibility to all our congregations. During the year the original model for the MAC structure was varied from 36 plus people plus Clergy. (Clergy in this respect included Rev. Rick Gratton for MAC meetings – which continues post the variation). The varied MAC covers all the Clergy, the Wardens, Lay Chair, Treasurer and one representative from each Church (12). A substitute is allowed for in respect of the 12 Churches if absence to allow full representation. 

2022 saw a suggestion to create 4 MAC Committees there being 

- Finance 

- Church Fabric 

- Outreach/Mission 

- Communications/Publication 

Thus far, only the Finance team has been successfully been formed. The major issue is securing volunteers to serve on such groups that are larger than a single Church within the MA. Many of our congregations are elderly and the commitments are daunting. 

Activities were held as people were still fearful of larger meetings. The income flow has begun to “pick up”, details by way of a summary are attached at the foot of this narrative. The MA responded well financially to appeals (international, National and Local), there were several such appeals. The response in a period where incomes of individuals was restricted as the cost of living “crisis “continued to bite. 

Aid locally continued in normal fashion. Movement outside the original parish structure saw people continue in attending in different sections of the MA for the first time, although many remain strongly loyal to their “local” Church. The flow of food to local Foodbanks has been maintained in ongoing hard times experienced by our communities. (Being a very large MA there are several distinct communities). Christian Aid week was marked across the MA as was Remembrance Sunday at 

3 





several locations. Some of the Remembrance services were broadcast to a wider audience. 

The Annual General meeting combined with a celebration of the work of the MA was held in April 2023.  The AGM was hindered in several ways.  Firstly, the requirement to use the Diocese accounting system (MyFundAccounting) had radically changed the nature of reporting.  The MA continued to run on a devolved basis with an additional central fund for the administration of the MA which also had to use MyFundAccounting.  Training in the use of this new system from the Diocese was cursory, and inadequate.   Variation in coding transactions and varied versions of the software added to the difficulty and only past the year end was the MA able to prepare a fully and accurate accounting record for the MA.  Additional to this difficulty was the requirement to move from only 3 Churches having Charity Commission (CC) status to coverage CC for all 12 of the MA’s Churches.  To give effect to this required a transition to the full and infinitely more rigorous full accounting requirements of the CC.   The CC required the MA to value all the assets that had become the property of the MA and where possible secure the initial financial cost to the then Parish when first taken into use (many of the properties and items had been in use for decades and records had to be found or historic values established).  These two exercises overpowered the finance teams and officers for a considerable time in year, delay was inevitable and other tasks had to be forgone. The cost in external help was extensive and had not been foreseen at the time of creation of the MA or all other MA’s in the Diocese. 

The MA has progressed forward after another very difficult year has however continued. The Officers of the MAC and the Council had to be formed by nomination (as meetings and voting secretly became impossible under Covid) at the time of inception of the MA.  Hence the nomination by the (then) Bishop).  For 2023 we were able to confirm the sub-wardens for the churches democratically. 

In terms of the Charity Commissions needs the Commission has been informed that all 12 Churches will operate under the former Llantrisant Parish registered number and the name change has similarly been notified as required. 

The MA collaborated with the Diocese to prepare an ongoing plan for future activities across the MA communities. The plan will be reviewed every 6 months through the mechanism of an Arch Deacons visitation programme. 

It is correct to reflect the degree of financial support the Diocese has extended to MA’s around the Diocese the position would be less healthy but for the temporary support given. 

WIFI and incoming payments routines apply to all of the 12 Churches, and those lacking this service hope to have completion of a programme the installation completed in 2023.  Broadband speeds and signal availability have been irritants to securing these links; not only through technical engineering problems but also some very thick walls in some of our historic buildings (there are 5 such listed buildings) 

4 





Maintaining our buildings remains a constant duty attended to, and particularly the historic buildings noted above (Grade 2). The needs of all our Church Fabric have been addressed quickly and fully during 2023. A data base system is in preparation to ensure ongoing update of all the needs that may have to be faced. This pattern of activity should ensure requirements do not become increasingly difficult to manage or fund through passage of time, delay and ignorance of needs. 

The MA works tirelessly to cover DBS security checks across Communities. The process of ensuring all who need to be screened is now in place. 

The Administrator (part time) continues to ensure the smooth scheduling of Services, Funerals, Baptisms and Weddings etc can be effectively managed across the 12 Churches; essential as the MA continued to operate with one Clergy member “down”. 

The MA collaborated in the creation of a new Deanery structure and one of the MA Clergy Leads the new Deanery of Eglwysilan (made up of 6 Ministry Areas acting together). 

The MA multi location Mothers Union (MU here after) has been co-ordinated into a single MA structure to ensure efficiency and effectiveness and avoid duplication in that excellent organisation. Drawn from two of our 12 Churches the Diocese “Away from it All” (AFITA) programme is effectively managed for the whole Diocese. The scheme offers the opportunity of a holiday in a fixed Caravan (Porthcawl) to disadvantaged families in the Diocese. The scheme offers 28 weeks of holidays to such families and 7 of those weeks are offered families in the Diocese of either Swansea and Brecon or Monmouth. Most of the families using the free facility will probably never have had a holiday of any kind before or not for a very considerable number of years. 

Our collective mission noted in our ongoing plan set in 2024 for 2025 onwards will be subject to regular Archdeacon’s visitations (every 6 months). 

The next section notes all the activities undertaken by individual Churches (or groups operating together) across the MA communities.  The requirement for maintaining services is omitted for the text as that is a “given”; add to that he number of funerals the MA staff assisted with (in excess of 300 across the MA) baptisms and weddings home visit etc. that have to be undertaken. 

## **The Ministry Area main Achievements** 

Examples of successes. 

Celebration of the Kings coronation- various events and use of the Ellacombe bells system in Llantrisant which had been silent for many years. 

5 





Lent Lunches across the MA. 

Llanharan “open the book” day and Christmas events. 

Creation of “the Flock” in Llanharry initially with a visitation by Alpaca’s 

MA film club (two locations used) 

Filmed and broadcast services from St David’s Tonyrefail. 

Support to the Probation Service 

Dementia support group with those in need of help (Llantrisant) – similar help from our people into the local Stroke group (Tonteg) 

The Welcoming of several Choirs into our churches for concerts. 

Use of MA halls by Scouts, Cubs, Guides and Brownies helping connect us to the local communities. 

Several Fayres and Markets in the MA to engage with the communities (Pontyclun and Brynna) 

Llantrisant Christmas Tree festival – Similar collaborative support to Salem Baptists (Llantwit Fardre).  Link to schools and communities especially to the young to follow the Christmas story. 

School visit to Churches (Llantwit Fardre) – Schools Christmas concerts help secure contacts with schools and Christian teaching. 

Lunch with entertainment at Beddau bring people together in the area. 

Messy Church in several Locations 

Scarecrow fun festival (Talygarn). 

Gilfach Goch’s community shop providing an essential service to that isolated community. 

Extensive support to several foodbanks the MA providing a considerable weight of much needed supplies. 

Llanharry Saturday food distribution service. 

6 





Pontyclun Refugee Support Group have provided a family home, driven by Pontyclun church goers would not have succeeded without that input (a family now has a home a mother and 2 daughters – the father was killed in the Afghan conflict) 

Warm hubs in several places often in collaboration with local authorities 

Strong support from the MA to the Mothers Union holiday scheme (Away from it all) by way of funds and 2 key officers who manage the scheme. 

Training curates and preordination potential clergy 

Lay led services to ensure all our churches have services on a regular uninterrupted basis. 

Rainbow of hope - support to Asylum seekers, hungry and homeless in Cardiff 

## **Public Benefit** 

The benefit to the public is a feeling of spiritual stability and freedom within the MA for the benefit of all God’s people. This is exercised through the provision of Regular public worship and pastoral work, including visiting the sick and bereaved; the teaching of Christianity through Sermons, films, and small groups, plus the taking of Assemblies in local schools; the promotion of Christianity through special services where possible. This across 12 weekly open and active Churches. 

Gareth Jones – Lay Chair 

23 April 2024 


7 



LLM kllNISTRY PREA
REGISTERED ¢HARfry NUMBER.. 11325SJ
STATEMENT OF FI￿1*￿¢1￿ ACMWTIES
FOR THE YE￿ ENDED 31 DECEUBER 2023
Re*irthd
L¥sfY•ar
Tc¢
Total
INc￿lING RESOURCES
Voluntary r•sourc•s
DiFecl g1Vrn￿
143 F
lJ.336
46.868
Church ¢ollectsons
Indiréct amng Tax r8funds
ActivitiesfwgEnerating lund5
12.981
21 884
12.9B1
21.854
22.139
27 808
3.661
22.139
27.8Q6
3,661
55,989
27,362
311,4n
22 714
29.712
Fund rai*ng
So8cial colleohJn¥
scellaneous Inc(the
Church ￿811 and other wopertyiDrorna
onaiion$ 4+Trd *gaoes
I￿￿*￿•nt Incorn•
Common Inve51Ment Fuffld
Inleresl ￿CE1ved
Other incotnill9 resour¢eg
Grants from D8F
oth￿grantS rec81vèd
alniena￿P ofNfiniSIry
41,714
32.295
27,362
166.418
40,(
10S.0S5
16.098
7.319
2,289
7,749
579
11,U1
28.406
19.774
JS.190
30.185
20.128
30,185
Total Incornin9 resourc¢$
492,210
159.437
692.077
417.327
Outgoing r•$ouice$ expended forthe prDmotion
ol th• ofth• Churcth inth* Par*h
4*nt4rpane4 of Ministry
Parochial &xp8fflsps of Cl&ncs
laintenalce ot5Etrtyices
Gensral chUrchex￿n￿S
afchurchés
a￿le￿ancE and propety
Hom¢
INoV.d
Costs offun¢J rti￿n9
Exeptronal expenses
Totsl Outgoing r•sourc•$
206.J65
10.M2
10.L4
23 528
206.365
ID.Q02
10.224
2J.644
80.431
219,191
9.512
T.449
320
28,998
3.498
3,498
10,054
3,147
3,431
362.147
6b
10.396
4,047
88,943
381.711
436
Natlficomin￿I0u*0oin9>
r•sourcus b•farntransf•pJ
110.499
.430
159 Wl
309.930
5.810
un￿all3ed g&rf10¥5esl￿ revwuabon of..
Inv¢5tm¢nrs
ChuTch Halls and Irwéskn@rFt property
3.828
1,041
13.829
18.196
10.719
245.000
Nèt lJ)¢reaselld¥¢rEasel infunds
Y72.830
326.626
ba?ncé8 brwwt forward ai
1st Jinu
365,863
21.32
Tl6.079
1,163.262
941,285
Adjusbnenl Ioopgnifflg balance..
slerto teY3lu&bon rtSetVE
Adiustmeniw openw balan
R￿￿¢￿11￿ Unresthcied to
Restnrtéd Funds
142&0001
250
16651
16651
14.8251
4.825
R8allotrdtioffl 00s￿nale0
R&sinctsd Funds
balanc@$ Introdwel on
trf Nlintstrytha at t
JEnuary 2022
Transfarof suolus
on thur¢h nails and Investment
prgpgrty
3.Q39
[245.￿0)
F￿￿tt balance5 Ga￿lE￿10r¥Ilrd
t JI DE¢*rrknÈr
474.698
S9,7S2
956.T73
1.491.223
l Y63.262

LLAN MINISTRY AREA
REGISTERED CHARtrY NUMBER: 1132553
BALANCE SHEET AT 31 DECEMBER 2023
Notes
This Year
Last Year
Fixed assets
Tangible assets
Investments
436,500
657,354
1,093,854
436,500
641,882
7, 078,382
Total of Fixed Assets
Current assets
Debtors
Cash al bank and in hand
154,056
927,228
1,081.283
39.329
744,243
783.572
Crèdit¢rg falling due within one year
10
13,914
28,697
Net Current Assets
1,067,369
754,881
Total assets less current liabiltti¢s
2,161.224
1,833,263
TOTAL NET ASSETS
12
2,161,224
1,833,263
Income funds
Unreslricled.. Ordinary
Designated
13
13
13
474,698
S9,752
956,773
365,863
21,320
776,079
Restricted
Endowment
Revaluation reserve
670,000
670,000
TOTAL FUNDS
2,161223
1, 833.262
Approved byThe MinistryArea Council on 6th November2024
And signed on its behalf by:
Gareth L
Mini
a Treasurer

LLAN MINISTRY AREA
REGISTERED CHARITY NUMBER 1132553
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 DECEMBER 2023
1. A¢¢ouniing Policies
The Pinanckal Slalemenls have been prepared in accordance with a0p1￿&ble Unrted Kingdom accouniing
stsndard5, Ihe 'Sialemenl of RecoTntnended Practice- issued by the Charity CoMmiss￿nerS and the
Church in Wates Accouniing Regulations.
Th8 hisioncal Cost Gonventson is used as modffjed 10 Include Ihe revaluation of Inveslmenis.
The accrLLals basis of accounting h85 been adapted.
The priTrcipal accLyJnling poiicies are applied consistently.
Fixed a$$ets
Freehold property..
Cburcw, Churchyards and Vicarages are vested In the Representative Body of
the Church In Nwales., such property fortns no part of the assets of the Ministry Area Moveable Church cont8nis
requi￿ a faculty for disposal 50 are considered 10 bè in31ienable property and are noi valu&d, nor
r￿gnised on the Ba18nc8 Sh881. Expenditure Incuwed on Churches Iincludiw ¢￿tents1, Churchyards
and Vicarages is wntten off when inGurred.
Other freehdd land and buildings are hdd In trust for the MinistryArea by eilher Ihe Represanlaliv8 BodyoT
the Ll8ndaff Diocesan Board of Financ8
The basis for valuation of other freehdd land and buildings
Church Halls ar& stat￿ 81 V8luation
Freahold propaty not uséd for church purposes is slated al valuation
No provision ford&precialion of land anLI buihlings is made.
Routine addilk)ns and r8placem8nts to Church Hall contwls ara charg8d 10 current expenditure
b. Funds
Unrestricted funds:
are general funds which can be used for ordinary purposes.
Designated funds..
are funds wttich have been Soi aside for SFEcific purposes bJl which can ba
r8lum8d lo the genera fund at any IiTne rf the truslees so decide.
Restricted funds..
represent income from trusts or endowfflents wh￿h may l)e eKpended only
on those reslrFcled otsjecls provided In the leims of the tru51 or bequest. Any balance remaining unspent
al lh6 end ofeach year must be caffled forward as a balance on thai
. Incorning resovrces..
these are all acc￿nted forgross.
Planned gDiing, collections and donaliMs are re￿nISed when r￿e1ved.
Indirect giving.. Tax r￿u￿a$ are recognised as soon as the arnoun15 are claimable.
Grants and Legacies are accounted for when the Ministry Area Is legalty enlilled lo the a￿Unts due.
Inve51menl income. DivQends are 8CCOUnted for when receivable,. Interest and tax fftoVe[ab￿ are
accrued Where the Ministry Area has not invested separately foraath fund Inte￿$t is apportioned to individu81
funds on an aver89è balance basis.
l Olh¥ income Ns generally recognised when It 1$ rec￿Valle.
d. Outgoing fesotsrtes
Minisiry Area Fair shara is pa￿ in pgrit*lic inslalm&nls and is Included in expen¢ilure for me yaar to wh￿h rt rdales.
l other expenditure Is generalty reco9nis8d when Il is incurred.
Investm8nts
Invesltnenls are slated at Valual￿n as advised by Ghuich in Wdes.
2. Fees for Financi￿ Stat8ments Examination
This Y?ar
Last Y&ar
IndÉpendent exarnneRs fees for report￿19 on rhe Financial Slalernents
3,550
220
3. Number of employee&
There are four paid ¢mploy888. No Payu￿nIS were made lo MAC m&mb8rs.
Des¥wa￿l
R￿￿cted
This Year
Last Year
4 Maintefian¢o of fflinistry..
Diwesan Fair Share
aintenance of minislry
199.709
6.657
206,365
199,709
6,657
206.365
215 017
4.174
279. 191

LLAN MINISTRY AREA
REGISTERED CHARITY NUMBER 1132553
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 DECEMBER 2023
Oesign&t
ReSt￿*d
This Year
Last Year
5 Generaj Parish Expenses.
Cost ol Eneetings
Bank charges
Printipg postage and stationery
Telepho
Office and general expenditure
Office salary
Professional fees
Examinerfs fees
Equipment
Gifts
21
632
2,914
137
632
2,914
558
2,695
T99
3, 150
6.365
1,823
175
7,500
7, 145
1,717
7,776
5,624
3.550
1,717
7,776
5,624
3,550
629
629
23,528
23,644
18.810
6a Payrnents to Ministary Ar08 m¢ssion8'.
Children and young people activity costs
Cost of church publications
Other mission work
28S
56
3,158
285
56
3,158
227
256
598
3.498
3,498
1.081
6b Missions and Grants HomeAYtsrfd
Di0￿saN proiecls
projects
UK Chariiies
Intemaiional mission and projects
loo
1,259
7,554
7.483
70,396
3,762
4,208
2.084
10.054
3,762
4,208
2,084
10,0S4
Total Mls$ions
13,553
13.553
11.477
F￿PhO
prapety
Fithres&
Thi$ Year
Last Year
7 Tangiblè Flxed Assets
Cost or valuatK)n".
Balance 1st January 2023
Addit￿￿8
Revaluation
435.000
1.500
436,500
426.500
265.000
1255.0001
Balance 31 Decernber 2023
435.000
1.500
436,500
436.500
Accumulated deprecLqlion Balance 1st Janwry 2023
Charge for the year
Accurnulaled depreciation Balance 31 Decerntser 2023
N61 bodi value.
Balance 31 December 2023
Balance 31 December 2022
435.000
435.000
1,5CO
,5CO
436,500
436.500
436.500
426.500
Freehrdd Propety al 31 De¢￿ter 2023 compnses
Church halls
at valuaiton
435.(￿0

LLAN MINISTRY AREA
REGISTERED CHARITY NUMBER 1132553
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 DECEMBER 2023
Investment
Properties
Other
inveslmernts
8 Investmerts
This Yeaf
Last Year
Alval￿at￿ll".
Balance 1 January2023
Fund balance5 introduced w creation of Ministry Area at 1
January 2023
Addilims In the
year
Decreases In Ibe
y8ar
Unrealised gain on revaluat￿n ol Investments
235.000
406.882
641,882
7.936
472.406
4.452
4,4S2
76
17.6761
18.696
17,6761
18,696
(24.254)
245.7f8
Balancè 31 Dé¢6mber 2023
235,OOQ
422,354
657.354
641.882
Investrnenl Properties al 31 De*mber 2023 comprise
Residential Investment Propety
Al valuation
235.000
Other inveslrnents al 31 Decefflber2023 compnse
Common InvestmeTrt Funds hel¢ by The Represenlalwe Boty
of the Church In INale5
Intem2tional Prudence Bond
At valuatson
271.874
135,008
406.882
The mak81 ValL￿ of tt)e resid6nlk81 inv&str*nt propety h8s been 88$es8ed by the TnJslees fdlowing the.
rts¢8iPtof Independanl advice.
Investsnenl properbes a￿ held by The RepresÈnlative Body of the Church in Wa￿$ ￿ bÈhaWofThè Llan Mini81ry Area.
Shares in tht cOmr￿n Investment Fund are held by The Rewesentsb"ve Body of the
Church in W31es on behalf ol The Llan MinisiryArea.
9 Debtors
Income tax recoyefab
Donations reC&￿able
Other debtors and prepayments
25.961
100.000
28.095
154,056
25.085
14.243
39.329
10 Creditors falling due within one year
Other creditors and accrued expenses
13,914
13,914
28.691
28.691
11 Revaluation reserve
At 31st December 2022
Adiuslmenl lo opening balance
isin9 trom rev8lualion of Church halls
ising from revaluation of Inv8s1menl propety
Al 31st Decerntyw 2023
670,000
425.000
10.000
235 000
6T0.000
670,000
Analys45 of Not
12 Assets by Fund
unres1￿c4ed
Thls Year
Al 31 DeCeM￿r
2023
Tangible as8&ts
Investmenls
Debtor5
Cash at Bank
and in Hand
Creditor5 amoun15 falling due wlhin one year

r.￿￿￿0
'111£18 S¥
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