## **THE ECCLESIASTICAL PARISH OF ST MARY - ON - THE HILL, CHESTER ST MARY WITHOUT - THE – WALLS CHURCH, CHESTER** Registered Charity Number 1132533 ## **PCC ANNUAL REPORT 2021** 1. Introduction and overview pages 2-5 2. Highlights in 2020 pages 6-7 3. Churchwardens’ Report page 8 4. Safeguarding Report page 9 5. Deanery Synod Report page 10 6. Stewardship and Parish Giving page 11 7. Treasurer’s Report page 12-13 **ACCOUNTS** for the year ended 31 December 2020 (separate document) **ADDITIONAL REPORTS** of Parochial Activities 2020 (separate document) ## **1.Introduction and overview** ## **Public Benefit statement** The members of the PCC have complied with their duty as charity trustees having regard to the Guidance of Public Benefit published by the Charities Commission in exercising their powers. ## **Governing Documents** The PCC operates under two approved governing documents which are both Church of England Measures : 1.The Parochial Church Councils (Powers) Measure 1956 as amended. 2.The Church Representation Rules as updated in 2020 (contained in Schedule 3 to the Synodical Government.Measure 1969 as amended). ## **Objectives and Activities** St Mary’s PCC has the responsibility of co-operating with the Incumbent in promoting the whole mission of the Church, pastoral, evangelistic, social and ecumenical, in the ecclesiastical parish. It also has maintenance responsibility for the Church of St Mary Without-the-Walls, Chester and of the St. Mary's Handbridge Centre. ## **Church Attendance** In April 2020 the total number on **St. Mary's Electoral Roll** was **207** of whom **62** were not resident in the parish. Diocesan statistics record that during October 2020 the average Sunday attendance at St. Mary's was 56 adults aged 16yrs+.The numbers were considerably higher at the main Christmas services (220 adults, including 79 communicants). ## **Membership** In 2020 the PCC met 6 times with an average attendance of 85 % Members of the PCC are either elected by the APCM in accordance with Church Representation Rules, appointed as ex-officio or are co-opted.. Since April 2019 the following have served as members of St. Mary's PCC: **Incumbent:** Revd. Richard Patrick Whaite (Rector since September 2019 and PCC Chair) **Assistant Priest:** Revd. Laura Rhodes (ex officio: also serves as Chaplain at Chester University) ## **Churchwardens (elected):** - Edward (Ted) W Graham (re-elected for 6[th] annual term at APCM 2020) ## **PCC Elected Members** Peter Collins Denise Parkin (Secretary) Emma Degg John Parkin (Treasurer) Peter Dove John Scott David Gilburt Mavis Sellers Catherine Jones Guy Shapland Joanne Lewis Palmer Alun Williams Alison McLellan At this Annual Meeting in 2021 2021 there are 5 PCC vacancies for elected members (excluding the churchwardens). Whilst he will continue in the role of Safeguarding Officer, Pete Dove has decided to stand down as a PCC member, and Alun Williams will also be 2 leaving the PCC. Alun served on PCC and offered support as Health and Safety Advisor. They are both thanked for their years of loyal service. **Deanery Synod Representatives** until 2023 **:** John Parkin (also on Diocesan Synod and PCC elected member), Klaus Armstrong Braun (DS elected and co-opted onto PCC), and Terry Coe (DS elected and co-opted onto PCC), During 2020 PCC members, Pete Dove **(Safeguarding),** Peter Collins **(Insurance)** and Alun Williams **(Health and Safety)** maintained these important areas of responsibility, and regularly reported to the PCC. Catherine Jones continued as **Editor of the Parish Magazine** . At the 2020 Annual Vestry Meeting both Peter Collins and Derek Lawson announced their retirement from **St. Mary’s Parochial Charities,** and commendation was duly extended to them both by the Rector on behalf of the PCC for their many years of service on this local charity. The Church’s paid staff are Doris Keen **(Parish Administrator and, from 2020, Centre Manager),** Sheila Jones ( **Cleaning Staff** ), Joanna Polanczyk ( **Cleaning Staff and Centre Assistant** ) and Sam Kelly ( **Centre Assistant** ) **.** In August 2020, after 14 years of service and hard work at St. Marys, Brian Dickinson has stood down as Verger in line with fully compliant terms of redundancy. ## **The Ministry Team** **Incumbent:** Revd. Ric Whaite, Rector **Assistant Priest:** Revd. Laura Rhodes **Honorary Assistant Clergy:** Revd. John Carhart, Revd. Maureen Pickering, Revd. William Hamilton and Revd. Trevor Dennis (since October 2020) **Reader Emeritus** : Linda Manning **Director of Music** : Michael Reynolds **Ordinand (September 2020 - April 2021)** : Michaila Roberts was based at St. Mary’s for the academic year 2020-21 whilst studying at Cranmer Hall in Durham. Michaila is completing her doctorate on the challenges presented to churches by issues of inclusivity. The **Ministry Team** met regularly throughout 2020 to plan the pattern of continued ministry and worship offered from St. Mary's. In line with Diocesan Guidelines the church building was closed in both Spring and Autumn. But, with a very effective grasp of the technology required, it was made possible to stream regular services via Zoom and Social Media. Whenever possible, in line with guidelines for the safe conduct of public worship, our _servers, chalice assistants and Choir members_ continued to take part in church services whilst congregation members, either online or in person, maintained the rotas for lesson readers and intercession leaders. In 2020, Covid restrictions also meant a new challenge in the pattern and management of pastoral offices. Funerals and marriages were conducted under new guidelines, with limited in-person attendance. Two baptisms, both within the main Sunday morning service, were conducted according to revised Church of England guidelines. For most of the year the Clergy were not permitted to continue home administration of the Eucharist to the elderly and housebound. Most pastoral support was provided by telephone, letter or weekly email. The church was closed in March 2020 in line with the guidance issued by the Archbishops of York and Canterbury. Earlier in the same month the administration of the chalice in services was suspended as well as handshaking or other direct contact during the sharing of the peace. St Mary’s introduced two Makaton signs that were adopted in lieu of the usual 3 greeting at the exchange of the peace. Between March- July (Lockdown One) there was no in-person congregational presence at the St Mary’s building. The “Together Apart” Zoom services commenced, streamed online and via social media outlets. Thanks to all the hard work of the Ministry Team and others, all St. Mary’s regular services continued in this way with direct online transmission alongside a live presence in church (when this was again permitted in the autumn). Numbers between 60-80 attending Sunday “Together Apart “Zoom Services were very encouraging, and included some participants new to St. Mary’s as well as those returning after a long break away. Those participating online received communion spiritually and were able to join in with singing the hymns. Those participating in person at St Mary’s building received communion in one kind. When permitted, under guidelines, a reduced number of singers from the choir joined together to lead the sung portion of the “Together Apart” services, from Spring 2020. The latest revision to Church of England guidelines was in Holy Week 2021. **Children’s Ministry:** during 2020, under the leadership of Rev. Laura, a review of the current service provision started, bearing in mind the wide age-range of young people coming to St. Mary’s, either as part of a family group or with school or as members of a uniformed organisation. This, too is a ministry with historic support offered by lay church members, and it has been heartening to recognise all the families who have continued to keep links with the church (even through lockdown whenever possible) via the **Storytelling Service** and **Messy Church activities.** A consultation process has now been undertaken with these families to ascertain further ideas and direction for future planning. During 2020 Youth Group team leaders, Jackie Hirst and John Scott decided to stand down after many years of dedicated, loyal service for which they were thanked officially by the PCC. The weekly **Mother and Toddler Group** was halted from March 2020, but hopefully will resume during 2021 when Covid restrictions are lifted. **The Choir,** under the skilful direction of Michael Reynolds continued to hold practice sessions online and have also recorded some hymn singing for playback in church where congregation singing was not permitted. Unexpectedly during 2020 St. Mary’s was gifted a Yamaha grand piano from Mr. and Mrs Gibson for regular use in church. The transportation and complete refurbishment of this gift was paid for by a member of The Silver Singers. The **Flower Arrangers** have continued to make a very meaningful contribution to church life through their ongoing and steadfast ministry; whilst, during Lockdown, the **Bell Ringers** started to offer handbell ringing on the front lawn of Church before Sunday Eucharist, and before some occasional offices (weddings). ## **PCC Committees** The PCC operates through a number of Committees and Groups. However, **Standing Committee** is governed by paragraph 14 of Appendix II to the Church Representation Rules (CRR). It has power to transact the business of the PCC subject to any directions given, and reports back regularly to the PCC (CRR, App. II, para. 14(b)). This is a wide power which enables the standing committee to carry on the routine work of the PCC between the meetings and to deal with most matters of real urgency. During 2020, under the guidance and support of the Rector, consideration started to be given to a revision St. Mary’s Committees and Groups. The aim is to arrive at St Mary’s stated objective of a ministry of outreach and welcome to our community. These groups were outlined in a new document, reviewed by the PCC, under the working title “Terms of 4 Reference”. This document details explicitly and transparently what each aspect of St Mary’s common life is concerned with, and how it relates to the broader witness of the church in the locality. It is hoped that each section will be composed of a group of church members, PCC members and other interested parties (from the community, for example). The overall aim would always be to enable those we serve “to know how to offer their insight, feedback and talents”. Sadly, during 2020, the year of Covid restrictions and lockdowns, following the Annual Beetle Drive in February activities under consideration by the **Social Committee** have had to be set aside and future plans are uncertain This is also the case for **St. Mary’s Luncheon** Club which has been unable to meet in the Centre or elsewhere for reasons linked to the vulnerability of Club attendees in terms of health/self-isolation etc. 5 ## : **2. Overview of highlights from 2020** Shortly before Lockdown, on the 6th March 2020, the annual **Women’s World Day of Prayer** was marked in Chester by a memorable service at St. Mary’s written by the women of Zimbabwe: “Rise! Take Your Mat and Walk”. The event included contributions from members of the Chester University chaplaincy community. With Diocesan approval the **2020 APCM** was itself moved to September when it was possible once again to hold the meeting in Church. And, of course, that provided the opportunity to consider the PCC Annual Report and Accounts for 2019. In 2020 the popular Christmas Lantern Procession for children and staff from Overleigh School did not take place due to the Covid restrictions. On Christmas Eve, a daytime Nativity Procession for children and their famillies took place in the church grounds. Most services in **Advent and Christmas** were attended via Zoom. The lockdown break over Christmas enabled the three Eucharist services (Midnight, 8am and 1030am on Christmas Day) to proceed. These were spatially distanced services, where masks were worn and there was no congregational singing. ## **Community Outreach** In 2020 links were maintained both in terms of ministry and community outreach, between St. Mary's and vulnerable families, those self-isolating and local schools. During the lockdowns volunteers from the Handbridge Community Association, including the Rector and some PCC members, worked out of the Centre car park area to distribute food boxes of locally sourced provisions. During Lockdown the Rector kept in touch with the congregation and beyond via a weekly newsletter sent directly to more than 170 households. **Overleigh St. Marys C of E Primary School** . During the last year most weekly acts of worship have taken place either outside or via pre-prepared films. Unfortunately, a number of intergenerational initiatives between our church school and the local community have been postponed during 2020. Ms. Emma Drew, the headteacher, has become a regular contributor to the Parish Magazine with updated news of life Overleigh. At the end of the 2019-20 academic year John Scott stood down from the role of Foundation Governor at **Overleigh St. Marys** after 35 years of service, and in the Parish Magazine (Dec 2020) he was thanked by Head Teacher for his “remarkable support which had made such a difference to the lives of so many children at the school”. In September 2020 The Diocese of Chester confirmed the PCC’s nomination of the Rector as John’s successor in the Foundation vacancy on the Governing Body of Overleigh St Mary’s. **Social and Fundraising activities:** Shortly before lockdown the annual Beatle Drive organised by Veronica and Stuart Bull on behalf of the Social Committee was, once again a great success. As national guidelines have been extended and reintroduced during 202021, social activities have been curtailed and are due to be reviewed later in the year. ## **Charitable Giving** **Christian Aid:** Sadly, in 2020 the Lent Bread and Share Lunches were forced to cancel. However, in October Revd. Canon Trevor Dennis led another series off discussion sessions entitled **"The Bible in Troubled Times",** and then **. on 16 Dec,** the fundaising event **“ Do you want to hold him for a moment – stories, poetry and music for Advent and Christmas”** raised more than £3500 for Christian Aid. This event was followed in Passiontide with a similarly successful evening. In December **Youth Group** organised a Christmas Card “Display and Donate Scheme” on behalf of Christian Aid **Ecumenical Outreach** included an invitation extended to members of the Society of Friends to hold their Sunday meetings in the Centre, and also for the congregation of the 6 recently closed St. Andrew’s URC in Handbridge to join the for Advent and Christmas St. Mary’s online services. 7 **3. Churchwardens Report 2020** _(with thanks to Lynne Jones & Ted Graham)_ The year started off normally but it soon became apparent that a virus was spreading throughout the country. The ensuing pandemic led to radical changes in our working and social lives. For St Mary’s, this had a dramatic and ongoing impact on our Church life. The closure of the Church led to new ways of delivering services. We are very grateful to the Rector and the clergy team in maintaining services through Zoom, Facebook and Youtube. At times, this was not easy and we are grateful to Michael Reynolds for helping with the technology involved and also for maintaining the musical content of services. Lockdowns during the year have been difficult for many. Those with access to technology could attend services virtually, but there are others who could not. Social isolation became a real issue for many of our parishioners during lockdowns. However, the clergy team tried to maintain regular contact with all the people on the electoral roll. There have been many acts kindness and care for others. People often went out of their way to check on others and provide assistance, with shopping for example. Between lockdowns, the Church was open for socially distanced services and at times for private prayer. Fortunately, the APCM was able to take place in church and it was live streamed as well. The APCM also provided the opportunity to ask the congregation about their views on church life at St Mary’s; what we are doing well and to identify goals for the future. The results are to be discussed by the PCC. Helen Brophy finished her six-year tenure as churchwarden and we are extremely grateful for her dedication and service to St Mary’s. She will, however, continue to serve and support other aspects of church life. At the APCM meeting we were very pleased to elect and welcome Lynne Jones as our newly appointed churchwarden. The closure of the Church and Centre had an impact on reducing income and there will be difficult times in the year ahead to address the financial short-fall to meet our ongoing commitments. The delicate financial situation unfortunately led to the redundancy of our verger, Brian Dickinson. We are very grateful for his many years of dedicated service, not just as Verger, but also for his active involvement in the life of the church in so many different ways. There has been a focus during the year, by the Rector, to increase our involvement with young children through activities relating to Story Telling, Messy Church and working closely with Overleigh School. During the year, Michaila Roberts, an ordinand in training from Durham University, joined St Mary’s and has been taking part in services. She is completing a doctorate and, as part of her training, is undertaking research with the congregation relating to diversity and inclusion. We are also grateful to Catherine Jones, the editor of the church magazine, for the way in which she has enlivened its presentation and content to make it a popular format, accessible to the local community. ## **Church Maintenance and Grounds** We are fortunate to have a committed and valued team of volunteers who clean the church and arrange flowers. This has continued throughout the year, including during lockdowns. Volunteers maintain the Church grounds and over the year they have continued to develop and landscape, with extensive planting, the land bordering the Centre car park. Maintaining a sandstone church building is an ongoing challenge and repair work is required on the nave roof, the tower, walls and windows. We have been fortunate to obtain a grant from Historic England to cover the cost of repairs and the work will be carried out in 2021. Finally, as churchwardens, may we express our thanks to the many people who have helped us during the year, particularly in these difficult times, to maintain our regular worship and fellowship at St Mary’s. 8 ## **4. SAFEGUARDING REPORT** _(with thanks to Pete Dove, Safeguarding Officer)_ Our Parish upholds a clear Child Protection Policy and we follow the safeguarding guidelines for good practice as set out by the Diocese, which in turn is based on the Church of England’s safeguarding policy. A culture of informed vigilance, care for the rights of all and safer recruitment for both paid staff and volunteers remains at the heart of updated safeguarding arrangements for the vulnerable. The last 12 months have been understandably quiet for all activity related to new volunteers. That being said, we still maintain a good position and our current level of volunteers remains steady and consistent. We will continue to ensure that new volunteers are given the correct information required as they start their role within the church. All the activity at our church has been so successfully completed thanks to the continuing support and understanding of everyone who is in a position of leadership in a variety of different areas of the church, and I would like to thank everyone for their continued diligence and hard work. As ever, it is important for us as a Parish to ensure we have a robust system that provides a level of contact between all new workers at St Marys and the PCC. By providing this level of contact, we can ensure that the safe environment that we have worked so hard to achieve over the years can be maintained. 9 ## **5. DEANERY SYNOD REPORT** _(with thanks to John, Terry & Klaus, DS Reps)_ Apart from a film of “Pilgrims Progress” by John Bunyan in Feb 2020, there have been just two meetings held by ZOOM during the past year: on 1 Dec. and most recently, on 9 Feb when the Deanery Synod said goodbye to Bishop Keith Sinclair. This meeting was attended by fellow St. Mary’s Synod member, Terry Coe and myself, as well as the Rector. During the meeting, Bishop Keith was offered a gift from the Chester Deanery Synod, Chapter and Clergy and was thanked graciously for all the service and encouragement he had given to the Diocese during his 14 years’ service. The Bishop would now be moving closer to family in Openshaw, Manchester. Thanking everyone for their good wishes, the Bishop said he would be going on to serve as an Assistant Bishop in the Manchester Diocese whilst also working with the Church of England Evangelical Council. Future Chester Deanery Meetings in 2021 will be on Thurs 29 April, Weds.23 June (when the speaker will be Bishop Mark) and Mon 18 Oct. 10 ## **6. STEWARDSHIP REPORT** _(with thanks to Helen Brophy, Parish Giving Recorder)_ We continue to run our Planned Giving programme, in which parishioners make a considered decision to contribute a regular amount towards sustaining our ministry in the parish. Giving is either by a weekly envelope contribution placed on the offertory plate or by setting up a standing order directly into the church bank account. Most of the planned giving is gift aided. This adds 25% to the donation. During 2020, we lost 8 planned givers. 4 people became new planned givers. We ended 2020 with 121 planned givers, ie 4 fewer than 2019. At the start of 2020, 88 people donated by standing order, 33 people used the weekly envelope system. For most of 2020, church services have not been ‘in person’. This affected the envelope giving. Most envelope givers have sent in lump sum donations when they have not been able to come to church. And now (March 2021) the majority of envelope users have moved over to giving by standing order. The average weekly giving is £12.58 per donor (total planned giving divided by 121 donors). The median giving is £6.92 per week (ie 60 people give less than £6.92, 60 people give more than £6.92). The average per donor ranges from £1.06 weekly to £98.56 weekly. We have 5 givers who between them donate 25% of total giving and 77 givers who between them give 24% of the total. This accounts for the big difference between the midpoint of average weekly giving and the mean average. Thank you to all who give so faithfully to St Mary’s. Without your cheerful giving, our ministry to our local community could not continue and our church building could not be kept in good repair. 11 **7. TREASURER’S REPORT for year ended 31 December 2020** ( _with thanks to JP,_ ## _Treasurer)_ **Accounts Summary for St Mary Without the Walls.** Total incoming resources for the year were £200,724 compared to £213,807 in 2019, a decrease of £13,083. There was an overall reduction due to a decrease in lettings for the St. Marys Handbridge Centre due to the “Covid 19” pandemic. The cumulative balance on the General Fund was £95,472 an increase of £28,248. ## **Income** - **(i) Overall Income from Planned Giving, Income Tax Recovered on Gift Aided Donations.** Cash Collections at the regular services together with collections at Weddings and Funerals showed a decrease of £18,155 to £99,637. This compared with £117,792 in 2019. - **(ii) The total for Other Voluntary Income** was £72,212 showing an increase of £48,080 compared to 2019.This was due to legacies (£36,000), and Coronavirus grants (£12,149) mainly due to Furlough grants from HMRC. - **(iii) Income from Activities for Generating Funds** decreased by £42,985. Church Centre lettings were reduced by £45,501 due to “Covid 19”. Donations for use of the Church were halved due the pandemic. The PCC fees increased from £2,748 to £6020 due to the high number of funerals. - **(iv) Legacies** There were 3 legacies in 2020 amounting to £36,000 compared with no legacies in 2019. ## **Expenditure** **Total Expenditure** for the year on the General Fund was £172,476 compared to £181,984 in 2019 – a decrease of £9,508. Much of this decrease related to the lower running costs of the Church and Centre due to closure during the pandemic: - (i) Complex arrangements for the new Centre led to increased **administration costs** , which included the salary costs of 2 cleaners and, starting in 2020, two Centre manager support staff, paid for by the Lottery Grant to the Centre. Salary costs have been apportioned between Centre Administration and Church Administration. In 2020 **total salaries** increased from £39,344 in 2019 to £46,881 – an increase of £7,537. - (ii) **Fees paid to retired clergy and to the CDBF of** £4612 showed a increase of £1343 on the previous year. These figures reflect the fees paid to CDBF for a high number of funerals. - (iii) **The Parish Share** (money paid by St Mary’s to support other churches and the work of the the Diocese of Chester) increased by £1807 to £74,065 in 2020 - **(iv) Running Costs for the Church** were £42,191 compared to £37,869 in the previous year, an increase of £4322. This increase was due mainly to redundancy arrangements and sundries. - (v) **Running Costs for the Centre** were £18,786 compared to £24,785 in 2018 – a decrease of £5999. This was due to a decrease in utilities payments, owing to lower occupancy of the Centre, The Centre Management Team have worked hard on improving the control system for utilities in the Centre (gas and electricity) and this has resulted in lower costs compared to previously. - (vi) Payment to **Methodist Chapel Aid Ltd** in 2 instalments in June and December (£9667 and £9608) were paid from reserve funds. The MCA loan is for £250,000 repayable over 20 years and the yearly principal repayment is £12,500. The repayments of principal remain at the same value throughout the loan period with interest calculated on the reducing capital balance. The interest rate is variable and at 31 December 2020 was 2.9%] 12 ## **N.N.B.: during 2020, lettings’ income for the Centre decreased by £45,501 due to closures.** ## **Summary of Income and Expenditure for the St. Mary’s Handbridge Centre during 2020** . Due to the pandemic, the income generated by the Centre has not been sufficient to cover the running costs and the annual repayments of the loan and interest to Methodist Chapel Aid Ltd. These have been covered from reserve funds. It is hoped that from July onwards due to relaxation of the “Covid 19” shutdowns, the financial situation of the Centre will substantially improve. 13 Registered Charity No: 1132533 THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST MARYiIN-THE HILU CHESTER KNOWN AS ST MARY wITHoL￿-THE-wALLS PCC, CHESTER ACCOUNTS FOR THE YEAR ENDED 31st DECEMBER 2020 without-the-wa115 MCLINTOCKS CHARTERED A¢CQIJNfANTS AI4D BUSINESS ADVISOAS Axolnudlt) THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTiCALPARISH OF ST MARY-ON-THE HILL. CHESTER KNOWN AS ST MARY WTHoiTf_THE.WALLS PCQ CHESTER STATEMENT OF FINANCIAL ACTniiTIES FOR THE YEAR ENDED 31st DECEMBER 2020 2019 2019 GerEr41 Restricbl ￿Onated Total Fmd Fun FLnds Incomlng Resourc F￿dS FuTrJs lrtixnir¥J r250urces from donors othervo1u￿ary incoming resour Ac*¥ilie$lor generatlng fuThls Da￿dendS and Interest Donations, GRnts, Events Income 99.637 T2.212 28,539 I17.7￿2 24.1f4 71.524 117.792 24.132 71,524 359 2.180 28.539 28.520 1180 Total Incoming resources 28.520 229244 213 807 1180 215,987 Resourc68 ExpÉnded Grant5 Direeiiy Relaling to thewotk ollhe Chwch Support costs Church managemÈnl& adlrrin￿traIb)n Itrterest on Loan Expenditure from Restricted Funds E¥pendilure fmm Designaled Fund Total resources expEnded 2W 161,112 1,517 12.OLX] 7,155 151510 1S3.510 161,112 1517 12.000 7,155 7,287 767 190.038 11191 T15 12.191 6.775 7.550 7287 767 767 1n.476 46 181.984 7287 Net loutgoingvincominy re50urce5 forth8year 28248 14W 49.072 31.823 {5,10n (767} 2s.949 Balances Broughtfptward at 1st January2020 P0191 67224 6x2 1583 76,329 35,401 11fi29 &350 50,380 Ajlocaled lo Rectory Malthance Fund 8alances Carried Forward at 31st December2020120191 55.4T2 27.392 2MT 125.401 67,224 6&22 1583 "THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST MARY-ON-THE HILL, CHESTER KNOWN AS ST MARY WITHOUT-THE-WALLS PCC. CHESTER "BALANCE SHEET AS AT 31st DECEMBER 2020 2020 2019 Notes Fixed Assets Church Cen 284.789 284.789 CurrentAssets Sundry Debtors GCLA Deposit Account- General Fund Cash al Bank and in hand 1A07 351 65,931 67.789 69.861 Liabilities: Amounts falllng due within One Year Sundry Credilors Loan repayments 10 11 4.249 12.5 16.749 38.749 12.500 51.249 Net CurrentAssets 53.112 16,540 Liabilities: Amounts falling due after One Year Loan repayments 11 2125 225.000 NetAssets 125,4D1 76.329 2020 2019 Funds {Unrestricted) Designated Funds Rectory Maintenance Fund General Fund 95.472 67,224 98.1X)9 e9,807 Restrrcted Funds Qulel Comer Fund Choir. VeslmenL Altar Linen and Youlh Activities Vestments St.Maty5 Handbridge Cèntre Building Fund Handbridge Community Covid-1S Relief FurKI Lottery Fun(led Grant re.. costs of centre managemertt Fixtures and fittings 1,044 229 1.120 19.341 6.358 5.249 27.392 8.522 125.401 76.329 Approved by the Paroghial Church Countil on 22 March 2021 Chaim)an Rev Dr R P WhatEe HDn Treasurer J Parktn THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST MARY-ON-THE HILL, CHESTER KNOWN AS ST MARY IMTHOUT-THE-WALLS PCC. CHESTER NOTES TO THE FINANCIAL STATEPIIENTS FOR THE YEAR ENDED 31st DECEMBER 2020 1. Accounting Policies The financial statements have been ptepared in accordan￿ with the Church AccountiThJ Regulations 2006 together with applicable accounting standards and the Charities SORP. The financial statements have been prepared under the histOTical cost convention. The financi21 statements include all transactions, assets and liabilities for which the PCC is responsbi le in law. They do not include the accounts of church groups that owe their man affiliation to anothw W nar those that are infomial gatherings of church members. Funds General Fund and Designated Funds are available for applicalton on any of the general purposes of the PCC. Restrictive Funds are only available for the wrpose or purposes forwhich they wete eslablished. Incoming Resources Planned giving, collections and donations are recognised vthen receTved. Tax refunds are recogni8ed when they are claimed. Grants and legacies to the PCC are accounted for when r￿1ved. All other income is recognised when il is receivable. All Incoming resources are accounted for gross. Resources expended Grants and donations are ￿0￿nted for when paid over, or when awarded. if that creates a binding or constructive obligation on the PCC. The diocesan parish share ts accounted for vthen due. Al other expenditure is generally recognised when it is incurred and is accounted for gross. Fixed Assets Consecr2ted and Beneficed propety is excluded from the aox)unts by S.96{2){c) ot the Charities Act 1993. No value is placed on movable church fumishings held by the Churchwardens on speckal trust for the PCC and which require a faculty for disposal since the PCC considers this to be inalienable propety- Al expenditure incurred during the year on consecrated or beneficed buildings and movable church fumishing. whether Maintena￿ or improvem8nt, is written off. Other land and bull dings held on behalf of the PCC for its own purposes is walued at cost No depreciation is charged against such propetbes but any 8xpenditutE on Maintenan￿ or improvement is written off as incurred. Legacies The FX)licy of the PCC is to use legacies to hdp fund significant development projects in the parish, whether buildings. equiprnent or staff. As circumstances change over the years. it may not bè possible to fLtffiI specffi¢ donor requests so church members are encouraged to leave legacies for the general purposes of the pattsh. THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST MARY-ON-THE HILL. CHESTER KNOWN AS ST MARY INITHOUT-THE-WALLS PCC, CHESTER NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st DECEMBER 2020 2. InGorr]ing Resourc8S 2020 General Fund 2019 General Fund Notes Incoming resources from donors Planned Giving.. Stewardship Income Tax Recoverable on GiftAid Cash Collections Colle¢tions Funerals Weddings etc. 75,787 22,120 1,331 399 99,637 82,410 26,756 7,300 1.326 117,792 other voluntary Incorning resources Grant Donations- General Donation- Legacy Events Coronavirus grants 1.CN)O 22,619 36.000 444 12.149 72.212 1,000 18,679 4,453 24,132 Activities for generating funds Magazine Church Centre lettings Donations for use of Church Fees 1,815 20,228 476 6.020 28,539 2,097 65,729 950 2.748 71,524 3. Resources expended Grants Missionary and Charitable Giving- Home Missions & Other Church Societies 200 200 THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST mARy￿N-THE HILL. CHESTER KNOWN AS ST MARY WITHOUT-THE-WALLS PCC, CHESTER NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st DECEMBER 2020 Notes 2020 2D19 Directly relating to th& work of the church Parish Share Clergy Expenses and Support costs ReGtory Costs Assistant Clergy Costs Church Runnlng Expenses Church Maintenance Curates Housing and Support costs Assistant Clergy Fees CDBF Fees Insurance Magazine Costs Church Centre Running Costs Sunday School. Messy Church elc. 74,￿5 501 1.063 914 42.191 1.362 72,258 541 1,282 1,242 37,869 10.328 3a 764 3.848 7.446 2.503 18.786 67 153.510 2,237 1,052 7,679 1,773 24,785 66 161.112 3b 3a Church RLJnnin Electricity Gas Organist Water Verger Service Costs Sundries ses 759 1.714 6.540 138 21,379 2,104 9,557 42,191 1,071 3.909 6.300 183 18,87g 2.440 5,087 37,869 3b Church Centre Runnin Administration Cleaning materials and refvse collection Wages Electricity Gas Water Repairs Insuran Costs 7.￿9 379 5,691 1,889 357 1,135 7,844 658 5,538 4,347 4.517 503 1,366 18.786 1.378 24,785 Support costs Event Costs 1,517 Church manageTnent and administration Parish Administration Printing, Stationery and associated Offi(￿ costs Bank Charges Audit and Accountancy 7,650 2,970 661 g10 12.191 7,464 2,956 952 628 12.000 THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PAR5SH OF ST MARYQN-THE HILL. CHESTER KNOWN AS ST MARY wrrHOUT-THE-WALLS PCC. CHESTER .NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st DECEMBER 2020 4. Restrictsd Funds Ir￿￿ne Openir¥J Inleresl Closing Blan and Tax Balan brcwj htfvwl Events Redaimgl ￿d[bjr8 ￿rrIed Donat￿ Note SLMarYs Handbridge Centre Building Fund Cholr. v￿trAÈnts, Ajtar Ltnen aTrJ Youth AclvlUe5 Vestments Qui¢t CcKner Chureh Centre Fixtures 2nd Fittings Handbridge Cotnmunity Covtd-19 Relief Fu￿1 Lottery Funded Grant re." costs ofc¢ntre manynt 7 229 344 6,358 1,120 19,341 700 £417 5.249 1.120 23.874 4.533 6.512 28.520 7.650 27.392 1. Rep￿sents fvnds fDr the purpose of replaC￿ent offaulitiès k)stfrom cWDsal of Parish Room indt¥Jing Churth Hall Rep1a￿rnent. 2. Represents fvn&8 (k)n8ted for the purpose of supporting the Cl￿. server5, prOv￿lon ofAtar IrEn and youth group adivilies. 3. Represents funds forthe promsion ol dergy vesth*nts. 4. Represents funds rknnated forthe purpose of a QUEI COr[￿r and assoc4￿ ac1lvftt￿. 5. Represents fvnds grdnled for the purpos& offftbng o￿the Chu￿￿ Centre. 6. REpresents furKls donated for the purposes ofsLlWtrwJ Mem￿ ofthe commUntyduri￿J and aftèrthÈ partdwni 7. Represents fvnd5 P8riodicalty granted by thp Lottw FurKI to defray ￿ cx)5t of salarEs for a Feriod of 4 years. 5. Oth&r Funds Re¢tory Maintenance Fund IDè5ignatedl £1537 Represents fijnds alkncated by the PCC frum its u￿￿trICIed fuTrJs forts maintenancè ofthÉ RÈ(aory. GeneTal Fund £95,472 Represenis the balan￿ of PCC fvnds, exdudiro Re5tricteJ FutNJs 8ThJ after prDvisbJn for Desunated FuThl 6. Fund5 on CurrentAccounts. DÈpositAccounts and Cash Un￿Stricted NatWesl- CurrentAcc(AJllt- Generdl Fund NatWest- Curronl Account- Stma￿s Handbrb*o c￿tre Lloyds Bank- CurrèntAccDunl Parish Offi￿- Change Float 31.256 {2,680) 12.231 1.120 26.272 32.376 23,592 12,231 30 68,229 40,837 27.392 GCLA DepositAce£AJrtt- Gèneral Fund 7. Strff Costs 2020 201g Wages and sajartes (including social securtty c(sstsI Pension costs 46.881 39.344 319 47.200 383 39.727 the year tre PCC emplo￿￿ a Parish Adminlstrator, Vergw. and h¥0 part time deanets. of kn eamed £6C).000 p8r annum or more. "THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST MARY-ON-THE HILL, CHESTER KNOWN AS ST MARY WITHOUT-THE-WALLS PCC, CHESTER NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st DECEMBER 2020 8. Fixed Assets 2020 2019 Church Centre 284.789 284,789 The Church Centre wa5 built for a total cost of appr0￿matety £1,600.000 mostly fInan￿d from restricted funds {Granls and Donations etG.l. The Balance Sheet value represents the build cost net of grants and donations, financed internalty by loans and the use of avali able unrestrtcted funds. 9. Debtors 202 2019 Debtors and prepayments 1.632 1,507 10. Llabllities: amounts falling due within one year 2020 2a19 Creditots. accruals and deferred income 4,249 38,749 2019 includes £30.753 due for the final ￿￿tract payment for the Church Centre. 11. Principal Loan repayments due within One Year 2020 2019 Loan ￿paYments 12.500 12,500 Liabilities: Amounts falling due after One Year 2020 2019 Loan repayrnents 211500 225,000 A £250,000 loan has been provided by Melhodist ChaFd Aid Ltd in order to complete the building of the Church Centre. Repayable over Iwenty years at £12.500 p.a. together with interest The interest rate is variable and at 31 December 2020 was 2.9Q PNDEPENDENT EXAMINER'S REPORT TO THE PAROCIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST MARY-ON-THE-HILL. CHESTER KNOWN AS ST MARY WITHOUT-THE-WALLS PCC, CHESTER I report on the accounts of the Parochial Church Counul for the year ended 31st Detsmber 2020, which are set out on pages 1 to 7. Respective responsibilities of trustees and examiner As the ￿e￿be[S of the Parochial Church Council you 2re resFKJnsible for the preparation of the accounts,. you consider that an audit is not required for this year under Regulation 313) of the Church Accounting Regulations 1997 and Section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination 15 required. It is my responsibllity to.. - examine the accounts under Section 145 of the Charities Act - to follow the procedures laid down in the General Directions gwen by the Charity Commission (un¢Jer Section 14515)(bl of the Charities Act). and - to state whether particular matters have come to my attention. Basis of independent examinetrs report My examination was carried out in accA)rdance with the General Directions given by the Charity Commission. An examination includes a rewew of the accounting ￿COrdS kept by the Paiochial Church Council and a comparison of the accounts presented wth those records. It a150 includes Conside￿tiOn of any unusual items or disclDsures in the accounts, and thè seeking of explanations from you as trustees conceming any such mattels. The procedure5 undertaken do not provide all the evidence that would be required in an audtL and consequently no opinion is gtven as to whether the accounts Present a't￿e and falrviev and the report is limited to those matters set out in the stalemerrts below. Independent examine¢s statement In connection with my examination. no matter has (xjme to my attention: 1. Which gives me reasonable cause to believe that in any material rtspect. the requirements: (a) to keep accounting records in accordance wtth section 130 of the Charities Art and (b) to prepare accounts which accord with the accounting record5 and comply with the accx)unting requirements of the Charities Act have not been met,. or 2. To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Alastair J Jeffco AFCA Mclintocks INWI Ltd Chartered Accountants 2 Hilliards Court Chester Business Park CHESTER CH4 9PX 8th March 2021 Financial Report for Year Ended 31 December 2020_IMth Ihanks lo John Parlon. TreaSU￿r) Accounts Summary for St Plary Withoutthe Wa115. Total incoming resour￿ forthe yearwete £200,724 compared to £213,807 in 2019, a decrease of£13.083. There vras an overall reduction due to a decrease in lettings for ihe St Marys Handbridge Centre due to the'CovKI 19'pandemto The cumulative balance on the General Fund was £95,472 an increase of £28.248. Income {1) Overdll Income from Planned Giving, Income Tax Re¢overed on GiftAiiled Donations. Cash Collections at the regular seNi¢es togetherwilh collections atNlkdthng5 and Funerals shthved a decrease of £18.155 to £99.637. This rompared with £117.792 in 2019. {ii} The total for OtheTVoluntary Income was £72,212 sh(Awng an increase of£48.080 D)mpared to 2019. This was due to legaaes (£36,(JJO), ar￿ COronavin￿ grants {£12.149} mainly due to Furlough grants from HMRC. (iii) Income from Activities for Generatin9 Funds decreased by £42,985. Church Centre lettings were reduced by £45,501 due to'covid 1W. Donations for use of Ihe Church were hafved due the pandemic. The PCC fees increased from £2,748 to £6020 dueto the hwJh numberof funerals. (iv) LegaGies There were 3 legacies tn 21r20 amounting to U.000 compared with no legacies in 2020. Expenditure Total Expendilurefor the year on the Genetal Fund was £172,476 compared to £181.984 in 2019- a decrea of £9,508. Much ofthis decrease related to the l(yww running costs of the Church and Centre due to closure during the pandemic. {1) Complex arrangements tor Ihe new Centre led to increased administration costs, which induded the salary Costs of2 cleaners and. starting in 2020. two Centre manager supportstaff. paid for by the Lottery Grant to the Centre. Salary costs have been apportioned i￿1VIeen Centre Administration and Church Administration. In 2020 total salaries increased from £39,344 in 2019 to £46,881- an increase of£7,537. (ill Fees paid to retired clergy and to the CDBF of £4612 showed a Incre￿ of £1343 on the pTrvious year. These figures refiectthe fees paid to CDBF for a h￿h numiEr of funernl& (iii)The Parish Share increas￿1 by£1807 to £74.065 in 2￿20 (iv) Running Costs for the Church were £42,191 compared to £37,869 in the previous year, an Inc￿aSe of £4322. This increase was due mainty to redundaw arrangeffEnts and sundries. (v) Running Costs forthe Centre were £18,786 C￿ to £24.785 in 2018- a decrease of£5999. This was due to a decrease in utilities paynEnts, owing to IC￿￿ (r£upancy ol the Centre. The Centre Management Team have worked hard on improviThJ the contrcA system for utifrfies in the Centre ( gas and electricity) and thi5 ha5 resultsd in lower costs compared to previousiy. (vi) Paym2ntto ￿￿thod19t Chap¢l Aid Ltd in 2 instalments in June arKI December (£9667 and £96081 were paid from reserve fulld5. The MCA loan is for £250.OCQ repayabte over20 yeas and the yeady principal repayment is £12.500. The repayments of principal remain at the same value throughout the loan period wtth interest calculat￿ on the reducing capital balan￿. The interest rate is variable and at 31 December 2020 was 2.9%].. It should be notrd that during 2020, lettfftgs. i￿￿rE forthe Centre decreased by £45.501 due to the pand8mic closures. Summary of Income and Expenditure forthe SL Mary's Handbr•dge Centre during 2020. Due to the pandemic. the income generated by the Centre has not been sufficient to cover the running costs and the 8nnual repayments ofthe loan and interest to Methodist ChaFel Aid Ltd. These have ￿￿en covered from reseThe funds. It is hoped that from Juty omvards due to relaxalion of Ihe-covid 1¥ shutdovms, the financral situation of the Centre will substa)ttally improve. J G. PaTkin PCC Treasurer