ST MICHAEL THE ARCHANGEL, ALCOMBE Registered Charity No: 1132449
**The Parochial Church Council of St Michael the Archangel, Alcombe**
Annual Report and Financial Statements **Year ended 31 December 2021**
**PAROCHIAL CHURCH COUNCIL OF**
**ST MICHAEL THE ARCHANGEL ALCOMBE**
## **Trustees Annual Report to year end 2021**
## **ADMINISTRATIVE INFORMATION**
St Michael the Archangel Church is situated in Church Street, Alcombe, Minehead. It is part of the Diocese of Bath and Wells within the Church of England. The correspondence address is St Michael the Archangel Church, Church Street, Alcombe, Minehead, Somerset. TA24 6BL
The Parochial Church Council (PCC) of St Michael the Archangel, Alcombe was entered in the Register of Charities on 4 November 2009: the registration Number being 1132449
_PCC members who have served from 1[st] January 2021 until the date this report was approved are:_
||_Name_|_Post_|_Dates if part year:_|
|---|---|---|---|
|**_Incumbent:_**|Revd. Kenneth Cross|Chairman||
|**_Readers:_**|Lesley Edwards|||
||Mike Lee|||
|**_Wardens:_**|Mrs Sue Smith|Vice Chairman||
||Mr Martin Spink||Until January 2021|
|**_Deputy Wardens_**|Mr Lyn Edwards & Mrs Jane|||
||Jones.|||
|**_Deanery Synod:_**|Mrs Jane Jones|||
||Mr Lyn Edwards|||
||Mrs Lesley Edwards|||
|**_Elected Members_**|
Mrs Audrey Bateman|Treasurer||
||Mrs Pauline Bennett|Secretary||
||Mr Terry Chivers|||
||Mrs Ruth Gasperini|||
||Mrs Julia Harper|||
||Mrs Jane Jones|||
||Mrs Lesley Edwards|||
||Mrs Katrina Midgley|||
||Mrs Pat Watkins||From May 2021|
||Mr Mike Lee||From May 2021|
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
The method of appointment of PCC members is set out in the Church Representation Rules. There is no formal induction or training of new PCC members, they are however advised and aware of their responsibilities as Trustees. PCC members are not remunerated. All Church attendees are encouraged to register on the Electoral Roll and stand for election to the PCC. The National Westminster Bank, Minehead, is the PCC bank. The West Somerset Food Cupboard funds are held in a separate account with HSBC Bank in Minehead. Mr Nick Shattock of Overstream, Porlock, is the appointed Independent Examiner.
## **OBJECTIVES AND ACTIVITIES**
St Michael The Archangel PCC has the responsibility of co-operating with the incumbent, The Rev’d Kenneth Cross in promoting in the ecclesiastical parish the whole mission of the Church, pastoral, evangelistic, social and ecumenical. It also has maintenance responsibilities for the church of St Michael The Archangel and has completed a three phase building development programme.
## **RISK REVIEW**
The PCC makes every endeavour to maintain a safe environment for all its activities, worship, church and buildings. A review of the parish property has been undertaken during the year.
The PCC and clergy endeavour to maintain the highest standards of care when dealing with the public, church members and vulnerable people.
## **MISSION AIMS**
1. We remain committed to discerning the vocation of every member of the church community.
2. We seek to build an all-age community of Christians to serve the Parish of Alcombe and ensure that young families are welcomed.
3. We strive to foster Christian witness and devotion through high standards of worship and music in the Church.
4. We intend to support the ministry of Christian Pastoral Care and respond to the needs of the people we serve.
5. We will develop opportunities to nurture Christian discipleship and provide for those who seek to know more of our faith.
6. We continue to provide sufficient resources to fund the mission of the Church in Alcombe and beyond.
7. We rejoice in developing closer links with our Local Ministry Group partners in the Parish of Minehead and the opportunities that this will present.
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## **ACHIEVEMENTS AND PERFORMANCE**
## **Church Attendance**
From January 2021 - December 2021 the covid-19 pandemic continued to restrict and impinge on everyone's lives including the community of St Michael the Archangel, Alcombe. This Review reflects that position.
As at 31[st] December 2021 there were 96 parishioners on the Church Electoral Roll. Sunday Church services were resumed as Government guidelines allowed at the discretion of the incumbent and the PCC and risk assessments were undertaken prior to services. The average Sunday attendance was 45 Midweek services commenced as allowed and the average attendance was .14 However, efforts were maintained to keep in contact with all those who remained isolated and could not attend.
## **Review of the year**
During the year the full PCC met 7 times. These meetings were conducted face to face and through zoom, adhering to what ever guidelines were advised, the situation was reviewed regularly. The PCC operated through the following committees: Standing, Finance, and Food Cupboard which met as and when required. The ministerial team included Revd Kenneth Cross, an extended pastoral team and support from retired priests. Revd Cross took a long overdue sabbatical during the year. The church was then supported by its lay readers and retired priests for which the PCC were extremely grateful.
SMA is committed to the Exmoor Youth Project and is supportive of the Youth workers. Unfortunately the EYP activities were curtailed during the year, but hopefully normal services will be resumed as soon as possible. Whilst activities with other churches in the area were cancelled, strong links were maintained with the neighbouring parish of Minehead, and with others in the Exmoor Deanery.
The spiritual, pastoral, ecumenical and social fellowship of St Michael the Archangel (SMA) still thrives and with the pastoral vulnerability of many people all efforts were maintained to keep everyone connected during the year. Revd. Kenneth Cross, the retired Priests, readers, and others contributed to the prayers and liturgy that accompanied the correspondence which was distributed in person and via email and post to our church community. The Sunday Service, when allowed, was regularly broadcast via 'You Tube', and continues to be so. Everyone was continually encouraged to connect as much as possible in whatever way they could with others. The pastoral work of the parish continues. Visits to the Residential Homes were resumed when allowed. The Thursday coffee mornings resumed but the lunch club remains suspended. As rules allowed groups who used the Narthex for their meetings convened again, following risk assessments and advice regarding social distancing, hygiene and masks.
Demands on the Food Cupboard fluctuated but generally remained high. In 2021 1,305 boxes were distributed; 16,705 since the project began in 2007. A team of volunteers continues to support this project. During the year Ann Gibbs resigned her post as co-ordinator, to take up clerical duties in Porlock. A temporary co-ordinator, Ali Sanderson was appointed. A study to review the work and role of the FC was commissioned. As a result of this, options for the way forward were highlighted. Other aspects of offering assistance to those in food poverty were considered. To that end investigations to the setting up a Food Pantry supported by Somerset County Council were instigated. Also, proposals to create a separate charity were discussed by the PCC. It was subsequently resolved and agreed that application should be made to the Charity Commissioners to create a new charity, in 2022, to be known as The West Somerset Food Cupboard. As this report is being prepared the outcome of both those actions are awaited. All supporters of the FC are being kept informed.
Work continued caring for the fabric of the church with repairs, repainting and enhancement as was possible. The young church continue to take advantage of the new more user friendly space created for them, this space also being used for other purposes. The re-organised space for the Food Cupboard worked
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well. Further enhancements to the building for better disabled access and storage space was proposed, faculties applied for and granted and will be taken forward to 2022.
No specific fund raising activities were held but contributions, although reduced, continued through the envelope scheme and regular giving by standing order, thus this parish continued to meet its Parish Share commitment. SMA continued its wider missionary work in supporting Local, National and International charities. In 2021 it supported the Exmoor Youth Project, Church Homeless Trust, UNESCO [refugees projects] and our congregation was encouraged to support Christian Aid Week on an individual basis as they felt able to do.
The PCC remains grateful for and appreciative of Revd. Kenneth Cross and his wife Sarah - Jane, the retired Priests, Readers, and all others who contributed to maintain the connectivity within our church community, and help it to thrive.
Sadly at the beginning of 2021 one of our Churchwardens, Martin Spink, died. The PCC were grateful for his faithfulness. The work and devotion of Churchwarden Sue Smith and her deputies in keeping the church safe, compliant and welcoming during testing times is, as always recognized and much appreciated.
## **FINANCIAL REVIEW**
Total incoming resources on ordinary unrestricted funds were £51,001 and are detailed in the Financial Statements. Including restricted fund income of £51,441 the total incoming resources amounted to £102,442
Total resources used in the year were £60,959. The largest item of expenditure was the Parish Share which is a payment to the Bath and Wells Diocesan Board of Finance to enable it to provide the parish with clergy and support services.
The Food Cupboard Funds, which are held in a separate account are currently £55,644.
The net result for the year was an excess of income over expenditure of £41,483.
## **RESERVES POLICY**
Following a review the PCC has a policy to hold £30,000 in reserve.
Funds for the food cupboard are held in a separate account.
## **Approved by the PCC at their meeting on**
## **and signed on their behalf by**
## **Revd. Kenneth Cross**
**Chairman**
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## **PAROCHIAL CHURCH COUNCIL OF**
## **ST MICHAEL THE ARCHANGEL ALCOMBE**
## **Independent Examiners Report**
I report on the accounts for the year ended 31 December 2021, which are set out on pages 6 to 11.
## **Respective responsibilities of trustees and examiner**
As trustees of the charity, the members of the PCC are responsible for the preparation of the accounts. They consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under section 145 of the 2011 Act;
- follow the procedures laid down in the general Directions given by the Charity Commissioners under section 145(5)(b) of the 2011 Act; and
- state whether particular matters have come to my attention.
## **Basis of independent examiner’s report**
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the management committee concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in a full audit and consequently I do not express an audit opinion on the accounts.
## **Independent examiner’s statement**
In connection with my examination, no matter has come to my attention:
- (1) which gives me reasonable cause to believe that in any material respect the requirements:
- to keep accounting records in accordance with section 130 of the 2011 Act; or
- to prepare accounts which accord with the accounting records
have not been met; or
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Nick Shattock Overstream Tax and Accounting Parsons Street Porlock Somerset TA24 8QJ
14 March 2021
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## **The Parochial Church Council of St Michael the Archangel Alcombe Income and expenditure account for the year ended 31 December 2021**
|Income
Note
Tax efficient planned giving
Other planned giving
Collections at services
Other recurring giving (includes Gift days, fetes)
Non-recurring giving/donations (includes special appeals)
Charitable income
Other restricted income
Tax recovered through Gift Aid
Legacies received
Interest/dividends received
Statutory fees retained by the PCC
Hall lettings
West Somerset Food Cupboard contribution
Other receipts
**Total income**|Unrestricted
funds
28,215
2,320
1,541
521
1,907
7,306
1,100
4,398
693
3,000
51,001|Restricted
funds
1,268
173
50,000
51,441|2021
28,215
2,320
1,541
521
1,907
1,268
173
7,306
50,000
1,100
4,398
693
3,000
102,442|2020
32,033
2,855
1,169
3,163
4,319
705
691
8,546
1,136
2,431
526
3,000
394
60,968|2020|
|---|---|---|---|---|---|
|||||||
6
## **The Parochial Church Council of St Michael the Archangel Alcombe**
## **Income and expenditure account for the year ended 31 December 2021 (continued)**
|Expenditure
Note
Church Activities
Mission giving and donations
Diocesan Parish Share
Salaries and honoraria
Clergy expenses
Church expenses
Mission and Evangelism, outreach, courses
Routine repairs and maintenance
Insurance
Miscellaneous: Printing, stationary, cleaning
materials, telephone
Churchyards
Upkeep of services, organ tuning, worship materials
choir robes
Young Church
Church utility bills, electricity, gas, water
Fees - payments to Diocese
Miscellaneous expenditure
Major church repairs, including decoration
New Building Work, major alterations, inc fees
Governance
Annual report
**Total expenditure**
Net surplus for year
Food Cupboard Movement
2
Unrealised surplus on
investments
3
Total surplus for year
Add funds brought forward
Total funds carried forward|Unrestricted
funds
100
45,144
3,037
24
798
620
833
2,057
1,332
612
2,083
1,791
310
300
59,041
-8,040
5,339
-2,701
78,553
75,852|Restricted
funds
1,918
1,918
49,523
-6,326
43,197
68,413
111,610|2021
2,018
45,144
3,037
24
798
620
833
2,057
1,332
612
2,083
1,791
310
300
60,959
41,483
-6,326
5,339
40,496
146,966
187,462|2020
790
41,217
1,863
823
556
811
2,541
784
1,303
1,799
2,081
5
911
957
300
56,741
4,227
10,246
2,398
16,871
130,095|2020
790
41,217
1,863
823
556
811
2,541
784
1,303
1,799
2,081
5
911
957
300
56,741|
|---|---|---|---|---|---|
|||||||
|||||146,966||
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## **Parochial Church Council of St Michael the Archangel Alcombe**
## **Balance Sheet as at 31 December 2021**
|Fixed assets
Investment Assets
Current Assets
Debtors and prepayments
Loan
West Somerset Food Cupboard
Cash funds
Creditors
Amounts falling due within one year
Creditors and Accruals
Net Current Assets
Total Assets less current Liabilities
Funds of the Charity
Music fund - restricted
West Somerset Food Cupboard
Other restricted funds
Reserves
Unrestricted General Fund|Note
3
4
3,500
1,000
55,644
5
85,150
145,294
6
300
7|2021
42,468
4,000
1,000
61,970
43,167
110,137
300
144,994
187,462
4,418
55,644
51,548
30,000
45,852
187,462|2020
37,129
109,837|2020
37,129
109,837|2020|
|---|---|---|---|---|---|
||||146,966|||
||||4,418
61,970
2,025
30,000
48,553
146,966|4,418
61,970
2,025
30,000
48,553||
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## **Parochial Church Council of St Michael the Archangel Alcombe**
## **Notes to the Financial Statements for the year to 31 December 2021**
## **1. Accounting policies**
The financial statements have been prepared in accordance with the Church Accounting Regulations 2015 together with applicable accounting standards and the Charities SORP 2015.
The financial statements have been prepared under the historical cost convention except for the valuation of investment assets, which are shown at the market value. The financial statements include all transactions, assets and liabilities for which the PCC is responsible in law. They do not include the accounts of church groups that owe their main affiliation to another body, nor those that are informal gatherings of church members.
## **Funds**
General funds represent the funds of the PCC that are not subject to any restrictions regarding their use and are available for application on the general purposes of the PCC.
The accounts include all transactions, assets and liabilities for which the PCC is responsible in law. They do not include the accounts of church groups that owe their main affiliation to another body, nor those that are informal gatherings of church members.
## **Incoming resources**
Collections are recognised when received by or on behalf of the PCC. Planned giving receivable under Gift Aid is recognised only when received. Income tax recoverable on gift aid donations is recognised when the income is recognised.
Grants and legacies to the PCC are accounted for as soon as the PCC is notified of its legal entitlement and the amount due.
Fund raising events are accounted for net as the amount of the expenses are not considered material in these events.
Sales of books and magazines from the church bookstall are accounted for gross.
## **Income from investments**
Dividends and interest are accounted for when receivable. Tax recoverable on such income is recognised in the same accounting year.
## **Gains and losses on investments**
Realised gains or losses are recognised when investments are sold.
Unrealised gains or losses are accounted for on revaluation of investments at 31 December.
## **Investments**
Investments are valued at market value at 31 December.
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## **Parochial Church Council of St Michael the Archangel Alcombe**
## **Notes to the Financial Statements for the year to 31 December 2021 (continued)**
|2. West Somerset Food Cupboard
2a. Income and Expenditure account
Receipts
Donations and collections
Expenditure
Food/packaging
3,597
Equipment/maintenance
1,030
Salaries
10,393
Use of premises - PCC
3,000
Payroll operation
40
Travelling/expenses
387
Bank and credit card charges
33
Exmoor Youth project
150
Allotment
500
Post, stationery and telephone
756
Surplus for the year
2b. Assets and liabilities
Bank balance
Cash
Credit card
Total assets
Liabilities:
PAYE
Net funds
2c. Funds
Storage area fund
Unrestricted funds brought forward
56,647
Surplus for the year
-6,326
Total funds carried forward|2021
13,560
19,886
-6,326
55,164
472
8
55,644
55,644
5,323
50,321
55,644|3,394
134
7,364
3,000
40
242
32
384
46,401
10,246|2020
24,836
14,590|2020|
|---|---|---|---|---|
||||10,246||
||||62,003
311
62,314
344
61,970||
||||5,323
56,647||
||||61,970||
10
## **Parochial Church Council of St Michael the Archangel Alcombe**
## **Notes to the Financial Statements for the year to 31 December 2021 (continued)**
|3. Investment Assets
COE Investment fund
4. Debtors and prepayments
Income Tax recoverable
5. Cash funds
Current account - Nat West
Central Board of Finance
6. Liabilities
Accruals
7. Funds
Fund Balances at 1 January 2021
Food Cupboard movement
Incoming resources
Unrealised investment gains
Resources used
Fund balances at 31 December 2021|cost
21,559
General
Funds
48,553
51,001
5,339
104,893
59,041
45,852|Increase
in value
5,339
Reserves
30,000
30,000|value
31 December 2021
42,468
31 December 2021
3,500
31 December 2021
24,745
60,405
85,150
31 December 2021
300
Restricted
Funds
68,413
-6,326
51,441
113,528
1,918
111,610|value
31 December 2021
42,468
31 December 2021
3,500
31 December 2021
24,745
60,405
85,150
31 December 2021
300
Restricted
Funds
68,413
-6,326
51,441
113,528
1,918
111,610|value
31 December 2021
42,468
31 December 2021
3,500
31 December 2021
24,745
60,405
85,150
31 December 2021
300
Restricted
Funds
68,413
-6,326
51,441
113,528
1,918
111,610|value
31 December 2020|value
31 December 2020|value
31 December 2020|value
31 December 2020|
|---|---|---|---|---|---|---|---|---|---|
|||||||37,129
31 December 2020||37,129||
|||||||4,000
31 December 2020|||4,000|
|||||||18,857
24,310
43,167
31 December 2020||18,857
24,310||
|||||||||43,167||
||||||||300
Total
146,966
-6,326
102,442
5,339
248,421
60,959
187,462|||
|||||||||||
|||||||||||
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