ST MICHAEL THE ARCHANGEL, ALCOMBE
Registered Charity No: 1132449
**The Parochial Church Council of St Michael the Archangel, Alcombe**
Annual Report and Financial Statements **Year ended 31 December 2020**
**PAROCHIAL CHURCH COUNCIL OF**
**ST MICHAEL THE ARCHANGEL ALCOMBE**
## **Trustees Annual Report to Year end 2020**
## **ADMINISTRATIVE INFORMATION**
St Michael the Archangel Church is situated in Church Street, Alcombe, Minehead. It is part of the Diocese of Bath and Wells within the Church of England. The correspondence address is St Michael the Archangel Church, Church Street, Alcombe, Minehead, Somerset. TA24 6BL
The Parochial Church Council (PCC) of St Michael the Archangel, Alcombe was entered in the Register of Charities on 4 November 2009: the registration Number being 1132449
_PCC members who have served from 1[st] January 2020 until the date this report was approved are:_
||_Name_|_Post_|_Dates if part year:_|
|---|---|---|---|
|**_Incumbent:_**|Revd. Kenneth Cross|Chairman||
|**_Readers:_**|Lesley Edwards|||
||Mike Lee|||
|**_Wardens:_**|Mrs Sue Smith|Vice Chairman||
||Mr Martin Spink||Until January 2021|
|**_Deputy Wardens_**|Mrs Roz Padfield||Until October 2020|
|**_Deanery Synod:_**|Mrs Jane Jones|||
||Mr Lyn Edwards|||
||Mrs Lesley Edwards|||
|**_Elected Members_**|Mrs Audrey Bateman|Treasurer||
||Mrs Pauline Bennett|Secretary||
||Mr Terry Chivers|||
||Mrs Ruth Gasperini|||
||Mrs Julia Harper|||
||Mrs Jane Jones|||
||Mrs Lesley Edwards||From October 2020|
||Mrs Katrina Midgley|||
||Mr Nigel Padfield||Until May 2020|
||Mrs Helen Tyson-Banks||Until May 2020|
||Mrs Juliet Voller|||
1
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
The method of appointment of PCC members is set out in the Church Representation Rules. There is no formal induction or training of new PCC members, they are however advised and aware of their responsibilities as Trustees. PCC members are not remunerated. All Church attendees are encouraged to register on the Electoral Roll and stand for election to the PCC. The National Westminster Bank, Minehead, is the PCC bank. The West Somerset Food Cupboard funds are held in a separate account with HSBC Bank in Minehead. Mr Nick Shattock of Overstream, Porlock, is the appointed Independent Examiner.
## **OBJECTIVES AND ACTIVITIES**
St Michael The Archangel PCC has the responsibility of co-operating with the incumbent, The Rev’d Kenneth Cross in promoting in the ecclesiastical parish the whole mission of the Church, pastoral, evangelistic, social and ecumenical. It also has maintenance responsibilities for the church of St Michael The Archangel and has completed a three phase building development programme.
## **RISK REVIEW**
The PCC makes every endeavour to maintain a safe environment for all its activities, worship, church and buildings. A review of the parish property has been undertaken during the year.
The PCC and clergy endeavour to maintain the highest standards of care when dealing with the public, church members and vulnerable people.
## **MISSION AIMS**
1. We remain committed to discerning the vocation of every member of the church community.
2. We seek to build an all-age community of Christians to serve the Parish of Alcombe and ensure that young families are welcomed.
3. We strive to foster Christian witness and devotion through high standards of worship and music in the Church.
4. We intend to support the ministry of Christian Pastoral Care and respond to the needs of the people we serve.
5. We will develop opportunities to nurture Christian discipleship and provide for those who seek to know more of our faith.
6. We continue to provide sufficient resources to fund the mission of the Church in Alcombe and beyond.
7. We rejoice in developing closer links with our Local Ministry Group partners in the Parish of Minehead and the opportunities that this will present.
2
## **ACHIEVEMENTS AND PERFORMANCE**
## **Church Attendance**
_From March 2020 - December 2020 the covid-19 pandemic seriously restricted everyone's lives including the community of St Michael the Archangel, Alcombe. This Review reflects that position._
As at 31[st] December 2020 there were 101 parishioners on the Church Electoral Roll. Church services were suspended but when allowed were offered in strict accordance with Government guidelines, at the discretion of the incumbent and the PCC and risk assessments were undertaken prior to services. The average attendance was 67. During lockdown services and worship resources were offered by Zoom, email, telephone and post. Every effort was made in this and other ways to maintain connection with all our community.
## **Review of the year**
During the year the full PCC met 7 times. These meetings were conducted through zoom, when face to face meetings were not possible. The PCC continued to review the situation regularly. The PCC operated through the following committees: Standing, Finance, and Food Cupboard which met as and when required: The ministerial team included, Revd Kenneth Cross an extended pastoral team and support from retired priests.
SMA is committed to the Exmoor Youth Project and is supportive of the Youth workers. The EYP offered zoom activities during the year, particularly for Christmas and Christingle. Whilst activities with other churches in the area were cancelled, strong links were maintained with the neighbouring parish of Minehead, and with others in the Exmoor Deanery.
The spiritual, pastoral, ecumenical and social fellowship of St Michael the Archangel (SMA) still thrives and with the pastoral vulnerability of many people all efforts were made to keep everyone connected during the year. Revd. Kenneth Cross, the retired Priests, readers, and others contributed to the prayers and liturgy that accompanied the correspondence which was distributed in person and via email and post to our church community. Everyone was encouraged to connect as much as possible in whatever way they could with others.
Work continued on caring for the fabric of the church with repairs, repainting and enhancement as was possible. With the Narthex being closed for community activities the space was used constantly by the West Somerset Food Cupboard to enable the response to the many extra demands that were placed upon it. In 2020 nearly 2000 boxes were distributed. The co-ordinator and one other volunteer worked tirelessly until the normal team of volunteers could again safely join. The WSFC was well supported by the wider community with many donations being offered.
Opportunity was also taken to re-organise the internal spaces in the Narthex area and choir vestry to create a more user friendly space for the young church, giving them a quiet room, which could also be used for other purposes. The Food Cupboards were re-organised to use vacated space in the choir vestry, all is now working well.
The pastoral work of the parish was increased in as much as connecting with the community. Visits to the Residential Homes could not, unfortunately, take place. The Thursday coffee mornings and lunch club were suspended but all are hopeful and certain of resuming these activities at the right time.
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No specific fund raising activities were held but contributions continued through the envelope scheme and regular giving by standing order and other donations enabling SMA to continue its wider missionary work in supporting Local, National and International charities. This year supporting the _Church Housing Trust_ and _The Church of England's Children's Society_ . Lent giving went to _Medicine Sans Frontier_ with Harvest giving being contributed to _Send a Cow._
The PCC remains extremely grateful and appreciative of Revd. Kenneth Cross and his wife Sarah - Jane, the retired Priests, readers, and all others who contributed to maintain the connectivity within our church community.
The work and devotion that Churchwardens, Sue Smith, and Martin Spink dedicated in ensuring every facet of our church continued to flourish as much as possible under the circumstances and in keeping the church a safe environment is much appreciated. Sadly Martin, after a short illness at the end of the year, died at the beginning of 2021. The PCC is grateful for his faithfulness and their thoughts are with his wife and family.
## **FINANCIAL REVIEW**
Total incoming resources on ordinary unrestricted funds £59,572 and are detailed in the Financial Statements. Including restricted fund income of £1,396 the total incoming resources amounted to £60,968.
Total resources used in the year were £56,741. The largest item of expenditure £41,217 was the Parish Share which is a payment to the Bath and Wells Diocesan Board of Finance to enable it to provide the parish with clergy and support services.
The Food Cupboard Funds, which are held in a separate account are currently £61,970
The net result for the year was an excess of income over expenditure of £4,227.
## **RESERVES POLICY**
Following a review the PCC has a policy to hold £30,000 in reserve.
Funds for the food cupboard are held in a separate account.
## **Approved by the PCC at their meeting on**
**and signed on their behalf by**
**Revd. Kenneth Cross**
**Chairman**
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## **PAROCHIAL CHURCH COUNCIL OF**
## **ST MICHAEL THE ARCHANGEL ALCOMBE**
## **Independent Examiners Report**
I report on the accounts for the year ended 31 December 2020, which are set out on pages 6 to 11.
## **Respective responsibilities of trustees and examiner**
As trustees of the charity, the members of the PCC are responsible for the preparation of the accounts. They consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under section 145 of the 2011 Act;
- follow the procedures laid down in the general Directions given by the Charity Commissioners under section 145(5)(b) of the 2011 Act; and
- state whether particular matters have come to my attention.
## **Basis of independent examiner’s report**
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the management committee concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in a full audit and consequently I do not express an audit opinion on the accounts.
## **Independent examiner’s statement**
In connection with my examination, no matter has come to my attention:
- (1) which gives me reasonable cause to believe that in any material respect the requirements:
- to keep accounting records in accordance with section 130 of the 2011 Act; or
- to prepare accounts which accord with the accounting records
have not been met; or
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Nick Shattock Overstream Tax and Accounting Parsons Street Porlock Somerset TA24 8QJ
31 March 2021
5
## **The Parochial Church Council of St Michael the Archangel Alcombe**
## **Income and expenditure account for the year ended 31 December 2020**
|Income
Note
Tax efficient planned giving
Other planned giving
Collections at services
Other recurring giving (includes Gift days, fetes)
Non-recurring giving/donations (includes special
appeals)
Charitable income
Other restricted income
Tax recovered through Gift Aid
Fund raising (sponsored activities, jumble sales)
Interest/dividends
received
Statutory fees retained by the PCC
Parish magazine/book stall
Hall lettings
West Somerset Food Cupboard contribution
Other receipts
**Total income**|Unrestricted
funds
32,033
2,855
1,169
3,163
4,319
8,546
1,136
2,431
526
3,000
394
59,572|Restricted
funds
705
691
1,396|2020
32,033
2,855
1,169
3,163
4,319
705
691
8,546
1,136
2,431
526
3,000
394
60,968|2019
30,135
2,575
2,046
2,695
3,115
1,248
500
7,329
882
1,171
3,899
89
2,442
3,000
161
61,287|2019|
|---|---|---|---|---|---|
|||||||
6
## **The Parochial Church Council of St Michael the Archangel Alcombe**
## **Income and expenditure account for the year ended 31 December 2020 (continued)**
|Expenditure
Note
Cost of generating income
Church Activities
Mission giving and donations
Diocesan Parish Share
Salaries and honoraria
Clergy expenses
Church expenses
Mission and Evangelism, outreach, courses
Routine repairs and maintenance
Insurance
Miscellaneous: Printing, stationary, cleaning
materials, telephone
Churchyards
Upkeep of services, organ tuning, worship materials
choir
robes
Young Church
Church utility bills, electricity, gas, water
Fees - payments to Diocese
Miscellaneous expenditure
Major church repairs, including decoration
New Building Work, major alterations, inc fees
Governance
Independent examination, training of PCC,
annual report
**Total expenditure**
Net surplus for year
Food Cupboard Movement
2
Unrealised surplus on
investments
3
Total surplus for year
Add funds brought forward
Total funds carried forward|Unrestricted
funds
85
41,217
1,863
823
556
811
2,541
784
1,303
1,799
2,081
5
911
957
300
56,036
3,536
2,398
5,934
72,619
78,553|Restricted
funds
705
705
691
10,246
10,937
57,476
68,413|2020
790
41,217
1,863
823
556
811
2,541
784
1,303
1,799
2,081
5
911
957
300
56,741
4,227
10,246
2,398
16,871
130,095
146,966|2019
24
2,523
36,601
2,869
698
819
6,625
802
2,754
1,177
1,681
17
3,206
1,565
388
7,462
6,619
300
76,130
-14,843
5,104
5,407
-4,332
134,427|2019
24
2,523
36,601
2,869
698
819
6,625
802
2,754
1,177
1,681
17
3,206
1,565
388
7,462
6,619
300
76,130|
|---|---|---|---|---|---|
|||||||
|||||130,095||
7
## **Parochial Church Council of St Michael the Archangel Alcombe**
## **Balance Sheet as at 31 December 2020**
|Fixed assets
Investment Assets
Current Assets
Debtors and prepayments
Loan
West Somerset Food Cupboard
Cash funds
Creditors
Amounts falling due within one year
Creditors and Accruals
Net Current Assets
Total Assets less current Liabilities
Funds of the Charity
Music fund - restricted
West Somerset Food Cupboard
Other restricted funds
Reserves
Unrestricted General Fund|Note
3
4
4,000
1,000
61,970
5
43,167
110,137
6
300
7|2020
37,129
109,837
146,966
4,418
61,970
2,025
30,000
48,553
146,966|6,500
1,000
51,724
36,440
95,664
300|2019
34,731
95,364
130,095|2019
34,731
95,364|2019|
|---|---|---|---|---|---|---|
|||||4,418
51,724
1,334
30,000
42,619
130,095|4,418
51,724
1,334
30,000
42,619||
8
## **Parochial Church Council of St Michael the Archangel Alcombe**
## **Notes to the Financial Statements for the year to 31 December 2020**
## **1. Accounting policies**
The financial statements have been prepared in accordance with the Church Accounting Regulations 2015 together with applicable accounting standards and the Charities SORP 2015.
The financial statements have been prepared under the historical cost convention except for the valuation of investment assets, which are shown at the market value. The financial statements include all transactions, assets and liabilities for which the PCC is responsible in law. They do not include the accounts of church groups that owe their main affiliation to another body, nor those that are informal gatherings of church members.
## **Funds**
General funds represent the funds of the PCC that are not subject to any restrictions regarding their use and are available for application on the general purposes of the PCC.
The accounts include all transactions, assets and liabilities for which the PCC is responsible in law. They do not include the accounts of church groups that owe their main affiliation to another body, nor those that are informal gatherings of church members.
## **Incoming resources**
Collections are recognised when received by or on behalf of the PCC. Planned giving receivable under Gift Aid is recognised only when received. Income tax recoverable on gift aid donations is recognised when the income is recognised.
Grants and legacies to the PCC are accounted for as soon as the PCC is notified of its legal entitlement and the amount due.
Fund raising events are accounted for net as the amount of the expenses are not considered material in these events.
Sales of books and magazines from the church bookstall are accounted for gross.
## **Income from investments**
Dividends and interest are accounted for when receivable. Tax recoverable on such income is recognised in the same accounting year.
## **Gains and losses on investments**
Realised gains or losses are recognised when investments are sold. Unrealised gains or losses are accounted for on revaluation of investments at 31 December.
## **Investments**
Investments are valued at market value at 31 December.
9
## **Parochial Church Council of St Michael the Archangel Alcombe**
## **Notes to the Financial Statements for the year to 31 December 2020 (continued)**
|2. West Somerset Food Cupboard
2a. Income and Expenditure account
Receipts
Donations and collections
Expenditure
Food
Boxes
Repairs and renewals
Salaries
Use of premises - PCC
Payroll operation
Travelling
Bank and credit card charges
Post, stationery and telephone
Surplus for the year
2b. Assets and liabilities
Bank balance
Cash
Total assets
Liabilities:
Use of premises - PCC
PAYE
Credit card
Net funds
2c. Funds at as 31 December 2020
Storage area fund
Unrestricted funds brought forward
Surplus for the year
Total funds carried forward|1,990
1,404
134
7,364
3,000
40
242
32
384
0
344
0
46,401
10,246|2020
24,836
1,795
160
6,740
3,000
40
390
32
14,590
274
10,246
62,003
311
62,314
3,000
329
344
41
61,970
5,323
41,297
56,647
5,104
61,970|2019
17,535
12,431|2019
17,535
12,431|
|---|---|---|---|---|
||||5,104
54,878
216
55,094
3,370
51,724|5,104|
||||5,323
46,401||
||||51,724||
10
## **Parochial Church Council of St Michael the Archangel Alcombe Notes to the Financial Statements for the year to 31 December 2020 (continued)**
|3. Investment Assets
COE Investment fund
4. Debtors and prepayments
Food Cupboard
Income Tax recoverable
5. Cash funds
Current account - Nat West
Central Board of Finance
6. Liabilities
Accruals
7. Funds
Fund Balances at 1 January 2020
Food Cupboard movement
Incoming resources
Unrealised investment gains
Resources used
Fund balances at 31 December 2020|cost
21,559
General
Funds
42,619
59,572
2,398
104,589
56,036
48,553|Increase
in value
2,398
Reserves
30,000
30,000|value
31 December 2020
37,129
31 December 2020
4,000
4,000
31 December 2019
18,857
24,310
43,167
31 December 2020
300
Restricted
Funds
57,476
10,246
1,396
69,118
705
68,413|value
31 December 2020
37,129
31 December 2020
4,000
4,000
31 December 2019
18,857
24,310
43,167
31 December 2020
300
Restricted
Funds
57,476
10,246
1,396
69,118
705
68,413|value
31 December 2020
37,129
31 December 2020
4,000
4,000
31 December 2019
18,857
24,310
43,167
31 December 2020
300
Restricted
Funds
57,476
10,246
1,396
69,118
705
68,413|value
31 December 2019|value
31 December 2019|value
31 December 2019|value
31 December 2019|
|---|---|---|---|---|---|---|---|---|---|
|||||||34,731
31 December 2019||34,731||
|||||||3,000
3,500
6,500
31 December 2018|||3,000
3,500|
||||||||||6,500|
|||||||19,093
2,166
21,259
31 December 2019||19,093
2,166
21,259||
||||||||300
Total
130,095
10,246
60,968
2,398
203,707
56,741
146,966|||
|||||||||||
|||||||||||
11