CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period From 1st Q¢tobpr 2023 To 30th September 2024 Charity name: Cyfeillion Ysbyty Alltwen League of Frfends Charfty registration number: 1132404 Objectives and Actlvities SORP reference Summary of the purposes of the charlty as set out in its governing document Para 1.17 To relleve patlents of Ysbyty Alltwen Hospltal, to provlde support to vlsltors and staff for them to be able to support the wellbeln of atlents. To provlde educatlonal opportunltles to fostsr an Interest In the support of the hospltal. To provlde financlaA support for the purchase of equlpment to be able to facllltste the wellbelng of patlents, vlsltors and staff. To undertake-fund ralslng actlvltles to be able to fulfll the maln ob ectlves. In all our acllvltles we have due regard for the Charftles govemlng document and the requlrements of the Charlty Commls810n. Summary of the main activltles In relatlon to those purposes for the publlc benefit, In partlcular, the activlti8s, projects or services identif16d In the accounts. Para 1.17 and 1.19 Statement confinning whether the trustees have had regard to the guidance issued by the Charity Commisslon on public benefit Pard 1.18 Addftlonal InfOrntIon SORP referg Poliw on grant making The only organlsatlon the charlty Is permltted to support In Its actlvftles Is the Betsl Cadwalad¢r Unlverslty Health Para 1.38 Alltwen. The Trustees of the Charlty are all volunteers, all actlvltles undertaken by the Charlty are wrled out on a voluntary basls wlth only reasonable out of o¢ket ex nses relmbursed. Contrfbutlon made by volunteers Par4 1.38
Achievements and Performance SORP refere Summary of the main achlevements of the charlty, identifylng the dlfferen¢e the charlty's work has made to the drcumstsnces of Its benefidarfes and any wider beneflts to society as a whole. Actlvltles carrfed out In recent years Include: the purchase and malntenance of televlslons for the patlents beds; provlslon of an emergency supply of tolletrles for patlents arrlvlng at the hospltal wlthout thelr own supplyi purchaslng dally newspapers for the patlents lounge area. the purchase of chlldren actlvlty boards for the chlld development area and outpatlents re¢eptlon. An annual Chrlstmas Coffee Mornlng Is organlsed whlch the local prfmary school chlldren and amateur dramat1¢ soclety attend to slng to entertaln the patlents, stalls are set up and a raffle Is held. l of the above asslst In ralslng the profile of the hospltsl In the local communlty and of the Frlends organlsatlon, new potentlal volunteers generally make themselves know to us at the Coffee Momln Para 1.20 Addltlonal Informatlon performan of fundraising activitles against objectlves set Although a target Is not set for fundralslng the Trustees ensure that expendlture doe4 not exceed Income In a glven year wlthout rlgorous examlnatlon and Justlflcatlon for the ex endlture. A worklng balance Is kept In the bank curren* aocount wlth the balance of funds held In an Interest bearfng account. Pard 1.41 Investment performance against objectives Para 1.41
Flnancial Review Review of the charity's fmandal posltlon at the end of the pertod Para 121 A full ststement (if the ¢harfty accounts, prepared by our accountants Is presented to the annual general meetlng wlth an explanatlon of them glven by the Treasurer. Membors of the meetlng are able to questlon any part of the accoun Reserves are held to enablg the Charlty to bulld up funds to make more slgnlflcant PUhaseS or to be able to res ond to a call for e ment. Rpserves are currently Just In excess of £30k due malnty to a larye18gacy left ta the Charlty by a benefactor. Meetlngs have tsken place wlth the Hospltsl Management Team to establffish need for addl*lonal ul ment. It Is not antlclpoted to hold zero reserves now or In the fvture. The Charhty does not have a deficft nor do we antlclpate to have one In the future. Thp Charlty Is In a reasonablg finan¢lal state and antldpates that It wlll be able to carry out Its functlons. Statement explalnlng the policy for holdlng reserves statlng why they ar9 held Para 1.22 Amount of reserves hekl Para 1.22 R8asons for holdlng zero reser4es Detsils of fund materially in defidt Pora 1.22 Para 1.24 Explanation of any UnrtaIntleS about the charity contlnulng as a golng concem Para 1.23 Addltlonal Inforniatlon (optlonal) The charity's prlnclpal sources of funds (including any fvndr8lslng) The prfnclpal source of funds to the Charlty Is from legacles left to us by former patlents and the famllles. Our own fund ralslng actlvltles, through events or sponsored events add addltlonal funds. As a small charlty usually wlth mlnimal reserves the only Investments held are wlth our bankers. Para 1.47 Invesfrllent policy and obJectlves including any soclal investment pollcy adopted Para 1.46
Structure, Governance and Management Description of charity's trusts: Type of governing document (Irust deed, royal cnarier) Para 1.25 The Charity Is governed by Constftutlon and Governlng Document supplled by and supported by Attend, the umbrella organlsatlon who support hospltsl League of Frfends throughout the UK. The Charlty Is an Unln¢orporated Assoclatlon. How Is the charlty constituted? Para 1.25 -r8led association C50 Trustee selectlon meth(xls Indudlng d8tails of any (X)nstitutlonal provSsions 8.g. electlon to post or name of any person or body entitled to appolnt one or more trueps Paro 1.25 Trustees are selgthd from exlstlng supporters and volunteers after showlng thelr ¢ommftmen to the Charlty for a perlod of tlme. Trustees are appolnted as and when requlred at a meellng of the Trustees, they are asked to read the statement ot the role of a Trustee and slgn thelr reement to IL Addhlonal Informatlon (optlonal) Policies and procedures adopted for the inductSon and trainlng of trustees As new Trustees are usually appolnted followlng a perlod of actlng as a volunteer It Is not felt that an Inductlon Isre ulred. The Charfty has a management commlttee conslstlng of a Chalr, Vlce Chalr, Treasurpr and Se¢retary. They are elected at the Annual General Meetlng each year. The Charfty works wlth Attend and other charltable organlsatlons who support the work of the Betsl Cadwalader Unlversl Health Board. Para 1.51 The charity's organisational structure and any wider network wlth which the charity works Para 1.51 Reference and Administrative details Charit name Other name the char ellllon Ysb None 1132404- Alltwen Hospital Tremadog Porthmadog LL49 9RN Alltwen Lea ue of Frlends uses Charity's prlncipal address
Names of the charfty trustees who manage the charlty Dates actsd If nol for whol8 Trustee name Offl¢e (Ilany) Name of parJon (or body) entllled Int trustee Ifan E Selwyn Grlfflths Nla Jeffreys Eirlan Farrell Helen Jones Brenda Taylor Andrew Oughton Melanle O'connor Chair From 2010612024 From 0810612023 Vice Chair Secretary Treasurer from 2010312025 Edith Isaacs Elsbeth Thomas Beryl Jones Patricia Fletcher- Kay Mlcha81 Bewick From 2010312025 10 11 12 Treasurer untll 2010312025 13 Chrlstsen Dlnneen 14 15 16 17 19 20 orate trustees - names of the dir8Ctors at the dat8 th8 r8 DlreGlor name None rtwasa rovpd N8me of trustees holding title to property belonglng to the charity Datss actad If not for whola Trustee name None
Funds held as custodian trustees on behalf of others Description of the assets None held in this capacity Name and objects of the charfty on whose behalf the assets are held and how this falls wlthln the custodian charity's objects Details of arrangements for safe Custody and segregatlon of such a$sets from the charity's own assets Addltlgnal Infonnatlon (optlonal) Names and addresses of adv15ers (Optlonal Inforniatlon) Type of Name Address advlser Name of chlef executlve or names of senlor staff member5 (Optlonal Informatlon) Exemptlons from disclosure Reason for non-disclo$ur8 of ke 8rsonnel details Other o tlonal informatlon
Declaratlons The trustees declare that they have approved the trustees, report above. Slgned on behalf of the charlty's trustees Slgnature(s) Full name(s) Posltlon {eg Secretary, Chalr, etc) E. Selwyn Grfffiths Chair Andrew Qughton Secretary Date gi. .15
REGISTERED CHARITY NUMBER: 1132404
Report of the Trustees and
Unaudited Financial Statements for the Year Ended 30 September 2024
for Cyfeillion Ysbyty Alltwen League of Friends
Dunn & Ellis Cyf Chartered Accountants Adeilad St David's Building Stryd Lombard Street Porthmadog Gwynedd LL49 9AP
Cyfeillion Ysbyty Alltwen League of Friends
Contents of the Financial Statements for the Year Ended 30 September 2024
| Page | |||
|---|---|---|---|
| Report of the Trustees | 1 | to | 2 |
| Statement of Financial Activities | 3 | ||
| Balance Sheet | 4 | ||
| Notes to the Financial Statements | 5 | to | 8 |
| Detailed Statement of Financial Activities | 9 |
Cyfeillion Ysbyty Alltwen League of Friends
Report of the Trustees
for the Year Ended 30 September 2024
The trustees present their report with the financial statements of the charity for the year ended 30 September 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES Objectives and aims
The object of the friends' group shall be to relieve patients and former patients of the hospital who reside within the catchment area - who are sick, convalescent, disabled, handicapped, infirm or in need of financial assistance, and generally to support the charitable work of the said hospital.
Public benefit
The Charity's trustees believe that they have complied with their duties as set out in Section 17(5) of the Charities Act 2011, that is to have due regard to the public benefit guidance published by the Charity Commission.
FINANCIAL REVIEW
Reserves policy
The trustees consider the current reserve level of around £33,000 to be appropriate and thus the charity is committed to maintaining a reasonable level of reserves, so as to ensure that it can honour its commitments to the hospital it supports.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is controlled by its governing document, a constitution adopted on 7 September 2009 and constitutes an unincorporated charity.
Related parties
The trustees all give their time and expertise without any form of remuneration or other benefit in cash or kind. The trustees also confirm that they alone are considered to be the key management of the charity.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number
1132404
Principal address
Ysbyty Alltwen Tremadog Porthmadog Gwynedd LL49 9RN
Trustees
Mrs B Jones Mrs S Gambrill Mrs C Dinneen Mrs P Fletcher-Kaye Mrs B Taylor Mrs E Thomas Mr M Bewick Treasurer Mr A Oughton Secretary Mrs E Farrell Mrs H Jones (appointed 20.6.24) Mr E S Griffiths Chair (appointed 20.6.24)
Page 1
Cyfeillion Ysbyty Alltwen League of Friends
Report of the Trustees
for the Year Ended 30 September 2024
REFERENCE AND ADMINISTRATIVE DETAILS
Bankers
Barclays Bank Plc 79 High Street Porthmadog Gwynedd LL49 9ET
Public contact address
The Old Library Chapel Street Porthmadog Gwynedd LL49 9DS
TRUSTEES' RESPONSIBILITY STATEMENT
The trustees are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) including Financial Reporting Standard 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland".
The law applicable to charities in England and Wales, the Charities Act 2011, Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charity for that period. In preparing those financial statements, the trustees are required to
-
select suitable accounting policies and then apply them consistently;
-
observe the methods and principles in the Charity SORP;
-
make judgements and estimates that are reasonable and prudent;
-
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by order of the board of trustees on ............................................. and signed on its behalf by:
........................................................................ Mr A Oughton - Trustee
Page 2
Cyfeillion Ysbyty Alltwen League of Friends
Statement of Financial Activities for the Year Ended 30 September 2024
| 30.9.24 | 30.9.23 | ||
|---|---|---|---|
| Unrestricted | Total | ||
| fund | funds | ||
| Notes | £ | £ | |
| INCOME AND ENDOWMENTS FROM | |||
| Donations and legacies | 27,979 | 4,994 | |
| Other trading activities | 2 | 1,430 | - |
| Investment income | 3 | 57 | 79 |
| Total | 29,466 | 5,073 | |
| EXPENDITURE ON | |||
| Charitable activities | |||
| Post and stationary for the hospital | 1,437 | 1,553 | |
| Insurance | 725 | 690 | |
| Donation of equipment | 9,699 | 1,386 | |
| Secreterial costs | 990 | 724 | |
| Fundraising expenditure | 161 | 88 | |
| Total | 13,012 | 4,441 | |
| NET INCOME | 16,454 | 632 | |
| RECONCILIATION OF FUNDS | |||
| Total funds brought forward | 14,866 | 14,234 | |
| TOTAL FUNDS CARRIED FORWARD | 31,320 | 14,866 |
The notes form part of these financial statements
Page 3
Cyfeillion Ysbyty Alltwen League of Friends
Balance Sheet
30 September 2024
| 30.9.24 | 30.9.23 | ||
|---|---|---|---|
| Unrestricted | Total | ||
| fund | funds | ||
| Notes | £ | £ | |
| CURRENT ASSETS | |||
| Cash at bank | 33,943 | 17,465 | |
| CREDITORS | |||
| Amounts falling due within one year | 6 | (2,623) | (2,599) |
| NET CURRENT ASSETS | 31,320 | 14,866 | |
| TOTAL ASSETS LESS CURRENT | |||
| LIABILITIES | 31,320 | 14,866 | |
| NET ASSETS | 31,320 | 14,866 | |
| FUNDS | 7 | ||
| Unrestricted funds | 31,320 | 14,866 | |
| TOTAL FUNDS | 31,320 | 14,866 |
The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:
............................................. Mr A Oughton - Trustee
............................................. Mr M Bewick - Trustee
The notes form part of these financial statements
Page 4
Cyfeillion Ysbyty Alltwen League of Friends
Notes to the Financial Statements for the Year Ended 30 September 2024
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
2. OTHER TRADING ACTIVITIES
| 2. | OTHER TRADING ACTIVITIES | ||
|---|---|---|---|
| 30.9.24 | 30.9.23 | ||
| £ | £ | ||
| Fundraising events | 1,430 | - | |
| 3. | INVESTMENT INCOME | ||
| 30.9.24 | 30.9.23 | ||
| £ | £ | ||
| Deposit account interest | 57 | 79 |
Page 5
continued...
Cyfeillion Ysbyty Alltwen League of Friends
Notes to the Financial Statements - continued for the Year Ended 30 September 2024
4. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 30 September 2024 nor for the year ended 30 September 2023.
Trustees' expenses
The following amounts were reimbursed to the following trustees for expenses incurred during the year to 30th September 2024:
Mrs B Taylor - £466.96 Mr M Bewick - £165.00 Mr A Oughton - £290.40 Mrs E Farrell - £51.20
5. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
| Unrestricted | |
|---|---|
| fund | |
| £ | |
| INCOME AND ENDOWMENTS FROM | |
| Donations and legacies | 4,994 |
| Investment income | 79 |
| Total | 5,073 |
| EXPENDITURE ON | |
| Charitable activities | |
| Post and stationary for the hospital | 1,553 |
| Insurance | 690 |
| Donation of equipment | 1,386 |
| Secreterial costs | 724 |
| Fundraising expenditure | 88 |
| Total | 4,441 |
| NET INCOME | 632 |
| RECONCILIATION OF FUNDS | |
| Total funds brought forward | 14,234 |
| TOTAL FUNDS CARRIED FORWARD | 14,866 |
Page 6
continued...
Cyfeillion Ysbyty Alltwen League of Friends
Notes to the Financial Statements - continued for the Year Ended 30 September 2024
| 6. | CREDITORS: AMOUNTS FALLING DUE WITHIN ONE | YEAR | ||
|---|---|---|---|---|
| 30.9.24 | 30.9.23 | |||
| £ | £ | |||
| Trade creditors | 1,150 | 1,635 | ||
| Other creditors | 1,473 | 964 | ||
| 2,623 | 2,599 | |||
| 7. | MOVEMENT IN FUNDS | |||
| Net | ||||
| At | movement | At | ||
| 1.10.23 | in funds | 30.9.24 | ||
| £ | £ | £ | ||
| Unrestricted funds | ||||
| General fund | 14,866 | 16,454 | 31,320 | |
| TOTAL FUNDS | 14,866 | 16,454 | 31,320 | |
| Net movement in funds, included in the above are as follows: | ||||
| Incoming | Resources | Movement | ||
| resources | expended | in funds | ||
| £ | £ | £ | ||
| Unrestricted funds | ||||
| General fund | 29,466 | (13,012) | 16,454 | |
| TOTAL FUNDS | 29,466 | (13,012) | 16,454 | |
| Comparatives for movement in funds | ||||
| Net | ||||
| At | movement | At | ||
| 1.10.22 | in funds | 30.9.23 | ||
| £ | £ | £ | ||
| Unrestricted funds | ||||
| General fund | 14,234 | 632 | 14,866 | |
| TOTAL FUNDS | 14,234 | 632 | 14,866 |
continued...
Page 7
Cyfeillion Ysbyty Alltwen League of Friends
Notes to the Financial Statements - continued for the Year Ended 30 September 2024
7. MOVEMENT IN FUNDS - continued
Comparative net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |
|---|---|---|---|
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 5,073 | (4,441) | 632 |
| TOTAL FUNDS | 5,073 | (4,441) | 632 |
A current year 12 months and prior year 12 months combined position is as follows:
| Unrestricted funds General fund TOTAL FUNDS |
Net At movement At 1.10.22 in funds 30.9.24 £ £ £ 14,234 17,086 31,320 14,234 17,086 31,320 |
Net At movement At 1.10.22 in funds 30.9.24 £ £ £ 14,234 17,086 31,320 14,234 17,086 31,320 |
|---|---|---|
| 31,320 |
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |
|---|---|---|---|
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 34,539 | (17,453) | 17,086 |
| TOTAL FUNDS | 34,539 | (17,453) | 17,086 |
8. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 30 September 2024.
Page 8
Cyfeillion Ysbyty Alltwen League of Friends
Detailed Statement of Financial Activities for the Year Ended 30 September 2024
| Detailed Statement of Financial Activities for the Year Ended 30 September 2024 |
||
|---|---|---|
| 30.9.24 | 30.9.23 | |
| £ | £ | |
| INCOME AND ENDOWMENTS | ||
| Donations and legacies | ||
| Donations | 27,979 | 4,994 |
| Other trading activities | ||
| Fundraising events | 1,430 | - |
| Investment income | ||
| Deposit account interest | 57 | 79 |
| Total incoming resources | 29,466 | 5,073 |
| EXPENDITURE | ||
| Charitable activities | ||
| Donations made in support of the hospital | 9,699 | 1,386 |
| Insurance | 725 | 690 |
| Newspaper, books and postage | 1,038 | 467 |
| Fundraising expenditure | 161 | 88 |
| Miscellaneous | 399 | 1,086 |
| 12,022 | 3,717 | |
| Support costs | ||
| Management | ||
| Sundries | - | 484 |
| Governance costs | ||
| Independent examination of the accounts | 750 | - |
| Accountancy and legal fees | 240 | 240 |
| 990 | 240 | |
| Total resources expended | 13,012 | 4,441 |
| Net income | 16,454 | 632 |
This page does not form part of the statutory financial statements
Page 9
oy YSBYT Noddwr I Patron: Cadeirydd I Chairperson: Ysgrifennydd I Secretary: MT. lthys MeiTion E Selvryn Grlffitp Andrew R J Oughton. JP Old Library Chapel Street Porthmadog LL49 9BA Mr lonverth Williams Dunn & Ellis Cyf St. David's Building Lombard Street Porthmadog LL49 9AP Elch CyTr. Yosjr Refr. Eln Cyfr. ILLW/HW/C0151 thjr Ref.. Dyddlad: 2024 Independent examination th 29 April 2025 Dear Mr Williams, Cyfeillion Ysbyty Alltwen League of Frlends- 30 September 2024 During the course of your independent examination of the financial statements of the charity for the year th ended 30 September 2024, the following representstions were made to you by management and trustees. We have fulfilled our responsibilities as trustees under the Charities Act 2011 for preparing financial statements, in accordance with the applicable financial reporting framework, that give a true and fair view and for making accurate representstions to you as our examiners and for the financial statements which you have prepared on our behalf for the charity. We confirm that all accounting records have been made available to you for the purpose of your examination. in accordance with your terms of engagement, and that all the transactions undertaken by the charity have been properly reflected and recorded in the accounting records. All other records and related information, including minirtes of all management. trustee and members, meetings, have been made available to you. We have given you unrestricted access to persons within the charity in order to obtain examination evidence and have provided any additional infomiation that you have quested for the purposes of your examination. We confirm that significant assumptions used by us in making accounting estimates, including those measured at fairvalue, are reasonable. We confimi that all known actual or possible litigation and claims whose effects should be considered when preparing the financial statements have been disclosed to the examiner and accounted for and disclosed in accordance with the applicable financial reporting framework. We confirm that there had been no events since the balance sheet date whlch require disclosure or which would materialty affect the amounts in the financlal statements. other than those already disclosed or included in the fjnancial statements. We confinn that we are aware that a related party of the charity is a person or organisation which either {directly or indirectty) controls, has joint control of, or significantly influences the charity or vice versa and as a result will include: trustees/directors, other key management, close family and
other bu51nes5 interests of the previous. We confirm that the related party relationships and transactlons set out below are a complete list of such relationships and transactions and that we are not aware of any fvrther related parties or transactions. Party Relationship Nature of transartion Mrs B Taylor Trustee Reimbursed expenses - £466.96 Mr M Bewick Trustee Reimbursed expenses- £165 Mr A Oughton Trustee Reimbursed expenses - £290.40 Mrs E Farrell Trustee Reimbursed expenses - £51.20 We confimi that all related party relationships and transactions have been accounted for and disclosed in accordance with the applicable financlal reportlng framework. We confinn that the charity has had, at no time during the year, any arrangement, transaction or agreement to provide credit facilities (including advances and credits granted by the charity) for trustees, nor to provide 8uarantees of any kind on behalf of the trustees. We confimi that the charity has not contracted for any capltsl expendlture other than as disclosed in the financial statements. io. We confirm that we are not aware of any possible or actual instance of non-compliance with those laws and regulations which provide a legal framework within which the charity conducts its activities and which are central to the charivs ability to conduct its activities, except as explained to you and as disclosed in the financial statements. We acknowledge our SpOnsIbl11ty for the design and implementation of internal controls to prevent and detect fraud. We confirm that we have dlsclosed to you the results of our own risk assessment that the financial ststements may be misstated as a result of fraud. We confirm that there have been no actual or suspected instances of fraud involving trustees, management or employees who have a significant role in internal control or that could have a material effect on the financial statements. We also confirm that we are not aware of any allegations of fraud by former trustees, employees, regulators or others. We confirm that, having considered our expectstions and intentlons for the next 12 months and the availability of unrestricted reserves, the charity is a going concern. We confirm that In our opinion the effects of unadjusted misstatements are immaterial, both individually and in aggregate, to the financlal statements as a whole. We confirm that all grants, donations and other income, including those subject to special terms or conditions or received for restricted purposes, have been notified to you. There have been no breaches of tenns or conditions during the period regarding the application of such income. We confirm that we are not aware of any matters of material significance that should be reported 11. 12. 13. 14. 15. 16.
to the Charity Commission. We confin the following specific representations made to us during the course of your examination relating to: Constitutlonal. regulatory and other matters: o our assertion that details of all income, including grant income ond expenditure hos been made known to you and is included in thefinancialstatementsfor the year. o our belief that we hove had due regard to the public benefrt guidelines issued by the Charity Commission ond thot we do believe thot we hove complied with its requirements. o our confirmation that we have reviewed the charlS internalfinancial controls during the year. o our confirmotlon that we have not received any notificationsfrom HM Revenue & Customs wlth regord the need to prepore o self-assessment tax return, nor are we awore of ony need to submit a voluntary return. o our confirmation that we consider the charity to be a going concern, and thot we have evaluated this to a period of at leost 12 monthsfvrm the date thot theflnancial statements ore approved. o our confim7ation thot all members of the manogement board have now been registered as trustees at the charity commission, and that the list noted on poge l of thefinancial statements is accurate and up to date. o our confirmation that by signing and returning thefinancial statements and related documents to you, we confirm that these represent the complete and correct situation of the charity during the ended in September 2024 and that we therefore authorise you to submit the relevant infon7)ation therein to the Charity Commission on our behalf. that to the best of our knowledge ond belief, the representations provided to you by the treosurer and secretary ore correct and occurote. These representations of course relating to.. Cash at bank and in hand.. 17. o the confirmation that the charity only had thefollowing bank accounts during the year ond thot the balances os ot the 3LY September 2024.. o Barclays Community occount £33,520.18 0 8orcloys Business Premium account £ 423.48 Trade and other creditors.. o the confirmation that in addition to the amounts noted on Xero's aged creditors control account thefollowing needed to be included to endure an accurate and complete list of Credito at the year-end.. o JW Greaves (Xero subscription) £483.84
o Dunn & Ellis Cyf (2024 accountsj o Dunn & Ellis Cyf (2024 ind. Examinotionj Other.. £240.00 £750.00 o the confirmation that the charity hos received the mandatory 80% reduction in Council rotes which is afforded to charities, os well as discretionary relieffrom the Councilfor the remoining 20%. We acknowledge our legal responsibilities regarding disclosure of infomiation to you as our independent examiners and confirm that: $0 far as each trustee is aware. there is no relevant independent examination 5nformation of which you as independent examiners are unaware; and each trustee has taken all the steps that they ought to have taken as a trustee to make themselves aware of any relevant examination information and to establish that you are aware of that information. 18. We confirm that the above representstions are made on the basis of enquiries of management and staff with relevant knowledge and experience and, where appropriate of supporting documentstion sufficient to satisfy us that we can properly make each of the above representations to you and that to the best of our knowledge and belief they accurately reflect the representations made to you by the trustees during the course of your independent examination. Yours faithfully. EIF. F &pÉUL elwyn Griffiths (Chair) KJ I LE cb4ts1E . Mr A. Oughton (Secretary) Signed on behalf of the management committee Signed on behalf of the management committee P.P. Mr 12.06-102