## **Trustees’ Annual Report**
**Charity Name:** Midland Freewheelers Emergency Rider Voluntary Service **Other names:** MF **Charity’s address:** West Midlands House. Gipsy Lane. Willenhall WV13 2HA **Charity Number:** 1132369
**Period:** 07 October 2022 to 07 October 2023
## **Names of charity trustees**
**Chair:** Lorraine Gough **Vice Chair:** Daniel Curtis **Secretary:** Phil Mansfield (effective 01 September 23) David Pearce in post 07 October 2022 to 01 September 2023 **Treasurer:** Josie Hubbard-Palmer
**Structure/Governance:** Constitution adopted July 2009
**How is the charity constituted:** Unincorporated association
**Trustee selection:** Appointed at the AGM and voted in by the membership
## **Additional governance:**
Other committee members assigned roles, Fleet Manager, IT Manager, Training Manager, Funding Raising Manager, Membership Secretary. All trustees and committee members hold monthly meetings to discuss and agree ways forward.
## **Objectives and aims:**
To provide a free of charge courier service to the hospitals, medical facilities and Midlands Air Ambulance within our SLA framework across the West Midlands plus relay work with neighbouring Blood Bike groups.
## **Achievements and performance:**
Over the course of the past year, Midland Freewheelers completed 6,000 jobs. The service operates 24/7 365 days a year supporting four NHS Trusts, Midlands Air Ambulance and a range of other medical facilities including Birmingham children’s hospital and Blood/Milk banks.
The charity currently has 129 volunteers who come from a wide-ranging demographic and fulfil a variety of roles: riders, controllers, fundraisers and presenters. We carry out talks and fundraising within the community to promote the service and attract new members so that the service can be developed and expanded. In October, we completed our 30,000[th] job.
## **Future plans:**
To increase our footprint across the region, continue to meet our service levels and expand our membership.
## **Financial overview:**
The Charity’s primary source of funding is through public and corporate donations done through the PR work members undertake. Operational costs (Fuel, Servicing, Insurance) account for 80% of expenditure.
- Income: £75,615
- Expenditure: £58,836
- Purchase and Sale of Assets: £27,178
- Reserves: £106,304
Declaration: P Mansfield
Full Name: Phil Mansfield
Position: Secretary
Date: 08 November 2023
MIDLLND FREEWHEELERS
EMERGENCY RIDER
VOLUNTARY SERVICE
ACCOUNTS
YEAR ENDED 30TH JUNE 2023
Chgri
. Number 1132369
**MIDLAND FREEWHEELERS EMERGENCY RIDER VOLUNTARY SERVICE**
## **RECEIPTS AND PAYMENTS ACCOUNT YEAR ENDED 30TH JUNE, 2023 CHARITY COMMISSION REGISTRATION 1132369**
|£ p
**Income**
Donations
Bank interest received
Collections and Fund Raising
Subscriptions
Uniform/Badges
Insurance claims
**Less Expenditure**
Fuel, Service and Tyres
35,925.03
Bike Insurance
8,326.05
Digital ID’s
2,541.39
________
46,792.47
**Other Expenditure**
Laptop
160.00
Website Costs
649.79
Torches, Badges, Magnets, Keyrings etc.
6,629.97
Printing, Postage, Stationery and Telephone
1,043.54
Room Hire
779.88
Accountancy 450.00
Public Liability Insurance
1,344.00
Sundry
986.60
________
**Surplus Before Purchase and Sale of Assets**
Purchase of New Bike – BT22 WNF
12,757.07
Purchase of New Bike – BK72 MDF
12,894.89
Purchase of New Bike – BJ23 YZZ
13,526.62
Sale of Bike – LG18 BLK
(4,500.00)
Sale of Bike – KV20 CCZ
(7,500.00)
_________
**(DEFICIT) FOR YEAR**|£ p
69,570.49
365.58
1,446.70
1,383.00
1,026.25
1,823.16
_________
75,615.18
58,836.25
_________
16,778.93
27,178.58
_________
(10,399.65)
|
|---|---|
## **MIDLAND FREEWHEELERS EMERGENCY RIDER VOLUNTARY SERVICE**
## **BANK RECONCILIATION YEAR ENDED 30TH JUNE, 2023**
|
Bank Balance – 01/07/2022
Banking for Year
Bank Expenditure for Year
Bank Balance at 30/06/2023
|**NEW BIKE**
**ACCOUNT**
£ p
42,554.38
60,500.00
__________
103,054.38
103,014.29
__________
40.09
|**CURRENT**
**ACCOUNT**
£ p
77,615.80
82,847.36
__________
160,463.16
123,362.63
__________
37,100.53
|**CAF GOLD**
**ACCOUNT**
£ p
0.00
36,348.25
__________
36,348.25
-
__________
36,348.25
|**CAF CASH**
**ACCOUNT**
£ p
0.00
32,879.40
__________
32,879.40
63.00
__________
32,816.40
|
|---|---|---|---|---|
Confirmed by the Trustees on 2[nd] October 2023
……………………………………………………..
J. Hubbard-Palmer
## **MIDLAND FREEWHEELERS EMERGENCY RIDER VOLUNTARY SERVICE**
## **SCHEDULE OF FIXED ASSETS AND LIABILITIES YEAR ENDED 30TH JUNE, 2023**
|£
**Fixed Assets**
LD16 HSL
12,300
BL17 UAF BMW F800 GT
10,359
BX67 XZT
9,344
LG18 BLK
14,500
LG18 BLJ
14,500
Octavia BK18 OEV
22,284
KV19 JHH
14,250
Octavia BK16 EUC
10,583
KV69 AWH
14,250
KV20 CCZ
14,250
BG70 LBX
12,038
LM20 URA
7,087
Additions
BT22 WNF
12,757
BK72 MDF
12,895
BJ23 YZZ
13,527
Disposals
LG18 BLK
(14,500)
KV20 CCZ
(14,250)
__________
**Current Assets**
VAT Refund
6,637.45
Bank Balance
106,305.27
Paypal
30.00
__________
**Current Liabilities**
Creditors and Accruals|£
166,174.00
112,972.72
_________
279,146.72
669.62
__________
278,477.10
|
|---|---|
MIDLLND FREEWHEELERS
EMERGENCY RIDER
VOLUNTARY SERVICE
ACCOUNTS
YEAR ENDED 30TH JUNE 2023
Chgri
. Number 1132369
**MIDLAND FREEWHEELERS EMERGENCY RIDER VOLUNTARY SERVICE**
## **RECEIPTS AND PAYMENTS ACCOUNT YEAR ENDED 30TH JUNE, 2023 CHARITY COMMISSION REGISTRATION 1132369**
|£ p
**Income**
Donations
Bank interest received
Collections and Fund Raising
Subscriptions
Uniform/Badges
Insurance claims
**Less Expenditure**
Fuel, Service and Tyres
35,925.03
Bike Insurance
8,326.05
Digital ID’s
2,541.39
________
46,792.47
**Other Expenditure**
Laptop
160.00
Website Costs
649.79
Torches, Badges, Magnets, Keyrings etc.
6,629.97
Printing, Postage, Stationery and Telephone
1,043.54
Room Hire
779.88
Accountancy 450.00
Public Liability Insurance
1,344.00
Sundry
986.60
________
**Surplus Before Purchase and Sale of Assets**
Purchase of New Bike – BT22 WNF
12,757.07
Purchase of New Bike – BK72 MDF
12,894.89
Purchase of New Bike – BJ23 YZZ
13,526.62
Sale of Bike – LG18 BLK
(4,500.00)
Sale of Bike – KV20 CCZ
(7,500.00)
_________
**(DEFICIT) FOR YEAR**|£ p
69,570.49
365.58
1,446.70
1,383.00
1,026.25
1,823.16
_________
75,615.18
58,836.25
_________
16,778.93
27,178.58
_________
(10,399.65)
|
|---|---|
## **MIDLAND FREEWHEELERS EMERGENCY RIDER VOLUNTARY SERVICE**
## **BANK RECONCILIATION YEAR ENDED 30TH JUNE, 2023**
|
Bank Balance – 01/07/2022
Banking for Year
Bank Expenditure for Year
Bank Balance at 30/06/2023
|**NEW BIKE**
**ACCOUNT**
£ p
42,554.38
60,500.00
__________
103,054.38
103,014.29
__________
40.09
|**CURRENT**
**ACCOUNT**
£ p
77,615.80
82,847.36
__________
160,463.16
123,362.63
__________
37,100.53
|**CAF GOLD**
**ACCOUNT**
£ p
0.00
36,348.25
__________
36,348.25
-
__________
36,348.25
|**CAF CASH**
**ACCOUNT**
£ p
0.00
32,879.40
__________
32,879.40
63.00
__________
32,816.40
|
|---|---|---|---|---|
Confirmed by the Trustees on 2[nd] October 2023
……………………………………………………..
J. Hubbard-Palmer
## **MIDLAND FREEWHEELERS EMERGENCY RIDER VOLUNTARY SERVICE**
## **SCHEDULE OF FIXED ASSETS AND LIABILITIES YEAR ENDED 30TH JUNE, 2023**
|£
**Fixed Assets**
LD16 HSL
12,300
BL17 UAF BMW F800 GT
10,359
BX67 XZT
9,344
LG18 BLK
14,500
LG18 BLJ
14,500
Octavia BK18 OEV
22,284
KV19 JHH
14,250
Octavia BK16 EUC
10,583
KV69 AWH
14,250
KV20 CCZ
14,250
BG70 LBX
12,038
LM20 URA
7,087
Additions
BT22 WNF
12,757
BK72 MDF
12,895
BJ23 YZZ
13,527
Disposals
LG18 BLK
(14,500)
KV20 CCZ
(14,250)
__________
**Current Assets**
VAT Refund
6,637.45
Bank Balance
106,305.27
Paypal
30.00
__________
**Current Liabilities**
Creditors and Accruals|£
166,174.00
112,972.72
_________
279,146.72
669.62
__________
278,477.10
|
|---|---|