## **St John the Evangelist Upper St Leonards** ## **Annual Meeting for election of Churchwardens** ## **Annual Parochial Church Meeting** **for the year ended 31 December 2021 Sunday 8 May 2022** ## **CONTENTS** |ge|| |---|---| |1|Annual Meeting of Parishioners Agenda| |2|Annual Parochial Church Meeting Agenda| |3|Minutes of APCM – April 2021| |6|Annual Report and Financial Accounts to
December 2021| ## Page ## **St John the Evangelist Meeting for election of Churchwardens Sunday 8 May 2022 12:15pm** _Those eligible to participate in this meeting are: anybody resident in the parish of St John the Evangelist Upper St Leonards; and anybody on the electoral roll of this parish._ ## **AGENDA** 1. Opening Prayer 2. Election of Churchwardens for the parish of St John the Evangelist TWO candidates have been put forward for TWO places Mike Cooper Barbara Fentiman 3. Closing Prayer 1 ## **St John the Evangelist Annual Parochial Church Meeting Sunday 8 May 2022 12.25 pm** _Those eligible to participate in this meeting are: anybody on the electoral roll of this parish._ ## **AGENDA** 1. Apologies for absence 2. Minutes of last year’s APCM 25 April 2021 3. Matters arising not covered in the agenda below 4. Reports for the year: The reports to be delivered verbally will be Financial, Fabric, Safeguarding, Review of the Year and Electoral Roll Electoral Roll: Electoral Roll Officer Financial: Treasurer Fabric: Churchwardens Safeguarding : Jenny Barfoot The Review of the Year: The Rector 5. Election of PCC members 6. Election of Deanery Synod representatives 7. Thanks to Welcomers 8. Appointment of Independent Examiner for the Church Accounts 2021 9. Any other business previously notified to the Secretary 10. Closing prayer: the Grace 2 ## **ST JOHN THE EVANGELIST, UPPER ST LEONARD’S** ## **Minutes of the Annual Meeting of Parishioners And the Annual Parochial Church Meeting 25 April 2021 following Sunday Mass** Annual Meeting of Parishioners 11.45 am 30 persons present ## 1 **Welcome and Prayers** Fr David Hill opened the meeting with prayer and thanked those present for attending amid continuing coronavirus restrictions. ## 2 **Election of Churchwardens** **Mike Cooper** was proposed by Fr David in the chair **Barbara Fentiman** was proposed by Fr David in the chair **They were unanimously elected, with no abstentions.** On behalf of all at St John’s, Fr David thanked them both for their hard work and service throughout the year. They would be blessed at the next Mass. Annual Parochial Church Meeting 11.50 am 1 **Apologies for absence** National and Diocesan guidelines prohibited the gathering of the whole church. 30 parishioners attended the meeting. Apologies were received from Bishop Laurie, Mrs Vicky Green and Revd David Fentiman. 2 **Minutes of the 2020 APCM** previously made available Proposal that the Minutes be accepted was made by Katy Harper and seconded by Jenny Barfoot. This was unanimously agreed, and the minutes were signed by Fr David in the Chair as a true record. 3 **Matters Arising** There were no matters arising. 4 **Reports for the year 2020** Written reports were previously made available, and comments invited. The following Reports were given verbally, with questions invited by the Chair from those present. 4.1 Clare Cooper, Electoral Roll Officer read the report to those assembled. She had posted the electoral roll certificate to the church door and submitted the numbers on roll to Church House. There were no questions arising. 4.2 David Attwood, Treasurer, delivered his Finance Report summary. Attendees noted the content. He said that recommendations had only recently received from the Auditors and would be examined in the coming days before the accounts were adopted. Discussion took place around the placement of unrestricted funds in accounting columns, donations through 2020 and the auditing company used. Fr David added that contrary to appearances Richard Eldridge the 3 organist had not received a pay rise. It was simply that his occasional fee income for playing at weddings and funerals had been added to the accounts figure with his honorarium. Fr David thanked Richard for his generosity in not having a pay rise and further thanked everyone for their ongoing support of the church. ## **Proposal: Due to issues with the auditing company and the timing of the receipt of recommendations, the decision to adopt the 2020 Accounts should be deferred to the PCC after the recommendations have been resolved.** ## **Proposed by Mike Cooper Seconded by Barbara Fentiman** Fr David thanked David Attwood for his service as Treasurer and introduced Alan Privett who would be appointed at the next PCC meeting as Treasurer. 4.3 Mike Cooper, Churchwarden, read the Fabric Report prepared by Barbara and himself. From large projects to the sorting of cupboards Mike said that there were many who contributed to the life of the church in a variety of ways, and he thanked them all on behalf of the users of St John’s. The Hall refurbishment had been mostly completed during lockdown with just the windows and curtains projects remaining. Fr David also extended thanks to Gabby Blankson for preparing for Mass each week, the Gardening Team for creating an oasis for users and walkers, those on the rota team who enable the church to be open through the week for visitors, and to all those who carry out tasks large and small, behind the scenes. There were no questions arising. 4.4 Fr David reported that Anne Boles had retired from the role as Parish Safeguarding Officer and thanked her for her services. He introduced Jenny Barfoot as the new Safeguarding Officer and said that DBS checks and training were up to date for 2020. 4.5 Fr David read his review of 2020 which included thanks to those who were best situated to help others during the coronavirus lockdown and those who accepted that help. Fr David expressed his gratitude at being Rector of St John’s and for the continuing support he has from the retired clergy team. There were no questions arising. 5 **Election of PCC Members** Retired PCC members were thanked for their service: Revd Jill Hartman, Gillian Attwood, Ian McNulty, Alison Day and John Townsend. One nomination had been received: **Anne Boles** **Proposed by Mike Cooper Seconded by Clare Cooper** One PCC Member asked for their term of office to be extended: **Marion Nicholson** **Proposed by Sally Waters Seconded by Alison Day** **All present voted in favour and they were duly elected.** 4 ## 6 **Election of Deanery Synod Representative** There were no nominations to stand received before the meeting and there were no nominations received by Fr David on the day. Those considering serving on the Deanery Synod were asked to approach Fr David for more information. 7 ## **Thanks to Welcomers** Fr David thanked the team of Sidespersons and Welcomers at St John’s and looked forward to seeing the full complement back as restrictions were lifted in 2021. He added that more volunteers were welcome to join the team. 8 **Appointment of Independent Examiners for the Church Accounts** As above, Fr David recommended that the decision be deferred to the PCC after a full investigation had taken place of the outstanding issues with Ashdown Hurrey and alternative provision. ## **All present voted in favour.** ## 9 **AOB** Bishop Laurie had sent a written question and asked that the PCC consider making time through 2021 to look at the Church of England’s vision to make our church ‘simpler, humbler, bolder, younger’. Fr David said that local church differences would impact each of those aspects differently. He said that they would be examined prayerfully and discussed at PCC meetings to see how St John’s could and would use these areas to carry mission forward in alignment with Diocesan and national frameworks. The Meeting closed at 12.35 pm with the Grace. 5 ## **Annual Report and Financial Accounts Report** ## **Parochial Church Council of St John the Evangelist, Upper St Leonards** St John the Evangelist, Pevensey Road, St Leonards TN38 0LF Diocese of Chichester Registered Charity no. 1132339 ## **For the year ended 31st December 2021** Contents Annual report Statement of financial receipts and payments Notes to the accounts Report of the independent examiner Incumbent: Revd David Hill Website: www.stjohnspevenseyroad.org.uk 6 Keith Miller Independent examiner: Hastings Voluntary Action Bank: CAF Bank Ltd, 25 Kings Hill Avenue, Kings Hill, West Malling, Kent ME19 4JQ 7 ## **St John the Evangelist, Upper St Leonard’s Annual Re ort for 2021 p** ## **Our aims and purposes as a charity** The PCC has the responsibility of co-operating with the incumbent, the Revd David Hill in: - Promoting the gospel of the Lord Jesus Christ according to the doctrines and practices of the Church of England - Promoting the whole mission of the church, pastoral, social, evangelistic and ecumenical - Offering support and care without discrimination to people in the parish ## **What we planned to do to achieve our charitable objectives** We have considered the Charity Commission’s guidance on public benefit including the specific guidance on ‘charities for the advancement of religion’. The PCC has complied with the duty under section 5 of the Safeguarding and Clergy Discipline Measure 2016, by recognising its duty to have due regard to House of Bishops' guidance on safeguarding children and vulnerable adults. Our plan for fulfilling our objectives can be considered under these headings - Welcoming people without discrimination to worship at our church and join our parish community - Offering worship, prayer and study in a variety of ways - Providing pastoral care for people living in the parish - Supporting organisations which provide assistance to local people in many kinds of need - ~~S~~ upporting organisations which run projects in other countries to help people in need - Maintaining the fabric of the church as a place of worship, as a beautiful, listed building and as a venue for the visual arts and music - Maintaining the fabric of the Church hall as a facility for the whole community - Maintaining the grounds and gardens in celebration of God’s creation and to offer a place of tranquillity for the benefit of local people ## **What we achieved and how we affected people’s lives** ## **Welcoming people without discrimination to worship at our church and join our parish community** The church family comprises folk who live in the parish and those who live outside the boundary: all find at St John’s a “safe space” in which to explore the faith and their relation to it. Many rely on the support they gain here to carry out complex roles in society at large. No one is compelled to attend a church and so we view voluntary attendance to worship God as one demonstration of the public benefit of our activities. The Electoral Roll for the year to 31st December 2021 closed at 137 (down from 139 the previous year). 46 members were resident in the parish (34%) and 91 were nonresident (66%). Church attendance was again severely disrupted in 2021 because of the coronavirus pandemic. At various points in the year church attendance was 8 difficult and for many impossible due to pre-existing vulnerabilities. Therefore, revision of the Roll does not reflect attendance during the year. Normally, we work to encourage the deepening of faith in all ages, which includes children. Alongside our main Sunday Mass we previously offered sessions for younger folk: Friends of God and Godly Play. We were aware of the debate about young people’s mental health, and we encouraged youngsters to develop their own response to faith in the confidence that this will help them now and in their future lives. We look forward to returning to this pattern as circumstances allow. Easter 2021 saw some of us being able to worship in person, and both our weekly Zoom worship and Sunday Masses were well attended online. There were thirty-one funerals (either in church or at the Crematorium Chapel), one wedding and three baptisms during 2021. These events were very important in the lives of the people concerned in the face of changing guidelines. In normal times as a Church Family we also enjoyed social activities usually involving food - cakes, breakfasts or suppers. These events help to strengthen friendships and act as an antidote for loneliness – which can affect a wide range of people. We have enjoyed Big Breakfast events, Coffee Mornings, Concerts, a Beetle Drive, a Harvest Lunch, Book Club meetings, a drama production and a Christmas Fair - which is a social occasion as well as a fundraiser. Happily, as the year drew to a close some of these came back on the radar. Something we hope will flourish further soon. Rev Rosemary Murrills and her team have done excellent work starting a coffee morning in church every Friday. Christmas is usually a very special time of celebration where many sections of the community come together to join in the activities including a crib service for the youngsters, a carol service for those that love to sing and an evocative ‘Midnight Mass’ enjoyed by many people who don’t often come to church. For Christmas 2021 we were able to worship in person and virtually. Numbers attending were significantly higher than in 2020. ## **Offering worship, prayer and study in a variety of ways** Our worship is eucharistically focussed with two masses offered on a Sunday and one on a Wednesday. In addition, all the major festivals of the church are appropriately marked. Morning Prayer takes place in church every weekday and we have continued with the excellent Zoom service led by a variety of people both lay and ordained. Many different people are involved in enabling the liturgy. For example, our Serving Team is diverse and includes members who have recently joined and those who have participated for decades. Not only does this enhance our worship but having a role can be a great benefit to the individuals themselves. St John’s is known for its music: many benefited greatly from the excellence of the choir and the organ playing and welcome the occasional visit by young soloists, who in turn gained performance experience. We recognise that people’s commitments and preferences result in needs that are met by our smaller, quieter services at various times, and by other regular sessions such as the Friday Prayer Group. During 2021 we have tried to maintain in person worship when safe to do so. We have followed all the direction given by the Bishop in making this as Covid-19 secure as possible. We have also managed to keep St John’s open for private prayer for extended periods and this has contributed to the spiritual and mental wellbeing of both regular members and people who come seeking some peace and beauty in difficult times. This in particular has been made possible by the introduction of enhanced security systems. During the entire year we have only had one unfortunate incident and that was a pair of school age boys messing about. Nothing was broken and the police returned them home. 9 Every main service, except when technological disaster has struck, has also been available online through our website and on YouTube and this has been of benefit to people from all over the world. Looking to the future it would be very good to enhance and develop our online activities. 2021 continued the good start we made in 2020. ## **Providing pastoral care for people living in the parish** Pastoral care, by its nature, goes on unobtrusively but provides support for many folk in the parish. We have lay people who carry out chaplaincy work at the many care homes in the parish. For much of 2021 this was seriously curtailed by the pandemic which has been a source of great sorrow. The Ministry Team (clergy and lay) carried out pastoral work with a wide range of people. The Rector is the Honorary Chaplain of St Michael’s Hospice and our Deacon is the Assistant Chaplain to the Conquest Hospital, Bexhill Hospital, the Eastbourne DGH. Some of the clergy who worship with us provided eucharistic and pastoral support in other parishes when there was need. All of these things have remained in place during 2021. In addition, we have tried to maintain contact with our many parishioners who have not been able to attend at all. This has proved somewhat tricky at times, but communication is always a two-way process. _The Tuesday Group_ is a drop-in playgroup which meets in our Church Hall. It was set up over 20 years ago to try to meet some of the needs of the area. This is still an area of considerable deprivation with high levels of poverty amongst children under five in some parts of the town - housing, financial problems, personal problems are difficulties that many families face on a daily basis. But they know that the group will be there on Tuesday morning and for a short time they are amongst friends who support them. It ran for the first three months of 2020 but was suspended for the remainder of the year. Happily, the Tuesday Group was able to restart in the Autumn of 2021. _Healing Ministry._ Our team of trained lay people offer to pray with and for those who request this help, whether they are regular worshippers or not. Sharing a problem before God is a real way of coping with the difficulties of life. Again, this happened for the first three months of 2020 but Covid-19 restrictions meant that it was not possible to offer this ministry for the remainder of the year. Neither has this occurred in 2021, but is something that we look forward to recommencing. ## **Supporting organisations which provide assistance to local people in many kinds of need** At our Harvest festival many generously donated tins and packets and other gifts in aid of the _Seaview Project_ (a wellbeing centre offering help and inspiration for people living on society's margins). Many full boxes were gratefully received by Seaview who commented that the provision was 100% relevant. In normal times we support the _Snowflake Night Shelter:_ a local Charity that provides supervised overnight accommodation to homeless people who would otherwise be sleeping rough in Hastings and St Leonards during the extreme winter months. Our Church Hall is used for the Friday night session from November to March. Some of our church family act as volunteers and the administrator of the Project is a member of the congregation. For much of the past two years provision has been different but we stand ready to assist if needed in future. We hosted _The Posh Club_ as and when this was possible during 2021. By way of explanation in normal times Posh Club provides high tea with entertainment and is set up to help older folks get out and have fun. We give support by offering the Hall and the Church at reduced rates to help with charitable endeavours that align with the Marks of Mission. Our buildings are 10 particularly creatively used in supporting the performing arts and we are pleased that a return to some semblance of normality in this regard occurred during 2021. We also collected items for donation to the local Food Bank. ## **Supporting organisations which run projects in other countries to help people in need** _Christian Aid_ needs no introduction. We raise funds for Christian Aid throughout the year as well as during Christian Aid Week and £665 was donated during 2021. We thank our congregation for their generosity. Many of the congregation support _Building Better Futures International_ , a small charity that seeks to provide the means of self-help in South India. Our own Bishop Laurie is one of the trustees and he reports back to us regularly on the practical results of our giving. ## **Maintaining the fabric of the church as a place of worship, as a beautiful, listed building and as a venue for the visual arts and music** Our church continues to be appreciated by our parishioners and many others as a space where life events are celebrated with joy and thanksgiving including weddings, baptisms and anniversaries. As well as routine maintenance of the church and hall there are numerous smaller jobs that crop up. Many people help out in so many ways and give generously of their time and resources. The Church building is well known for being a venue for musical events that are attended by a wide range of people within the parish and further afield. change to our usual pattern of hosting and leading it. The Seaview Carols returned in 2021. It is important to us that the church is available for private prayer and reflection not just to the church family but to the wider community. People comment on the sense of peacefulness and spirituality that pervades the church. ## **Maintaining the fabric of the Church Hall as a facility for the whole community** As 2021 progressed and we returned to some semblance of normality the hall was booked out seven days a week with regular and one-off bookings across the mornings, afternoons and evenings. The Tuesday Group, The Posh Club and many community benefit organisations and small businesses were among our regular users – as mentioned elsewhere in this report. In normal years the range of classes run at the hall was very varied, including dog training, singing, line dancing for older people, indoor bowls, cooking, children's yoga and art workshops as well various exercise classes such as tai chi, piloxing, and Pilates. We had an additional art group run by WEA once a week and a Tiny Tots group for mums and their children. However, during 2021 this pattern changed somewhat, not in a bad way but clearly some people had good reason to reassess their priorities. Our hire charge is pitched to cover heating, lighting and other costs but is kept as low as possible to enable local groups and individuals to benefit. We are grateful to the Hall Committee who manage the hall - they would welcome new members to assist in this valuable task. The renovations and upgrades of the previous year have proved extremely popular and hall users get the impression that we care about them because we care about the environment we offer them. ## **Maintaining the grounds and gardens in celebration of God’s creation and to offer a place of tranquillity for the benefit of local people** 11 Our church is surrounded by gardens and a great amount of time and effort has been expended by our volunteer gardeners. The result is a pleasant place for folk to walk through as they cut the corner between the two roads, and for some to stop and enjoy. During 2021 we also became the first place in Hastings and St Leonards to engage with the Community Compost Bins Project. This has been very successful both environmentally and socially. The Rector blessed the bins when they were set up. He made the point that compost bins had the same mission as the Church; to turn that which is rotten into something that is life-giving and life enhancing! The ongoing work in producing our own compost and in collecting rainwater from the hall roof have resulted in a gradually evolving eco-friendly and diverse habitat. We have also seen an increase in insect life as well as seasonal colour and contributions to the floral arrangements in church. We continue to be very grateful for voluntary donations of plants or funds to help this work. Special thanks go to Mary Cain, Veronica Goddard, Sally and Libby Waters for their mostly unseen work, and strong commitment to the witness of St John’s in providing an oasis of beauty and tranquillity in our Parish. Our commitment to caring for God’s earth and all the beauty that surrounds us has led St John’s to be a Bronze Eco Church with the environmental charity _A Rocha UK_ . ## **Financial review** ## **Financial Summary** The total receipts in general unrestricted funds were £124,810 and are detailed in the Financial Report. The planned giving though direct debits and standing orders raised £74,631. And we were able to recover Gift Aid of £5,871 mostly through the Parish Giving Scheme **.** ## **Sharing the ministry costs of the Diocese of Chichester** The largest expenditure of the PCC was the sum of £58,000 paid to the diocese for our share of all churches’ Parish Ministry Costs. This amount contributes to the housing, stipend and pension costs of the clergy and a percentage towards diocesan central costs, clergy training and a contribution to national church funds. The PCC have agreed to increase this annual amount to £59,000 for 2022. ## **Staff costs** The PCC pays for our Parish Administrator and two part time cleaning team members. For periods through the year these staff were furloughed, and the PCC was able to claim the job retention scheme grants. ## **Repairs of the church hall** 12 The church hall required a good deal of work to improve it and bring it to appropriate standards, and this included a new kitchen. There were other improvements for which the church obtained some grants, in particular the CCTV system, and a new sound system to eliminate unwanted interference. A substantial amount of the work was completed by volunteers. ## **Why we hold some money in reserve** It is PCC policy to maintain a current account balance on the general unrestricted funds (excluding property) which equates to approximately one to two months’ worth of unrestricted payments. The parish also holds a substantial reserve as a result of a legacy, which is not restricted to a particular purpose. It is on deposit with our bank in a fund to which the PCC has easy access (i.e. it acts as a deposit account). As well as holding the above general reserves, from time to time the PCC receives restricted legacies for expenditure on particular purposes, defined by the donor. The legacy of Hazel Freedman comes into this category. ## **Key figures** The net movements in funds are perhaps the key figures. They show a deficit of £868. Considering the loss of income during closures (more from church hall rentals than church collections etc.) this was a good result, but we did receive a substantial donation of £5,000 in August. There were also one-off donations and planned giving continued at normal, expected levels. ## **General fund** The receipts have been presented more fully in that the giving now shows planned giving, weekly collections, other donations and fundraising. ## **Charitable Giving** One of the restricted funds is for charitable giving, such as special collections, gifts given through the church and the sale of books. The charities most supported in these ways are Christian Aid and the Mission to Seafarers. Other gifts to charities are also given by the church, in the form of cheques made out to the particular charity. Such gifts are not shown in these accounts. It is also known that many church members actively support a range of Christian (and other) charities. The church additionally supports local charities by offering free use of the church and hall for their activities, and by hosting charity fundraising events e.g. concerts, for the benefit of others. ## **Restricted and designated funds** Outward giving: These funds have now all been passed on to the charities supported by the PCC and for which the funds were given. ## **Hazel Freedman bequest** No withdrawals have been made this year against this account. 13 ## **Structure, governance and management of the charity** The Parochial Church Council (PCC) is registered with the Charity Commission as required by the Charities Act 2011. Registered Charity no. 1132339 The PCC’s governing document is the Parochial Church Councils (Powers) Measure 1956. During 2021 the following served as members of the Parochial Church Council: ## _Ex Officio members_ |_Ex Ofcio members_||| |---|---|---| |Incumbent|Fr David Hill|Chair| |Deacon|Revd Michael Turnbull|| |Pastoral Assistant|Carol Frost|| |Church Wardens|Michael Cooper|| ||Barbara Fentiman|| |Diocesan Synod|Andrew Crighton|| |Elected Members|Alison Day|Resigned April 2021| ||Marion Nicholson|| ||Louise Spice|| ||Katy Harper|| ||Lesley Crighton|Assistant Warden| ||Jenny Barfoot|Parish Safeguarding Ofcer| |Appointed|David Atwood|Treasurer (to April 2021)| ||Alan Privett|Treasurer (from April 2021)| |Co-opted|Anne Boles|Lead Recruiter| |Appointed|Cheryl Kuit|Secretary| Membership of the PCC is set out in the Church Representation Rules and consists of ex-officio members, the churchwardens, members of the Deanery Synod and up to 12 members of the church who are elected at the Annual Parochial Church Meeting (APCM). Members are warmly encouraged to stand for election to the PCC and are given support to understand and fulfil their role. **The PCC** met 7 times during 2021 using Zoom, and the average attendance was 88% which was achieved despite the continuing impact of the Coronavirus. Our **Deanery Synod** representatives report back to the PCC regularly on matters discussed at the meetings (usually held 4 times per year). However, in 2021 the Synod did not meet. The Rector is the Rural Dean of Hastings. This Annual Report was approved by the PCC and signed on its behalf by: Revd David Hill, Chair Date: 04/05/2022 14 ## **Annual Financial Report** of The Parochial Church Council of the Ecclesiastical parish of ## _**St John the Evangelist, Upper St Leonards**_ _Pevensey Road, St Leonards TN38 0LF_ _Diocese of Chichester_ ## **For the year ended 31[st] December 2021** ## **CONTENTS** Statement of financial receipts and payments Statement of assets and liabilities Notes to the accounts Report of the Independent Examiner ## **The Parochial Church Council of St John the Evangelist Financial Statements for the Year Ended 31 December 2021** |**Receipts and**
**Payments Accounts**||||||| |---|---|---|---|---|---|---| |||||||| ||**Unrestricted**
**Fund**|**Restricted**
**Fund**|**Endowed**
**Fund**||**Total**|**Previous**
**year**| ||**General**|||||| |**Receipts**|£|£|£||£|£| |Voluntary Receipts incl
Gift Aid, Donations &
Legacies|96,408|918|-||97,326|110,547| |Activities for generating
funds, weddings and
funerals|11,645|359|-||12,004|6,990| |Investment income|122|78|-||200|1,150| |Church activities: church
centre hire|14,136|-|-||14,136|7,362| |Other receipts|2,498|-|-||2,498|6,504| |**Total Receipts**|**124,810**|**1,354**|**-**||**126,164**|**132,553**| |||||||| |**Payments**||||||| |Cost of generating funds:
fund-raising activities|
243|-|-||243|671| |Church activities
Charitable activities|119,186|1,188|-||120,374|149,196| |Otherpayments|1,406|-|-||1,406|4,947| |**Total Payments**|**120,834**|**1,188**|**-**||**122,022**|**154,814**| |||||||| |Excess of receipts over
payments|3,976|166|-||4,142|(22,261)| |Transfers between funds|||||-|-| |Net movement in funds|3,976|166|-||4,142|(22,261)| |Cash in bank at 1 Jan
2021.|129,266|169|78,582||208,017|230,278| |**Cash in bank at 31 Dec**
**2021**|133,242|335|78,582||212,159|208,017| Financial Statements for the Year Ended 31 December 2021 Approved by the Parochial Church Council on and signed on their behalf by Signature ______________________________ ___________________ (Print name) ## **The Parochial Church Council of St John the Evangelist Financial Statements for the Year Ended 31 December 2021** |**Statement of**
**Assets and**
**Liabilities**|||||||| |---|---|---|---|---|---|---|---| ||||||||| ||**General**
**Designated**
**Unrestricted**||**Restricted**|**Endowed**||**Total**|**Previous**
**year**| ||£|£|£|£||£|£| |**Cash Funds**|||||||| |Bank Current Account|4,220|-|335|||4,555|5,413| |CBF Deposit Account|129,022|||78,582||207,604|202,604| |**Total**|**133,242**|**-**|**335**|**78,582**||**212,159**|**208,017**| ||||||||| |**Other Monetary**
**Assets**|||||||| |Gift Aid recoverable
or o/s|627|||||627|2,597| |Other debtors|-|||||-|3,084| ||||||||| |**Investment Assets**|||||||| |Investment fund bond
at market value|941|||||941|892| ||||||||| |**Total Assets**|134,810|-|335|78,582||213,727|214,590| ||||||||| |**Liabilities**|||||||| |Accrued Exoenses|-||||||960| ||||||||| |**Total Liabilities**|-|-|-|-||-|960| ## **The Parochial Church Council of St John the Evangelist Financial Statements for the Year Ended 31 December 2021 Notes** The financial statements of the PCC have been prepared in accordance with the Charities Act 2011 and the Church Accounting Regulations 2006, using the Receipts and Payments basis |**Statement of funds**|||||| |---|---|---|---|---|---| ||||||| ||**Bal b/fwd**
£|**Receipts**
£|**Payments**
£||**Bal c/fwd**
£| |**Unrestricted funds**|||||| |General fund|129,266|124,810|120,834||133,242| ||||||| |**Restricted funds**|||||| |Sundry|-|0|-||| |TuesdayGroup|169|359|280||248| |Fabric Fund|-|-|-||-| |Outward Giving|-|918|908||10| |Endowment fund interest|-|77|-||77| |**Total restricted funds**|169|1,354|1,188||335| ||||||| |**Endowment funds**|||||| |Hazel Freedman bequest
(note)|78,582|-|-||78,582| ||||||| |**Total funds**|208,017|126,164|122,022||212,159| The Fabric fund represents accumulated donations and appeals for fabric maintenance. Which can only be spent for that purpose. The endowment comprises the Hazel Freedman bequest. This is a permanent endowment held by the Diocese of Chichester for the PCC. The income from the endowment is required to be spent on the repair and upkeep of St John the Evangelist Church. The PCC received the permission to spend the funds from the endowment on major repairs to the fabric of the church building. During 2019 this permission was checked, and confirmed, by the Diocese of Chichester. ## **The Parochial Church Council of St John the Evangelist Financial Statements for the Year Ended 31 December 2021** |**Notes(continued)**||||||| |---|---|---|---|---|---|---| |||||||| ||**Unrestricted**
**Fund**|**Restricted**
**Fund**|**Endowed**
**Fund**||**Total**|**Previous**
**year**| ||**General**|||||| ||£|£|£||£|£| |**Further Analysis of**
**Receipts and**
**Payments**||||||| |||||||| |**Receipts**||||||| |**a) Activities for**
**generating funds**||||||| |Fees for weddings &
funerals|11,645||||11,645|6,990| |Tuesday group||359|||359|-| ||**11,645**|**359**|**-**||**12,004**|**6,990**| |||||||| |**b) All other giving/**
**voluntary receipts:**||||||| |Planned giving (excl.
tax refunds)|
64,456||||64,456|61,260| |Planned giving (no
tax refunds)|10,175||||10,175|2,135| |Loose cash
collections|3,278||||3,279|4,605| |Donations|11,361||||11,361|10,066| |Special appeals||918|||918|1,286| |Fund raising|15||||15|5,027| |Gift Aid recovered|5,871||||5,871|12,719| |Legacies|-|-|||-|-| |Grants|1,252||||1,252|13,449| ||**96,408**|**918**|||**97,326**|**110,547**| |**c) Investment**
**Income**||||||| |Bank and CBF
Deposit Fund
interest|122|78|-||200|1,150| |||||||| |||||||| |**d). Church**
**Activities**||||||| |Church centre hire
fees|14,136||||14,136|7,362| |Other receipts|2,498||||2,498|6,504| |---|---|---|---|---|---|---| |||||||| |||||||| |**Total received in all**
**funds**|
**124,810**|**1,354**|**-**||**126,164**|**132,553**| ## **The Parochial Church Council of St John the Evangelist Financial Statements for the Year Ended 31 December 2021 Notes (continued)** ||Unrestricted fund|Restricted
fund|Endowed
fund||Total|Previous
year| |---|---|---|---|---|---|---| ||General|||||| ||£|£|£||£|£| |**Payments**||||||| |**Charitable activities**||||||| |Parish share|58,000|-|-||58,000|56,650| |Clergyexp.|434|-|-||434|58| |**Rectory expenses**||||||| |Services|8,824|-|-||8,824|265| |**Church maintenance**||||||| |Major repairs|-|-|-||-|12,241| |Minor repairs|7,124|-|-||7,124|7,012| |Churchyard|434|-|-||434|757| |Tuesdayclub|-|280|-||280|-| |Photo copier/ printing|2,339|-|-||2,339|2,341| |Organist|6,472|-|-||6,472|6,382| |Coffee/catering|177|-|-||177|-| |Visits/retreats|-|-|-||-|-| |Outwardgiving|-|908|-||908|1,663| |Accountancy|960|-|-||960|960| |Utilities|11,899|-|-||11,899|11,745| |Insurance|5,084|-|-||5,084|5,002| |Phone/wifi|623|-|-||623|618| |Hall major repairs|-|-|-||-|23,344| |Hall minor repairs|241|-|-||241|3,738| |**Church sundry expenses**||||||| |Admin|9,890|-|-||9,890|9,413| |Cleaning|6,685|-|-||6,685|7,007| ||**119,186**|**1,188**|**-**||**120,374**|**149,196**| |**Raising funds**||||||| |100 club||||||| |Fund raising|242|-|-||243|671| ||242|-|-||243|671| |**Otherpayments**||||||| |Other tradingcosts|1,406|-|-||1,406|4,947| |||||||| |**Totalpaid on all funds**|**120,834**|**1,188**|**-**||**122,022**|**154,814**| ## **Independent Examiner's Report to** ## **The Parochial Church Council of St John the Evangelist** I report on the accounts of The Parochial Church Council of St John the Evangelist for the twelve month period ended 31 December 2021 which are set out on the previous pages. ## **Respective responsibilities of committee & examiner** The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act), and that an independent examination is needed. It is my responsibility: - to examine the accounts under section 145 of the Charities Act - to follow the procedures laid down in the General Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act), and - to state whether particular matters have come to my attention ## **Basis of independent examiner's report** My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the supporting documentation presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a "true and fair" view and the report is limited to those matters set out in the statement below. ## **Independent examiner's statement** In connection with my examination, no matter has come to my attention: - 1) which gives me reasonable cause to believe that in any material respect the requirements: - to keep accounting records in accordance with section130 of the Charities Act - to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act have not been met; or - 2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. ………………………………….. Keith Miller Finance Officer and Group Support Worker Hastings Voluntary Action Jackson Hall, Portland Place, Hastings, TN34 1QN Dated: 31 May 2022 ## **Annual Financial Report** of The Parochial Church Council of the Ecclesiastical parish of ## _**St John the Evangelist, Upper St Leonards**_ _Pevensey Road, St Leonards TN38 0LF_ _Diocese of Chichester_ ## **For the year ended 31[st] December 2021** ## **CONTENTS** Statement of financial receipts and payments Statement of assets and liabilities Notes to the accounts Report of the Independent Examiner ## **The Parochial Church Council of St John the Evangelist Financial Statements for the Year Ended 31 December 2021** |**Receipts and**
**Payments Accounts**||||||| |---|---|---|---|---|---|---| |||||||| ||**Unrestricted**
**Fund**|**Restricted**
**Fund**|**Endowed**
**Fund**||**Total**|**Previous**
**year**| ||**General**|||||| |**Receipts**|£|£|£||£|£| |Voluntary Receipts incl
Gift Aid, Donations &
Legacies|96,408|918|-||97,326|110,547| |Activities for generating
funds, weddings and
funerals|11,645|359|-||12,004|6,990| |Investment income|122|78|-||200|1,150| |Church activities: church
centre hire|14,136|-|-||14,136|7,362| |Other receipts|2,498|-|-||2,498|6,504| |**Total Receipts**|**124,810**|**1,354**|**-**||**126,164**|**132,553**| |||||||| |**Payments**||||||| |Cost of generating funds:
fund-raising activities|
243|-|-||243|671| |Church activities
Charitable activities|119,186|1,188|-||120,374|149,196| |Otherpayments|1,406|-|-||1,406|4,947| |**Total Payments**|**120,834**|**1,188**|**-**||**122,022**|**154,814**| |||||||| |Excess of receipts over
payments|3,976|166|-||4,142|(22,261)| |Transfers between funds|||||-|-| |Net movement in funds|3,976|166|-||4,142|(22,261)| |Cash in bank at 1 Jan
2021.|129,266|169|78,582||208,017|230,278| |**Cash in bank at 31 Dec**
**2021**|133,242|335|78,582||212,159|208,017| Financial Statements for the Year Ended 31 December 2021 Approved by the Parochial Church Council on and signed on their behalf by Signature ______________________________ ___________________ (Print name) ## **The Parochial Church Council of St John the Evangelist Financial Statements for the Year Ended 31 December 2021** |**Statement of**
**Assets and**
**Liabilities**|||||||| |---|---|---|---|---|---|---|---| ||||||||| ||**General**
**Designated**
**Unrestricted**||**Restricted**|**Endowed**||**Total**|**Previous**
**year**| ||£|£|£|£||£|£| |**Cash Funds**|||||||| |Bank Current Account|4,220|-|335|||4,555|5,413| |CBF Deposit Account|129,022|||78,582||207,604|202,604| |**Total**|**133,242**|**-**|**335**|**78,582**||**212,159**|**208,017**| ||||||||| |**Other Monetary**
**Assets**|||||||| |Gift Aid recoverable
or o/s|627|||||627|2,597| |Other debtors|-|||||-|3,084| ||||||||| |**Investment Assets**|||||||| |Investment fund bond
at market value|941|||||941|892| ||||||||| |**Total Assets**|134,810|-|335|78,582||213,727|214,590| ||||||||| |**Liabilities**|||||||| |Accrued Exoenses|-||||||960| ||||||||| |**Total Liabilities**|-|-|-|-||-|960| ## **The Parochial Church Council of St John the Evangelist Financial Statements for the Year Ended 31 December 2021 Notes** The financial statements of the PCC have been prepared in accordance with the Charities Act 2011 and the Church Accounting Regulations 2006, using the Receipts and Payments basis |**Statement of funds**|||||| |---|---|---|---|---|---| ||||||| ||**Bal b/fwd**
£|**Receipts**
£|**Payments**
£||**Bal c/fwd**
£| |**Unrestricted funds**|||||| |General fund|129,266|124,810|120,834||133,242| ||||||| |**Restricted funds**|||||| |Sundry|-|0|-||| |TuesdayGroup|169|359|280||248| |Fabric Fund|-|-|-||-| |Outward Giving|-|918|908||10| |Endowment fund interest|-|77|-||77| |**Total restricted funds**|169|1,354|1,188||335| ||||||| |**Endowment funds**|||||| |Hazel Freedman bequest
(note)|78,582|-|-||78,582| ||||||| |**Total funds**|208,017|126,164|122,022||212,159| The Fabric fund represents accumulated donations and appeals for fabric maintenance. Which can only be spent for that purpose. The endowment comprises the Hazel Freedman bequest. This is a permanent endowment held by the Diocese of Chichester for the PCC. The income from the endowment is required to be spent on the repair and upkeep of St John the Evangelist Church. The PCC received the permission to spend the funds from the endowment on major repairs to the fabric of the church building. During 2019 this permission was checked, and confirmed, by the Diocese of Chichester. ## **The Parochial Church Council of St John the Evangelist Financial Statements for the Year Ended 31 December 2021** |**Notes(continued)**||||||| |---|---|---|---|---|---|---| |||||||| ||**Unrestricted**
**Fund**|**Restricted**
**Fund**|**Endowed**
**Fund**||**Total**|**Previous**
**year**| ||**General**|||||| ||£|£|£||£|£| |**Further Analysis of**
**Receipts and**
**Payments**||||||| |||||||| |**Receipts**||||||| |**a) Activities for**
**generating funds**||||||| |Fees for weddings &
funerals|11,645||||11,645|6,990| |Tuesday group||359|||359|-| ||**11,645**|**359**|**-**||**12,004**|**6,990**| |||||||| |**b) All other giving/**
**voluntary receipts:**||||||| |Planned giving (excl.
tax refunds)|
64,456||||64,456|61,260| |Planned giving (no
tax refunds)|10,175||||10,175|2,135| |Loose cash
collections|3,278||||3,279|4,605| |Donations|11,361||||11,361|10,066| |Special appeals||918|||918|1,286| |Fund raising|15||||15|5,027| |Gift Aid recovered|5,871||||5,871|12,719| |Legacies|-|-|||-|-| |Grants|1,252||||1,252|13,449| ||**96,408**|**918**|||**97,326**|**110,547**| |**c) Investment**
**Income**||||||| |Bank and CBF
Deposit Fund
interest|122|78|-||200|1,150| |||||||| |||||||| |**d). Church**
**Activities**||||||| |Church centre hire
fees|14,136||||14,136|7,362| |Other receipts|2,498||||2,498|6,504| |---|---|---|---|---|---|---| |||||||| |||||||| |**Total received in all**
**funds**|
**124,810**|**1,354**|**-**||**126,164**|**132,553**| ## **The Parochial Church Council of St John the Evangelist Financial Statements for the Year Ended 31 December 2021 Notes (continued)** ||Unrestricted fund|Restricted
fund|Endowed
fund||Total|Previous
year| |---|---|---|---|---|---|---| ||General|||||| ||£|£|£||£|£| |**Payments**||||||| |**Charitable activities**||||||| |Parish share|58,000|-|-||58,000|56,650| |Clergyexp.|434|-|-||434|58| |**Rectory expenses**||||||| |Services|8,824|-|-||8,824|265| |**Church maintenance**||||||| |Major repairs|-|-|-||-|12,241| |Minor repairs|7,124|-|-||7,124|7,012| |Churchyard|434|-|-||434|757| |Tuesdayclub|-|280|-||280|-| |Photo copier/ printing|2,339|-|-||2,339|2,341| |Organist|6,472|-|-||6,472|6,382| |Coffee/catering|177|-|-||177|-| |Visits/retreats|-|-|-||-|-| |Outwardgiving|-|908|-||908|1,663| |Accountancy|960|-|-||960|960| |Utilities|11,899|-|-||11,899|11,745| |Insurance|5,084|-|-||5,084|5,002| |Phone/wifi|623|-|-||623|618| |Hall major repairs|-|-|-||-|23,344| |Hall minor repairs|241|-|-||241|3,738| |**Church sundry expenses**||||||| |Admin|9,890|-|-||9,890|9,413| |Cleaning|6,685|-|-||6,685|7,007| ||**119,186**|**1,188**|**-**||**120,374**|**149,196**| |**Raising funds**||||||| |100 club||||||| |Fund raising|242|-|-||243|671| ||242|-|-||243|671| |**Otherpayments**||||||| |Other tradingcosts|1,406|-|-||1,406|4,947| |||||||| |**Totalpaid on all funds**|**120,834**|**1,188**|**-**||**122,022**|**154,814**| ## **Independent Examiner's Report to** ## **The Parochial Church Council of St John the Evangelist** I report on the accounts of The Parochial Church Council of St John the Evangelist for the twelve month period ended 31 December 2021 which are set out on the previous pages. ## **Respective responsibilities of committee & examiner** The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act), and that an independent examination is needed. It is my responsibility: - to examine the accounts under section 145 of the Charities Act - to follow the procedures laid down in the General Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act), and - to state whether particular matters have come to my attention ## **Basis of independent examiner's report** My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the supporting documentation presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a "true and fair" view and the report is limited to those matters set out in the statement below. ## **Independent examiner's statement** In connection with my examination, no matter has come to my attention: - 1) which gives me reasonable cause to believe that in any material respect the requirements: - to keep accounting records in accordance with section130 of the Charities Act - to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act have not been met; or - 2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. ………………………………….. Keith Miller Finance Officer and Group Support Worker Hastings Voluntary Action Jackson Hall, Portland Place, Hastings, TN34 1QN Dated: 31 May 2022