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2020-12-31-accounts

The Parochial Church Council of the Ecclesiastical Parish of lfield

Trustees Annual Report and Annual Financial Report for the year ended 31 December 2020

Registered charity no. 1132318

Loved

Contents

Officers and professional advisers
Trustee annual report 3
Independent examiners report 8
Receipts and Payments Summary of Financial Activities 9
Statement of Assets and Liabilities 10
Notes to the Annual Financial Report 11

Officers and professional advisers

Trustees:

Ex Officio: Incumbent and Rector: Revd. Christine Spencer (Chair) (from 12 October 2020)" Curate: Revd. Jamie Gater• Reader: Mrs Jillian Bell Wardens: Mr Rob Pudney (Vice Chair) Mr Chris Bell Secretary: Mrs Clare Wilson Safeguarding officer: Mr Andrew Cottee• Elected members: Andy Ironside (from 14 October 2020) Ann Rice Carl Peirce (from 14 October 2020) Claire Budd (until 14 October 2020) Clare Wilson Ian Edgson Karen Kelso (until 15 October 2020) Kathy Jones (until 14 October 2020) Mark Haymes Martin Hull (from 26 November 2020) Mary Pedlow (from 14 October 2020) Paula Holt Ron Binmore Sue Gilbert Susan Edgson (until 14 October 2020) Trevor Strutt (from 14 October 2020) Veryan Nicholls (until 14 October 2020) Deanery Synod: John Christopher Bell (Lay Chair) Robert Pudney Ines Manning• Susan Maries (from 14 October 2020)" Diocesan Synod: John Christopher Bell Robert Pudney

Whilst an ex-officio role, these members did not become trustees. *The PCC had no Incumbent and Retor until this appointment.

Treasurer:

Mr James May

Officers and professional advisers (continued)

Registered office:

!field Parish Office 1 Lychgate Cottage !field Street lfield Crawley West Sussex RH11 ONN

Independent Examiners:

Darren Harding ACA FCCA DChA Richard Place Dobson Services Limited 1-7 Station Road Crawley West Sussex RH10 1HT

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Trustees Annual Report for 2020

Our aims and purposes

The Parish of !field consists of two main neighbourhoods on the west side of Crawley - Langley Green (once served by St Leonard's church, but now by St Margaret's) and lfield/lfield West (served by St Margaret's church).

lfield PCC has the responsibility of co-operating with the Rector, the Revd Christine Spencer, and in:

What we planned to do to achieve our charitable objectives

When planning our activities for the year, the Rector and the PCC have considered the Charity Commission's guidance on public benefit and, in particular, the specific guidance on 'charities for the advancement of religion'. The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake. Please note the new Rector joined the parish in the middle of October 2020.

For 2020 we discussed and planned the following objectives and activities to fulfil our aims keeping in mind the necessity of maintaining Covid restrictions

3

Trustees Annual Report for 2020

our beneficiaries' lives What we achieved and how we affected

Attendance at worship

The church family welcomes visitors from within as well as outside the parish boundary. St Margaret's church is left open and unlocked between 8:30am - 6pm daily, and is used by visitors for both 'sightseeing' and for peace and quiet at a difficult time - as the many entries in our Visitors' Book testifies to. Visitors attend by personal choice and, it is our great pleasure to welcome anyone from all walks of life to take part in the life of our churches. We contend that voluntary attendance to worship the Lord Jesus Christ is a major demonstration of the public benefit of our activities.

There were 129 parishioners on the parish electoral roll at the start of the year. 5 names have been removed during the year and 11 names added, which gives a total of 135. Currently 30 are not resident within the parish. We also have a church Facebook page which at the APCM in 2020 we have 354 members.

The wide range of services offered at St Margaret's, from the informal FIISH (non-Eucharistic worship) and ReFresh (using multi-media to explore a theme), 1[st ] Sunday of the Word, to the more traditional sung Eucharistic services, continues to engage and grow a wide range of individuals.

Worship during this year has been affected by the Covid 19 pandemic and there has been occasions when the church has been based in homes via Zoom rather than in the church building itself. However, members of the congregation have learnt to use and participate with Zoom and services have been recorded and made available on the website which has attracted other members of the community.

Provision of the church buildings for people to enjoy

We held 3 baptisms, 18 funerals (9 in the church or at graveside and 9 in the Crematorium) and 2 weddings during the year. Our churches continue to be appreciated by our parishioners and many others, as a space where life events are celebrated with joy and thanksgiving.

During 2020 we have continued to explore ways in which our congregation and church building can be used for events that are of value to our local community, in addition to church services. This has not unsurprisingly proved difficult due to the pandemic and unfortunately many planned events have not happened this year.

It was possible to hold a Carol Service outside round the Christmas tree and a total of 70 people attended including both adults and children. Additionally, two outside Crib Services were held on Christmas Eve, and these were attended by many non-regular church goers as well as members of the congregation. A total of 250 people both adults and children attended these two services, the services were much appreciated by the local community.

St Leonard's church, Langley Green continues to be rented out to a French speaking evangelical church; The Voice of Deliverance (120 attendees). The adjacent large hall is being rented to a Tamil Muslim group and is used as a Mosque (300) attendees.

The Parish owns 'Lychgate Cottage', a property adjacent to St. Margaret's church. This is used for the Parish Office and first point of contact with those planning weddings, baptism etc. It is also used for a mother and toddlers groups (15 attendees), Vintage Tea Rooms, and various other meetings and events.

We continue to explore ways of enhancing our buildings to make them of more practical use to the wider community. The development of plans for a new church hall have continued throughout 2020 and planning permission was granted in September 2020. Currently due to the pandemic the plans are on hold. Worship during this year has primarily been online either recorded or via Zoom although there

4

Trustees Annual Report for 2020

have been some Sundays when it has been possible to be in church. This included being able to hold an All Souls service where those who had had funerals during the previous year were invited to come to church and participate in a service which remembered those they had lost.

Provision of pastoral care for people living in the parish

The Pastoral Care and Healing Team, chaired by Mrs Kathy Jones, is responsible for home and hospital visits to those who are too frail to attend church. The pandemic has meant that visits have not been able to happen during this year, but contact has been made through telephone calls, emails and the delivery of weekly news sheets. Unfortunately the monthly communion services held in a local care home and the provision of communion at home have also been affected by the pandemic.

Provision of tangible support to the poor and needy

The parish continues to support our local homeless hostel, Open House, through financial donations, collection of required items (food, clothing and toiletries) and the cooking of hot meals twice a month by a catering team (although the cooking has had to stop due to the pandemic). The parish also supports the local Foodbank (the Easter Team) providing fortnightly collections for this. This has continued and grown during the lockdown period with collections of foodstuffs now being much larger than previously. The parish is also forming closer links with the LoveYourNeighbour scheme in the centre of Crawley.

We also support the work of Christians Against Poverty in Crawley with a monthly financial contribution of £125 and the work of two volunteers in their debt counselling work.

We have continued to support our CMS mission link partners in Peter and Patricia Wyard who are deployed to the Democratic Republic of the Congo - Peter to work in theological education and Patricia in palliative care. We receive regular updates from them, and support them through our prayers. Fundraising has not been possible this year but will begin again when the pandemic is over.

At Christmas we held a Toy Service Plus· with the donation of a significant quantity of toys and toiletries given to the charity Chichester Diocese Family Support Work. We support their practitioner in Crawley, helping vulnerable families, with parish representatives on the local support Group and through fundraising.

Proceeds from Christmas collections were shared equally between the work of Open House and Family Support Work. We have also supported other national charities such as Christian Aid.

Provision of support to the young

lfield Parish continue to support the young of the parish in a wide variety of ways. During the last year many of the children's activities have gone online. Sunday School has run with activities provided on line for families to do at home; there has been 1 youth group (10 attendees fortnightly) on line; the older youth group has been put on hold until they can meet in person but contact has been regularly maintained with the young people and families; there were parish attenders at the Diocesan online May Camp; schools visits for assemblies have been stopped and there have been no visits to the church by the children but these will begin again once the lockdown is over and it is appropriate and safe to do so.

We continued to employ a Children's and Youth Officer to be a focus of leading growth in our children's and youth work, which has seen engagement in services and other events.

St Margaret's continues to ensure that all young people and vulnerable adults in our care are adequately safeguarded by rigorous compliance to all diocesan and national church safeguarding

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Trustees Annual Report for 2020

policies. We comply to the newly introduced Simple Quality Protects standard (and have achieved Level status) and ensure that all those working with young people and vulnerable adults are trained to the appropriate CO, C1, C2 and C3 levels introduced by the Church of England.

Teaching and nurturing the Christian faith

For most of the year there have been four small study groups across the parish (circa 40 attendees).

Financial Review

Incoming resources

Total receipts during the year decreased across every heading (listed in note 2) except government grants which reflect furlough receipts. This is due to the outbreak of Covid-19 and the following restrictions on our activities:

We expect income in 2021 to be slightly lower than in 2020 as 2020 had three month of "usual" income but we do not anticipate a full recovery by the end of 2021.

Outgoing resources

The Receipts and Payments Summary of Financial Activities shows an decrease in expenditure and this is a reaction to the decreased receipts noted above. There were no exceptional items in 2020. Expenditure in 2021 is expected to be lower as a result of a reduced payment to the Diocese, reflecting our reduced income noted above.

Future income and expenditure

The main objective for the parish in the coming years is to increase receipts in order to cover expenditure. This expenditure is planned to rise from 2022 as we increase in our Parish share to Chichester Diocese to the levels recorded in 2019 (£59k from c.£21 k in 2021 ). We hope that the relaxation of Covid-19 restrictions will enable us to carry out fund raising activities in 2022 and increase the attendance at our wide range of services.

2021 will see the parish start to consider the next steps for the Cottage that it currently receives rental income for. The cottage requires investment and so future years will reflect the path we decide to pursue. As noted in the 2019 financial statements, the church has plans for an extension to the church building which will house a new church hall. A fundraising committee has been set-up to raise the required capital in order to begin construction on the new church hall, although due to Covid-19 these plans are currently not a priority.

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Trustees Annual Report for 2020

Why we hold some money in reserve

It is the PCC's policy:

Furthermore the PCC has reviewed the future plans for the charity and expects to construct a church hall for the benefit of those using the church and the wider community.

Risk Management

The trustees have assessed the major risks to which the charity is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks. The PCC approved a Risk Policy in November 2020. The PCC takes a minimal risk approach to operations. PCC meetings are held every 2 months to discuss risks (including upcoming events) and put in place insurance. With no fixed assets or debtors, the risk of impairment is minimal. Cash handling remains a risk, with segregation of duties taking place throughout the parish where possible.

There is a Safeguarding Officer in place in order to ensure that we can manage vulnerable people appropriately. A Safeguarding report is presented at every PCC meeting; an annual Safeguarding review was carried out in February 2020; The Church of England's newly printed Parish Safeguarding Handbook - Promoting a Safer Church and Pocket Guide has been issued to all key members; and the PCC has complied with the duty to have due regard to the House of Bishops' Safeguarding Policy and Practice Guidance.

Structure, governance and management of the charity

The Parochial Church Council (PCC) is registered with the Charity Commission as required by the Charities Act 2011. Its governing document is the Parochial Church Councils (Powers) Measure 1956. During the year the members set out on page 1 served as members of the Parochial Church Council. Membership of the PCC is determined under the Church Representation Rules and consists of certain ex-officio members (the incumbent/priest-in-charge, curate, lay readers licensed to officiate in the church), the churchwardens and members of the Deanery, Diocesan or General Synods, and 12 members of the church who are elected at the Annual Parochial Church Meeting (APCM). Not all elected members served for the whole calendar year. All members of the congregation are encouraged to stand for election to the PCC and we try to ensure a balance of skills and experience where possible and are hopeful of encouraging a wider age range of PCC members going forward.

This Trustees' Annual Report was approved by the PCC and signed on their behalf by Revd Christine Spencer, Rector on April 2021. ;.s["' ]

7

Independent examiner's report to the Trustees of The Parochial Church Council of the Ecclesiastical Parish of !field

I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 December 2020 which are set out on pages 1 to 14.

Responsibilities and basis of report

As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examination of the charity's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or

  2. the accounts do not accord with those records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Darren Harding ACA FCCA DChA

Richard Place Dobson Services Limited Registered in England Company Number 4681154 1-7 Station Road, Crawley, West Sussex, RH10 1HT

Date: 11 June 2021

8

Receipts and Payments Summary of Financial Activities

Note
Income and endowments from:
Donations
Trading activities
Investments
Other receipts
Total received
2
Expenditure on:
Charitable activites
Other payments
Total paid
3
Reconciliation of funds:
Net income
Funds at 1 January
Funds at 31 December		 Unrestricted
RestrictedEndowment
Total
Total
General
Funds
Funds
Funds
Funds
Funds
(Note 7)
(Note 6)
2020
2020
2020
2020
2019
£
£
£
£
£
51,823
1,950
53,773
89,974
27,703
27,703
41,550
571
1,251
1,822
685
13, 193
13,193
18,332
93,290
1,950
1,251
96,491
150,541
86,295
86,295
120,632
18,739
2,552
21,291
47,092
105,034
2,552
107,586
167,724
(11,744)
(602)
1,251
(11,095)
(17,183)
55,272
21,488
18,491
95,251
112,434
43,528
20,886
19,742
84,156
95,251

9

Statement of Assets and Liabilities

Unrestricted
RestrictedEndowment
Total
Total
General
Funds
Funds
Funds
Funds
Funds
(Note 7)
(Note 6)
2020
2020
2020
2020
2019
£
£
£
£
£
Assets:
Bank current account
25,322
25,322
37,833
CBF deposit fund
18,206
20,886
39,092
38,927
Bank and deposit accounts
43,528
20,886
64,414
76,760
CBF Investment fund shares
19,742
19,742
18,491
Investment assets at market value
19,742
19,742
18,491
Net Assets:
43,528
20,886
19,742
84,156
95,251		 Unrestricted
RestrictedEndowment
Total
Total
General
Funds
Funds
Funds
Funds
Funds
(Note 7)
(Note 6)
2020
2020
2020
2020
2019
£
£
£
£
£
25,322
25,322
37,833
18,206
20,886
39,092
38,927
43,528
20,886
64,414
76,760		 Unrestricted
RestrictedEndowment
Total
Total
General
Funds
Funds
Funds
Funds
Funds
(Note 7)
(Note 6)
2020
2020
2020
2020
2019
£
£
£
£
£
25,322
25,322
37,833
18,206
20,886
39,092
38,927
43,528
20,886
64,414
76,760
19,742
19,742
18,491
19,742
19,742
18,491
43,528
20,886
19,742
84,156
95,251

Liabilities:

At the year end the following estimated liabilities existed (all to be paid from unrestricted funds):

Accruals
Other creditors		 2020
2019
£
2,033
6,242
£
6,440
9,658
8,275
16,098

This Financial Report for the year ended 31 December 2020, including the notes following, was approved by the PCC and signed on its behalf by Revd Christine Spencer, Rector.

&v-?/ C-���

Date: /.5/-i1 A-11,;,/ '9C;J/

10

Notes to the Annual Financial Report

1. Basis of preparation

The financial statements of the PCC have been prepared in accordance with the Charities Act 2011 and the Church Accounting regulations 2006, using the Receipts and Payments Basis.

2. Analysis of total received

Analysis of total received
Unrestricted Restricted Endowment Total Total
General Funds Funds Funds Funds
Funds
2020 2020 2020 2020 2019
£ £ £ £ £
Planned giving (excl. tax refunds)
31,167		 31,167 36,364
Planned giving (no tax refunds) 2,761 2,761 3,511
Loose cash collections 2,489 2,489 9,383
Special appeals 1,050 1,950 3,000 19,786
Grants 6,000 6,000 8,000
Gift aid recovered 8,356 8,356 12,930
Donations 51,823 1,950 53,773 89,974
Rental income 27,454 27,454 37,674
Goods sold
Fundraising events 249 249 3,876
Trading activities 27,703 27,703 41,550
Bank and CBF deposit interest 406 406 685
CBF investment fund income 165 1,251 1,416
Investments 571 1,251 1,822 685
Fees for weddings and funerals 8,968 8,968 12,224
Legacy income
Government grants 3,494 3,494
Other receipts 731 731 6,108
Other receipts 13,193 13,193 18,332
Total received 93,290 1,950 1,251 96,491 150,541

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Notes to the Annual Financial Report

3. Analysis of total paid
Unrestricted Restricted Endowment Total Total
General Funds Funds Funds Funds
Funds
2020 2020 2020 2020 2019
£ £ £ £ £
Charitable donations 2,260 2,260 2,154
Parish share to Chichester DiocesE
37,159		 37,159 58,885
Salaries and honoraria incl NI 23,397 23,397 23,192
Clergy and other people's expense
314		 314 2,057
Mission costs 738 738 2,553
Insurance 6,431 6,431 5,652
Water, gas, electric, and oil 7,945 7,945 8,098
Printing and photocopying 1,924 1,924 3,018
Other regular church costs 3,680 3,680 6,795
Wedding and funeral costs 1,336 1,336 7,148
Accounting and examiners fees 1,110 1,110 1,080
Charitable activities 86,295 86,295 120,632
Equipment
Maintenance & redecoration 11,833 2,552 14,385 37,314
Bank fees 240 240 240
Other payments 6,666 6,666 9,538
Other payments 18,739 2,552 21,291 47,092
105,034 2,552 107,586 167,724

4. Charitable donations

Charitable donations in the year included donations to:

Christians against poverty
Church mission society
Other		 2020
2019
£
£
1,500
1,500
402
412
358
242
2,260
2,154

12

Notes to the Annual Financial Report

5. Parish share to Chichester Diocese

The Parish share to Chichester Diocese (£37,159 (2019: £58,885)) is for the payment of Clergy and other central costs. However this years expense includes a payment made in January 2020 for £5,330 which related to 2019 which had been included within the accruals stated on the balance sheet at 31 December 2019 but is an expense in 2020 due to the accounts being prepared on a cash basis. The full cost of the parish ministry amounts to £74,035 (2019: £71,883). Any shortfall is absorbed by the Diocese not payable by the parish in future years.

6. Trust

The CBF hold four trusts and one fund for the parish:

ld four trusts and one fund fr the parish:
2020 2019
£ £
CBF Investment (Kinight/Loveband) 13,399 12,537
CBF Investment (Wood) 1,106 1,035
CBF Investment (Hope·Shepperton) 1,333 1,210
CBF Deposit (Chancel trust) 3,904 3,709
19,742 18,491

The Chancel trust investment and desposit can only be used for the insurance and repairs to the chancel only.

There are two church yard trusts to be used in the maintenance of the churchyard and of the Knight, Loveband and Wood graves. Income only is paid to PCC account for the use of the aforementioned purposes.

The Hope-Shepperton Trust consists of endowment capital, held as CBF investment shares and is shown at current market value. The income is for the purpose of keeping the Lady Chapel in good repair upon the condition that the gravestone of late husband is also kept in good repair. Income and capital can be used but the original bequest of £270 must remain intact with the terms of the bequest.

7. Restricted funds

Restricted funds at the year end:

Restricted funds
Restricted funds at the year end:
2020 2019
£ £
Fabric fund 18,493 19,025
Music fund 1,202 1,202
Chancel trust 250 250
Heating fund 941 1,011
20,886 21,488

The restricted funds are for the following purposes: Fabric fund: for the general maintenance of the St Margarets church. Music fund: for expenses which benefit the music of St Margaret's Church. Chancel trust: for the insurance of and repairs to the chancel.

Heating fund: to fund a new boiler as the existing one failed beyond repair in 2018.

13

Notes to the Annual Financial Report

8. Gift aid

Gift aid is recoverable on donations received up to the year end. Due to the preperation on the basis of cash accounting, there is Gift Aid due on December's donation after the year end.

9. Payments to PCC employees

Payments to PCC employees
Gross pay
Employers national insurance
Pension costs
Honaria payments
Timing difference (see below)
Salaries and honaria per note 3		 2020
2019
£
£
23,272
22,879
200
212
125
113
(200)
(12)
23,397
23,192

The above gross pay and national insurance charge are per the payroll records, however these accounts are on a cash basis, so there is an immaterial timing difference with payments. No payments were made to PCC members in the year other than for reimbursement of expenses incurred on behalf of the PCC, amounting to £284 (2019: £1,250).

10. Related party transactions

During the year the spouse of a trustee has been paid £7,020 (2019: £6,765) for other services. These payments are reflected in the lftE within Salaries and honaria.

During the year there were various donations from trustees to the parish. Due to many being in cash it is not possible to quantify the amounts. During the year there were various expenses paid for by trustees on behalf of the church (because cash floats are not given out), which were then reimbursed.

Furthermore the utility, council tax, and phone bills of the clergy and curates are paid by the charity, with rent and wages being paid by the Diocese (for which this charity pays through contributions, see note 3).

There were no other related party payments or receipts during the year.

14