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2021-09-30-accounts

CREATIVE YOUTH

(A company limited by guarantee)

REPORT AND FINANCIAL STATEMENTS

YEAR ENDED 30 SEPTEMBER 2021

Charity Number 1132314 Company Number 06848384

CREATIVE YOUTH

INDEX Page 1 Company Information Pages 2 - 11 Report of the Trustees Page 12 Independent Examiner’s Report to the Trustees Page 13 Statement of Financial Activities Page 14 Balance Sheet Pages 15 - 22 Notes to the Financial Statements

CREATIVE YOUTH

COMPANY INFORMATION

HRH The Earl of Wessex KG GCVO PRESIDENT ADC PATRONS Tom Chambers Matt Lucas Madeleine Worrall Chike Okonkwo Sheridan Smith Angelica Bell Michael Underwood Tom Holland Wayne Eagling DIRECTORS/TRUSTEES R Hutchinson (Chairman) B Alderton A Hutchinson J James Taylor A Stevenson P Mayhew-Smith R O’Dowd M Bryher J Piper M M Hanson-Akins E Kendall G Miles A Prashar M Cadie Hunte (Appointed 19-4-21)

SECRETARY C Bloxham

INDEPENDENT EXAMINER J Alderton FCCA FCMI BANKERS HSBC Bank Plc, Kingston upon Thames Metro Bank, Kingston upon Thames

REGISTERED OFFICE Suite 9, Millennium House, 21 Eden Street, Kingston upon Thames, KT1 1BL. COMPANY NUMBER 06848384 CHARITY NUMBER 1132314

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CREATIVE YOUTH

TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 30 SEPTEMBER 2021

The trustees, who are also directors of the charity for the purposes of the Companies Act, submit their report and the financial statements for the year ended 30 September 2021.

Legal and administrative information set out on page 1 forms part of this report. The financial statements comply with current statutory requirements, the Statement of Recommended Practice – Accounting and Reporting by Charities (SORP) and with FRS 102, the Financial Reporting Standard applicable in the UK and Republic of Ireland.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

Creative Youth is a company limited by guarantee governed by its Memorandum and Articles of Association dated 16 March 2009, as amended on 8 October 2009. It is registered as a charity with the Charity Commission and from now on the company will be referred to as a charity. Anyone over the age of 18 can become a member trustee of the charity and there are currently 14 members (2020: 13), each of whom guarantee £1 in the event of the charity winding up.

Appointment of trustees

Trustees are appointed by the Board in general meeting. Each trustee so appointed shall retire with effect from the conclusion of the next AGM after their appointment but shall be eligible for reelection at that AGM. One third of the Board, excluding appointments in the year, retires by rotation at the AGM and each trustee may offer themselves for re-election.

Trustees’ induction and training

New trustees are provided with the Charity Commission booklet about their legal obligations under charity law and a copy of the Constitution. They are given a copy of the strategic plan which is supported by the relevant current financial forecast and management accounts.

Organisation

The trustees meet to manage the affairs of the charity and oversee its administration. Organisation of the festival and most administration is delegated to the chief executive officer, the festival director and the finance manager. The Finance Committee, appointed by the Board of Trustees, monitors the affairs of the charity between full trustee meetings.

Related parties

The charity has close relationships with the Royal Borough of Kingston upon Thames, Kingston University, Kingston College, Rose Theatre and Kingston First.

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CREATIVE YOUTH

TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 30 SEPTEMBER 2021 (continued)

OBJECTIVES AND ACTIVITIES

The objectives of the charity are:

The trustees confirm that they have referred to the Charity Commission’s guidance on public benefit when reviewing the charity’s aims and objectives and in planning future activities.

The principal activity of the charity during the year was that of running year-round projects culminating in the provision of an annual festival for charitable purposes.

The activities undertaken to achieve the charity’s objectives include:

Mission

Creative Youth creates futures through the arts.

We enable all young people aged 5-26 years to realise their potential through creativity.

We are a dynamic, locally embedded organisation, working nationally and internationally, which believes every young person has a right to access the arts and be creative and should be encouraged to take initiative, risk and push boundaries in a safe and inclusive environment. We also believe providing a positive, welcoming and fun creative environment with peer learning/support and experience, is key to young people’s continued participation in the arts throughout their lives.

Creative Youth is young people led – a Young Creatives panel of 12 directly inputs into our strategic plans and project delivery.

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CREATIVE YOUTH

TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 30 SEPTEMBER 2021 (continued)

OBJECTIVES AND ACTIVITIES (continued)

Mission (continued)

One strong focus is to create opportunities for young people who are from backgrounds the least engaged/least accessing culture. To this end we aim to keep activities for this group at a minimal cost so that financial barriers are removed.

Collaborative partnership is at the core of Creative Youth’s work, and one of the main ways of successfully delivering our mission is through establishing meaningful and productive relationships with a wide range of partners.

We:-

ACHIEVEMENTS AND PERFORMANCE

2021 saw Creative Youth enter yet another uncertain year with continuation of the Covid-19 pandemic. However, we used this time strategically to build and develop key areas of our organisation and work. Creative Youth’s cohort of 12 young artists continued to feed and input into many areas of our development. We reviewed/updated areas of our Business Plan; were successful in receiving three rounds of Culture Recovery Funding from Arts Council England; continued our community engagement and consultation with young people mainly focused on our forthcoming new creative space; started work on a new website and the rebrand of the International Youth Arts Festival (IYAF) for 2022, along with planning for the implementation of our first integrated Ticketing and Customer Relationship Management (CRM) system. We also entered into the second year of our Creative Talent Programme (CTP) supporting 3 more emerging artists and planned/fundraised for future areas of our programme - notably a heritage programme called Art, Pop, Music, which will be funded by National Heritage Lottery Fund, and which will respond to 60-90’s music heritage in the Borough of Kingston. Last, but not least we presented our “last” IYAF.

IYAF 2021 will stay in our memory for a long time. The UK emerged out of its second Covid-19 lockdown in late spring. Late June/early July 2021 was the first time live indoor and outdoor performances were really made possible since March 2020. International travel was not yet possible. It was a challenging year both to plan and present a multi-arts festival.

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CREATIVE YOUTH

TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 30 SEPTEMBER 2021 (continued)

ACHIEVEMENTS AND PERFORMANCE (continued)

The uncertainty whether we could actually produce IYAF covered most of our planning period and it was only in April 2021, once funding from Arts Council England CRF2 and the Foyle Foundation was secured and the UK roadmap made clear, that we were given the green light to contract our artists. Continued support from the Royal Borough of Kingston upon Thames and our key partners was also vital to the success of the festival this year, particularly the continued use of the Rose Theatre as our key venue. In view of the uncertainty and the complexity of managing Covid restrictions, IYAF 2021 needed to be far, far smaller in scale than previous years. The reduced capacity which Covid-19 social distancing rules required, ruled out using any smaller studio-sized spaces. This meant our only indoor performance space was the main stage of the Rose Theatre. The impact of this meant that the large young emerging/fringe programme which we had grown substantially in 2019 was not possible. We did however manage to invite a small number of what were traditionally studio shows to perform on the Rose main stage. To compensate for our reduced indoor work, it was a key ambition of this year’s festival to expand our outdoor programme and, after a long period of uncertainty, we were able to launch our Canbury Gardens weekend programme alongside the Market Square and The Seven Saxons music programme.

THE ROSE - All indoor performances took place in the Rose Main Theatre with a reduced capacity of 330 seats. For the first time IYAF was able to programme on a Sunday evening as the church group were no longer occupying the space over this period. This made a substantial improvement to the scheduling of the programme as every year we run into the problem of the large children shows (also the higher box office earners) all want a weekend date and we usually only have the two Saturdays. The shows of this nature such as Kingston Dance Showcase and Coombe Academy of Performing Arts brought in large audiences this year. We saw this Covid-19 year as an opportunity to boost the morale of the young professional companies and allow them to have the experience of performing in a largescale space. A CTP supported company, Pound of Flesh, were extremely well received and well reviewed with their show JIGSAW. For this young company of graduates who had not had the opportunity to present their work for over a year and a half, this opportunity had real significance.

Hotel Paradiso presented by Lost in Translation in association with Jacksons Lane and The Oak Circus Centre was the highlight indoor show of IYAF 2021. From a programming perspective we were keen to offer a show which had wide audience appeal, was celebratory and had a festival spirit. A narrative theatrical circus show like this was ideal. The performance of Hotel Paradiso was sadly struck by a Covid-19 case in the company on the day of the opening and, with 6 hours to go until curtain up, the full company of 8 performers including the director needed to isolate and were then unable to perform. Jackson’s Lane and Lost in Translation miraculously recast the performance bringing in an alternative cast. The performance was the cabaret version of HP and able to perform on the same set. With some highly skilled improvisation skills, the show went ahead to much audience appreciation. Sadly, this newly formed company was struck by a new Covid case on the final Sunday of IYAF, which meant we had to cancel the performance and offer full refunds. This was particularly disappointing as word of mouth was spreading and Sunday audience numbers would have been very strong.

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CREATIVE YOUTH

TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 30 SEPTEMBER 2021 (continued)

ACHIEVEMENTS AND PERFORMANCE (continued)

IYAF 2021 also reconnected to its film strand which had been part of earlier festivals. The competition of young emerging shorts received more attention than we were originally expecting and we received over 600 applications. We created an industry panel to assist with judging each film category: Best 5 Minute film, Best Short film and Best International film. We longlisted down to 50, shortlisted down to 25 and then whittled it down to a final 9 which were shown in the Rose Theatre as part of the festival. 90% of the films were from international applicants which compensated for the lack of physical international acts in the festival, and participants came from Argentina, Turkey, Australia, France, Chile, Islamic Republic of Iran, Republic of Korea, Israel, Poland and Spain. We are keen to include film in future festivals and are developing our ideas about how that will look.

OUTDOOR - It was an ambition for IYAF 2021 to expand its outdoor programme. This was not only a result of the 2021 Covid-19 regulations but also reflected our longer term ambitions to maximise on the opportunities of the excellent outdoor locations in Kingston. IYAF 2021 created 3 outdoor venues: Market Square, The Seven Saxons and Canbury Gardens Market Square With generous support from Kingston First, the Music Stage at the Market Square was a great success. Programmed by our new Music Programmer and Young Creative alumni, Boudicca Pepper, along with new Young Creative Willow Pitt, the two day event celebrated all ages of young musical talent with a diverse programme. Our team of volunteers were active in ensuring social distancing and the public were visibly thrilled and moved to hear live music and to experience a live event in the centre of Kingston again.

The Seven Saxons - With generous support from Canadian and Portland, an IYAF music boat was launched on Riverside Walk. Live music and spoken word, curated by Boudicca Pepper and Willow Pitt, was performed to passing crowds from the roof of the newly acquired The Seven Saxons barge. This created a glorious atmosphere on the river and is a venue we are keen to continue. We will certainly gather our experience from this year to guide the programme in terms of tone and volume. There have also been some early discussions that the inside of the boat could become a performance space where we could programme work which needs greater audience focus. We could also ticket those events. Key to the next years’ festival will also be working out the relationship between the type of work performed in the main square and that performed on the boat.

Canbury Gardens - The delightful area of Canbury Gardens was brought to life with performances for children and families this year. IYAF favourites and CTP-graduates, Smoking Apples brought their 18 ft tree puppet with their new show, Arbor the Tree and local children storyteller, Story Storks, delighted the children with her funny and informative take on Dick Whittington. We certainly sensed that the area has great potential and we will continue to discuss incorporating Canbury Gardens into future festivals and we believe, considering the scale of the site, we could expand on the offer and make this a really strong family destination for the festival. We think this is possible without any negative impact on the area. Key to this would also be interesting and creative ways to dress the site and we would be interested in exploring this as a collaboration with one of our educational partners.

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CREATIVE YOUTH

TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 30 SEPTEMBER 2021 (continued)

ACHIEVEMENTS AND PERFORMANCE (continued)

DIGITAL - Following the first Digifest in 2020, this year we wanted the IYAF Digital offering to be an opportunity for the studio work and international companies to take part, who otherwise would not be able to participate. The programme was small and included work from Norway, Germany, Russia, USA and Sweden. We made the decision this year not to charge for Digifest and were aware of general digital exhaustion after months of lockdown. Following on from our So You Wanna Work in The Arts webinars throughout the year, we handed over the festivals’ So You Wanna Work in The Arts programme to the Young Creatives to produce which was an exciting challenge in project management for them. They explored the following topics: • Working with Movement and Text • Working in Performance Capture • Comedy Writing • Performing at a Festival • Using your phone to its full potential in the arts • From Actor to Producer • Being Disabled in the Arts.

We are committed to develop our digital work and shall continue our discussions about how best to present digital work alongside the 2022 festival.

In 2021, we engaged a professional press consultant which saw our press/media coverage increase including articles in a range of media such as Voice Mag and Theatre Weekly. A new Coverage Press Book will continue to evidence and document ongoing coverage.

Key IYAF Stats:

Skills Development Programme

Whilst all of Creative Youth’s programmes contribute to developing young people’s skills, knowledge and experience, we also offer a significant number of work experience, apprenticeship, internship and volunteering opportunities each year. These are in the areas of marketing, design, event and project management, customer services, technical and production work. We do this in close collaboration with Kingston College, Kingston University, local schools and other educational bodies, along with international partners in exchange programmes. Each young person receives an experience that is tailored to their individual needs and the focus is as much about building confidence, self-esteem, working with a team, and learning, sharing and networking with peers. We are keen to ensure Creative Youth has a positive and long-lasting impact on a young person’s life - and working life - as they are just about to enter the workforce. Unfortunately, we were not able to deliver our usual significant volunteer and work experience programme during this scaled down year, but we have still kept in touch with volunteers through online social activity and in engaging their marketing support with our artistic and fundraising activity.

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CREATIVE YOUTH

TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 30 SEPTEMBER 2021 (continued)

ACHIEVEMENTS AND PERFORMANCE (continued)

During 2021 IYAF we managed:

We also worked with 3 volunteers who identify as an individual with disability and our team was able to make arrangements to accommodate them. We also specifically partnered with Kingston Adult Education to offer a bespoke experience to an additional 3 young adults with learning difficulties.

In addition to this, a two-year grant from the Arts Council of England enabled us to proceed with the selection of the second cohort of 3 new emerging artists/companies (6 in total over 2 years). This programme was extended by one month to finish by end August 2022 instead of July, and as agreed by the Arts Council to allow for the Covid disruption. Chiyana Ankhrah, Scar Ward and Jordy Delight were chosen by an independent panel; there has been a particular focus on working with underrepresented artists and artforms with this new cohort.

Funding and Support

During the year our key partners and funders included the Royal Borough of Kingston upon Thames [RBK], Arts Council England [ACE], Kingston University, and Kingston First. Financial grants were received from key trusts such as the Garfield Weston Foundation, Foyle Foundation and Jectus Charitable Foundation.

We are grateful for their support and encouragement.

Other ongoing financial and in-kind funders included:

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CREATIVE YOUTH

Future Plans include:

The launch of our rebranded festival in time for the 2022 festival application launch. After several discussions with our Young Creatives panel, we have come to the decision that the name ‘International Youth Arts Festival’ is no longer serving everyone involved with the festival and the key concerns are focused around the word and connotations of ‘youth’ - in the festival context. A collective session with our Young Creatives, volunteers, freelancers and core team resulted in the identification of a new name for IYAF: FUSE International. Throughout 2021 we worked with a brilliant design agency, Spy Studio, to develop a new visual identity for the festival to be launched at the end of 2021 and in conjunction with a new Creative Youth website.

We will launch our first Ticketing and CRM system (Ticketsolve) in May 2022, which will also serve as a ticketing booking system for our new creative space, currently known as the Undercroft, which lies below the John Lewis building on the Kingston riverside. A new name for this space has been identified and agreed following considerable consultation and feedback from young people, the Board, and local partners. A new website will also be built and integrated into our current website.

Refurbishment works for this space are due to take place in 2022 with a new lease of agreement for 10 years being finalised between RBK and Creative Youth. Funding for the refurbishment works has been awarded by RBK from funding by the Greater London Authority. This multi arts space for young people will be managed and facilitated by Creative Youth. We will use it for our own content, such as a festival venue, along with programming the creative work of others. Opening of the space is not expected until 2022/2023. It will become a major contributor to the economic and social regeneration of the area.

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CREATIVE YOUTH

TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 30 SEPTEMBER 2021 (continued)

FINANCIAL REVIEW AND GOING CONCERN

The results for the year are set out in the annexed Statement of Financial Activities.

The trustees consider the state of affairs of the charity as at 30 September 2021 to be satisfactory. In a prior period the trustees arranged for loan notes to be issued to support the charity’s balance sheet. These currently total £5,000 (2020: £9,500) and repayment has been deferred until at least 31 May 2022 unless financial circumstances permitted earlier repayment.

In June 2020 the charity arranged a loan under the Government’s Bounce Back Loan Scheme. The current balance is £14,294 (2020: £15,000).

The charity applied for and received a grant from the Arts Council England Culture Recovery Fund 1 of £74,997. The charity also applied for and received a grant from the Arts Council England Culture Recovery Fund 2 of £37,055. These grants were supported by the Department for Digital, Culture, Media and Sport.

The charity received grants from the Royal Borough of Kingston upon Thames’ Local Restrictions Support grant of £11,428 and a Restart grant of £8,000, both of which were funded by the Government. By taking these actions the trustees believe that there will be sufficient funds for the going concern basis to be appropriate for the preparation of these financial statements.

Investment powers and policy

Under the constitution, the charity has the power to make any investment which the trustees see fit.

Reserves policy

The adequacy of the reserves policy is reviewed annually. The unrestricted General Fund reserves as at 30 September 2021 were £23,516 (2020: £17,439). It is our intention to maintain the reserves to cover at least three months’ running costs.

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CREATIVE YOUTH

TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 30 SEPTEMBER 2021 (continued)

TRUSTEES RESPONSIBILITIES IN RELATION TO THE FINANCIAL STATEMENTS

The trustees are required by charity law to prepare financial statements which give a true and fair view of the profit or loss for the financial period and of the state of affairs of the charity at the end of that period. The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity. The trustees confirm that suitable accounting policies have been used and applied consistently, applicable accounting standards have been followed, and reasonable and prudent judgements and estimates have been made. The trustees are required to prepare the financial statements on a going concern basis unless it is inappropriate to presume that the charity will continue in business. The trustees are also responsible for safeguarding the assets of the charity and for taking reasonable steps for preventing and detecting fraud and other irregularities.

Small company rules

The report has been prepared in accordance with the special provisions relating to companies subject to the small companies’ regime within Part 15 of the Companies Act 2006.

Signed on behalf of the Trustees

Date: 21 June 2022

R Hutchinson (Chairman)

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CREATIVE YOUTH

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF CREATIVE YOUTH

I report on the accounts of the charity for the year ended 30 September 2021 which are set out on pages 13 to 22.

Respective responsibilities of trustees and examiner

The charity’s trustees (who are also directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. The charity’s gross income exceeded £250,000 and I am qualified to undertake the examination by being a qualified member of the ACCA.

Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:

  1. Examine the accounts under section 145 of the 2011 Act;

  2. Follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act; and

  3. State whether particular matters have come to my attention.

Basis of independent examiners statement

My examination was carried out in accordance with General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a true and fair view and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

In connection with my examination, no matter has come to my attention:

  1. Which gives me reasonable cause to believe that, in any material aspect, the trustees have not met the requirements:

  2. a. To keep accounting records in accordance with section 386 of the Companies Act 2006; and

  3. b. To prepare accounts which agree with the accounting records, comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities; or

  4. To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

John Alderton FCCA FCMI

40 Northmoor Way, Wareham, Dorset, BH20 4SJ.

Date: 24 June 2022

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CREATIVE YOUTH

STATEMENT OF FINANCIAL ACTIVITIES

INCLUDING INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDED 30 SEPTEMBER 2021

Notes
INCOME
Income from generated activities:
Donations and financial support
3
Activities for generating funds:
Fundraising events income
Investment income
Income from charitable activities:
Festival and other projects
4
TOTAL INCOME
EXPENDITURE
Costs of generating funds:
Fundraising costs of grants and donations
Fundraising events costs
Costs of charitable activities:
Festival and project costs
5
Support costs
5
Loan interest
Governance costs
TOTAL EXPENDITURE
NET INCOME / (EXPENDITURE)
Reconciliation of Funds:
Total Funds brought forward
Total Funds carried forward
14		 2021 Total
£
379,687
5,960
32
28,470
414,149
8,944
1,447
270,362
96,294
239
1,786
379,072
35,077
17,439
52,516		 2020
Restricted
£
107,420
-
-
-
107,420
-
-
61,423
45,997
-
-
107,420
-
-
-		 Unrestricted
£
272,267
5,960
32
28,470
306,729
8,944
1,447
208,939
50,297
239
1,786
271,652
35,077
17,439
52,516		 Total
£
129,595
27,446
24
213
157,278
9,975
2,722
78,757
63,504
252
107
155,317
1,961
15,478
17,439

The Statement of Financial Activities includes all gains and losses recognised in the year. All incoming resources and resources expended derive from continuing activities.

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CREATIVE YOUTH

BALANCE SHEET AS AT 30 SEPTEMBER 2021

Notes
FIXED ASSETS
Tangible & intangible assets
8
CURRENT ASSETS
Stocks
9
Debtors
10
Cash at bank and in hand
CREDITORS: Falling due within one year
11
NET CURRENT ASSETS
TOTAL ASSETS LESS CURRENT LIABILITIES
CREDITORS: Falling due after more than one year
13
FUNDS
Unrestricted – general
Unrestricted - designated
14		 2021
£
£
29,001
-
151,526
99,262
250,788
(215,849)

34,939
63,940
(11,424)
52,516
23,516
29,000
52,516		 2020 2020
£
-
151,526
99,262		 £
84
8,833
80,801		 £
1
31,438
250,788
(215,849)		 89,718
(58,280)
31,439
(14,000)
17,439
17,439
-
17,439

The directors are satisfied that the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies. No member of the company has deposited a notice under section 476 requiring an audit of these financial statements. The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of financial statements.

The financial statements have been prepared in accordance with the provisions of the Companies Act 2006 applicable to companies subject to the small companies’ regime.

R Hutchinson Director Formally approved by the Board on 21 June 2022

The attached notes form part of these financial statements.

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CREATIVE YOUTH

NOTES TO THE FINANCIAL STATEMENTS – 30 SEPTEMBER 2021

1 ACCOUNTING POLICIES

The principal accounting policies adopted in the preparation of the financial statements are set out below.

1.1 Basis of preparation

The financial statements have been prepared under the historical cost convention and in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), the Statement of Recommended Practice (SORP) applicable to charities (as updated through Update Bulletin 2 published on 5 October 2018), the Charities Act 2011 and the Companies Act 2006. The Charity constitutes a public benefit entity as defined by FRS 102.

1.2 Incoming resources

Income from government and other grants, whether "capital" grants or "revenue" grants, is recognised when the charity has entitlement to the funds, any performancerelated conditions attached to the grants have been met or contractual obligations have been fulfilled. Where the conditions have not been met or fulfilled then the income is deferred and not included in incoming resources until the pre-conditions have been met.

When donors specify that donations and grants given to the charity must be used in future accounting periods, the income is deferred until those periods.

1.3 Volunteers and donated services

The value of services provided by volunteers is not incorporated into these financial statements as it is difficult to quantity their value.

Where services are provided to the charity as a donation that would normally be purchased, this contribution is included in the financial statements at an estimate based on the value of the contribution to the charity. Donated services and facilities are included as Donations and Financial Support in Note 3 to the financial statements.

1.4 Resources expended

Expenditure is recognised in the Statement of Financial Activities when a liability is incurred, and is inclusive of any VAT which cannot be recovered.

Costs of generating funds are those costs incurred in attracting voluntary income, and those incurred in trading activities that raise funds.

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CREATIVE YOUTH

NOTES TO THE FINANCIAL STATEMENTS – 30 SEPTEMBER 2021

1 ACCOUNTING POLICIES (continued)

1.4 Resources expended (continued)

Charitable activities include expenditure associated with the objectives and include both the direct costs and support costs relating to these activities.

Governance costs include those incurred in the governance of the charity and its assets and are primarily associated with constitutional and statutory requirements.

Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources, eg. allocating property costs by floor area, or per capita, staff costs by the time spent, and other costs by their usage.

1.5 Tangible & intangible fixed assets

Depreciation has been provided at rates calculated to write off each asset over its estimated useful life. The principal annual rates in use are:

1.6 Fund accounting

Funds held by the charity are either:

1.7 Stocks

Stocks are valued at the lower of cost and estimated net realisable value, after making due allowance for obsolete and slow-moving items.

1.8 Pension costs

The costs of contributions are written off against profits in the year they are payable.

1.9 Interest receivable

Interest is included when receivable by the charity.

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CREATIVE YOUTH

NOTES TO THE FINANCIAL STATEMENTS – 30 SEPTEMBER 2021

2 FINANCIAL PERFORMANCE OF THE CHARITY

A summary of the financial performance of the charity is set out below:

Gross incoming resources
Total expenditure on charitable activities (Note 5)
Fundraising event costs
Fundraising costs of grants and donations
Governance costs
Finance costs – interest payable
Net incoming resources
Total funds brought forward
Total funds carried forward
Represented by:
Unrestricted income funds
Unrestricted capital funds
3
DONATIONS AND FINANCIAL SUPPORT
Specific COVID support:
Government and local authority
Arts Council England
Support from sponsors, trusts and local authorities:
Kingston University
Royal Borough of Kingston Upon Thames
Arts Council England National Lottery Project Grant
Other
Donations
Donated services – valuation		 2021
£
414,149
(366,656)
(1,447)
(8,944)
(1,786)
(239)
35,077
17,439
52,516
23,516
29,000
52,516
2021
£
19,428
112,052
-
19,449
9,068
70,787
4,394
144,509
379,687		 2020
£
157,278
(142,261)
(2,722)
(9,975)
(107)
(252)
1,961
15,478
17,439
17,439
-
17,439
2020
£
10,000
35,000
20,000
8,301
8,861
16,500
11,948
18,985
129,595

The charity is very grateful to all those who have provided support during the year whether financial or in offering their time and skills. It wishes to acknowledge the Arts Council England, Garfield Weston Foundation, Foyle Foundation, Jectus Charitable Foundation, Kingston University, Kingston College, the Humphrey Richardson Taylor Charitable Trust, R C Sherriff, Canadian & Riverside Estates and D’Oyly Carte Charitable Trust for their financial support.

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CREATIVE YOUTH

NOTES TO THE FINANCIAL STATEMENTS – 30 SEPTEMBER 2021

3 DONATIONS AND FINANCIAL SUPPORT (continued)

The charity is indebted to landlords for the free use of the offices for the 12-month period, valued at £14,025 (2020: £14,025) and to Microsoft for software licences valued at £4,770 (2020: £4,960).

The charity is further indebted to the Royal Borough of Kingston Upon Thames for the available use of the Rose Theatre venue under the “New Deal” agreement and to Kingston College for the use of their venues. The value placed on these contributions is £125,714 this year (2020: £Nil). The income equivalent has been recognised within incoming resources as donated services and an equivalent charge included within festival costs and running costs.

4 INCOME FROM CHARITABLE ACTIVITIES

NCOME FROM CHARITABLE ACTIVITIES
Festival income:
Box office sales
Registration and participation fee income
Merchandising and bar income
Programme advertising income
Projects income:
Box office sales		 2021
£
23,745
1,771
242
1,773
27,531
939
28,470		 2020
£
-
213
-
-
213
-
213

5 ANALYSIS OF CHARITABLE EXPENDITURE

NALYSIS OF CHARITABLE EXPENDITURE
Festival and project costs:
Festival production costs
Merchandising and bar costs
Marketing and publicity
Creative Talent Programme costs
Undercroft costs
Workshop and other project costs
Donated facilities – rent of venues
Total festival and project costs
Support costs:
Administration expenses
Donated facility – rent-free office
premises
Total support costs		 2021
£
£
113,311
622
9,877
123,810
12,127
8,711
-
144,648
125,714
270,362
82,269
14,025
96,294
366,656		 2020
£
113,311
622
9,877		 £
64,520
-
2,130		 £






78,757


63,504
142,261
123,810
12,127
8,711
-		 66,650
10,111
-
1,996
144,648
125,714		 78,757
-
82,269
14,025		 49,479
14,025

18

CREATIVE YOUTH

NOTES TO THE FINANCIAL STATEMENTS – 30 SEPTEMBER 2021

6 STAFF

Staff costs were as follows:
Administration staff and expenses
Employers pension costs		 2021
£
41,015
2,699
43,714		 2020
£
21,959
533
22,492

During 2021 the trustees did not receive any remuneration or expenses during the year, other than £2,000 received by a trustee (Note 15). No pension benefits were accruing to any trustee. The average monthly number of employees during the year was 2 in administration (2020: 2 in administration).

7 TAXATION

No charge arises due to the charitable status of the company.

8 TANGIBLE & INTANGIBLE FIXED ASSETS

COST
At 30 September 2020
Additions in the year
At 30 September 2021
DEPRECIATION
At 30 September 2020
Charge for the year
At 30 September 2021
NET BOOK VALUE
At 30 September 2021
At 30 September 2020		 Equipment
£
34,942
-
34,942
34,941
-
34,941
1
1		 New 2021
Website
£

-
29,000
29,000
-
-
-
29,000
-		 Total
£
34,942
29,000
53,942
34,941
-
34,941
29,001
1

Loan notes issued totalling £5,000 (2020: £9,500) are secured on the equipment.

9 STOCKS

TOCKS
Merchandising goods for resale 2021
£
-		 2020
£
84

19

CREATIVE YOUTH

NOTES TO THE FINANCIAL STATEMENTS – 30 SEPTEMBER 2021

10 DEBTORS

DEBTORS
Trade debtors
Accrued income
Prepayments
Deposit with landlord – refundable
Other deposits – refundable
VAT		 2021
£
5,262
11,501
114,330
2,000
-
18,433
151,526		 2020
£
2,000
1,600
2,615
2,000
500
118
8,833

The charity received a grant of £150,000 for pre-development costs under an agreement with the Royal Borough of Kingston to provide a flexible performance space, where creative work is made and shown, providing a home for local arts organisations, to be managed by the charity as its cultural producer. Prepayments include advances to contractors of £112,036 relating to these capital works.

11 CREDITORS: Falling due within one year

REDITORS: Falling due within one year
Trade creditors
Accrued expenses
Deferred income
Other sundry creditors
Short-term loans (Note 13)		 2021
£
1,412
604
203,089
2,874
207,979
7,870
215,849		 2020
£
780
741
44,928
1,331
47,780
10,500
58,280

12 DEFERRED INCOME

DEFERRED INCOME
Balance b/f
Released to income
Amount deferred in year - Capital grant
Amount deferred in year - Revenue grants
Balance c/f		 2021
£
44,928
(41,539)
112,036
87,664
203,089		 2020
£
2,000
(2,000)
-
44,928
44,928

During the year the charity received monies from Kingston University, Arts Council England National Lottery Project Grant, Royal Borough of Kingston upon Thames and Rowan Bentall Charitable Trust parts of which are deferred to the following year until performance conditions have been met, mainly for activities which were to take place after the balance sheet date. The charity received a capital grant from Royal Borough of Kingston upon Thames, detailed in Note 10, this grant is deferred until the following year until the contract and performance conditions for the next stage payment have been met.

20

CREATIVE YOUTH

NOTES TO THE FINANCIAL STATEMENTS – 30 SEPTEMBER 2021

13 LOANS AND OVERDRAFTS

The aggregate amount of loans and overdrafts was as follows:

Falling due within one year:-
Bounce Back bank loan
Loan notes
Falling due after more than one year:-
Bounce Back bank loan		 2021
£
2,870
5,000
7,870
11,424		 2020
£
1,000
9,500
10,500
14,000

The Bounce Back bank loan which totals £14,294 is repayable by June 2026 by 60 monthly instalments of £266 which commenced in June 2021. The rate of interest on the loan is 2.5% per annum.

Analysis of borrowings falling due:

Due within 5 years:
Within 1 year as above
Between 1 and 2 years
Between 2 and 5 years
Total loans and overdrafts
STATEMENT OF FUNDS
Unrestricted general fund
Unrestricted designated asset
fund
Restricted funds
Total funds		 At 1 Oct
2020
£
17,439
-
-
17,439		 Incoming
Resources
£
277,729
29,000
107,420
414,149		 2021
£
7,870
2,943
8,481
19,294
Outgoing
Resources
£
(271,652)
-
(107,420)
(379,072)		 2020
£
10,500
6,000
8,000
24,500
At 30 Sep
2021
£
23,516
29,000
-
52,516

14 STATEMENT OF FUNDS

Unrestricted general fund – This represents the “free reserves” after allowing for all unrestricted designated funds.

Unrestricted designated fund – This was a grant to cover the cost of the new 2021 website which went live in October 2021. The balance will reduce as the website is depreciated.

21

CREATIVE YOUTH

NOTES TO THE FINANCIAL STATEMENTS – 30 SEPTEMBER 2021

15 TRANSACTIONS WITH RELATED PARTIES AND TRUSTEES

During the year the charity received funds from parties that the charity has a close relationship with. Details are set out in the Trustees’ Report and in Note 3 to the financial statements. The Borough owed £nil at the year-end (2020: £2,000).

R Hutchinson, M Hanson-Akins, R O’Dowd and J Piper, trustees, are directors of the Kingston Theatre Trust which operates the Rose Theatre, a venue used for the festival. P MayhewSmith, a trustee, is the principal of Kingston College, a key partner with the charity. R O’Dowd is also a director of the Kingston Chamber of Commerce and Kingston First. J Piper, a trustee, is associate professor of dance at Kingston University, a key partner. R Hutchinson and B Alderton, trustees, are directors of the Community Brain CIC, a key partner.

The trustees provide their time and expertise without remuneration for the benefit of the charity. No payments have been made to trustees with the exception of the following payments: £2,000 paid to R Hutchinson for work on the Undercroft capital project. Loans totalling £14,000 were made to the charity in a prior period by trustees and officers of the charity. The loans were made by way of loan notes secured on the fixed assets of the company. Interest is payable at the rate of 1.5% above the bank base rate per annum. Interest paid during the year amounted to £239 (2020: £252). The loan notes were repayable on demand on 1 April 2015, however owners of the loan notes have agreed not to seek repayment until financial circumstances permit. The trustees agreed that £4,500 be repaid in the year.

16 CONTROLLING PARTY AND LEGAL STATUS

The charity is a company limited by guarantee and has no share capital. The liability of each member in the event of a winding up is limited to £1. No one member controls the company.

22

THIS SCHEDULE IS FOR MANAGEMENT PURPOSES ONLY

CREATIVE YOUTH

DETAILED INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 30 SEPTEMBER 2021

23