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← Maple Cross Club

2023-03-31-accounts

Company Number: 06119963 Charity Number: 1132293

MAPLE CROSS CLUB

Report and Accounts

for the period ended 31 March 2023

MAPLE CROSS CLUB

Report and Accounts

for the period ended 31 March 2023

INDEX

Page Number
1 and 2 Trustees’ (Director’s) Annual Report
3 Independent Examiner’s Report
4 Statement of Financial Activities
5 Balance Sheet
6 to 11 Notes forming part of the Accounts

MAPLE CROSS CLUB

Company Information

Company Number: 06119963

Charities Number: 1132293

Registered Office

C/o Maple Cross Club Longcroft Road Maple Cross Rickmansworth Herts WD3 9TJ Director A D Coleman Secretary L Oliver Trustees A D Coleman Accountants Dickinsons Chartered Accountants Brandon House First Floor 90 The Broadway Chesham HP5 1EG Bankers Barclays Bank Plc Leicester Leicestershire LE87 2BB

MAPLE CROSS CLUB

Trustee’s (Director’s) Annual Report

for the period ended 31 March 2023

The trustees present their report and accounts for the period ended 31 March 2023.

The accounts have been prepared in accordance with the Companies Act 2006, the Charities Act 2011 as amended by the Charities Act 2022, and Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

This report is also a Director’s report as required by the Companies Act 2006.

Objects and Activities

The objects of the Charity are to benefit the residents of Maple Cross and West Hyde area and there has been no change in these during the period.

The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the Club should undertake.

Structure, governance and management

Maple Cross Club is a company limited by guarantee and a registered charity.

The club is run by a management committee which is headed up by A D Coleman, who is a trustee and director. The committee work together on arranging social activities for the residents of the Maple Cross area with committee members volunteering to run specific activities either individually or as part of a team.

Trustees

The trustees, who are also the directors for the purpose of company law, and who served during the period and up to date of signature of the financial statements were:

A Coleman Director L Oliver Secretary (Appointed 2 February 2023) E Gomms Secretary (Resigned 2 February 2023)

Risk Assessment

In order to comply with the Statement of Recommended Practice for Charity Accounts (FRS 102) the trustees have assessed the major risks to which the Club is exposed, and is satisfied that systems are in place to mitigate exposure to the major risks.

Achievements and performance Financial review

It is the policy of the club that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to between three and six month’s expenditure. The trustees considers that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the club’s current activities while consideration is given to ways in which additional funds may be raised. This level of reserves has been maintained throughout the period.

The Statement of Financial Activities for the period is set out on page of the account.

The result for the period is a deficit of £9,096 (2022: £9,315) on unrestricted funds of £180,183 (31 May 2022: £237,780).

The club benefited from £3,884 (2022: £8,745) of financial support from the government through grants.

Statement of Trustees’ Responsibilities

The trustees, who are also the directors of Maple Cross Club for the purpose of company law, are responsible for preparing the Trustees’ Report and the accounts in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

1

I1￿1)LE CROSS CLUIJ Trustce's O)ii'cetor's} Annual Report for tlie period elided 31 March 2023 Company law I'equires the trustees, to prcparc accouiits for eacli financial yeai., which give a tive and fair view of the slate of affaii's of the charitable coinpany and of tlic iiicoining resoui'ces and application of IEsouires, incliiding tlic iiicoine and expenditui'e, of the charitable company foi. that year. In preparing these accounts the trustees are i'eqLllI'ed to.. Select suitable accounting policies and then apply them consistently. Observe the Tnetliods and priiiciple5 lll tlie Charities SORP; Make judgeinent% and estimates that aiE reasonable and pi"udent', Prepair thc accounts on the goin¥ concem ba515 unless li is inappropriate to presurnc that the company will contiiiuc in business Tlie ti'ustees are i'esponsible for keepiii¥ propel. aLeounling recoi'ds wliich disclosc, with reasonable accuracy al any time, tlie fiiian¢ial p0s￿li0n of the coinpany and to enable tlieim to ensiire the accounts liave bccn properly prepai'ed in accordaiice with the provisinns of tl)e Compaiiies Act 2006. They are also I'esponsible foi. safeguardiiig the asset5 of the company and hence for taking reasoiiable step5 foT the prevention detection of fraud and other irregularities. Legal and Admiiii5trative Information The company is limited by guarantee and has no shaiE capital. Under the pry>visions of the cornpany's memorandum of association, ¢a¢h In¢mber would bc i'equired to contribute a sum not exceediiig £1 for the paytnent of the debts of the company in the eveiit of a defiLiency of assets on a winding up of the company. The company is I'egisteied in England and Wales with company registiation number 06119963, and is a registered charity under the Charities Act 201 I with registration numbeT 1132293. Tru5tces and Direetors The Irustee5 who s¢i'v¢d during the period were.. A Colemaii The Dii'ectors have taken advantage of section 477 of the Companies Act 2006 which exempts the Company from the requirement to have the accounts audited, The Company 15 required to have an Independent Exainination in accordance with the provision5 in th¢ Charities Act 2011 as amended by the Charities Act 2022. Accordingly, Dominic Cader FCA of Dickinsons, Chartered Ac¢ounlants, was appointed Ind¢pelldent Examiner. * O Trustee 211d Director

MAPLE CROSS CLUB

Independent Examiner’s Report to the Trustees of Maple Cross Club

for the period ended 31 March 2023

I report to the charity trustees on my examination of the accounts of the Charitable Company for the period ended 31 March 2023.

Responsibilities and basis of report

As the charity’s trustees (who are also the directors of the company for the purpose of company law), you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (the 2006 Act”)

Having satisfied myself that the accounts of the Company are not required to be audited for this period under part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of charities Act 2011 as amended by the Charities Act 2022 (“the 2011 Act”). In carrying out my examination, I have followed the Directions given by the Charity Commission (under section 145(5)(b) of the 2011 Act).

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention which gives me cause to believe that:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Dominic Cader FCA Dickinsons Chartered Accountants Brandon House First Floor The Broadway Chesham HP5 1EG

Date: 30 January 2024

3

MAPLE CROSS CLUB

Statement of Financial Activities

for the period ended 31 March 2023

Notes
Incoming Resources
Donations and legacies
4
Charitable activities
Social activities
5
Total Incoming Resources
Resources Expended
Raising funds
6
Charitable activities
Social activities
7
Total charitable expenditure
Other
9
Total Resources Expended
Net Movements in Funds
Reconciliation of Funds:
Total Funds at 1 June 2022
Total Funds at 31 March 2023		 Unrestricted
Funds
2023
£
3,884
176,299
180,183
185,857
86
185,943
3,336
189,279
(9,096)
60,507
51,411		 Total
2022
£
8,746
229,034
237,780
243,091
204
243,295
3,800
247,095
(9,315)
69,822
60,507

The statement of financial activities includes all gains and losses recognised in the period. All income and expenditure is derived from continuing activities.

The notes on pages 6 to 11 form part of these accounts

4

MAPLE CROSS CLUJI Balance Sheet as at 31 March 2023 Asrtl 31 Miircli 2023 A5HI Notes 2022 Fixed Assets Tangible assets io 148,816 152,903 Current A5set5 Stock Debtors Cash at bank and in hand 10,500 2,072 4,000 7,445 2,689 13.288 16,572 23,422 Creditor5: Ainounts falling due within onc yeaT 12 (36.5611 (32,721) Net current {li#bilities)lassets (19,989) 19.299) Total assets less eurrent liabilitie5 128,827 148,980 Cr¢ditor5 Amounts falling due after more than one year 13 (77,416) (83,097) Nel Assets 51,411 60,507 Reserves Unrcstricted Funds 51.411 60,507 or the financial pei'iod ended 31 March 2023 the company was entitled to exemption froni audit under s¢ction 477 of the Companies Act 2006 relating to small companies. The directoi. acknowledges their iespoiisibilities for complying with the requirements of the Companies A¢t 2006 with respect to accountin¥ i'ecoi'ds and thc pi'eparalion of fitiancial statements. The inembers have not Tequired the company io obtain an audit of it5 financial statements for the pei'iod irt question in accoi'dance with section 476. These financial statemetjts have been prepared in accordance with the provisions applicable to companies subject to the sinall companies regime. Trustee and Director Company Registration No. 06119963 The F701es OF7 pages 6 10 JlforI17 pai'l ofihese accoiinfts

MAPLE CROSS CLUB

Notes forming part of the Accounts

for the period ended 31 March 2023

1 Accounting Policies

Charity information

Maple Cross Club is a private company limited by guarantee incorporated in England and Wales. The registered office is Longcroft Road, Maple Cross, Rickmansworth, Herts, WD3 9TJ.

Accounting Convention

The financial statements have been prepared in accordance with the Club's governing document, the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (as amended for accounting periods commencing from 1 January 2016). The Club is a Public Benefit Entity as defined by FRS 102.

The Club has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows.

The financial statements are prepared in sterling, which is the functional currency of the Club. Monetary amounts in these financial statements are rounded to the nearest pound.

The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.

Going concern

The director has adopted the going concern basis of accounting in preparing the financial statements; the director is satisfied the company has access to the financial support necessary to meet working capital requirements and enable the company to remain in operational existence for the foreseeable future.

Charitable funds

Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives unless the funds have been designated for other purposes.

Incoming resources

Income is recognised when the club is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.

Cash donations are recognised on receipt. Other donations are recognised once the Club has been notified of the donation unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.

Turnover is measured at the fair value of the consideration received or receivable and represents amounts receivable for goods and services provided in the normal course of business, net of discounts, VAT and other sales related taxes.

Tangible fixed assets

Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.

Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:

Leasehold land and buildings over the lease term, 35 years Fixtures and fittings 15% straight line

The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in net income/(expenditure) for the period.

6

MAPLE CROSS CLUB

Notes forming part of the Accounts

for the period ended 31 March 2023

1 Accounting Policies (continued)

Impairment of fixed assets

At each reporting end date, the Club reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).

Intangible assets with indefinite useful lives and intangible assets not yet available for use are tested for impairment annually, and whenever there is an indication that the asset may be impaired.

Stocks

Stocks are stated at the lower of cost and estimated selling price less costs to complete and sell. Cost comprises direct materials.

Net realisable value is the estimated selling price less all estimated costs of completion and costs to be incurred in marketing, selling and distribution.

Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

Financial instruments

The Club has elected to apply the provisions of Section 11 'Basic Financial Instruments' and Section 12 'Other Financial Instruments Issues' of FRS 102 to all of its financial instruments.

Financial instruments are recognised in the Club's balance sheet when the Club becomes party to the contractual provisions of the instrument.

Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.

Basic financial assets

Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.

Basic financial liabilities

Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.

Employee benefits

The cost of any unused holiday entitlement is recognised in the period in which the employee's services are received.

Termination benefits are recognised immediately as an expense when the Club is demonstrably committed to terminate the employment of an employee or to provide termination benefits.

7

MAPLE CROSS CLUB

Notes forming part of the Accounts

for the period ended 31 March 2023

1 Accounting Policies (continued)

Government grants

Government grants are recognised at the fair value of the asset received or receivable when there is reasonable assurance that the grant conditions will be met and the grants will be received.

A grant that specifies performance conditions is recognised in income when the performance conditions are met. Where a grant does not specify performance conditions it is recognised in income when the proceeds are received or receivable. A grant received before the recognition criteria are satisfied is recognised as a liability.

2 Critical accounting estimates and judgements

In the application of the club's accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.

3 Employees

The total average monthly number of employees during the reporting period was as follows:

4

5

2023
Number
_
Total
2
_
Income Resources from Donations and Legacies
Unrestricted
funds
2023
£
Government grants received
3,884
_
Incoming Resources from Charitable activities
Unrestricted
funds
2023
£
Sales within charitable activities
176,299
_
176,299
_		 2022
Number
_
2
_
Total
2022
£
8,746
_
Total
2022
£
229,034
_
229,034
____

8

MAPLE CROSS CLUB

Notes forming part of the Accounts

for the period ended 31 March 2023

6 Expenditure on Raising Funds

Unrestricted
funds
2023
£
Fundraising and publicity
Advertising
47
Depreciation and impairment
7,536
_
Total Fundraising and publicity
7,583
_
Trading Costs
Other trading activities
125,772
Staff Costs
48,667
Support Costs
3,835
_
Total Trading Costs
178,274
_
_
185,857
_
Expenditure on Charitable Activities
Unrestricted
funds
2023
£
_
Social activities
86
_		 Total
2022
£
1,218
7,717
_
8,935
_____
156,203
74,313
3,640
_
234,156
_____
_
243,091
_____
Total
2022
£
_
204
_____

7 Expenditure on Charitable Activities

8 Trustees

None of the trustees (or any persons connected with them) received any remuneration or benefits from the club during the period.

9 Other

Unrestricted
funds
2023
£
Financing costs
3,336
_		 Total
2022
£
3,800
_

9

MAPLE CROSS CLUB

Notes forming part of the Accounts

for the period ended 31 March 2023

10 Tangible Assets
Land and
Plant and
Cost
buildings
machinery
£
£
At 1 June 2022 216,654 43,353
Additions in the period - 3,450
_
_
As at 31 March 2023
216,654
46,803
Depreciation
At 1 June 2022
72,923
34,182
Charge for the period
6,190
1,346
_
_
As at 31 March 2023
79,113
35,528
_
_
Net Book Value
As at 31 March 2023
137,541
11,275
_
_
As at 31 May 2022
143,731
9,172
_
_
11 Debtors
2023
£
Trade debtors
1,502
Prepayments and accrued income
570
_
2,072
_
12 Creditors: Amounts falling due within one year
2023
£
Bank overdraft
435
Bank loan instalments
10,187
Trade creditors
2,111
Taxation and social security
2,451
Other creditors
19,943
Accruals and deferred income
1,434
_
36,561
_
13 Creditors: Amounts falling due after more than one year
2023
£
Bank loan instalments
25,041
Other creditors
52,375
_
77,416
_


_		 Total
£
260,007
3,450
__
263,457
107,105
7,536
_
114,641
_
148,816
_
152,903
_
2022
£
-
2,689
_
2,689
_
2022
£
-
10,122
12,001
6,186
2,246
2,166
_
32,721
_
2022
£
30,722
52,375
_
83,097
_____
_

10

MAPLE CROSS CLUB

Notes forming part of the Accounts

for the period ended 31 March 2023

14 Loans and overdrafts

Bank loan instalments
Other creditors
15 Related Party Transactions		 2023
£
35,228
52,375
_
84,875
_		 2022
£
40,844
52,375
_
93,219
_

Included within other creditors is a loan from A D Coleman, a trustee and sole director, and a close family member. The loan owed to A D Coleman has no interest being paid on it. The balance as at 31 March 2023 was £52,375 (31 May 2022: £52,375). The Charity is paying for a life insurance policy to cover the loan amount should either A D Coleman or his wife die before the loan is repaid. Currently no repayments are being made.

11