THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF WHICKHAM
(St. Mary the Virgin, Whickham) Registered Charity Number 1132270
Annual Report
Including Financial Statements Year ended 31[st] December 2020
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The Parochial Church Council (PCC) presents its annual report for the year ended 31st December 2020, which includes the financial statements for that year.
Copies of this report/financial statements are submitted to both the Durham Diocese and the Charity Commission in order to meet regulatory requirements.
REFERENCE AND ADMINISTRATIVE INFORMATION
St Mary the Virgin Church is situated in Whickham town centre. We are an Anglican Parish Church in the Gateshead West Deanery of the Diocese of Durham.
Our correspondence address is:
The Parish Office St Mary’s Centre Church Chare Whickham Newcastle upon Tyne NE16 4SH
On 22 October 2009 St Mary’s was entered in the Central Register of Charities under Charity Registration Number 1132270. Prior to this date the Church was a charity excepted by statutory instrument from registration with the Charity Commission.
Main Bankers:
Barclays Bank PLC
Leicester
LE87 2BB
STRUCTURE, GOVERNANCE AND MANAGEMENT
The method of appointment of PCC members is set out in the Church Representation Rules. At St Mary’s the membership of the PCC consists of the incumbent (The Rector), two churchwardens, diocesan synod members, deanery synod members and members elected by those members of the congregation who are on the electoral roll of the church. All those who attend our services and members of the congregation are encouraged to register on the Electoral Roll and stand for election to the PCC.
The PCC members are responsible for making decisions on all matters of general concern and importance to the parish, including deciding on how the funds of the PCC are to be spent.
Given its wide responsibilities the PCC has a number of committees, each of which dealing with a particular aspect of parish life. These committees, which include Finance, Buildings, Church Life and Pastoral Care, Centre Management, and Events, are all responsible to the PCC and report back to it regularly when their recommendations are discussed and agreed upon as appropriate.
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Membership of the PCC during 2020 :
Ex Officio members : Incumbent: The Reverend Barry J Abbott (Chairman) Wardens: Anne Robertson Joan Porteous Diocesan Synod: Susan Lister Deanery Synod: Jill Abbott Brian Gregory Joan Smith Sue Gornall (PCC Secretary) Elected members: Dorothy Clasper Carole Dixon William Heslop (Centre Mgt. Chair) Pat Heslop [Term ended 17[th] October 2020] Diana Wright Ian Newton (Treasurer) Morris Newton [Resigned 5[th] February 2020] Kathy Thomson Katherine Walton Margaret Wood
AIMS AND PURPOSES
St Mary’s Parochial Church Council [PCC] has a responsibility of co-operating with the incumbent, the Reverend Barry Joseph Abbott, in promoting within the ecclesiastical parish the whole mission of the Church, encompassing pastoral, evangelistic, social and ecumenical practice.
OBJECTIVES
The PCC is committed to serving all in the community and enabling as many people as possible to worship at our church and to become part of our parish community at St Mary’s. The PCC maintains an overview of worship throughout the parish and makes suggestions on how services can involve the many groups that live within our parish. Our services and worship put faith into practice through prayer and scripture, music and sacrament.
To facilitate this work it is important that we maintain the fabric or the church of St Mary the Virgin and the St Mary’s Centre buildings.
PUBLIC BENEFIT
When planning our activities for the year, the incumbent and the PCC have considered the Charity Commission guidance on public benefit and, in particular, the specific guidance on charities for the advancement of religion;
- offering people the opportunity to gather together for worship, prayer and teaching at a range of services and meetings throughout the week;
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-
providing pastoral care in a variety of ways e.g. visiting the sick, supporting those with special needs, providing help and advice in times of joy [marriage and baptism] or sadness [bereavement];
-
offering programmes of teaching to young people in conjunction with relevant events and activities;
-
promoting and supporting partnerships with churches, organisations and people involved in the faith, love and hope of Christ in action at home and abroad;
-
providing accommodation and facilities for the use of voluntary organisations within the locality;
-
participate actively in local events and voluntary work within our community.
RISK MANAGEMENT
The PCC recognises its responsibility for identifying and managing risk.
FINANCIAL -As with many charitable organisations, the majority of the PCC’s income is the result of voluntary giving, the vast majority of this coming from the generous and committed giving of St Mary’s congregation. It is recognised that church membership and the associated giving fluctuates year by year, and the PCC monitors main areas of income and expenditure through monthly budget reports to the Finance Committee and regular updates by the Treasurer at each formal PCC meeting. The current pandemic has significantly impacted on income levels since March and where necessary expenditure has been reduced accordingly and available government grants claimed. Monthly cash flow reports have been provided to the Standing Committee acting on behalf of the PCC since April 2020.
The handling of cash is normally subject to dual control procedures where practicable with the objective of minimising potential loss or fraud. However due to the impact of the coronavirus pandemic with its significant reduction in actual income received, the closure of the parish office, and the need for social distancing normal counting and banking arrangements have been temporarily suspended and alternative arrangements have been put in place. The PCC’s bank accounts require that two authorised signatories sign each cheque and authorise any standing orders, direct debit mandates, or on-line electronic payments. Bank debit/credit cards are used as authorised by the PCC.
The PCC’s financial transactions are recorded on a specialised church accounting software system which includes full audit trail.
RESERVES POLICY – See Note 12 to the Financial Statements for details.
MAINTENANCE – Essential maintenance and repair work to the church and PCC property has been carried out throughout the year. All annual inspections in respect of safety, electrical and security requirements have been undertaken as required. Appropriate steps were taken to ensure that when the church was open it met COVID secure requirements regarding cleaning and social distancing.
SAFEGUARDING –The health, safety and protection of children and young people is regarded as being of paramount importance. Formal policy and procedures are in operation within the parish in line with Diocesan guidelines.
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INSURANCE – the PCC maintains comprehensive insurance cover in respect of the Church and St Mary’s Centre and associated activities. The relevant certificates and safety notices are displayed as required.
CHAIRMAN’S ANNUAL REPORT
Over this past year we’ve experienced unprecedented challenges through lockdown and restriction. None of us has remained untouched by the effects of the Pandemic. Yet in all of this I find myself feeling thankful of the work and understanding shown by our members, the PCC and Standing Committee and which leaves me hopeful for our future.
When we were confronted with enforced closure we adapted. Risk assessments were drawn up and put in place and followed up with regular reviews to ensure safety. We went on-line, developing prerecorded worship allowing members and ministers to continue to take part in services through the use of audio files and pre-recorded hymns, songs and anthems. Our worship reached an audience wider than our membership.
We were delighted when we came back into church, even though the number of people allowed was reduced by social distancing rules. We have not been able to hold monthly services at Gibside Chapel. We knew many our members could not attend because they were ‘shielding or self isolating’ so we continued to make YouTube videos and started to use the ‘screen’ in church on a regular basis. We produced a digital weekly news sheet and monthly magazine. We became aware that not all our members were ‘on-line’ and so over time, and when safe to do so, we re-introduced a hard copy which is hand delivered. Our members have been good at forming their own networks, and many phone calls of support have been made through our ministers.
We have experienced three lockdowns. However during the last two, churches were given a choice as to whether to open or not. We made a choice to open based on our context and our ability to do so safely.
However, this past year has seen baptisms and weddings reduced in number as a couples and families decided to postpone or cancel. We have now re-started baptisms (with up to ten people allowed to attend) and are beginning to see wedding enquiries rise. I officiated at only two marriages last summer! Funerals have remained steady over the year and I have taken about sixty in that time. These were shared between church and crematorium.
I have remained in contact with the local schools and have included them in my prayers. I have also continued to offer support as a governor to three schools, and have made a few films for support/assemblies when invited to over the year.
From a personal standpoint I can tell you my work is as busy as ever despite being in lockdown. The number of emails I receive have doubled and a prioritisation system is still in place. This has coincided with me becoming Vicar of Swalwell last in January. This will mean that approximately 25% of my time will be spent working in my new parish.
You’ll be pleased to know we have completed the work to remedy the dampness to the ‘crèche’ area and expect to redecorate the inside of the church over the next few months. We have maintained contact with the PCC, Standing Committee, Diocese and external groups by using online Zoom or Team meetings.
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I wish to thank our staff for their understanding and work in helping us maintain on course. Initially all were furloughed, but more recently they are being asked to come back in a staged approach as and when necessary. We note with great sadness the sudden illness suffered by our Parish Manager Christine Graham, who has had to resign. Our members responded with a wonderful collection of £300. We will miss her immensely.
The Centre remains closed at this time, but has had a recent ‘deep clean’ and new boiler fitted. With the help of the Chair of the Halls Committee and the Treasurer who secured funding for ‘loss of building hire’ we are ready to re-open when given the green light. However, returning groups will need to meet our rigorous risk assessments and provide their own group assessments for our scrutiny.
While our contact and work for charities has been reduced, we have seen a wonderful community wide response to our Christmas and Lenten appeals. We have also maintained our Gateshead Food Bank Collection point in Tescos through the good will of our volunteers and the generosity of the people of Tesco and Whickham. We have also helped local families in need and built upon our partnerships with the Salvation Army and the NSPCC.
Throughout, the past year we have worked to a reduced budget and continued to pay a reduced parish contribution to the Diocese (which we’ve been able to increase recently). This has been made possible through careful planning by the PCC and the Standing and Finance Committees. However, I feel I must express my personal thanks to the PCC Treasurer and Centre Treasurer for their much needed guidance and professionalism. That said, I must thank you all for your much needed continued financial giving, without which we could not survive.
I believe that we have striven to achieve the aims of both the Church and the Charity. I hope and pray that this year will see safe a return to some sort of normality and promise to continue to work hard for God’s Kingdom, in the name of Jesus.
The Revd Barry Abbott Rector of Whickham Chairman of the Parochial Church Council
TREASURER’S REPORT
This Annual Report, which includes the Financial Statements, is produced to comply with the appropriate financial, charity, and church accounting regulations; and is subject to independent examination by a suitably qualified person. Copies of this Annual Report including the report of the independent examiner are sent to the Charity Commission and the Durham Diocese each year in line with regulatory requirements.
The coronavirus pandemic has severely restricted PCC activities since March 2020 with the church building itself either being closed or only open with access restrictions for most of the year, and the St Mary’s Centre being closed altogether. This obviously had significant impact on the PCC’s financial position for 2020 which makes the normal year to year comparisons impractical.
With regard to income, as the pandemic hit in late March the PCC had the benefit of the first quarter’s income being relatively intact. In addition significant numbers of planned giving donations are made by standing order so this was a steady source of regular income to the church throughout
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the year. However overall the Church lost some 30% of planned income and the Centre lost over 80% of its budgeted income. This was partly offset by government assistance in the form of the Job Retention [furlough] Scheme receipts of £12,309 and a discretionary grant via Gateshead Council to the Centre of £5,000.
For expenditure, all reasonable steps were taken to reduce expenses for example claims under the furlough scheme in respect of staff and reducing other commitments. The largest single item of expenditure was the Parish Share at £40,390; this was reduced from the original pledge of £70,000 because of reduced income. It was still possible to finally complete the wall/floor repairs of the crèche area at a cost of £11,268 excluding VAT [VAT was recovered under the Listed Places of Worship grant scheme].
From designated funds the main item of expenditure was £2,450 for a glass font liner being paid for by a generous family donation [this includes a provision of £1,250 respect of the portion of the work yet to be completed because of the impact of the pandemic lockdown on the availability of equipment].
Overall there was a small operational surplus of £11,810 [£915 deficit on the General Fund and £12,725 surplus on designated funds] which will be carried forward to support the following year.
For 2021, due to the significant and ongoing impact of the corona virus pandemic, the PCC has agreed a reduced annual General Fund operational budget of £80,070 for day to day activities which is substantially lower than that of previous years [£122,000 originally agreed for 2020]. This reduction reflects actual and anticipated falls in recurring income levels; although the ongoing uncertainties regarding lockdown, etc. make it extremely difficult to plan with any degree of accuracy. In order to potentially achieve a balanced position it was necessary to agree a reduced Parish Share contribution for 2021 of £40,000 [originally agreed at £70,000 for 2020 subsequently reduced to £40,390]. This reduction in Parish Share in 2021 is not unique to our parish and reflects pandemic and other financial pressures across all parishes within the Diocese and indeed the Church as a whole. The PCC is confident that it can continue to operate as a going concern throughout 2021 even if the current restrictions on numbers in services and access to buildings were to continue throughout the year although it is hoped for a return to some level of “normality” sooner rather than later.
The PCC continues to review the financial position on a regular basis to ensure ongoing sustainability of parish finances.
Ian Newton Treasurer of the Parochial Church Council
Annual Report approved by the PCC at the meeting of 15[th] March 2021 and signed on behalf of the PCC by;
Dated: 15[th] March 2021
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THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF WHICKHAM
(St. Mary the Virgin, Whickham)
Registered Charity Number 1132270
Financial Statements Year ended 31[st] December 2020
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Statement of Financial Activities for the year to 31[st] December 2020
| General Designated This year Prior year Fund funds total total £ £ £ £ |
|
|---|---|
| Income from [Note 2]: Donations and legacies Income from charitable activities Other trading activities Investments Other income [Note 13] Total income Expenditure on [Note 3]: Raising funds Expenditure on charitable activities Total expenditure Net income / (expenditure) resources before transfer Transfers Gross transfers between funds - in Gross transfers between funds - out Net income / (expenditure) resources after Transfers Other recognised gains and (losses); Gains/(losses) on fixed assets [Note 4] Gains/(losses) on investments [Note 5] Net movement in funds Total funds brought forward Total funds carried forward |
69,410 18,904 88,314 146,688 6,788 7,109 13,898 50,840 1,526 198 1,727 6,901 11,518 430 11,949 11,948 7,378 12,096 19,474 170 |
| 96,621 38,738 135,360 216,547 183 - 183 176 97,353 26,013 123,366 174,155 |
|
| 97,537 26,013 123,550 174,331 |
|
| (915) 12,725 11,810 42,216 - - - 2,154 - - - (2,154) |
|
| (915) 12,725 11,810 42,216 40,252 - 40,252 135,274 3,208 - 3,208 6,322 |
|
| 42,544 12,725 55,270 183,812 |
|
| 2,039,875 92,564 2,132,439 1,948,627 |
|
| 2,082,419 105,290 2,187,710 2,132,439 |
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Balance sheet as at 31 December 2020
| General Designated Total this Total last Fund Fund Year Year £ £ £ £ |
|
|---|---|
| Fixed assets; Tangible assets [Note 4] 2,018,251 — 2,018,251 1,979,621 Investments [Note 5] 62,458 — 62,458 59,250 Total Fixed assets 2,080,709 — 2,080,709 2,038,871 Current assets; Debtors [Note 6] 5,369 2,422 7,791 14,746 Cash at bank and in hand [Note 7] 9,971 106,854 116,825 94,658 Total current assets; 15,340 109,276 124,617 109,405 Liabilities; Creditors falling due in one year [Note 8] 12,780 3,986 16,766 14,787 Current assets less current liabilities 2,560 105,290 107,850 94,617 Total assets less current liabilities 2,083,269 105,290 2,188,560 2,133,489 Long term liabilities; Creditors falling due after more than one year [Note 9] 850 — 850 1,050 Total net assets less long term liabilities 2,082,419 105,290 2,187,710 2,132,439 Represented by; Unrestricted; Unrestricted - General fund 2,082,419 — 2,082,419 2,039,875 Designated; Play and Praise Fund — 122 122 273 All Under One Roof Fund — 87,010 87,010 71,370 Flower Fund — 2,900 2,900 2,991 Rector's and Church Wardens' Fund — 16 16 16 St. Mary's Centre Fund — 15,240 15,240 17,912 Total funds of the charity 2,082,419 105,290 2,187,710 2,132,439 |
Approved by the PCC at the meeting held on 15[th] March 2021 and signed on its behalf by;
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Notes to the Financial Statements
Note 1 - Accounting policies
General
Trustees’ duties are set out in the Charities Act 2011 and Charity Trustee Act 1993. These Acts impose a duty on the trustees to direct the affairs of the charity, ensure that it is solvent, ensure that proper accurate accounting records are kept, and that statements of account which adhere to the charity law and accounting regulations are prepared in respect of each financial year.
These financial statements have been prepared in accordance with the Church Accounting Regulations 2006 together with applicable accounting standards. The current applicable Statement of Recommended Practice for Financial Reporting in Charities is FRS 102. Under the provisions of FRS 102, the PCC is not classified as a larger charity [i.e. annual gross income in excess of £500K] and therefore is not required to produce a Statement of Cash Flows.
The financial statements have been prepared under the historical cost convention except for freehold property, which is shown at insured value; and the valuation of investment assets, for which market value is used.
Funds
Unrestricted funds represent those funds of the PCC that are not subject to any restrictions regarding their use and are available for application on the general purposes of the PCC. Designated funds are those which have been nominally allocated for a particular purpose by the PCC but which can be applied to other general proposes if required and are therefore also classed as unrestricted. The charity has no restricted or endowment funds.
The financial statements include all transactions, assets and liabilities for which the PCC itself is responsible in law. They do not include the financial statements of church groups that owe their main affiliation to another body, nor those that are informal gatherings of church members.
Incoming resources
Voluntary income and collections are recognised when received by or on behalf of the PCC.
Planned giving donations receivable under Gift Aid are recognised only when received; tax recoverable on Gift Aid donations is recognised in the same year in which the donations are received.
Grants and legacies to the PCC are accounted for as soon as the PCC is notified of its legal entitlement, the amount due is quantifiable and its ultimate receipt by the PCC is reasonably certain.
Funds raised by fête, garden party and similar events are normally accounted for when received and shown gross where that information is available. Sales of books are accounted for gross.
Rental income from the letting of PCC premises is recognised when the rental is due.
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Investment income is accounted for when due and payable.
Gains and losses on investments
Realised gains or losses are recognised when investments are sold. Unrealised gains or losses are accounted for on revaluation of investments using the latest market valuation available as at 31 December.
Resources used
Grants and donations are accounted for when paid over, or when awarded, if that award creates a binding obligation on the PCC.
The diocesan parish share is accounted for when due. Any parish share that is unpaid at 31 December would be provided for in these financial statements as an operational (though not a legal) liability and would be shown as a creditor in the balance sheet.
Fixed assets
Consecrated and benefice property of any kind is excluded from the financial statements in accordance with s.10 (2)(a) of the Charities Act 2011.
PCC freehold property which consists of the two Halls and 7a Coalway Drive is shown at latest insured value. Land on Park Drive which is occupied by the Scout building is shown at a nominal value of £1.
Halls’ contents and the piano are depreciated as indicated in Note 4.
Individual assets purchased with a value of £2,500 or less are charged direct to expenditure rather than being included in the balance sheet.
Investments are valued at market value at 31 December or the latest valuation available
Current assets
Amounts owing to the PCC at 31 December in respect of fees, rents or other income are shown as debtors less provision for amounts that are considered uncollectable.
Short-term deposits include cash held on deposit either with the CBF Church of England Funds or at the bank.
Current liabilities
All known liabilities for which the PCC is responsible in law up to 31 December 2020 are included in the accounts.
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Note 2 - Analysis of income
| Donations and legacies 0101 - Planned giving - standing orders 0110 - Planned giving - other 0301 - Loose plate collections 0550 - Donations, appeals, etc 0551 - Donations - AUOR 0555 - Donations - candles 0565 - Donations - Play and Praise 0601 - Tax recoverable on Gift Aid 0602 - Tax Recoverable on gift aid - AUOR 0701 - Legacies -AUOR 0702 - Legacies Donations and legacies Totals Income from charitable activities 1101 - Fees for Weddings retained by PCC 1105 - Fees for Funerals retained by PCC 1220 - Bookstall sales 1240 - St Mary's Centre rentals 1250 - Parish magazine - Advertising income 1260 - Parish magazine - Sales income 1270 - Flower fund income Income from charitable activities Totals Other trading activities 0910 - Fund Raising 0940 - Parish Breakfast 0945 - Coffee pot Other trading activities Totals Investments 1020 - Investment income received 1021 - Interest Received -AUOR 1030 - Rent from lands or buildings Investments Totals Other income 0801 - Government Grants [Note 13] 1335 - Misc income Other income Totals Income and endowments Grand totals |
Donations and legacies 0101 - Planned giving - standing orders 0110 - Planned giving - other 0301 - Loose plate collections 0550 - Donations, appeals, etc 0551 - Donations - AUOR 0555 - Donations - candles 0565 - Donations - Play and Praise 0601 - Tax recoverable on Gift Aid 0602 - Tax Recoverable on gift aid - AUOR 0701 - Legacies -AUOR 0702 - Legacies Donations and legacies Totals Income from charitable activities 1101 - Fees for Weddings retained by PCC 1105 - Fees for Funerals retained by PCC 1220 - Bookstall sales 1240 - St Mary's Centre rentals 1250 - Parish magazine - Advertising income 1260 - Parish magazine - Sales income 1270 - Flower fund income Income from charitable activities Totals Other trading activities 0910 - Fund Raising 0940 - Parish Breakfast 0945 - Coffee pot Other trading activities Totals Investments 1020 - Investment income received 1021 - Interest Received -AUOR 1030 - Rent from lands or buildings Investments Totals Other income 0801 - Government Grants [Note 13] 1335 - Misc income Other income Totals Income and endowments Grand totals |
General Designated This Year Last year 36,724 — 36,724 33,254 10,645 — 10,645 25,930 3,884 — 3,884 15,254 5,127 — 5,127 3,787 — 12,500 12,500 2,525 143 — 143 644 — 404 404 822 12,885 — 12,885 15,345 — 500 500 — — 5,500 5,500 42,123 — — — 7,000 |
|---|---|---|
| 69,410 18,904 88,314 146,687 913 — 913 4,211 5,607 — 5,607 4,796 — — — 115 — 7,055 7,055 36,116 (575) — (575) 1,002 843 — 843 3,562 — 54 54 1,037 |
||
| 6,788 7,109 13,898 50,840 1,411 — 1,411 5,834 114 — 114 439 — 198 198 627 |
||
| 1,526 198 1,724 6,900 1,318 56 1,374 1,364 — 374 374 383 10,200 — 10,200 10,200 |
||
| 11,518 430 11,949 11,947 7,378 12,096 19,474 — — — — 170 |
||
| 7,378 12,096 19,474 170 |
||
| 96,621 38,738 135,360 216,547 |
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Note 3 – Analysis of expenditure
| Raising funds | ||||
|---|---|---|---|---|
| 1725 - Planned giving envelopes | 183 | — | 183 | 175 |
| Raising funds Totals | 183 | — | 183 | 175 |
| Expenditure on charitable activities | ||||
| 1910 - Parish Share - Diocese | 40,390 | — | 40,390 | 85,000 |
| 1920 - Parish contribution - Deanery | — | — | — | 210 |
| 1925 - Parish Subscription - PMC - | — | — | — | 350 |
| Diocese | ||||
| 2001 - Pastoral Assistant costs | 300 | — | 300 | 300 |
| 2010 - Verger | 1,586 | — | 1,586 | 1,497 |
| 2015 - Choir master/organists | 2,231 | — | 2,231 | 2,366 |
| 2050 - Salary of parish manager | 5,000 | 5,017 | 10,017 | 9,448 |
| 2056 - Centre Assistant | 4,599 | 3,500 | 8,099 | 6,389 |
| 2060 - Centre cleaner | — | 3,584 | 3,584 | 3,385 |
| 2061 - Church Cleaner | 1,669 | — | 1,669 | 1,269 |
| 2062 - Centre Gardener | — | 448 | 448 | 423 |
| 2063 - Handyman | 448 | 895 | 1,343 | 1,269 |
| 2070 - Play and Praise Leader | — | 1,169 | 1,169 | 390 |
| 2101 - Working expenses of rector | 3,000 | — | 3,000 | 3,000 |
| 2130 - Rectory expenses | 5,773 | — | 5,773 | 5,628 |
| 2135 - St Mary's House expenses | 532 | — | 532 | 517 |
| 2136 - St Mary's House - repairs | — | — | — | 341 |
| 2205 - Children and youth activities | 23 | — | 23 | 280 |
| 2207 - Play and praise activities | — | — | — | 105 |
| 2210 - Church Life | 341 | — | 341 | 1,110 |
| 2320 - Organ/piano repairs | — | — | — | 162 |
| 2322 - Music, licences and choir | 474 | (375) | 99 | 1,203 |
| sundries | ||||
| 2325 - Altar Requisites | 265 | — | 265 | 1,246 |
| 2330 - Church maintenance | 17,239 | — | 17,239 | 4,220 |
| 2355 - Sundry expenses | — | 54 | 54 | 102 |
| 2358 - Sundry expenses - DBS checks | — | — | — | 9 |
| 2359 - Sundries - DBS check - Play and | — | — | — | 48 |
| Praise | ||||
| 2360 - Administration - postage, | 763 | 3 | 766 | 1,154 |
| stationery, etc | ||||
| 2361 - Administration - Telecoms | 723 | — | 723 | 621 |
| 2362 - Administration - computer | 319 | 504 | 823 | 240 |
| s/ware/licence | ||||
| 2364 - Administration - photocopier | 205 | — | 205 | 824 |
| usage | ||||
| 2365 - Administration - Photocopier | 834 | — | 834 | 1,112 |
| lease | ||||
| 2367 - Administration - Bank charges | 535 | — | 535 | 1,014 |
| 2370 - Visiting speakers / locums | 96 | — | 96 | 219 |
| 2380 - Baptism and confirmation | — | — | — | 89 |
| 2440 - Church running - heating, light & | 3,086 | — | 3,086 | 5,793 |
| water | ||||
| 2450 - Church - insurance | 3,467 | — | 3,467 | 3,396 |
| 2501 - Magazine expenses | 1,227 | — | 1,227 | 3,509 |
| 2515 - Flowers | — | 146 | 146 | 919 |
| 2530 - Hall running - electricity | — | 1,374 | 1,374 | 2,199 |
| 2540 - Hall running - gas | — | 1,431 | 1,431 | 3,006 |
| 2550 - Hall running - insurance | — | 2,669 | 2,669 | 2,615 |
| 2560 - Hall running - maintenance | — | 1,155 | 1,155 | 5,233 |
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| 2570 - Hall running - telephone | — | 328 | 328 | 281 |
|---|---|---|---|---|
| 2580 - Hall running - water | — | 741 | 741 | 1,228 |
| 2590 - Hall running - cleaning materials | — | 186 | 186 | 894 |
| 2600 - Centre Redevelopment | — | — | — | 2,891 |
| 2850 - Quinquennial Inspection and | 600 | — | 600 | — |
| Report | ||||
| 2935 - AUOR - Screen and multi-media | — | — | — | 816 |
| system | ||||
| 2943 - AUOR - Choir robes | — | — | — | 1,945 |
| 2945 - AUOR - Clergy Listing | — | 729 | 729 | — |
| 2946 - AUOR - Font Liner | — | 2,450 | 2,450 | — |
| 3500 - Depreciation | 1,622 | — | 1,622 | 3,876 |
| Expenditure on charitable | 97,353 | 26,013 | 123,366 | 174,155 |
| activities Totals | ||||
| Expenditure Grand totals | 97,537 | 26,013 | 123,550 | 174,331 |
Note 4 - Fixed assets for use by PCC
| Opening book value brought forward Additions during year Revaluation increase (decrease) during year Depreciation for the year Closing book value carried forward |
Freehold Land and Buildings Centre Contents Piano Total Prior year Totals £ £ £ £ £ |
|---|---|
| 1,975,331 0 4,290 1,979,621 1,848,224 0 0 0 0 0 40,252 0 0 40,252 135,274 0 0 (1,622) (1,622) (3,877) 2,015,583 0 2,668 2,018,251 1,879,621 |
The freehold land and buildings comprise the house at 7a Coalway Drive, and the two halls known as St Mary’s Centre located at Church Chare. A direct commercial valuation is difficult; therefore the PCC includes these assets at insured value. A revaluation is carried out periodically by the insurer’s specialist staff with inflation indexation applied in years where no valuation takes place; the last formal valuation was carried out in 2014. The PCC also own the freehold land in Park Drive on which the Scout Hut [Heron House] is built; this is included at a nominal value of £1. As the freehold land and buildings are considered to have a very long remaining useful life no depreciation has been charged on those assets.
The Centre contents have largely been in use for many years and have a low recoverable value, therefore impairment was applied in 2015, and the resultant reduced residual value of £11,271 has been depreciated at the rate of 20% per annum on a straight line basis. This asset has now been fully depreciated with the final depreciation of £2,255 being charged in 2019.
A piano was purchased midway through 2015. Musical instruments are generally considered to have a life [for depreciation purposes] of approximately 7 years. Therefore depreciation at the rate of 14% on a straight line basis will be applied to this asset cost of £11,590 – this was £1,622 in 2020 [£1,622 in 2019].
The Church, the Rectory, and the churchyard are not vested with the PCC and are not therefore included as assets in these accounts.
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Note 5 – Investments
| Note 5 – Investments | |
|---|---|
| BlackRock Charities UK Bond Fund A Inc [1218.09] CCLA Charinco Official Investment Fund [478] BlackRock Charities UK Bond Fund A Acc [211.578] M&G Charibond Income shares [9597] CCLA CBF Income Shares [947.64] DDBF/CCLA CBF Turnbull Trust [281.59] DDBF/CCLA CBF Parochial School [130] Total Less prior year valuation Annual Gain* |
Cost Current Value # Prior year £ £ £ |
| 2,156 2,399 2,322 484 8,592 8,092 5,000 11,634 10,894 10,000 12,042 11,905 10,000 19,376 18,165 1,000 5,757 5,386 255 2,658 2,486 |
|
| 28,895 62,458 59,250 (59,250) (52,928) 3,208 6,322 |
- Valuation is as at 31[st] December 2020 market value or latest valuation available at that time
-
- Uncommitted – re Note12
Note 6 – Debtors
| Income Tax – Gift Aid Centre Other Total Note 7 – Bank/Cash in hand Bank – General account Bank/cash – AUOR fund Bank/cash – Centre fund Bank/cash – other funds Total Note 8 – Creditors Wedding deposits/prepaid fees for 2021 Maintenance/works provision Centre AUOR Other Total |
Unrestricted Designated Total Total 2020 2020 2020 2019 £ £ £ £ |
|---|---|
| 2,560 500 3,060 3,250 0 1,922 1,960 3,097 2,809 0 850 8,400 |
|
| 5,369 2,422 7,791 14,747 |
|
| Unrestricted Designated Total Total 2020 2020 2020 2019 £ £ £ £ |
|
| 9,971 140 10,111 (1,764) 0 87,760 87,760 72,815 0 16,054 16,054 20,326 0 2,900 2,900 3,281 |
|
| 9,971 106,854 116,825 94,658 Unrestricted Designated Total Total 2020 2020 2020 2019 £ £ £ £ |
|
| 1,350 0 1,350 700 5,190 0 5,400 3,000 0 0 2,736 1,250 2,736 1,250 5,511 1,445 6,241 0 6,031 4,132 |
|
| 12,781 3,986 16,767 14,788 |
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Note 9 – Long Term Creditors/Prepayments
| Prepaid wedding deposits over 12 months Deposit – 7a Coalway Drive Total |
Unrestricted Designated Total Total 2020 2020 2020 2019 £ £ £ £ |
|---|---|
| 0 0 0 200 850 0 850 850 |
|
| 850 0 850 1,050 |
Note 10 - Related Party Transactions
PCC members as Trustees have donated a total of £10,773 during the year [2019; £7,358]. There have been no other related party transactions agreed during the year which require reporting [None in 2019].
| Note 11 – Personnel Costs Salaries and other emoluments paid Employers National Insurance Pensions Costs Total Number of employees in post at 31 December Average number of employees over the year |
2020 2019 £ £ |
|---|---|
| 26,668 24,073 0 0 0 0 |
|
| 26,668 24,073 6 6 6 6 |
The above salary costs for 2020 are shown gross; any recovery from the Government Job Retention Scheme [“furlough” scheme] is shown as government grants under income – see Note 13 below.
There were no employees who meet the definition of “key management personnel” during the year [None in 2019].
No salary or employee benefits have been paid to Trustees in respect of their membership of the PCC [None in 2019].
Incumbent clergy’s salary is paid directly by the Durham Diocese and not by the PCC.
Note 12 – Reserves Policy
The PCC has agreed that it would be prudent to maintain a reserve at least equivalent to 3 months approved budgeted expenditure [excluding the Parish Share] from the General Fund. For 2020 this would have equated to a reserve requirement of £14,450; actual reserve held in the form of uncommitted [see Note 5] long term investments was £55,043, a cover ratio of 3.81 [2019; 4.16].
Note 13 – Government Grants
During 2020 the charity has received support in the form of various government grants;
| General | Designated | Total | |
|---|---|---|---|
| £ | £ | £ | |
| COVID-19 specific grants: | |||
| Government Discretionary Grant | 0 | 5,000 | 5,000 |
| [Business support via Gateshead Council] | |||
| Government Job Retention Scheme | 5,213 | 7,096 | 12,309 |
| [Employee “furlough scheme” via HMRC] |
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| Other grants: | ||||
|---|---|---|---|---|
| Listed Places of Worship | [VAT] Scheme | 2,165 | 0 | 2,165 |
| TOTAL | 7,378 | 12,096 | 19,474 |
In line with the requirements of FRS102 these grants are shown gross as income rather than netting down appropriate expenditure.
Note 14 – Going Concern
The corona virus pandemic has had a significant effect on PCC income over the past year with the various lockdowns impacting on availability of church and centre buildings. The Standing Committee acting on behalf of the PCC reviewed the detailed cash flow forecasts prepared by the Treasurer throughout the year and regular reporting continues into 2021. The PCC is satisfied that despite the serious impact of the corona virus pandemic on the PCC finances, the charity is able to continue on a going concern basis during 2021. albeit with a much reduced income base and limited availability of facilities. The position is under regular review as part of the charity’s risk management procedures and any adverse change will reported to the PCC.
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