REGISTERED CHARrfY NUMBER: 1132244 REPORT OF THE TRUSTEES AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2024 FOR ASHTEAD PAROCHIAL CHURCH COUNCIL GBJ LLP Stsrling House 27 Hatchlands Road Redhill Surrey RH16RW
ASHTEAD PAROCHIAL CHURCH COUNCIL CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2024 Page Rèport of the Trustees Report of the Ind¢pend•nt Audltors 9 to 11 Stalement of Flnanclal Actlvltlas 12 Balance Sheet 13 to 14 Cash Flow Statsment 15 Notes to Ihg Cash Flow Statement 16 Notes to the Flnanclal Statements 17 10 26
ASHTEAD PAROCHIAL CHURCH COUNCIL REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2024 The trustees present theiT r8POrt with the financial statements of the charity for the year ended 31 December 2024. The trustee5 have adopted the provisions of Accounting and Reporting by Charities". Siatement of Recommended Practice applicabk to charitr.es preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Rep¢Jblic of Ireland IFRS 1021 (effective 1 January 20191. OBJECTIVES AND ACTMTIES Objectives and aims The purpose of the Parochial Church Council {PCCI, under Ihe Parochial Church Councils IPJwers) Measure 1956, is lo support the incumbent in promoting in the Parish the whole mission of the church. pastoral, evangelislic, social and ecumenical. The Parish of Ashtead consisted of two churches". St Giles. in Ashlead Park and St George's in Barnett Wood L8ne. The mission slalemenl is 'A transforming community for Chrisl- knowing Christ, making Him known., The PCC furthers ils charitable PUfPK)se through its adlvities of worship s6rvic8s, youth and children's ministry misslon. outreach events and p8sIofal support. In order to locus on these, the PCC relies on voluntsry help. These volunteers from the fellowshlp a5SiSt Vth the varI¢S aclivlti8S to facilFlale the charitvs objectives. The PCC has due regard to the Charity Commission's publK benefit guidance when exercising any powers or dutie5 to which the guidance is relevant. Page 1
ASHTEAD PAROCHIAL CHURCH COUNCIL REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2024 ACHIEVEMENT AND PERFORMANCE Charltable actlvltles 2024 was like most years - a lime of wailing and a time of sad goodbyes. but also a time of congratulations and waim welcomes. But not all years start quile as well. our own Dee Peck was awarded the British Empire Med81 for services to the community in Ashtead! The other highlight Ét the start of the year was Ihe a1Val of Ben Andrews our new Youth Worker to work with Joynie Kendall the Leader of 0-18 Ministry- February saw the anival of Dawn Collin our new Communications & Media Officer. It also saw the arrival of a Ukrainian family into one of our church houses. In parallel with the excitement of new staff was the prayerful anticipation ol a new Rector. The interview5 were held in MarGh and we were so reliev&d when Tom Darwent accepted the Dffer. Whilst it seBmed a long time until his servic8 of Collation, Induction and Installation in September. there was much work to be done - not18ast on the Rectory. There were also celebration5 at ihe Dell, bolh with excellent cake5. The first was Dr Alison Anderson, known lo so many in the village. becoming a curate. The second, a fortnight later. was for Sharon Seal who was stepping down from being the Leader of Pastoral Care for 23 years! Sharon now runs her own business helping people explore and grow spirilually. Over August many of us walked with her from St Paul's Cathedral lo St Alban's Cathedral over five consecutive Saturdays. Sharon was 8 tOLJgh act to follow. but we are very grateful that Sarah Moore is makSng Ihe role very much her own. Tom and his family moved in over the summer and his first Sunday coincided wilh Heritage Weekend when they saw first-hand the church in aclion. They have all setued in very quickly and we are so pleased lo have them with us. Under Linda Scott's charge of the reption team. we are able to welcome r770re people into the building as hirers. The café also continues to flourish. bul can sometimes be held back by the lack of volLJnleers. Don't forget to keep an eye on htt JI hlead.o obs for a list of volunteering rdes that could well 5UIt you. Without your gracè, the volunteers, Ihe staff. the leadership team and especially Sarah Tapp we know we would not be in the strong rx)$ition we are currently in as we put the vacancy behind us. So whal does 2025 hold for us all? Sure it will m8an. as il does with all aspects of our lives, more day-lo-d8y"housekeeping" 11 will 81so mean more reaching out to Ashtead 2nd beyond. plus créating two new moming s8rvices at St G80rge's and a second curate, Matt Regan, who will join us in the summer. But in all this busines5 we must nol forget God's proniises lo us, as it says in John 10."1 Ob I have come that they may have Ilfe, and have It to the full. Page 2
ASHTEAD PAROCHIAL CHURCH COUNCIL REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2024 FINANCIAL REVIEW Financlal position 2024 continued the theme of consolidation and improvement as we prepared for and welcomed our new Rector In the Summer. The Rectory has been refurbished 8nd our d)urch houses have benefiltBd from various upgrades as we drive lowards further effictency and meeling OUT 'net zero, targets. Our General Fund giving has fallen a further 7Yts from £71 Ok in 2023 to £659k in 2024. Primarily, this is a result of a reducl'on in the number of givers, but it also reflecls the economic environment wilh many worshippers unable lo give further. Other aclivily incorne in the General Fund has experienced 29% gro%h fr(Yn £224k in 2023 10 £289k in 2024. HBII rentals, the letllng of Albert R08d {previously housing the youth leader) and increased ParoGhlal fees during th8 vacancy were the main contributors to this. While inflallon started to come under ccntrol, it is sadly starting to rise again. Our General Fund spending grew 6¥0 from £966k in 2023 to £1.027k in 2024. However, 2025 wll bring additional employment C051s through Employers Nl contributions and general cosl of living rises. With declining income ar7d increased cost pressure5, our General Fund made a deficit of £79k in 2024. This was anticipated and is in line with the 2024 budget deficit set in November 2023 of £78k. However, the result does justify the need for everyone (especially those who do not currently give) lo Irelcon5ider their giving. Other Funds collectively incurred a deficit of £13k. The Project Fund incurred a net deficit of £32k (the surplus last year arose frorn a sizeable legacy) mainly a5 a result of continuing improvements lo the church e5tale- the Churchyard Fund incurred a nel surplus of £4k demonstrating how giving and voluntary labour really makes a difference,. and the new Choral and Organ Scholarship Fund incurred a net surplus of £7k as extemal monie5 were transferred to it to support our growth in this area. The remaining smaller funds grew by £7k mainly as a result of interest allocation acr05S the funds. Total fL+nds have reduced lo £7,233k at the year*nd {2023.' £1.325k). This comprises £392k (church houses al cost) with the balance of £841k mosuy cash which remains invested in saort tem bonds and 'easy aess, accounts spread across s8veral banks using the Insignis cash management platform. Many of the flxed Inter8st bonds are still achieving a 5% retum but this thryll decline a5 intsrest rates fall. All have Finan¢ial Service5 Compensation Scheme protecbon. The decline in General Fund giving will take time to tumaround and the psSUre on expenses will not abate soon, so w8 expect a Ghallenging 2025 and are budgeting a further loss in the General Fund. Much of Ihe Projeo Fund is now designated towards the recommendations of the Quinquennial Inspection report which have now been costed. Page 3
ASHTEAD PAROCHIAL CHURCH COUNCIL REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2024 FINANCIAL REVIEW Financial position The table below summarises 2024 income and expenditure in the year across all funds compared with 2023.. Income and Expenditure Summary 2024 (£'000) 2024 2023 Total Total General Other Income Donations and Legacies Café and Bookstall Hall Rental Parochial Fees Interest Other Inc0rn8 Total Income 659 88 98 32 13 672 88 98 32 36 72 998 851" 84 79 25 11 26 1,076 30 65 50 Expendlture Cafe and Bookstall Parish Share Personnel Wortd Mission and other dDTbations Ministry Overheads Operations Overheads Proj8Cts Total Expenditure 72 250 436 63 47 159 72 250 436 81 250 389 69 26 167 121 1,103 47 169 52 1.090 10 52 63 1.027 Surpluslldeficitl before transfers Transfers between funds Net Movement in funds 179) (131 (11 (92 (27) (78) (921 {27) Total funds brought fonvard Total funds carried forward 1,325 1.233 1,352 1,325 'Donations and Legacie5 income in 2023 includes a £125.000 legacy Balance Sheet at 31 December 2024 General Fund £475k - £392k thereof is tied up in parish houses (at costl. leaving £83k as available cash. This is likely lo be used in 2025. Projetl Fund £503k mostly designated for the maintenance of buildings and outside areas including the r8cornm8ndations of the Quinqu&nnial inspectron undertaken in Augusl 2023. General Reserves Fund £126k - held in 8ccordance wlth our Reserves Policy (below) Page 4
ASHTEAD PAROCHIAL CHURCH COUNCIL REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2024 FINANCIAL REVIEW Restricted Funds £129k _ these comprise-. Churchyard fund - maintenance of the thurchyard Belts fund - mainlenance of Bells 8quipment Organ fund - maintenance of the Organ Mission fund additional Mission giving (see Grant Making Policy) Pa8toral fund pastoral care Choral and organ scholarship fund - encouragemenl of choral and organ tradition Alongside strtct annual budgets, the above designation of funds demonstrates the desire to plan for future flnanclal events. This help5 to ensure that funds are spenl for specific and essentlal Purposes in line with our mission and to wotect the fLJture of the church in Ashtsad. Investment policy and obJeetlvos Where long-lerm reserves can be identified wtth a degree of rtaInlY, they wtll be invested where possible in low-rlsk funds with high quality counierparties and a cttrtainty of return. The Parish will where possible ensure that it does not inv8St unethic811y_ ReseThBs policy The PCC aims to maintsin a General Reserves Fund in unreslricled funds at a level Ihat equates to approximately two monlhs. salary costs and around half a month's other ongoing running cost8. Restrlcted Funds will be available to cover specific and 8ppropriate expenditure subject to PCC approval. Grant Making Policy The PCC makes grants to organizations whose activities concur wth ihe aims and objectives of the PCC. AII grants are agreed by the Rector and the Wcld Mission team. The PCC aims to give lo World Mission 1 ODA of all giving lo the General Fund. excluding legacies and before Gift Aid, with any underloverspend transferred tolfrom Ihe Mission Fund at the end of the year. Rlsk Management The PCC is aware thal tt Ss exposed to financlal risks and seeks to mlnimize thes8 by 8Stablishing approprlate controls. These include the use of annual t>udgets and regular profit reforecasts together with clearly defined authority levels and purLasing controls. The PCC continues to imilemenl chlld protection and health arKI safely policies among other measures to ensure cornpliance wilh current legislation in other risk areas. Caring for Creation The PCC operates a Caring for Creation Committee. This committee works Wlth the Fabric committee and churchwardens ID take practical step5 to redu carbon dioxide emissions of the church buildings and houses in response to Ihe Church of England's net zero challenge. Page 5
ASHTEAD PAROCHIAL CHURCH COUNCIL REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2024 STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document As a Church of England church, the ministry of the parish church is led and governed in accordance ivilh the rule5 and procedures of the Church of England. The Incumbent leads the ministry of Ihe church supporterj by Ihe Church Ward8ns and the Parochial Church Council. The CDuncil is a registered charity. number 1132244 and operates under the Parochial Church Councils (Power51 Measure 1956. Candidates for the Council, who are on the elecloral roll, are nominated by a proposer and seconder. They are appointed. or elecled by majority vole, 81 the Annual Parish Church Mee15ng for a lerm of three years before standing for re-election if they wish to rA)ntinue. The PCC usually m88ts 7 liin8s during the year and is chaired by the Rector. There are 9 PCC CMMittee$ and ministry groups have responsibillly for different area5 of activity" Standing, Finance: Human Resources, Fabric, Chufchyard. Technical, WDrld Mission, Caring far Creatlon and Health & Safety. They provide reports and recommendats.ons to PCC for approval and decisions. The key personnel include the Rector, Associate Minister. Verger and the leaders of-. Children, Family & Youth Minlstry, Pasloral Care, and Cperatlons. This gfOUP provldes the day to day overslghl of the church and ils aclivlties. The ministry of four LLM'S, three ielired dergy, one rbon-st1rndiarY minister and six authortzed Pastoral Assistants. as well as many olher volunleers is greatly appreciated. The two churches belong to the Leatherhead Deanery withln ihe Diocese of Guildlord, Church of England. As the largest parish in the Deanery there 15 go cooperallon with the other churches and the PCC view Ashtead as a resourcing and growing parlsh. Page 6
ASHTEAD PAROCHIAL CHURCH COUNCIL REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2024 REFERENCE AND ADMINISTRATIVE DETAILS Registered Charlty number 1132244 Principal address Sl George's Christian Centre Barnett WDDd Lane Ashtead Surrey lff212DA Trustees Clergy Rev. Tom Darwent Icomrnenced September 2024} Rev. Sarah Tapp Churchwardens Andy Carter Malcolm Leighion Officers David Arnold (Hon. Treasurer) Susan Dusmohamed {Hon. Secretary) Members Nigel Arch (retired May 20241 Jane Bonitace Iretsred May 20241 Sue Cook Bethany Eckley Peter Levinsohn Liz Marlow Iratired May 2024) Liz Newhouse Rupert Rea (retired May 2024) Richard Wadey Tony Whitehead Matthew Barham Charlolle Fawdingtor) George Heywood Rachael Hide Chrisline Bailey Jeremy Pearson (elected May 20241 Michael Thompson (elected May 2024) Ajexandra Elstub (elected May 2024) Exwofficio.. Members of Deanery and Diocesan Synod Rev. Alison AndersDn David Renew Oliver Thornton Richard Millon-worssell Samantha Wylie Page 7
ASHTEAD PAROCHIAL CHURCH COUNCIL REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2024 Banker5 Bank of Scotland, PO Box 1000, BX2 1LB Audltors GBJ LLP Slalutory Auditor Sierling House 27 Hatchlands Roed Redhill Surrey RH1 6RW STATEMENT OF TRUSTEES. RESPONSIBILITIES The trustees are re5tK)nsible for preparing the Report of the Truste85 and the financial statements in accordance wlth applicable law and Uniled Kingdom Accounting Standards (United lfjngdom Generally A¢pIed Accounting Practice) inclL*ding Financial Rep(Nting Standard 102 "The Financial Reporting Standard applicable in the UK 8nd Republitt of Ireland-. The law applicable lo charities in England and Wales, the Charities Act 2011, Charity (Accounts and Reports) Regulations 2008 and Ihe provisions of the trust deed "equires the trustees to prepare financial statements lor each financial year lch give a true and fair view of the stale of affairs of the charity and of the incoming rasourceg and application of resources. indudin9 the income and expenditure, of the charity for that period. In preparing those financial slalements, the trustees are required to select suitab18 accounting policies and then apply them consistently, observe the methods and principle5 in the Charity SORP". make jULlgements and eslimales that are reasonable 8nd prudent.. slate whether applicable accounting standards have been folh)wed, subjoct to any material departures disclosed and explained in the financtal statemenls., prepare th8 financial slalements on Ihe going concem basis unless it is inappropriate to presume that th8 charity will ct)ntinue in business. The truste8s are responslble for keeplng proper accountlng records vthidi dlsdose wtth reasonable accuracy at any time the financial position of the chaTiiy and to enable them to ensure thal the financial statements cornply with the Charities Act 2011, the Charity (Accounts and Reports) Regulakn'ons 2008 and the prowsions of the trust deed. They are also responsible for safeguarding the as4¢>ets of the charily and hence for tsking reasonable steps for the prevention and detection of fraud and other irregularities. IQ lois Approved by order of the board of trustees on ...................................... ...... and signed on ils behalf by.. JPJ Rev. Tom DaNent - Rec Oavid Arnold - Treasurer Page 8
REPORT OF THE INDEPENDENT AUDITORS TO THE TRUSTEES OF ASHTEAD PAROCHIAL CHURCH COUNCIL Oplnlon We have audfted the financial statements of Ashtead Parochial Church Council {Ih8 'charitrf) for th8 year ended 310e¢ember 2024 which comprise the Slatement of Finanual Activtties, the Balance Sheet. the Cash Flow statement and notes to the flnanclal ststements. ini:ludlng a summary of signifi¢ant accountlng policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Slandards (Unhed Kingdom Generally Accepted Accountlng Practice), Including Flnanci81 Reporting Standard 102 'The Flnandal Reporling Standard applicable in the UK and Republic of Ireland.. In our opinion Ihe financial statements-. give a true and far view of the stsle of the charill5 affairs as at 31 December 2024 and of its incoming resources and 3pplicalK)n of resources. for the year then ended.. hav& been properly prepared in accordance with United Kingdom Generally Accepted Accounting Pracllce, including Financial Reporting Standard 102 The Financial Reporing Standard applicable in the UK and Republic of Ireland.; and hGve been prepared in accordance wth the requirements of Ihe Charities Act 2011. Bas15 for opinlon We conducted our aLKlit in accordance wilh Intemational Siandards on Auditing IUKI IISAS (UK)) and 8pplicable law. Our responsibilities under those standards are lurther described in the Auditors, responsibilities for the audit of the flnanci81 statements secllon of our report. We are independent of the charity in 2ccord8nce with the ethical requirements that are relevant to our audti of the financial statements in the UK. including the FRC'S Ethical Standard. and we have fuld our other ethical reswnsibilities in accordanG8 with those requir8menls. We believe that the audit evidence we have obtained 15 sufficient and appropriate to provid8 a basis for our opinion. Conclusions relating to going concern In auditing the financial statements. we h8ve conchjded that the trustees. use of the going concern basis of accounting in the preparation of the financial statements is appropriate. Based on th8 work we have perforyned. we have not Identified any material uncertain118s relating to events or conditions Ihat, individually Dr collectively, may cast significant doubt on the charity's ability to continue as going concem for a period Df at least twelve months from when Ihe financial statements are authori5ed for issue. Our responslbilities and the responsibilities ol the trtjstees wth respect to going concern are described in the relevant sections of this report. Other infomiation The trustees are responsible for the other information. The other information cornprises the information included in the Annual Report. other than the financial stalemen15 and our Report of the Independent Auditors thereon. Our opinion on the financial staternents does not cover the other information and, except lo the extent otherwse explicilly slated in our report, we do not express 8ny form of assurance conclus thereon. In connection with our audit of the financial statements, our responsibility is to read the other information and, in doing so, consider whether the other infomation is materially inconsislent wth the financial slatements or our knowledge obtained in the audit or otherwise appeals to be materially misstated. If we identify such rnalerial incon51Stencies or apparenl material misstatements. we are required to determine whether this glves rise to a material misstatement in the financial 5talement5 themselves. If. b8sed on the woth w8 hav8 performed, we conclude that there is a material misslalement of this other Information, we are required to report that fact. We have nothing to reFX)rt in this regard. Page 9
REPORT OF THE INDEPENDENT AUDITORS TO THE TRUSTEES OF ASHTEAD PAROCHIAL CHURCH COUNCIL Matters on whlch we are requlred to report by exception We have nothing lo report in respect of the followng matters where Ihe Charities (Accounts and Reports) Regulations 2008 requires us lo report to you if, in our opinion: the infom)ation glven in the Report of the TnJst88s is inconsistent in any material respect with the financial statements. or sufficient accounting records have not been kept., or the financial statements are not in agreement with the accounb.ng records and retvms., or we have not received all Ihe information and explanations we reqLtire for our audit. Responsibilities of trustees As explained more fully in the StatemerTrt of Trustees, Responsibilities, the truslees are responsible for the preparation Df th8 financial slaleTn8nts which give a true and fair vi8w. and for such int8rnal control 85 the Iruslees determine is necessary lo enable the preparation of financial statements that are free from material misslaternenl. whether due to fraud or error. In preparing the financial slatements, the trustees are responsible for assessing the charitys ability lo continue as a going concern, disclosing. as 8pplicable, matters related to going conc8m and using the going concern basis of accounting unless the trustees either intend to liquidate the charity or lo cease operations, or have no alistic ahernotive but to do so. Our responsibilities for the audil of the flnancial statements We have been appointed as auditors under Section 144 of Ihe Charities Act 2011 and report in accordance with the Act and relevant regulalions made or having effect Ihereunder. Our objectives are lo obtain reasonable assurance about whether the financial slalements as s whole are fre8 from material misstatement, Nyhether due to fraud or errof, and to issue a Report of the Independent Auditors that includes our opinion. Reasonable assurance is a hh level of assuran. but is not a guarantee that an audit cwducted in accordance with ISAS IUKI will always detect a material misstatement when it exists. Misstaternents can anse fron) fraud or error and are considered m8terial if, individually or in the aggreg8te, they could r8asonably be expected to influence Ihe economic d8crsions of users taken on the basis of these financial statements. The exlenl to which our procedures are capable of detecting irregularits'es: including fraud is detailed below= We identrfied the laws and iegulations applicable to the chartty through discussions with the trustee5 and from our knowledge and experience of the charrty sector,. We focused on 5pecifi¢ laws and regulations which we considered may have a direct material effect on the linanclal statements or the operations of the charily, including the Charilies Act 2011, laxalion legis181ion and data protection, anli-bribery, employment and health and safety legislation,. Additionally. we assessed the susceptibility of Ihe tharitys financlal statements to material misslslemenl, induding oblairing and understanding how fraud might occur by.. making enquiri8s with trustees a5 to where they considered there was su5ptibl1itY to fraud, their knowledge of actual, suspected and alleged fraud., and considering the internal controls in ace to mitigate risks of fraud and non-compliance with laws and regulations. A further description of our responsibilities for the audit of the financial staternents is located on the Financial Reporting Council's website at www.frc.org.uklauditorsresponslbil.e5. This description fortn5 part of our Report of the Independenl Auditors. Page 10
REPORT OF THE INDEPENDENT AUDITORS TO THE TRUSTEES OF ASHTEAD PAROCHIAL CHURCH COUNCIL Use of our report This report is made solely to the charity's trustees, as a body. in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. Our audit work has been undertaken so that we mighl state lo the charity's trustees those matters we are required to state to them in an audltors. report and for no other purpose. To the fullest extent pemiitted by law, we do not accept or assume responsibility to anyone other than the charity and the charilvs trustees as a body, for our audil work. for this report. or for the opinions we have formed. GBJ LLP Steding House 27 Hatchlands Road Redhill Surrey RH16RW Page 11
ASHTEAD PAROCHIAL CHURCH COUNCIL STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEM8ER 2024 2024 Total fund5 2023 Total fund5 Unrestricted funds Reslricted funds Endowment fund Notes INCOME AND ENDOWMENT5 FROM Donations and legacies 659,716 12.620 672.336 851,022 Charitable activities Charitable activity 2B1.510 8.097 289,607 2Q9,692 Investment income Other Income 32.061 4.535 36.596 11,387 4,065 Total 973 287 25,252 1,076 166 EXPENDITURE ON CharStable activitles Ch8rilabl8 aclivlly 1079 394 11.272 1090 666 1103361 NET INCOMEIIEXPENDITURE) (106.107) 739 13.980 739 Transfers botwean fund5 14 (92,1271 127.195) Net movement in funds {105.368) 13.241 (92.1271 127.1 g51 RECONCILIATION OF FUNDS Total fLtnds brought forward 1,209.326 115.474 1,324.800 1,361,995 TOTAL FUNDS CARRIED FORWARD 1103 958 128715 1232 673 1.324.800 CONTINUING QPERATIONS All incom8 and expenditure has arisen from Continulng activiti8s. The not8s form part of these financial statoments Page 12
ASHTEAD PAROCHIAL CHURCH COUNCIL BALANCE SHEET 31 DECEMBER 2Q24 2024 Total funds 2023 Total funds Unrestricted fijnds Restricted funds Endowment fund Notes FIXED ASSETS Tangible assets 392,239 392.239 392,239 CURRENT ASSETS DeblDrs Cash at bank and in hand 12 10.608 719 265 211 10.819 13,326 729.873 128,715 858.588 968,140 CREDITORS Arnounls falling due wsthin one year 13 (18,154) (18,1541 (35,5791 NET CURRENT ASSETS 711 719 128715 932 561 TOTAL AssEfs LESS CURRENT LIABILITIES 1.103,958 128,715 1.232,673 1,324,800 NET ASSETS 1103 958 128 715 1232.673 1.324,800 The notes form part of Ihese financial st8t8ments Page 13 continued..
ASHTEAD PAROCHIAL CHURCH COUNCIL BALANCE SHEET . continu•d 31 DECEMBER 2024 FUNDS 14 2024 Total funds 2023 Total funds Unrestricted funds". General fund General Reserves Project fund 474,695 126,596 553,023 121,817 534.486 1.103 958 1,209,326 Reslricted funds: Churchyard Bells fund Organ fund Mission Pastor31 fund Choral & organ scholarship fund 64.471 21,618 1,633 29,601 3,223 60,323 20,850 1,571 30,528 2,202 128 715 115474 TOTAL FUNDS 1232.673 1.324,800 The flnan ial statements were approved by the Bo8nl of Trustees and authorised for Issue on and were signed on its bohalf by.. Rev. Tom Darwent- Davi(i Arnold - Treasurer The notes form part of these financial statem8nts Page 14
ASHTEAD PAROCHIAL CHURCH COUNCIL CASH FLOW STATEMENT FOR THE YEAR ENDED 31 DECEMBER 2024 2024 2023 Notes Cash flows from operallng actlvities Cash generated from operations 40.658 Net cash (used inllprowded by operating activities Ca8h flows from investlng actlvllies Interest received 36,596 11,387 Net cash provided by investlng activities 36,596 11,387 Change in cash and cash equivalent5 In the reportlng period Cash and cash equlvalents at the beglnnlng of the reportlng peylod (107,045) 52,045 Cash and cash equlv31ents atthe end of the reporting period 847,769 954,814 The notes fcrfm part of these financial stat8ments Page 15
ASHTEAD PAROCHIAL CHURCH COUNCIL NOTES TO THE CASH FLOW STATEMENT FOR THE YEAR ENDED 31 DECEMBER 2024 RECONCILIATION OF NET EXPENDITURE TO NET CASH FLOW FROM OPERATING ACTIVITIES 2024 2023 Net expenditure for the reportlng perlod (as per the Statement of Financial Activities) Adjustments for.. Interest received Decrease in debtors (Decreasellincrease in creditors 192.127) 127,1951 (36,596) 2,507 (11,3871 77,628 1,612 Net cash (used In)Iprovlded by operations 143,641) 40.658 ANALYSIS OF CHANGES IN NET FUNDS At 1.124 Cash fk)w At 31.12.24 Net ¢ash Cash al bank and in hand 954,814 107,0 847,769 954,814 107,IM5 847,769 Total 847.769 The notes fomi part of these financial ststem8nts Page 16
ASHTEAD PAROCHIAL CHURCH COUNCIL NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2024 ACCOUNTING POLICIES Basis of proparing the financial statements The linancial statements of the charity, lch is a public benefit entity under FRS 102. have been Prepared in accordanc8 With the Charities SORP IFRS 1021 'Accounling and Reporting by Charities.. statement of Reccmmended PraGtsce applicable lo charities preparing their accounts in accordance with the Financial Reporting Slandard applicable in the UK and Repubbc of Ireland IFRS 1021 leffeclive 1 January 2019),, Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland. and the Charities Act 2011. The financial statements have been prepared under the hislorical cost convention. Income All income is recognised in the Statement of Financial Activilies once the charity has pntitlement lo the funds, il is probable th81 the income will be received and the amount can be measUd rellably. Expénditure Liabilities are recognised as expenditure as soon as there is a legal or construcb've obligation committing th8 charity to that expenditure. it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been dassified under headings that aggregate all cost Telated to the category. Where costs cannot be direcuy atlribuled to particular headlngs Ihey have been allo¢ated to activsties o a basis consistent wilh the use of resources. Grant5 offered subject lo conditions which have not boen mel at the year end date are noted as a commitment bul not accrued as expenditure. Ajlocatlon and apportionment of costs Costs are allocated to the relevant fund depending on the type of eX[nditure. If costs are attributable lo more than one fund. a reasonable apportionment is made. Tanglble flxed assets Consecrated land and buildings and moveable church fumishings Consecrated land and beneficed propety is exckjded from the accounts by section 10(21 of the Charities Ac12011. No value Is placed on moveable church fumishings held by the churchwardens on special trust for th8 PCC and which require a faculty for disposal since the PCC considers this to be inalienable prDperty. All expenditure incurred during the year on consecrated or benefice bts'.Idings and moveable church fumishings, whether maintenance or improvement. is written off as oxpendilure in the statement of financial activities. Freehohj properties Freehotd properties are inckjded at cost. No depreclation is provided since the values included are consid8red to be lower than the realizablo VaeS of the propertles. olher13ngible fixed assets Individual items of equipment are written off in the period in which the asset 15 acquired. Taxatlon The charity Is exempt from tax t)n its charitable acts"wties. Page 17 continued...
ASHTEAD PAROCHIAL CHURCH COUNCIL NOTES TO THE FINANCIAL STATEMENTS- continued FOR THE YEAR ENDED 31 DECEMBER 2024 ACCOUNTING POLICIES- continued Fund accountlng Unrestricted funds can be used in 3ccordance with the charitable objectives at the discretion of the Irus18es. Restricted funds can only be used for particular StrIcted purposes within the objects of the charlty. Reslriclions arise when specified by the donor or when funds are raised for particuL7r restricted purposes. Further explanation of the nalure and purpose of each fund is included in the notes to the tinancial slalements. Penslon costs and other postwretlrement benefits The charity operates a defined conlributi(In pension scheme. Contributions payable lo the charily's pension scheme are Gharged to the Stat8menl of Financial Activities in the period to which they relate. DONATIONS AND LEGACIES 2024 2023 Planned gift aid donations Income lax recoverable other planned giving Church collections Other donations 385.115 110,883 49.626 10.513 116,199 428.313 118,041 53,314 10,839 240,515 851,022 INVESTMENT INCOME 2024 2023 Deposit account interest 11.387 Page 18 continued...
ASHTEAD PAROCHIAL CHURCH COUNCIL NOTES TO THE FINANCIAL STATEMENTS - contrnued FOR THE YEAR ENDED 31 DECEMBER 2024 INCOME FROM CHARITABLE ACTIVITIES 2024 2023 Café Hall Rental Parochial Fees Other income Activity Charitable activlty Charitable activity Charitable activity Charitsble activity 87.Q54 97.994 31,710 72.849 83.170 79,078 25,068 22,736 289,607 209,692 Other income indudes 18tting of Loraine Gardens and Alb8rt Road residential property, a CDntribulion from City of London Freeman school, and an extern81 conlribulion into the Choral and Organ Scholarship Fund. CHARITABLE ACTIVITIES COSTS Grant funding of activities {see note 61 Support costs {see note 7) Direct Costs Totals Charitable 8Ctivity 1,022,126 63,518 5,022 1,090,666 GRANTS PAYABLE Grant Making 2024 2023 Christian Aid csw YAWOSUP InterseNe IH & J Lee) Through the Roof Mothers Union Overseas Karen Border Mini5trFes Development Aid Religious Ireedom Kenya - Widows & orphans Mission society Disabled ministry Soci81 concern Mission in Thailand 3.000 1.500 6,000 5,000 6,000 1,545 6,000 3,000 1,500 6,000 5,000 6.000 1,545 Overseas and Cross Cultural Mission Partners and Agencies subtotal ALDAG Alternatives Trust Beme Project Besom Leathefhead Stsrt Music In Ministry Trust Send Prison Leaming and development Mission to families Mental wellbeing for young people Care for the community Care for homeless Prison ministry Prison ministry 2,596 4,000 4.OOQ 4.000 3,000 6,000 2,596 4,000 4.000 4.OOQI 3,000 6,000 1,000 UK Mlsslon Partners and Mlsslon Agencles Subtolal Total World Misslon 53,641 53,641 Page 19 continued...
ASHTEAD PAROCHIAL CHURCH COUNCIL NOTES TO THE FINANCIAL STATEMENTS- continued FOR THE YEAR ENDED 31 DECEMBER 2024 Other donation: Stephanie Elstub St Giles School Children5 Society Mission in South Africa Education Child support 3,000 6,000 175 2,250 10,000 Subtotal grants from the General Fund M155ion Fund: YAWOSUP Episcopal Church of South Sudan & South Sudan Universily Partnership O F Ogbighele Emily Haines Eve Batham L8athethead Start Mission in Kenya 2,750 Leaving Gift for Bishop Jo Mission visit to Whee15 for the Worlol 100 300 300 300 102 Churchyard Fund: Oakleaf Enterprise Mental health charrty 200 Subtotal grants from restricted funds 702 Total grants made 69,241 Th6 total grants paid lo individuals during the year were £3.600 (2023: £2,550) and the total grants paid to institutions were £59.918 {2023- £66.6911. SUPPORT COSTS Govemance costs charitab activity 5,022 AUDITORS. REMUNERATION 2024 2023 Fees payab18 to the charity's auditors for the audtl of the charttys financial statements 5,091 Page 20 continued...
ASHTEAD PAROCHIAL CHURCH COUNCIL NOTES TO THE FINANCIAL STATEMENTS- continued FOR THE YEAR ENDED 31 DECEMBER 2024 TRUSTEES. REMUNERATION AND BENEFITS staff costs include the following remuneration to Trustees (and persons connected with theml Salary and Nl Pension Total 2024 Total 2023 Robert Kendall Rev. Sarah Tapp Jeremy Pearson 27,329 1,212 35 1,841 Total 1,806 35 1,841 28,541 No other salaries have b&en paid to any other Trust8e. PBTsons ck)sdy connected to Ih8m or related parties, except for expenses summarised beloiv. Trustees. expens05 2024 2023 Number of trustees land persons closely connected to them or related partles) who were paid expenses Books and subscriptions, travel and hospitality Books and SLJbscriptions. travel and hospltalily Nature of the expenses Rev. Tom Darwent Rev. Richard Jones Rev. Sarah Tapp 805 63 615 761 Total 677 10. STAFF COSTS 2024 2023 Wages and salaries Social security costs Other pension costs 386,642 23.520 11,715 349,095 18,776 11.565 379.436 The average monthly number of employees during the year was as follows." 2024 14 2023 15 Page 21 continued...
ASHTEAD PAROCHIAL CHURCH COUNCIL NOTES TO THE FINANCIAL STATEMENTS- continuod FOR THE YEAR ENDED 31 DECEMBER 2024 10. STAFF COSTS - conllnued No employee5 received emoluments in excess of £60,OIXI. 11. TANGIBLE FIXED ASSETS Freehold property COST Ai 1 January 2024 and 31 December 2024 392 239 NET BOOK VALUE At 31 Decernber 2024 392.239 At 31 D8cemb8r 2023 392.239 12. DEBTORS,. AMOUNTS FALLING DUE WITHIN ONE YEAR 2024 2023 Pr8payments and accrued Incoma 10,819 13,326 13. CREDITORS.. AMOUNTS FALUNG DUE WITHIN ONE YEAR 2024 2023 Other credilors AGcruals and deferred in(x)me 12,168 23,349 35,579 Page 22 continued...
ASHTEAD PAROCHIAL CHURCH COUNCIL NOTES TO THE FINANCIAL STATEMENTS- continuod FOR THE YEAR ENDED 31 DECEMBER 2024 14. MOVEMENT IN FUNDS Net movement in funds Transfers between funds At 31.12.24 At 1.1.24 Unrestrict8d funds General fund General Reserves Project fund 553.023 121.817 (79.067) 4,779 (31.8191 739 474,695 126,596 502 667 1,2D9.326 1106,1071 739 Restricted fund5 Churchyard Bells fund Organ fund Missio Pastoral fund Choral & organ scholarship fund 1,103,95B f*O.323 20.850 1.571 30,528 2,202 4.148 768 62 812 1,021 64,471 21.618 1,633 29.601 3,223 8,169 11,7391 1,000 115.474 13,980 739) 128.715 TOTAL FUNDS 1,324,800 92,1271 1,232 673 Net rnovement in funds, included in the above are as follows: Incoming resources Resources expended Movement in funds Unrestricted funds G8neral fund General Reserves Project fun(t 947,535 4,779 20,973 11.026,6021 (79,0671 4,779 52,7921 973,287 (1,079,394) Restricted funds Churchyard Bells fund Organ fund Mission Paslor81 fund Choral & organ scholarship fund 1106,107) 14,369 828 62 1,514 1,021 7.458 (10,2211 1601 4,148 768 62 812 1,021 7,169 (7021 2891 25,252 13,980 TOTAL FUNDS Page 23 continued...
ASHTEAD PAROCHIAL CHURCH COUNCIL NOTES TO THE FINANCIAL STATEMENTS - continuod FOR THE YEAR ENDED 31 DECEMBER 2024 14. MOVEMENT IN FUNDS- conllnued Comparalives for movement in funds Net movement in funds Al 31.12.23 At1.1.23 Unre5trlcted funds General fund General Reserves Project fund 585,444 121,217 526,682 (32.421) 600 7,804 553,023 121,817 534,486 1.233,343 RestTlcted funds Churchyard Bells fund Organ fund Mission Pastoral fund 124.0171 1.209,326 59,224 21,887 1.571 33,332 2.638 1,099 (1.037) 60,323 20,850 1,571 30,528 2,202 {2,8041 14361 118,652 3,178) 115,474 TOTAL FUNDS 1.351,995 27,1951 1,324,800 Comparative net movem8nt in funds. included In the above are as follows: Incoming resource5 Resources expended Movement in funds Unrestricted funds General fund General Reserve5 Project fund 933,791 600 130,308 1966,212) 132,421) 600 7,804 122,5041 1,064,699 (1.088.716) Restrlcted funds Churchyard Bells fund Mission Pastoral fund {24,017) 10.905 216 346 19,806) 11,253) 13,1501 1,099 (1,037) 12.8041 11,467 TOTAL FUNDS 27,195) Page 24 continued..
ASHTEAD PAROCHIAL CHURCH COUNCIL NOTES TO THE FINANCIAL STATEMENTS- continued FOR THE YEAR ENDED 31 OECEMBER 2024 14. MOVEMENT IN FUNDS- continued A Gurrenl year 12 months and prior year 12 months cornbined position is as follows". Net movement in funds Transfers between funds At 31.12.24 At 1.1.23 Unrestrlcted funds General fund General Reserves Project fund 585.444 121.217 526.682 (111.488) 5,379 24.015) 739 474.695 126,596 502,667 1,233,343 (130.124) 739 Restricted funds Churchyard Bells fund Organ fund Mission Pastoral fund Choral & organ scholarship fund 1.103,958 59,224 21.8B7 1,571 33,332 2,638 5.247 12691 62 {1.9921 585 7,169 64,471 21.618 1,633 29,601 3.223 8,169 (1.739) 1,000 118.652 10,802 39 128,715 TOTAL FUNDS 119,322) 1.232,673 A current year 12 months and prior year 12 rnonths combined nel movement in funds. included in the above are as follow5.. Incoming resources Resources expend8d Movement in funds Unrestrlcted funds General fund General Reserwes Project fund 1,881.326 5.379 151,281 (1,992,814) 1111,4881 5.379 2,037,986 Restricted funds Churchy8rd Bells fund Organ fund Mission Pastoral fund Choral & organ scholarship fund (2,168,110) 1130,1241 25.274 1,044 62 1,860 1.021 7,458 (20,0271 11,313} 5,247 12691 62 {1,9921 585 (3.8521 14361 2B91 36.719 25,917 TOTAL FUNDS Page 25 coritinued...
ASHTEAD PAROCHIAL CHURCH COUNCIL NOTES TO THE FINANCIAL STATEMENTS- continued FOR THE YEAR ENDED 31 DECEMBER 2024 15. RELATED PARTY DISCLOSURES Grants were awarded to the daughters of Alexandra Elslub and Matthew Barham during the year (note 6) Page 26