REG15fERED CHARITY NUMBER.. 1132244 REPORT OF THE TRUSTEES AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023 FOR ASHTEAD PAROCHIAL CHURCH COUNCIL G8J LLP Stalutory Audilor Slerllng House 27 Hatrhlaiios Road Redhill Surrey RH16RW
ASHTEAD PAROCHIAL CHURCH COUNCIL CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023 Page Report of the Trust•e5 R•port oi the Ind•p•nd•nt AudltOf8 9 10 11 Statement ol Flnan¢lo1 Actlvltles 12 Balancè Sheet 13 Cash Flow Stalem•nt 14 Notes to the Cash Flow Stp¢ern•nt 15 Notès tc+ th• Financlal Stat*m•nt• 16 to 24
ASHTEAD PAROCHIAL CHURCH COUNCIL REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2023 The trustees present their report with the financial statements of the charity lor thg year elided 31 December 2023. The trustees have adopted the provisions of Accounting Reporting by Charilles". staieFnent of Recomrnended Practice applicable to charities preparing iheir accounts in accordance Wllli ihE Financial Reporting Standard èpplicable in the UK and Repubjic of Ireland IFRS 1021 (effective 1 January 2D191 OBJECTIVES AND ACTIVITIES Objectives and aims The purpose of the ParÉ)chial c.hurch Council IPGCI. under the Parochial Church Counclls IPowersl Measure 1956. Is to support the incumbent In promoting In the Pansh the whole ry11ssion of the church. pastoral, 8vangelislic. social and er.umeiiical. The Parish ol AshleJd consisted of churches.. Sl Giles, Asl)lead Park and Sl George's in Barnell Wood Lane. The mission statement Is 'A transforming communiiy for Chrisi- knowing Chrisl, making Him known. The PCC lurthers rfs charitable purpose through Its acts'vilifjs of wrShiP services. youlh an¢J children's mini<try mixsitsn, oulr•ach gvgnls tsnd pJ&lwal ¢upport. lrt oré•r ¢0 foous on th•9*, thg PCC r•li•o o volunlary help. These volunt¥ers from the lellow5hip assist th the variou5 activities to facililale rhe charills objectives. The PCC has due regard to the Chdrity Commission's put¢ benelit guiL1ance when exer¢islng any powers or duties to which the guidance is relevant. Page 1
ASHTEAD PAROCHIAL CHURCH COUNCIL REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2023 ACHIEVEMENT AND PERFORMANCE Charilable actlvbtlès 2D23 wa5, as with many years. one ol ups and downs. Our Reclor Richard Junes & his wfe Jo left us in June. Bs did our Youlh Lead Sean Skinner & larllily Since January we have been very blessed with hawng Sar3h Tapp as our Assoc131e Minister and olher staff have joined. We now 8150 have Kirslen Hughes-Hallett as DirectOT of Oparations ane Esther Jones as Director ol Music These app(Mntmenls in part relloct the work, %•thich clInUed throughout 2023, to rtigest and Implemonl the condusions and recommendats.ons ol the 2022 pxlernal review of the church's Organisalional Health and Opeidtional EffectNeness. In som& ways, 2023 was like planning lur a hike In some regards, nol many miles were covered, but more crucially we w8rc not sitting still and many preparations werè made for the Intsrnvy ahead. We havE been taking stock ol'tho we are and whvre we wanl to go a5 a church. The-Parish Profile" has encapsulated this, trying lo describe the complexity and busyness thai is the Par1511 of Aslilead The prayer life ol the churcn has becorne morè vi51blg wilh Increased nurnbers at the ¢Jaily siafl prayor5. the monlhty"Prawng Together. aiiil 'Canlemplative Prayer" and the new Saturday prayers vthich are prim8ri1y. bul nol Qxclusivcly. focused on the appointment ol a new r8GIoi. In Decerrber wé rr&ived the reports covoring the quinquennial l&yearl Inspections ol St Gil?%' Chijrch Hnd St George's Church. Years ol care and attention have meani ihèrp is very lillle thai requires irnrnediate attenllon. There is also a list ol o¢hcr work Ihat Is recommended to be carried out over the coming years. Looking outside af Ihe. Church, oiir MP Chris I)ralrIg ha¥ announced his intention io slep down al thp iiexl electivri, which will sometimè 2024. The brulal war In Ukralne carrios on and we tind vurselves rrying aqaln lor the cor,fllcl in Israttl & Gaza. Sevgial Lburcli members were fortunate enough io enjoy 8 peaceul visil lo l.he Holy Lan(J in May before the curreni hosfihiie5 beoan. rhis is n¢)1 the ploce to look lorward to 2024 other thon Ihe succcss of that Jnurney will deppnd on the planning we have made Ihis yÈar B85ed on the prayers 8nd the Parish Prollle we trust we will have a now reclor. In reswnse to the Church DI England s 'Net Zerts Carbon by 2030. challenge, we have invesl¢d £80.000 by installing solar panels on tho roof of Si Geergo's and insfallin9 an aif source heal pump In another propeny. The fruit ol all this lies in the years ahead. Page 2
ASHTEAD PAROCHIAL CHURCH COUNCIL REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2023 FINANCIAL REVIEW Financlal posltion 2023 was a year of consL4idation and inveslmenl lor the future. Tlie Projecl Fund received a legacy of £125k which enabled certain 'eco' projects lo be undertaken. notably the insiallab'on ol solar panels on the Sl George'.q roof ènd an air sourced heat pump at Bramley Way as part of its gener81 refurbishment. Th8 lègacy has somewhat dis9U15ed a 5% fall in G&n9ral Fund giwng from £745k in 2022 to £71 Ok in 2023. This ronecls the present &corM)mic cycle and the Iinandal dlffiojleS facing so many. As the economy rebound5 and a ncw Reclor arrivo5. we hope thal th15 decne wll revèrse. Other aCtilY income in Ihe General Fund ha5 experièncgd 10% growth trom £204k in 2022 10 £224k in 2023. The cafe nCOrne and hall renials were lh* main contribut5 lo Ihis and refl8ct the liarLt work of staff and vulunleeis Involved. UnfortUTialely. and as aniicipèied in lasl year's financial review. Infialivn has impacled upon the Gen8r81 Fund spending whi¢h has Incr8ased by 9% fr(ffl £8881( In 2022 to £966k in 2023. This has qiven rise to Ioss In the Geneial Fund of £32k and a consolidated bss of £27k 8cross All Fund5. Tolal Ivnds rellè¢l a healthy El,325k at the year-end 12022." £1,352k). Thls (xrfnpnses £392k lthurth housos ai costl wth the balance of £933k mosiiy cash which ha5 been invested during the ypar In shtm temi bonds and 'easy arcess. accounts swead across several banks using the Insigi)15 cash management plattorm. Theso bond5 are curr8nlly paying L)n avLrago aroun¢J 5% per annum al maiunly and 811 hav8 Fin(Incial SÈNices Compensation Schem& protedion. Thp dpdlnp In J( iving wlll tJke lime lo turnaround and the pressurp on pxpenses will not abale soon, so we expect a challenging 2024 and Bre budgeting 8 Iuni?er Ios5 In the General Fund. Page 3
ASHTEAD PAROCHIAL CHURCH COUNCIL REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2023 FINANCIAL REVIEW Flnanclal posltlon The tablo below summarise5 2023 inccwnfj and expenditur8 in the year across all fun(Is cornpared wth 2022: Income and Expenditure Summary 20231£'0001 2022 Total General Other Total Income Oon31ions and Legac5 Cafe and Bookslan Hall Rent81 Parochial Fees Covid Support Inieresi Other Incorne Total Incom• 710 141 e51 84 79 25 756 73 59 23 79 25 10 26 934 43 960 1,076 Exp•ndltur• Cdlé Buukslall Par15h Share Miiiislry Personnel Operations Personnel World MIs8inn rjlhw donations Ministry Overheads Op8ralions Overt)eads Projects Tolal Expendlture 76 250 187 202 66 19 166 81 250 187 202 69 26 176 112 1.103 60 256 199 181 20 118 24 924 10 966 137 Surpluslldeficltl bolorè tr•ngf•rs Transfers tsetween funds N•t Mo¥•mont In lunds 1321 {271 36 {321 1271 36 Total funds brought forward Total fund8 carried tonvard 1.352 1,325 1,316 1,352 831ance Sheet ai 31 OeeÉmbeT 2023 Goneral Fund 1£553kl - £392k thereol is lied up in parish houses lat co$ll, leavlng £161k as avallable In cash. Project Fund 1£534kl approximately £.3Ok has b8eTr tJe5ignaied I the maint8nance of buildings and outside ar8as inLluding the recommendations of Ihe Quinqvennial iiispection undertaken in August 2023. Thls leaves cash of ESD4K available for fulure use. General R65erve5 Fund1£122kl - this is helll In a kjnger-term higher interest rate accodnl in accordancè wilh our Reserve5 Policy Ibelowl R8slrirled Funds1£115kl- these are restricted lor a speufied purpose, and indccd certain specific donabons are made to these fund5 each year. Alofjgside strict annual budget5. the above deSnatiOn of funds cjernonstrales ttr.e deslre to plan lor future financial events This helps lo ensuTe that funds are sper.1 for speulic and essenlial purposes In line wth our mission and to protect the future of the Lliurch In Ashtead. Page 4
ASHTEAD PAROCHIAL CHURCH COUNCIL REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 OECEMBER 2023 FINANCIAL REVIEW Investment pobcy and oblectlves Where Eong-lerrn reserves can btr identified vMth a degree of cerlainty. tney will be invested where ptsssible in Iowkniisk lunds •th high qualty 181p¥nIes and a certainty of rglurn. The Pwh will where possible ¢nsure that It dots not invtgl unethic8lly. Rèserves pollcy The PCC 3im3 to maln1 a G&n¢ral Reserves Fund in UrestriCted funds ai a level that equates to approximately two monlhs. salwy ojsts and around haK a month'5 other ongoing funning costs. Reslricted Funds 11 bo avallat48 lo cover sperific and apix(ykte expenditure subiecl to PCC approval. Grant Maklng Poll¢y The PGC makes grdnls lo organizalions w,hosc arriviiips rmcur wilh the aims and objectives of the PCC. AII grants are aqreed by the Rector and tlie Wurld MISSI tèam. The PCC aims to 91 Worlo Mission 10% of 80 glwng to the General Fund, excluding 18gacies and before Gift Aid, wth any unddriover$pend Iranslefred to.from the Mission Fund at the end f)1 th year. RSsk Management The PCC 1$ aware that 11 is exrmwd kn flnancial risks and 8ep.ks Icj miniml£8 ihese by esiabllshiiig approprlale conlroj5. These Inthde the usè of annual tdgets and regular wofrt relorecasls logelhar with cJo8rty definod aLrthorlty18vets and wrth8thg c(MtrolB. Caring lor Creatlon Thp PCC npv.rales a Cdring lor Creation Commiltee. Thi8 Eommitlee works th the Fabr'c LummittLie llnd Lhurcllwardens 10 take practical steps lo reduce dioxide emissions ol rhe churth buildings and house5 iri respuiisv lu Ihe Church of En9lané's nel zero thallenge. PLANS FOR THE FUTURE As was said in the "Achievemenls and Perfornian¢e' our focus for 2024. asid& frorn maintaining a widp range of mini51ry activities, Is on the appoinlment 01 a pew Te¢ior and so we continue lo pray and wait, But the wail is more like Ihe wait lor Christmas. ralher than the wail to see a denlist. Wè know from our vacancy passage (Isalth 43'.1&19)"l am aLKxrt do somothlng naw. even now It is coming. Do you not see ttr. The eager anticipa11 Ihal we now have will grow and c(xne lo Injllion. We are Increaslngly aware that the pressufes of Ihe wcykl. whether la¢k of time. mmey or bolh, are han9 an ItnP8LI not iu$t ori us as church Fnembers, bijl also 8$ 8 church In Ashtead. A6 Jesus, d16dples, w• need lo refocus uli a God who gives generously we are Galled lu (lo hkewse so that we can be a bigger blessing lo Ihpse around us. W• wll continu io work thrryw Ihe quinquwlal inspIktyn reports. as well as necessary repair5 lo Ouf Other propert6es. but our gpproach lo exnditure for 2024 will Main cautious. 2023 sèw the Inlenlional development of plans to Invesl in our Staff Team. especially through lime for staff training dnd a special Staff Away Day. bul Still more needs to be done. Page 5
ASHTEAD PAROCHIAL CHURCH COUNCIL REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2023 STRUCTURE, GOVERNANCE AND MANAGEMENT Gov¢rnSng document As a Church of England church. the minislry of the pansh church Is led and governed In accordance wilh the rules and procedures of the Church ol England. Thè Incurnbent l?ads Ihe ministry of Ihe church supported by tho Church W8rden$ and the Parochial Church Council. The Counul 15 8 register60 Ghaiity. number 1132244 and operates under the Parochial Church Counols (Powers) Measure 1956. Candidates for the CounrAI, who are on the electoral roll. arc nominated by a propos8r and second&r. They are appoinled. or eC.to.d by rnaiorrty vote. al Ihe Annual Parish Chijrch Meellng fu a tem d three years before slandlng for rectkn If they ysh to contlnu8. The PCC usually meels 7 Ilme5 durlng the ye8r and is cTed by tha Rector. Thwe 9 PCC commlttees and mlnlsty groups havg respon51bll¢ty ¢Jlfferent areas ol acllvily.. sIdIng. Finance Human Resources, F8brfc. ClwJrchyard. Technlcal, Wcth Missic. Carkng for Creatson and He8llh & Safety. They provide reports and recommend811gns to PCC lor approval and oecisions. The key parsonnel include the Ractor and S10Fdia¥Y clwgy, Vffgor and the lfjad•rs of: ChlhJr&n & F8mllios Ministry. Youth Ministry, Pastoral Care, (Wab"ons and Finan¢e. This group provides th¢ day to dgy oversight of th8 Church aiid Ils 8Ctivitlg5. The minislry of fNe LLM'S, rgtired dergy. one non-slip&ndiary minisl8r and len authorized PastLv81 AsStants. as a3 many olhgr volunteers 1$ gr8ally apprecialed. The two churches b8long to the Loalhorhoad Deanery within ihe Dior8sp ol tsuiloford. Church of England. As the larg?51 parish in the Deanery there Is good cooperation wth Ihe other churches and th8 PCC viAw Ashlead s a resourcing and gr(Jwin9 pansh. Page 6
ASHTEAD PAROCHIAL CHURCH COUNCIL REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 OECEMBER 2023 REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number 1132244 Prfnclpal address Si Gp.nrgp s Christian Centre Barnett Wood Lane Ashtead Surrey 21 2DA Truste85 Members uf Parothial Church l•rgy ReLlc)r.' Rev Richard Janes ICnair- resignè(J June 20231 Rev.. Sarah Tapp l¢ommenc&d January 20231 Churchward•ns Andy Carter Malcolm Leighion Offlcers Jc)hn Cooper IHDn. SecrelHry- relired May 20231 Susan Dusmoharned IHon SerJ&tary- <lppointed May 20231 David Arriuld IHL)n. Treasurorl Memb?rs Niqel Arch J8ng Bnnilace Sue Cook B8lh8ny EGkley Alexa E151ub (retired May 20231 Craig Hoiiic5 Irelired May 2C231 Pelgr Levinsohn Li7. hAartow Barrie Mould Irelired May 20231 Liz Npwlit)use Rupert Rea RILhard Wadey Tony Whitehead Matt 8arham (elected May 20231 Charfolle Fawdinglon (elected May 20231 George Hewoo¢S lelecled May 20231 Rachael Hide leCted May 20231 Ex•offl¢lo'. Member5 of Deanery and Diocesan Synod Ali%or. Anderson Dawn Brewer Iretired May 20231 Roberl Kendall li?signed Novernber 20231 David ReneiN Oliver Thornton Malcolm Leighlon Richard Milion-worssell Samantha Wyliè ielected May 20231 P3ge 7
ASHTEAD PAROCHIAL CHURCH COUNCIL REPOR T OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2023 Bankers Bapk of Scotland. PO Box 1000. 8x2 1 LB Audltors GBJ LLP Statutory Auditor Steding Hous& 27 Halchlands Road Redhill Surrey RH1 6RW STATEMENT OF TRUSTEES. RESPONSIBILITIES The tiuslees are respyiisib for preparing the Report of ¢he TnJstees and the Iinancial $talements In accordance with applicable law an Uriiled Kinuduiyi Accouniing Standards (United KingduiH Generally Accepted A¢counling Practice) including Financial Repong Standard 102 Th8 Fin8nGial Reporting Slandard applicable In the UK and Republic ol Ireland". Th& law applicable to ch8rilies In England and Wales. the Charities Act 2011, Charity IAccounts and RepDrt81 Reguklions 2008 and the provisions ol the Irusl dee¢J rpquire.s Ihtr iruslees to prepare financial stalements for each fit7ancial ypar bthich givp a true and fair view ol the state of affair3 of the c.harity and of the incominy resuurces and appl'caiifft ol resources. Including Ihe Incf)me rind expenditure. of the charlty Icjr that period, In preparing Ihose finaiicial sldlewenls. the Iru5tees are required to select suitable a¢¢ounling policies an¢ then apply them ¢onsisientty'. 0ts8ervp Iho mr.Ihods anc principlt5 in Ihe Chanly SORP.. rnake judgements and estimaips thai Are reasonable and prudent.. stato vhielher dpplicable accounting standards have been lolkbwcd, suty'ect to any material d2panur86 disclosed and explained in the finaiicial 5talerrienls-. prepdre the finanLldl statements on the going concern basls unless It is Inapproprlale lo presLtrne that the charfty wlll conliDu• in business. The trustee5 are responsible lor keen w0r ¥¢counting records which disdose wlh reasoftable accuracy 81 E3ny timrj thp linAnci81 posilion of the charily and 10 enablè ihem lo ensure Ihat Ihc Iinancial stalernents comply wilh Ihg Cttarilies Act 2011. the Charity lAcentS and Reporlsl Regvlations 28 and th& provisions of the trust deed. They are also reSnsibl0 for safeguarding the assets o., the charity and hence lor taking rts850nab steps for the prevention and deterlion rjf fraud and other Irglaries. Approved by oid6r of the board ol Iruste8S 011 . and glgned on Its bèhaff t)y'. Andy Cartef_ Churchwarden Malcom Leighton - hurc PT Davirj Amold Treasurer Page 8
REPORT OF THE INDEPENDENT AUDifoRS TO THE TRUSTEES OF ASHTEAO PAROCHIAL CHURCH COUNCIL Opinion We hav• audrted the finandal statements of Ashlead ParLthlal Church Counc31 lthe 'tharityl for the year ended 31 December 2023 vthlch cc¥nprise the Stslement of Anandal AclivTties. the Balat)ce Sheet. the Cash Flow Statement and notes to the financial statements, induding a summary of slgnificant accounting pollcies. The financial repng frame%1 that has been appb•Y in their PTeparatlon is appllcable law and Unlted Klngdom Accounttng Slandaids (United Kingdom Gener811y Acc8pied Accounting Practice). Induding Financiol Reporting Standard t02 The FuwKial Reporting Stsndard appliGable In Ihts UK and RepuWic of Irel8nd'. In our Opinion Ihe frnancial slalèmenls= give a true and fair view of Ihe state of the tharitys affwrs as at 31 December 2023 and ol its Incoming resour¢es and application ol rwurces. for the year then ed. have been properly prepared in aCcdanCe Witn Uiiiied KiNJdom Generally Accepted Accouiiting Practice. includiiig Fin8ncial R•portinq Siandaro 102 Yhe Financial Rewrtlng Standard apIcable in th UK and Repubiic of Ireland,; 8nd ève beeii prepared In accordance wilh the requirements of Ihe Charilies Act 2011. 8asis for opinion We conducted our audit In •¢ctydarth with Int8MA1Km slAs on Audlling IUKI IISA% IUKII and appllrable law Our reSW1blI1eS under those siandards are lurthei de8Cfibee In the Auditors, r¢sponslbilitie$ for the audit of Ihe finanrA81 sl8iemenls seclion ol our report. We are indppendent ol the r.harily Iii accordance wittr. the 81hical rpfjiJiremvn15 that are rftlÈvanl lo nur audit of tho financial statements in the UK, inr.knding the FRC'S Eihical Sland3rd. and we have lullilled our other elhiral responbIlIt10S In accvrdaiice wiltri these requirements. We believe tha; the audit evidence we have obtained 1$ suifidtrni and appropriate tg provide a bosls lor our opinion. Concluslong r•latln9 lo gDlng ¢one•m In audiling Ile fin8ncial 51aiemenls, Ive have eoncluded lh lh¢ trusloes. use of Ihe goiiig concern basls of accounling in the prèparalion of the financial Slalem8r,Is Is appropri81 8088d on tht we wlomied, have not ideniif*d any matsrial uncertainlie8 r•lalng lo events or conditiong that, IndidUallY co118divdy. may casi significant thbt on tha abitrty lo contlnue as a golng eoncern for 8 period of at leasl tlwlve rnonlhs fr(¥n the fancial StateMts are authorised for issue. Our responsibilitie5 and thg rasponsibililtes L)f the tru51ees wlth respect (o going concein are ¢escrlbed In th¢ relevant $eclion5 01 this reporl. Other Infomatlon The Irvslee5 are Tesponsible for Ihe other lnlorrnaln. The olher inlormatic¥) cornprises the Inlorm81ion Included In the Annual Report. olher than the flnancial slaiemtrnls and our Report of iha Independent Auditors Ihereon. Our opinion on the financial slaiemenls does nol cover the othef information and, except lo the exlenl otherwise explicitly slalp.d In our report. we do nol exwes8 any form of assuTance conclu510n Ihereon In conneGlinn with our audit of the financial stalements. our responsibility is lo read the other inforrr,alion 3fjd. iii doing so. consider whether the olher iiiformation 15 materially Inconsisteiit Mrtth the financial stalemenls or our knowledye obtained in t4e 8u¢JIt or olheThwse appears lo be rnalerially misslaled. If we idenlily suoh material inconslslend?8 or arent malerial misstatements. wo are required to determin wh&ther this gives rise to a material rnisstatement In ihe financial stalernenls themselves. If. based on tl)e wtyk we have perfomed, we conclude Ihal there is a material mlsslalement ol this ulher tnfomialion, we are required to report that fact. We have nothing lo report In Ihis regard. Page 9
REPORT OF THE INDEPENDENT AUDITORS TO THE TRUSTEES OF ASHTEAD PAROCHIAL CHURCH COUNCIL Matters on which we are required to report by excepllon We hav& nothing to rewrt tn respect of the follovring mattels where the Charlbes IAcc(yJnts and Roportsl Regulations 2008 requires us to repcrt to you rf. In our opinion.. the Infom)alkn glven in tho Rewt of Ihe Twstees IJ IrK(ffislsleni in any matsrfal rew wi+h the finandal Statements", or sufficient accounling records have not been kepl.. or the fin8neial statrmenls are not in agreem&)t wth the accounlfng CordS and reiums,. we have not received all the inlorrnaiion and explanations we require lor our audil Responsibilities of irustees As explaine.d Tnore fully in Ihe Slatement of Trusipes. Re.8ponsibilities. the trustee5 are responsible lor the Preparation of the finandal slalem8nts vknch glve a true and lair vi6w. an(1 Irjr suth Internal contrul a$ the trustees detemilne is necessary lo enablg the wepar3lk)n ui financial sldt¢mgnts that are freE from material mlsstalem$nl. whether due lo fraud or error. In preparing th8 Inanclal stslements. Ihe IrusttrO$ 8re responsib for assesslng the charllls ablllty to continu¥ as 8 golng ¢oncern, dlscloslng, as applcabl8, mallers relat¢il k) golng ¢oncem and uslng Ili& goln9 concern basis ol accounting unless Ihe trustees ther intgnd lo liquidote the drItY or to se operatlons, or have no rfjalislic 81temau.ve but to do so. Our r•8poiisibilltles fvr thB audlt of Ihe tlnjnclal 8tal•rnents We have been 3ppoinled as audiiors under Spclion 144 01 Ihè Chaiiiies Acl 2011 And report in accordance with th8 Acl and relevanl regulations rnade or having cffeel thcrcunder. Our obi•clivvs i4re lu ubiain rea&onable assurance about whether thè linaricial slal8menls as a whole are free from moledal mlsslaiemenl, wtriether due lo Iraud or error. and to 168ue a Heport ()1 Ilie Independent Auditors that Inclutlas ¢xJr oplnlon Reas¢)nablft a4$1JTance is a high 18vg1 of assJranrv. but Ig not a guarantoe that an audll CndUC11 lil accc*dance wtli ISAS IUKI will afviays deleci 4 matedal Inis5tateTllent when 51 exist$. Mlsstalemtsnts can 8rise from fraud tsT Brrur and are consKlered niaterial Il, individu811y or in rho 8ggregal8. they could reaswably be expé¢ted to inllu?ncg the e¢Mi¢ deciskns ol us•r8 tak on Ihe bo8is of thes• financial slatéments. The 8Mlani lo vthich our procedums aro capablè ol detectin9 irregularilies. including fraud 15 detailed below.. We idpnlrfied the laws and regulations appll¢able lo Ihe charily through discussions with the Iru51ees and from our knowlodge and exp8rtencp of the charlty sectof,. Wo loctssed on specific la and regLJlalions vh)ich we considered may havp a direcl malorial effect cn Ihe finan¢l81 slal&ments or the operalians of the charity, InCding Ilie Charities Act 2011, taxation legislation ant1 data protection, antbrItsry, empk)ymenl h&allh and 5aleiy legislation: Addltionally, we assessed the susceptibility of Ihè charilvs finanryal sla(ements ¢0 materi81 misslalamenl, induding ahtaining and understanding how frnud might ocwr by. making enquires with Intse$ as to Vrt) they considered Ihere wa5 susceptibility to Iraud, their knowledge of actual. suspected alled fwd.. and consid8rfng the internal controL8 in place to miirgaie risks ol fraud and non&compliance wlth laws and regul8ttons. A further desLription of our respon5ibiliD'es for the audit ol the fiiidncial Slafemenls Is k)cated on the Financial Reporting Coun¢fil'5 website at www.frc.orq.uklauditorsresponsitNltties This desuiptian form5 part ol our R8POrt ol the IndePendt Auditors. Pa9e 10
REPORT OF THE INDEPENDENT AUDITORS TOTHE TRUSTEES OF ASHTEAD PAROCHIAL CHURCH COUNCIL Use of our report This report 15 made solely to th8 thartys trustees. a5 a body. in accordance with Part 4 of the Charities (Accounts and Reports) Regulait(Ms 2008. Our audit work ha5 been undfjrtJken sv thai we might state to the charity's trusteES those matters we are reouired to slate to them In an audrtors, report and for no uther purpose. To the lulles1 exlenl permitted by law, we do not accept oi assume re5ponsibilrty to anyone olher than Ihe charity and Ihe charity's I¥u5tees as a body. fur audit work. Iiy this repprt, or for the opinions we have formed. GBJ LLP Slalulory Audilc Slerfing House 27 Hatchlands Road Redhill Surrey RH1 6RW Dale.. Page11
ASHTEAD PAROCHIAL CHURCH COUNCIL STATEMENT OF FINANCIAL ACTPIITIES FOR THE YEAR ENDED 31 DECEMBER 2023 2023 Total lunds 2022 Total funds Unresiricted funds Reslriaed funds Endowment lund Note5 INCOME AND ENDOWMENTS FROM Don3tlDns and le9acies 839,555 11,467 851,022 755,574 Charltable activities charitab activity 209.692 209.692 197,049 Inveslmenl Income Other income 11.387 11.387 6.572 Tot?1 1076 166 EXPENDITURE ON Charltabl? actlvitleg Charitable activity 1088717 1.103,361 923,601 NET INCOMEIIEXPENDITUREI 124.0181 13,1771 127,1951 36.594 RECONCILIATION OF FUNDS Total funds brought Inrward 1,233.343 118.652 1.351.995 1,315,398 TOTAL FUNOS CARRIED FORWARD 1209 325 115475 1324 800 1351995 CONTINUING OPERATIONS All Income and cxpendilure has arisen frcm continuing acliwties. The noles form part of these financial staiements
ASHTEAD PAROCHIAL CHURCH COUNCIL BALANCE SHEET 31 DECEMBER 2023 2023 Total funds 2022 Tulal funds Unre51ricted Restricled lunds funds Endowment lund Noles FIXED ASSETS Tangible assels 392,239 392.239 392,239 CURRENT ASSETS Dcbttsrs Cash at bank and In hand 12 10.50fj 841,422 2,820 113,392 13,326 954.814 90,950 902,769 851.92e 116,212 B.140 993,719 CREDITORS Amounts falling duè wthin yedr 13 135.5781 135,5781 133.9661 NET CURRENT ASSETS 111212 932.562 959,753 TOTAL ASSETS LESS CURRENT LIABILITIES 1,20B,589 111211 1,324.800 1,351,992 NET ASSET5 116211 1324.800 1 3S1.992 FUNOS Ui?reslricied funds.. General furTrd GenerAI Reserves Proiecl fund 14 SS3,023 121,817 585.444 121.217 1209 325 1233 343 Reslricled funds.. Churchyard Bdls fund Organ fund Missiuii Pastoral lund 60,323 20,850 1,571 30.528 59,224 21,887 1,571 33,J32 115475 118652 TOTAL FUNDS 1324,800 1,351.995 The firtanGlal slatemenls were approved by the Board ol Trustees and auihorised for issue on . and were signed on Its behatt by.. PJ AMdA Andy Carter- ChurGhwarden Malcom Leight hurchwarden David Arnold- Treasurer The notes fotrn part ol Ihese finanrial statements Page 13
ASHTEAD PAROCHIAL CHURCH COUNCIL CASH FLOW STATEMENT FOR THE YEAR ENDED 31 DECEMBER 2023 2023 2022 Notes Cash flows from opBratlng activllles Cash generaled from operaiions 38 636 Net Cash provided by operating acts"vilies Cash flows from inv•sling ¥ctivlti•s Interesi received 6,572 Net cash provided by 1nvesb.ng activitie$ 11.387 6,572 Change in cash and cash équlvalent8 In the reporting pèriod Cash and cash equiv•lentg at thè beglnnlng of tho r•portlng pgriod 52.045 45,206 857 561 Cash and cash equlvalents •t the end of the rèpgrtlng period 9¥814 902 769 The notes [rM part of these financaal statements Page 14
ASHTEAD PAROCHIAL CHURCH COUNCIL NOTES TO THE CASH FLOW STATEMENT FOR THE YEAR ENDED 31 DECEMBER 2023 RECONCILIATION OF NET IEXPENDITURE)IINCOME TO NET CASH FLOW FROM OPERATING ACTIVITIES 2023 2022 Net lexpenditurè)lln¢ome lor the r•portlng perlod {a8 per the Statement of Flnanc5al Activities) Adjustmèn15 for.. Inlcresi received DeGrease in Slocks Decrease in debtors IncreaselldecrEasel In creditors {27,1951 36,594 111,3871 16,5721 765 15,061 7.2121 77,627 1.612 Net cash provld¥d by op•ratlons 40.658 38,636 ANALYSIS OF CHANGES IN NET FUNDS Atl.1.23 Cash flow At 31.12.23 Net ea¥h C.a8h al hank and In hand 902,769 902,709 Totol 902,769 The notes fom part of these finanrial statements Page15
ASHTEAD PAROCHIAL CHURCH COUNCIL NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENOED 31 DECEMBER 2023 ACCOUNTING POUCIES Basls of preparlng the financial statement5 The financial statements of the charity, which is a publiG benefit pntity under FRS 102. have been prepad In accordance with Ihe Charilies SORP IFRS 1021 'Accoun(Ing and Reporting by Charities. SialerTtenl of Recommended Practice applicable to chantie5 preparinq ihpir arrfiunls In accordance th the Financial R8Wting Slandard ÉipplicaiAe in the UK and Republic ol Ireland IFRS 1021 lorfcclive 1 January 20.191,, Financial ReDOrting St2ndord 102 'The Fit)3ncial Rewrting Standard applicable in the UK and RepLiblic ol Ireland, and Ihe Charities Act 2011. The Iinancial slatpmen15 havo boen prepared under the historical cost convention. Income All lmcp.me Is recoqniseo In the Slalenienl of Financial Actsviiies once the charity has entillgrnenl to the lunds. li is probabi8 thal the income will be rocèived and the amount can be measured reliably. Exp•ndltur• Liabilities are recognised 9$ expenditure as 500n as there is 8 legal or con51ructive obliqalion cornmitting the charily lo that expondilure. il Is probable that a iransler ttf econornic benefits will be require(J In selll&menl and the amounl ol the obligalion can be mé35ured reliably. Expenditure Is accounted lor on an accruals basis and ha8 bepn r.lassifipd undpr hp.adings th8t aggregate all cosl r&lAi&d la IhB calegory Whcre costs cannot be directly aiiribulcd lo particular headings thpy have befin allocated to aciiviliès on a basis consis18nl wjlh Ihe use of re*sourLL Grants offered Subject lo ¢on¢Jrtions whlch have not been rner at the year end date are noted as o comrnilmpnl bul nr)l Accruèd as expendilure. Allocatlon and apportlonm•nt of costs Cosis arè allocated 10 the relevant fund depeiidinu Un tlie lype uf expenditur&. altribulablg lo more Ihan ono lund. a reasonable apportionment Is made. If costs èra Tangible flxed 08$•ts Consccraiod land and buildings and moveablè church furnishings Consècrated land and beneliced prL)perty is exduded from ihe acco¢Jnls by section 10121 of the Charilles Acl 2011. No value is placed oil moveable church furnishings held by the clurchwardens on specir?I trust for Ihe PCC anij which requi a laculty lor disposal since the PCC considers this to be iTralienable property. All expendilure incurrvd duiiiig the year on con5ecr8ted or benelice building5 and moveable church furnishings, whether maintenance or Improvement. Is wnllen off as expendilure In the slalement Of Iinancial activities Freehol(J properties Frcchold properties are included at cost. No deprpciatinn 18 prOVed since Ihe values induded are considered to bc lower Ihan Ihe realizablo values of thè properties. Oth8r langiblE tixety Bssets Fixtures. lumiture and efjuipmenl are 1V.en off in ihe period in 1th the asset Is acquired. Taxatlon The charity Is exempt from tax on Its CharIt8b activities. Pa98 16 continued...
ASHTEAD PAROCHIAL CHURCH COUNCIL NOTES TO THE FINANCIAL STATEMENTS- continued FOR THE YEAR E14DED 31 DECEMBER 2023 ACCOUNTING POUCES-¢gntlnued Fund accountlng Unreslricled funds ran be used In accordance with the charitable objectives al the discrelion of the trustees. Restric18d funds can only be used lor parb"cular res'.ricied purposes wthin the objects ol the charity. Restriclions arisc when specilied by ihe donor of when funds are raised for particular re51ncted purposes. Furthor eyplanalion ol the nature puryjose of each fund Is InGluded In the notes to the financial statements. Penslon oost8 and other postwretlremeht benellls The charity operalES a elIne wnlribution pension stherne. Contributlons payable to the charitI5 pansion scherne 8re charged lo Ihe Stslemenl of Financial A¢ljwts"es in the pefiod lo which they relaie. DONATIONS AND LEGACIES 2023 2022 Planned glft aid donalions Income tax recoverable Oih&r planned giving C.hiirch coller.lions Other donations 42B.313 118,041 53,314 10.839 240515 4 Jf6.44 124.391 43,161 9,634 121,948 851 OZ2 755 574 INVESTMENT INCOME 2023 2022 Deposit 8¢¢CJunt inleresl 11,387 6,572 INCOME FROM CHARITA8LE ACTIVITIES 2023 2022 Acliwly Charit8ble activity Charitable activity Charitable activity Charitable activity Cafe Hall Rental Partschial Fees Olhcr 1g¢orne 83.170 79.078 25.068 72 560 59,143 22,687 209.692 197.049 Other incomB includes leting of Lorraine Gardens resIdtI31 property and Contributi from cr¢y ol London Fernan schnol. Page 17 continu8d...
ASHTEAD PAROCHIAL CHURCH COUNCIL NOTES TO THE FINANCIAL STATEMENTS- continued FOR THE YEAR ENDED 31 DECEMBER 2023 CHARITABLE ACTIVITIES COSTS Grant funding of Direci Costs 1588 nol8 61 Totals Charitab. activity 1103361 GAANTS PAYABLE Grant Maklng 2023 2022 Christian Aid csw YAWQSUP Inter58rve (H & J Lee) Through the Roof Molhery Union Overseas Karen Sorder Ministries Development Aid Religious Ireedom Kenya - Widows & orphans Mission society Disablee mini$lry Social conce.rn Mission In Thailand 3.oc 1,500 6.000 5,000 6.000 1.s45 6,000 3,000 1,720 6,000 5,000 6,000 1.545 b.012 Overseas and Cross Cultural Mi•¥lon Partn•rs and Ag•ncie• Subtotal 29.045 29,277 ALDAG lernalives Trust 8piMp Project Besom EvoiigeliLal Alliance Lealherh¢aO Start Music In Ministry Trust Send Pri50n Learning diificullie5 Mlssinn to lamilips Mental wellbeing for leenagals Caie lor the ¢ommunily Serwce ol Ihe church C8re for huFn¥less Prlson ministry Pris(M) minisiry 2.596 4.000 4.(JOU 4,000 2,596 4,000 4.UUO 4.000 750 3.000 6.000 1,000 3,000 6,000 1.000 UK Ml•8lon Partn•r5 and Mlssioh Ag•nclv8 Subtol41 24,596 Tot41 World Mlsslon 53,641 54.623 Page18 continued...
ASHTEAD PAROCHIAL CHURCH COUNCIL NOTES TO THE FINANCiAL STATEMENTS - ¢ontinued FOR THE YEAR ENDED 31 DECEMBER 2023 Other donatltsn: J & G Cooper Mission visrt to Karen Bordei 500 DEC Epsom & Ewell Refugee Nèlwork Slpphanie Els'.ub Sl Giles School Ukraine Appèal Ukraine Appeal Mission In South Africa Education 2.500 2.500 2,250 10.000 5.000 Subtotal grants Irom the Gen•ral Fund 65.123 Ml88lon Fund.. YAWOSUP The A Rochh Trusl Episeopal Church of Soulh Sudan & South Su(tan Universily Partnership O F Ogbighele Mission in K8nya Don8twJn for echo church assèssm 2,750 125 Leaving Gifi lo( Bishop Jo Mission visit lo IVhccL8 for tho Wo 100 300 Churchyord Fund.. Oakleaf Eiil¥rprise Mental health chanty 2Q) 200 Subtotal grants from restrlcted lunds 325 Total grant$ m•d• The lolal grants paid lo IndIdual5 Ounng th8 year were £2.55012022.' £5001 and the lolal gran16 pJid to Inslltullons were £66,891 12022.. £64.9481. AUDITORS. REMUNERATION 2023 2022 Fees payablo lo thc charitls auditots for th& atsdit of Ihe rharilrfs financial slatem8nts 5,091 4,998 TRUSTEES. REMUNERATION AND BENEFITS Staff costs include the following remuneration to Trustees land per$on$ connectod wlth them) Salary and Nl Penslon Total 2023 Total 2022 Robert Kendall Rèv Sarah Tapp 26.777 1,212 522 27.329 1.212 11,683 1.212 Total 27,989 522 No other salari8s have been paid to any other Trustee. persons ckjsely ¢onn8cl8d to them or related parties, except for expense5 8ummarised below. Pag0",9 continued...
ASHTEAO PAROCHIAL CHURCH COUNCIL NOTES TO THE FINANCIAL STATEMENTS- continued FOR THE YEAR ENDED 31 DECEMBER 2023 TRUSTEES. REMUNERATION AND BENEFITS- c0Tr71Jnued TYuste85' exponsgs 2023 Numbèr ol trustees land persDn5 closely connected to them or related parties) who were paid expense$ 2022 Books and subscrlp¢lon¥, traval and hospitallty 8ook5 an subscriptions, Ir8vel gnd hospitality Natur• of the expenses Richard J¢n85 Nico Ohlsson Sarah Tapp 63 903 725 61S Total 677 STAFF COSTS 2023 2022 Wago% and 5alarios Social security ro$t8 Other peiision CL)sIs 349,095 18.776 11,565 340,048 18.955 11.175 379 436 370,178 The averiige ryiunihly number ol employees during Ihe year was as follows 2023 15 2022 14 No empknyees received emolurnents in èxcess 01 £60.000. 10. EX GRATIA PAYMENT5 An Ex-Gratia payment of £5.000 was made to a retiring member of staff in 18cogniiion of excepli(x)al service carried out over so many years. Thls was approved by HR Working Group on beham ol the pcc. Page 20 continued...
ASHTEAD PAROCHIAL CHURCH COUNCIL NOTES TO THE FINANCIAL STATEMENTS- continued FOR THE YEAR ENDED 31 DECEMBER 2023 TANGIBLE FIXED ASSETS Freehold property COST Al 1 January 2023 and 31 D&cernber 2023 392 239 NET BOOK VALUE At 31 Oecernbar 2023 At 310ecember 2022 392.239 12. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2023 2022 Oih8r debtors Pr8paym6nt8 and accrued Incomo 90,Y5U 13. CREDITORS: AMOUNTS FALLING OUE WITHIN ONE YEAP 2023 2022 Olhor crodilors Accruats and deferrad in¢ome 23,348 16,787 14, MOVEMENT IN FUNDS Net movement in funds Ai 31.12.23 At 1.1.23 Unfesirlcted funds General fund Gener81 Reserves Project fund 585.444 121.217 526 682 132,4211 600 553.023 121,817 1,233,34J {24,0181 1,209,320 R05tplcted lundg Churchyard Bells lund Organ fund Mission Pastoral fund $9,224 21,887 1.571 33,332 1,099 11.0371 60,323 20,850 1,571 30,528 2,202 12,8041 436 118652 115474 TOTAL FUNDS 1324 800 Paqe 21 continued...
ASHTEAD PAROCHIAL CHURCH COUNCIL NOTES TO THE FINANCIAL STATEMENTS - contlnu•d FOR THE YEAR ENDED 31 DECEMBER 2023 14. MOVEMENT IN FUNDS- contlnued Net movement in funds, IncJuded in Ihe aL¥Jve are a5 follows.. cy)ming resources R850urces expend Movem8nl ill funds Unrestricted funds General fund General Reserves Project fund 933.791 600 1966,2121 {32,4211 600 7.804 1.1164,699 11.088,7171 124,0181 R4strlctod lunds Churchyard Bells fund Mission Pastoral fund 1D,905 216 346 19,8061 1,099 11.2531 11,0371 13.1501 12.8041 436) 436} 3,178 TOTAL FUNDS 1076 166 11.103.361) 27,1951 Comp8rotlvei for movement lrt funds Net movement in lunds Transfers between fLJnd5 Al 31.12.22 A11.1.22 Unre•trict•d lunds General fund Géneral Reserves Project fund 526,768 120.695 60,707 12,0321 585,444 121.217 526.882 1,197.953 37.422 12,0321 1,233.343 Restrlcted IndS Churchyard 8&lls lund Organ fund Mission PastorAI fund 58,308 21.700 1.571 31.319 916 187 59,224 21,887 1,571 33,332 1191 2.032 117.449 829) 118,652 TOTAL FUNDS 1,315.402 1 351.995 Page 22 continugd...
ASHTEAO PAROCHIAL CHURCH COUNCIL NOTES TO THE FINANCIAL STATEMENTS- continued FOR THE YEAR ENDED 31 DECEMBER 2023 14. MOVEMENT IN FUNDS-contlnu•d Comparative net movement in lunds. Included in the above are as follow5.. Incoming resoiirce5 Resources expended Movement in funds Unrestrlcted lunds General fund General Reserve$ Project fund 949.102 522 245 IB88,3941 60,707 24.0521 23,8071 949,869 IY12,4471 37,422 Restyictbd funds Churchyar¢ Bells lund MIs5i9n P8Slor81 lund 9,833 187 306 18,917 916 187 13251 1,9131 1.9131 .11,1551 TOTAL FUNDS 36.593 A curren¢ year 12 months and pllor year 12 monlhs comb'ned position is 8S tollows: Net movemeni in funds Transfers belween fun(Js Ai 31.12.23 Al 1.1.22 Unrestrlcted funds Gèneral fund Geneial Reservtrs Project fund 526,768 120.695 28,287 1.122 12,0321 553.023 121.817 534 486 1.197.952 13.406 12,0321 1,209,326 Re$lrScted lund8 Churchyard Bells fund Organ fund Misslon Pastoral fund $8.308 21.700 1.571 31.319 2.015 18501 60.323 20,850 1.571 30,528 {2.8231 2.032 115474 TOTAL FUNDS 1.315.401 9,399 1,324,800 Page 23 continued...
ASHTEAD PAROCHIAL CHURCH COUNCIL NOTES TO THE FINANCIAL STATEMENTS . rontinued FOR THE YEAR ENDED 31 DECEMBER 2D23 14. MOVEMENT IN FUNOS- continued A current ye8r 12 moNhs and prior year 12 monihs comtNned net movelnent in funds, included in the above a as folloKE'. Incoming reswrce$ Resources expended Movement In funds Unrestrithed funds Gen()ral fund General Reserves Project Ibnd 1.882,893 1,122 11.854.606) 28,278 1,122 2.014.568 R•strlcted funds Ctyurchyard Bells fund Ission P88toral fund 12,001, 1621 13.406 20.738 403 652 118.7231 11,2531 13,4751 2,3491 2,U15 18501 12.8231 12.3491 21.793 25.8001 14,0071 TOTAL FUNDS 9,399 15. RELATED PARTY DISCLOSURES During ihe year, a 1019101 £1,285 12022. £2751 was paid to YPS Events. 8 company contrrAled by Robert Kendall Ilruste81. Page 24