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2021-04-05-accounts

REGISTERED COMPANY NUMBER: 06930451 (England and Wales) REGISTERED CHARITY NUMBER: 1132124

REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 FOR

OUR SANSAR LIMITED (A COMPANY LIMITED BY GUARANTEE)

CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

Page
Report of the Trustees 2 to 6
Independent Examiner's Report 7
Statement of Financial Activities 8
Balance Sheet 9
Notes to the Financial Statements 10 to 12
Detailed Statement of Financial Activities 13

OUR SANSAR LIMITED (A COMPANY LIMITED BY GUARANTEE)

1

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2021

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2020. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) 'Accounting and Reporting by Charities' issued in March 2005.

Registered Company number: 05537547 (England and Wales)

Registered Charity number: 1132124

Registered office

35 New England Road Brighton BN1 4GG

Trustees

A J Powell (Krepska) D Reddin D Beetham

Independent Examiner

Varinder Mittal 18 Charity Farm Chase Billericay, Essex CM12 9LF

Governance and management

The charity is a company limited by guarantee and registered charity. It is operated under the rules of its memorandum and articles of association dated. It has no share capital and the liability of each member in the event of winding-up is limited to £1.

The trustees of Our Sansar are recruited principally in two ways: via our networks and through targeted recruitment, particularly when we identify a gap in our skills. All new trustees are given information about the charity and provided with an induction pack that explains the rights and responsibilities of being on a board. All new trustees are requested to submit a CV and are then interviewed prior to appointment. They are then invited to attend a board meeting and are voted on by the members.

Risk management

The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.

Our partners and memberships

We are working closely with local organisations in Nepal and have formed working partnerships with GAN Nepal, DYC, CWIN, a number of organisations/children’s homes working with street children, local authorities in Nepal, National Women Commission, local schools, and a number of others that we consult whilst working on our projects. We are a development partner of A4ID.

OUR SANSAR LIMITED (A COMPANY LIMITED BY GUARANTEE)

2

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2021

OBJECTIVES AND ACTIVITIES

Objectives and aims

The charity's objects are:

Mission statement

We envision a world where all children have the opportunity to live a fulfilling and happy life.

We work to provide education, welfare and shelter to the most disadvantaged children in Nepal for whom little or no other help is forthcoming.

Significant activities

Our Sansar was founded in February 2009 and formally registered with the Companies House in June 2009 and with the Charity Commission in October 2009. We have reviewed all our activities as per the Operational Plan. The review looked at the success of each programme and activity and the benefit it has had on communities in Nepal with the current focus on street children, girls who have been victims of gender based violence including rape and trafficking, other children from less privileged backgrounds and education.

The year ending 31 March 2021, was another extremely busy year for Our Sansar, especially in the light of the coronavirus pandemic. We continued to run and improve our children’s home for street children in Parwanipur, the day care centre and child helpline in Birgunj, and we launched a new project in Janakpur in collaboration with another UK charity, Pipal Tree. The new project, the Children’s Protection Centre, started with opening a safe house for girls who have been victims of gender based violence including rape, trafficking, child labour and other trauma. Next stage will be opening a transit home for boys also in Janakpur, when it is possible in the current circumstances.

We also ran a COVID relief programme in collaboration with Pipal Tree where we delivered relief packages to over 15,000 people and also helped children at the government quarantine facility. This was the only Province 2 - wide food relief programme and we focused on the communities that are not able to receive assistance from anywhere else, mainly due to lack of citizenship.

We have referred to the guidance in the Charity Commission's general guidance on public benefit when reviewing our aims and objectives and in planning our future activities. Our current development programme continues to contribute to the aims and objectives we have set.

OUR SANSAR LIMITED (A COMPANY LIMITED BY GUARANTEE)

3

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2021

ACHIEVEMENTS AND PERFORMANCE

Charitable activities

2020/21 was an extremely busy year for Our Sansar and despite the pandemic we delivered against the majority of the objectives set in our plan. Our team consists of 6 members of core staff, all working on a voluntary basis, and a number of volunteers helping out with various tasks on ad hoc basis. We also have 16 paid members of local Nepalese staff working on the ground, including one of our former children who has now grown up.

Thanks to funding from trusts, campaigns and individual donations last year we managed to get involved in quite a few activities. Our children’s home in Parwanipur, near Birgunj has developed into a fantastic project. At the moment there are 17 street children living there and we are planning to help many more. All the children are receiving good education, extra curricular classes at the home such as dance, guitar, computer and cooking. We have linked further 2 boys with their families and are supporting their education and providing the families with extra help and 3 new boys joined our home. During the pandemic the boys haven’t been attending school in person but we have found them a great online teacher so they have been studying hard and passing their exams.

On the 12[th] April 2020, the International Day for Street Children, we organised dancing competition for the boys – due to the pandemic we were not able to organise our usual large event but the children still had a lot of fun.

We have been running the Day Care Centre/Child Helpline for street children in Birgunj since July 2018. The centre acts as a central point for street children to come, have food, classes, activities, counselling and some children stay over night. Our staff spend a few hours every morning on the streets talking to other children living there and trying to assist them as well. The Child Helpline is run in partnership with the local government and pretty much covers most of Province 2 (focus is on the Parsa district but we rescue children from other districts as well). At the day care centre/child helpline we assist on average 25 children everyday and we hope to help more and more. We have also helped in many cases of child labour in the city and are planning to work on that further with the mayor and other authorities.

Due to the increased demand in Province 2 and not many organisations working over there, we launched the Children’s Protection Centre in collaboration with another UK charity, Pipal Tree. The project started with opening a safe house for girls who have been victims of gender based violence including rape, trafficking, child labour and other trauma. Our focus is on providing shelter, welfare, counselling to the girls, and helping with legal prosecutions. This is a very difficult part of the project as many families do not want to prosecute the perpetrators due to them quite often being from higher castes, or worry that this might affect girls’ marriage prospects. We are now working of forming a collaboration with International Justice Ventures to assist with this and other projects on the legal aspects of our work. Next stage will be opening a transit home for boys also in Janakpur, when it is possible in the current circumstances. At the moment any boys that need assistance are referred to our Birgunj centre.

The coronavirus pandemic has had a huge impact on the communities that we are helping so we ran a few campaigns together with Pipal Tree and thanks to all the generous donors, we managed to assist over 15,000 people with food relief packages, and also children at the government quarantine facility.

Since February 2009 we have been in receipt of Google Grant which allows us to place advertisements worth $10,000 every month on Google for free. Thanks to these advertisements we are able to reach a wider audience, raise awareness on the plight of street children and recruit volunteers to help with the projects in Nepal and promote our activities. This was the only Province 2 - wide food relief programme and we focused on the communities that are not able to receive assistance from anywhere else, mainly due to lack of citizenship. The Social Welfare Council have requested now a meeting with us when we are in Nepal next to look at other ways of partnering/assisting communities over there.

2020/21 was a very busy year for us. We advanced necessary work for the success of the Children’s Home, Day Care Centre/Child Helpline projects so that we can reach most children needing assistance in the district. And we finally launched the Children’s Protection Project. And most importantly, we ensured that all the children we are assisting are happy and have great prospects in the future. There is still a lot of work to be done but I am confident that if we keep up our hard work, we will achieve all our objectives in the next year.

OUR SANSAR LIMITED (A COMPANY LIMITED BY GUARANTEE)

4

FINANCIAL REVIEW

Reserves policy

The Trustees consider that, in future, the level of unrestricted reserves should be approximately equivalent to the charity's organisational expenditure for 3 to 6 months. The Trustees will also from time to time apply unrestricted reserves to specifically designated funds when considered appropriate. However, if necessary, access to the designated funds will be permissible for the general meeting of the charity. Restricted funds given to Our Sansar for a specific, identifiable purpose will not be accessible for the general running of the charity.

Financial review

We received a £30,000 grant from the Gwyneth Forrester Charitable Trust towards the cost of our Street Children programme (this was recognised in our previous year’s accounts). This has helped with running of the children’s home, child helpline and the day care centre. We have also been awarded a 3 year grant from Barbara Ward Children’s Foundation - £6,000 per annum, a 2 year grant from Brian Mercer Trust - £10,000 per annum, £3,000 grant from the Souter Charitable Trust, £2,500 from the Carmela and Ronnie Pigantelli Foundation, and £1,482 from The Parvathi Foundation, and an unrestricted grant of £7,229 from Global Giving. We also received a number of individual donations, these mainly came from campaigns that our supporters organised for us, our digital Global Giving campaigns, and also through some of our volunteers that have visited the projects and then in return raised funding for us.

We also continue to receive the Google Grant which allows us to place advertisements worth $10,000 on Google every month. Thanks to this grant we are able to find experienced volunteers, promote our events and help children from poorest families in Nepal. We also received PR and marketing support worth £2,000, and website rebuild support worth £4,000.

At the moment all UK staff members work on a voluntary basis.

FUTURE DEVELOPMENTS

We have planned a number of fundraising activities for 2021/22 to secure sufficient funding for the projects. Due to the coronavirus we have had to change many of our plans though. The International Street Children’s Day on the 12[th] April will have to be again celebrated just within our homes so we will not hold our usual big event. We are focusing on digital fundraising campaigns such as Giving Tuesday, winter campaign and our corona relief campaign for the families affected by the virus, lockdowns and curfews.

We have been allocating more time now to funding applications to trusts and foundations, and have been planning other ways that we can diversify our income streams in the light of the pandemic.

We will continue to run and improve our Street Children Programme and the Children’s Protection Project, and we plan to open a transit home for boys in Janakpur as soon as possible. We are also helping with a few community educational projects and we are hoping to start these by the end of 2021. Our next big plan is launch a proper small legal centre to assist victims of rape and trafficking.

OUR SANSAR LIMITED (A COMPANY LIMITED BY GUARANTEE)

5

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2021

PUBLIC BENEFIT STATEMENT

Our main activities in 2020/21 were aimed at relieving poverty and advancing education for the benefit of the public. The projects are carefully chosen depending on the area and the community needs. At the moment our activities benefit over 200 girls from impoverished backgrounds near Birgunj, around 150 street children through the Street Children Programme, and so far 30 girls through the Children’s Protection Programme, with over a 100 on our caseload list. We are now trying to assist over 1000 students from Dalit communities and 22 children from the leper colony through provision of education. Soon we will be able to cover the whole of Province 2 thus benefiting a larger amount of children.

We have strengthened our Children’s Home project in Nepal to provide shelter, food and education to street children and then to expand the project nationally. We opened a Day Care Centre and a first ever in the area Child Helpline in Birgunj. We continue to support the all girls school in the village near Birgunj by the provision of a full time computer teacher and laboratory equipment. We also opened a safe house for girls in Janakpur. We have also been supporting the families affected by the coronavirus through our relief programme. All our charitable activities focus on delivering against these aims.

ON BEHALF OF THE BOARD :

............................................. A Powell (Krepska) – Trustee

Date: 01 September 2021

OUR SANSAR LIMITED (A COMPANY LIMITED BY GUARANTEE)

6

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF OUR SANSAR LIMITED

I report on the accounts for the year ended 31 March 2021 comprising the statement of financial activities and balance sheet and the related notes 1 to 7.

This report is made solely to the charity’s trustees as a body, in accordance with section 43 of the Charities Act 1993 and regulations made under section 44 of that Act. My work has been undertaken so that I might state to the charity’s trustees those matters I am required to state to them in an independent examiner’s report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity’s trustees as a body, for my work, for this report, or for the opinions I have formed.

Respective responsibilities of trustees and examiner

The charity’s trustees (who are also the directors for the purposes of company law) are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 43(2) of the Charities Act 1993 (the 1993 Act) and that an independent examination is required.

Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:

Basis of independent examiner's report

My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

have not been met; or

Varinder Mittal 18 Charity Farm Chase Billericay, Essex CM12 9LF Date: 01 September 2021

OUR SANSAR LIMITED (A COMPANY LIMITED BY GUARANTEE)

7

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2021

NOTES
INCOMING RESOURCES
Incoming resources from generated
funds
Voluntary income:
Donations
Incoming resources from charitable
activities:
Events and campaigns, online giving
Total incoming resources
RESOURCES EXPENDED
Charitable activities:
Operations of the project in Nepal
Raising awareness in Nepal and UK
Governance and staff cost
Governance and support costs
Total resources expended
NET INCOMING RESOURCES
6
RECONCILIATION OF FUNDS
Total funds brought forward as
restated
8
TOTAL FUNDS CARRIED
FORWARD
6		 UNRESTRICTED
FUNDS (£)
RESTRICTED
FUNDS (£)
TOTAL
FUNDS
2021
(£)
TOTAL
FUNDS
2020
(£)
7,511
116,728
124,239 124,580
7,032
-
7,032
4,070
14,543
116,728
131,271 128,650
396
111,078
111,474 110,253
1,562
6,000
7,562
5,221
1,958
117,078
119,036 115,475
12,586
(350)
12,235
13,175
4,560
63,519
68,079
54,904
17,146
63,168
80,314
68,079

The notes form part of these financial statements

OUR SANSAR LIMITED (A COMPANY LIMITED BY GUARANTEE)

8

BALANCE SHEET AT 31 MARCH 2021

NOTES
CURRENT ASSETS
Cash at bank and in hand
Debtors
4
CREDITORS
Amounts falling due in one year
5
NET CURRENT ASSETS
FUNDS
6
Unrestricted funds
8
Restricted funds
8
TOTAL FUNDS		 RESTATED
TOTAL FUNDS 2021
(£)
TOTAL FUNDS 2020
(£)
80,314
38,079
-
30,000
80,314
68,079
-
-
80,314
68,079
17,146
4,560
63,168
63,519
80,314
68,079

The notes form part of these financial statements.

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2021.

The trustees have not required the charitable company to obtain an audit of its financial statements for the year ended 31 March 2021 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for:

These financial statements have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small charitable companies and with the Financial Reporting Standard for Smaller Entities (effective April 2008).

The financial statements were approved by the Board of Trustees on 01 September 2021 and were signed on its behalf by:

............................................. A Powell (Krepska) -Trustee

OUR SANSAR LIMITED (A COMPANY LIMITED BY GUARANTEE)

9

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

1. ACCOUNTING POLICIES

Basis of preparation of accounts

The financial statements have been prepared under the historical cost convention and in accordance with the Financial Reporting Standards for Smaller Entities (effective April 2008), the Companies Act 2006 and the requirements of the Statement of Recommended Practice, Accounting and Reporting by Charities.

Incoming resources

All incoming resources are included on the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy.

Donated services and facilities

Donated services or facilities are included in incoming resources when the benefit to the charity is reasonably quantifiable and measurable. They are valued by the trustees at the amount the charity would have been willing to pay for the services or facilities on the open market.

Resources expended

Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

2. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 March 2021.

Trustees' Expenses

There were no trustees' expenses for the year ended 31 March 2021

3. STAFF COSTS

There were no paid employees in the year ended 31 March 2021

OUR SANSAR LIMITED (A COMPANY LIMITED BY GUARANTEE)

10

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 – CONTINUED

4. DEBTORS

There were no debtors in the year ended 31 March 2021.

5. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

There were no creditors in the year ended 31 March 2021.

6. MOVEMENT IN FUNDS

Unrestricted funds
Restricted funds
TOTAL FUNDS		 Restated
At 01.04.20 (£)
Net movement in funds (£)
At 31.03.21 (£)
4,560
12,586
17,146
63,519
(350)
63,168
68,079
12,235
80,314

Net movement in funds, included in the above are as follows:

Incoming resources (£)

Resources expended (£) Movement in funds (£)

Unrestricted funds
Restricted funds
TOTAL FUNDS		 14,543
1,958
12,586
116,728
117,078
(350)
131,271
119,036
12,235

7. GUARANTEE

The members of the company have agreed to contribute £1 each to the assets of the company in the event of it being wound up.

8. PRIOR PERIOD RESTATEMENT

Due to allocation of some of the unrestricted funds as restricted funds in previous financial years, the financial statements inaccurately showed a deficit in unrestricted funds and a significant surplus in restricted funds for the year ended 31 March 2020. This was due to wrong allocation of income from events and general campaigns that was unrestricted but was marked as restricted. Accordingly, adjustments have been made in each of these cases.

Funds at 31.03.2020 as previously stated
Restatement
Funds at 31.03.2020 as restated		 UNRESTRICTED
(£)
RESTRICTED
(£)
TOTAL FUNDS
(£)
(22,464)
90,543
68,079
27,024
(27,024)
-
4,560
63,519
68,079

OUR SANSAR LIMITED (A COMPANY LIMITED BY GUARANTEE)

11

The effect of restatement on the Balance Sheet is shown below:

Impact on Balance Sheet Period to 31 March 2020 (£) Increase in unrestricted funds 27,024 Decrease in restricted funds (27,024) IMPACT ON FUNDS -

OUR SANSAR LIMITED (A COMPANY LIMITED BY GUARANTEE)

12

DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2021

INCOMING RESOURCES
Voluntary income
Gifts
Donated services and facilities
Incoming resources from
charitable
activities
Events, campaigns
Total incoming resources		 UNRESTRICTED
FUNDS (£)
RESTRICTED
FUNDS (£)
2021 TOTAL
FUNDS (£)
2020 TOTAL
FUNDS (£)
7,511
24,821
32,332
30,000
-
91,906
91,906
94,580
7,032
-
7,032
4,070
14,543
116,728
131,271
128,650

The charity was awarded a Google Grant on the 25 February 2010 which allows placing advertisements on Google worth of $10,000 (Approx. £7,159 as per exchange rate from the 01 August 2021) every month. The value of this grant is recognised within incoming resources as a donation, and an equivalent charge included within resources expended. We also received PR and marketing support worth £2,000, and website support worth £4,000. The estimated value of these services is recognised within incoming resources as a donation, and an equivalent charge included within resources expended.

RESOURCES EXPENDED
Charitable activities:
Operations of the project in Nepal
Raising awareness in Nepal and UK
Governance cost
Accountancy and legal fees
Support costs
Management
Consultancy fees
Sundries
Insurance
Events
IT		 UNRESTRICTED
FUNDS
RESTRICTED
FUNDS
2021 TOTAL
FUNDS (£)
2020 TOTAL
FUNDS (£)
396
111,078
111,474
110,253
620
-
620
515
1,016
111,078
112,094
110,769

-
6,000
6,000
4,000
213
-
213
10
316
-
316
586
280
-
280
-
133
-
133
110
942
6,000
6,942
4,706

This page does not form part of the statutory financial statements.

OUR SANSAR LIMITED (A COMPANY LIMITED BY GUARANTEE)

13