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2022-12-31-accounts

ANNUAL REPORT AND FINANCIAL STATEMENTS For the year ended 31 December 2022

The Parochial Church Council of Holy Trinity, Southwell

Charity Number 1132003

Trustees Report

Receipts and Payments Account

Statement of Assets and Liabilities

Notes to the Financial Statements

Independent Examiner’s Report

2022 Report and Accounts for the Parochial Church Council of Holy Trinity, Southwell.

Aims and purposes

Holy Trinity Parochial Church Council (PCC) has the responsibility of co-operating with the incumbent, the Reverend Andrew Porter, in promoting in the ecclesiastical parish the whole mission of the Church, pastoral, evangelistic, social and ecumenical. Holy Trinity PCC also has maintenance responsibilities for the Parish Church, Holy Trinity, and for the Churchyards, two of which are closed by Order of Council (Old Churchyard closed 31st May 1978; New Churchyard closed 14[th] February 2006). The Millennium Churchyard has had difficulties with ground water levels and proximity to Potwell dyke and the PCC will be looking to formally close it, burials in to existing graves and interment of cremated remains are still available.

Objectives and Activities

The PCC is committed to enabling as many people as possible to worship at Holy Trinity and to become part of the church community at Holy Trinity. The PCC maintains an overview of worship and activities throughout the Parish and makes suggestions on how our services, worship and activities can involve the many groups that live within our parish. Our services and worship put faith into practice through prayer and Scripture, music and sacrament.

When planning activities for the year, we have considered the Charity Commission’s guidance on public benefit and in particular, the supplementary guidance for charities for the advancement of religion.

In particular, we try to enable ordinary people to live out their faith as part of our parish community especially through:

Our Church Mission and Vision Statements reflect our commitment to the Parish and beyond:

Mission Statement: “Making Jesus Christ Known”. Vision Statement: Going Deeper with God: Deep rooted, Cross centred and Community Focussed.

This objective is met by five key values; Relationships, Prayer, Mission, Worship and Discipleship which underpin all our activities in seeking to make Jesus Christ known.

To facilitate this work, it is important that we maintain the fabric of the church of Holy Trinity.

Achievements and performance

Worship and prayer

In the early months of 2022, the services continued at 9.00am and 10.45am with the furniture arranged to give a choice for those who still had a need to self-isolate and those who did not. Following the review of the services the service times changed, in May, to 9.00am and 10.30am with a shared coffee time between the services in order to encourage fellowship. Throughout the Vicar’s Sabbatical the services continued as usual thanks to visiting clergy and our own Lay Readers. The numbers attending the services on a Sunday have increased slowly but steadily throughout the year as people have felt more confident about returning to larger gatherings. In the autumn the live online recording of services ceased and there was a return to the previous practice of sound recording the sermons.

Youth and Children

The Youth Cafe continues to flourish and is very well attended. A discipleship group for years 7 to 9 is planned for January 2023. Our Sunday groups continue but with very few children under 5. The Kids and Families Services have been reviewed and will move to a Sunday afternoon in the New Year. The Toddler Group, on a Tuesday morning, thrives. If it continues to grow it will be busier than pre-pandemic.

Pastoral Care

Our pastoral care team have continued to take care of those members of the fellowship who are unwell or in need. The work continues to be led by the Pastoral care co-ordinators and supported by our volunteers. During the colder winter months the donations towards Connections have been waived to encourage all to attend our warm space to share fellowship and enjoy a hot meal and hot drinks.

Mission and Outreach

The mission committee have led the support for many organisations throughout the year both financially and prayerfully and by raising awareness.

Volunteers

We would like to thank all the many volunteers who work so hard to make our church the lively community it is, and without whom the work would not take place.

Deanery Synod

Two members of the PCC sit on the Deanery Synod. This provides the PCC with an important link between the parish and the wider structures of the Church.

Financial Review

It is encouraging to see that planned giving has held at a similar level to the previous year, after several years of decline. The income from church activities has increased now that the restrictions of the pandemic have been gradually lifted, and the fees for weddings and funerals were reinstated in 2022.

In total the income on restricted funds was £36,016 lower than last year, because in 2021 there were legacy receipts of £43,250.

The total expenditure from unrestricted funds was £164,270. This is at a similar level to 2021 because although Parish Share was reduced by £9,984, the gas and electricity charges were

much higher during the year. Other expenditure gradually increased as the church began to open again for activities following the pandemic.

The net result for the year was a deficit on the unrestricted general fund of £22,992.

It is PCC policy to maintain a balance on unrestricted funds which equates to approximately three months’ unrestricted payments, to cover emergency situations that may arise from time to time. This level is currently set at £55,000 and the value of the General Fund at the end of 2022 was £111,631.

Structure, Governance and Management

The Parochial Church Council (PCC)

The PCC is a corporate body established by the Church of England. The PCC operates under the Parochial Church Council Powers Measure. The PCC is a registered Charity.

The method of appointment of PCC members is set out in the Church Representation Rules. At Holy Trinity the membership of the PCC consists of the incumbent, churchwardens, one representative of Preachers Group, three Deanery Synod Representatives and twelve members elected by those who are on the Electoral Roll. All those who attend our services or live in the parish are encouraged to register on the Roll and stand for election to the PCC.

The PCC members are responsible for making decisions on all matters of general concern and importance to the parish including how the funds of the PCC are to be spent.

The activities planned by the PCC complied with the Charity Commission’s guidance on public benefit, and were open to (and often were intended for) residents of the parish and the wider area.

Reference and administrative details

The PCC is registered as the charity “The Parochial Church Council of the Ecclesiastical Parish of Holy Trinity Southwell Notts.” with charity number 1132003. The shorter title is Holy Trinity PCC Southwell .

Membership of the Parochial Church Council

Members of the PCC are either ex-officio or elected by the Annual Parochial Church Meeting (APCM) in accordance with the Church Representation Rules. During the year, the following served as members of the PCC:

Members ex-officio

Revd Andrew Porter (Incumbent) Chris Stead (Churchwarden) Helen Geeson (Churchwarden). Shelagh Baird-Smith, Peter Harris, (Deanery Synod Reps) (Peter Harris is also the Diocesan Synod Representative)

Elected members

Ian Baird-Smith Ann Clark Graham Cross Suzanne Dent (Lay Chair) Stephen Dobson Alex Lewis Sally Lewis Steve Perry Kelly Wall

Staff in Attendance (not voting)

Tim Ball (Youth Worker) Alison Slinger (Treasurer) Margaret Newstead (Administrator/PCC Secretary)

DECLARATION

The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees

Signature: ………………………………………………………………………………

Rev. Andrew William Porter Full Name: …………………………………………………………………………….. Vicar Position: ………………………………………………………………………………..

07.03.23 Date: ………………………………………

Parochial Church Council of Holy Trinity, Southwell Charity Number 1132003

Financial Statements for the Year Ended 31st December 2022 Receipts and Payments Accounts

Note
RECEIPTS
Voluntary receipts:
Planned Giving
Collections at services
All other giving/voluntary receipts
3
Gift Aid recovered
Investment income
4
Church activities
5
Total receipts
PAYMENTS
Church activities:
Parish share
Clergy and staffing costs
6
Church running expenses
7
Church repairs and maintenance
8
Mission giving and donations
9
Governance costs
Total Payments
Excess of payments over receipts
Cash at bank and in hand at 1 January
Cash at bank and in hand at 31 December		 Unrestricted
Restricted
TOTAL
Funds
Funds
2022
£
£
£
100,206
15,372
115,578
823
351
1,174
2,322
492
2,814
22,592
1,538
24,130
125,943
17,753
143,696
1,655
1,463
3,118
13,680
0
13,680
141,278
19,216
160,494
82,668
0
82,668
26,320
7,740
34,060
30,291
1,123
31,414
10,981
0
10,981
13,290
10,040
23,330
720
0
720
164,270
18,903
183,173
-22,992
313
-22,679
141,241
487
141,728
118,249
800
119,049		 Unrestricted
Restricted
TOTAL
Funds
Funds
2021
£
£
£
100,963
7,156
108,119
619
260
879
48,971
580
49,551
21,585
2,562
24,147
172,138
10,558
182,696
303
1,422
1,725
4,853
0
4,853
177,294
11,980
189,274
92,652
0
92,652
33,308
0
33,308
18,855
1,165
20,020
8,047
1,796
9,843
15,016
12,728
27,744
720
0
720
168,598
15,689
184,287
8,696
-3,709
4,987
132,545
4,196
136,741
141,241
487
141,728

Parochial Church Council of Holy Trinity, Southwell Charity Number 1132003

Statement of Assets and Liabilities

Cash Funds
Bank current account
Bank Ladies group account
Deposit funds
Other monetary assets
Gift Aid recoverable
Letting fees due
Investment assets
Investment fund shares market value
Liabilities
other amounts owing		 Unrestricted
Restricted
Endowment
TOTAL
Funds
Funds
Funds
2022
£
£
£
£
10,389
800
11,189
485
485
107,375
107,375
118,249
800
119,049
1,844
1,844
440
440
2,284
2,284
41,377
41,377
536
536		 Unrestricted
Restricted
Endowment
TOTAL
Funds
Funds
Funds
2021
£
£
£
£
14,877
487
15,364
394
394
125,970
125,970
141,241
487
141,728
3,279
3,279
400
400
3,679
3,679
46,892
46,892
4,765
4,765

Parochial Church Council of Holy Trinity, Southwell Charity Number 1132003

Notes

General and Designated Funds
General Fund
CMS
CPAS
Uganda projects
Holy Trinity Mission Fund
Ladies Group		 Bal b/fwd
Receipts
Payments
Transfer
Bal c/fwd
133,612
141,083
-150,976
-12,088
111,631
692
-2,932
3,022
782
692
-2,932
3,022
782
692
-2,932
3,022
782
5,159
-4,394
3,022
3,787
394
195
-104
0
485
141,241
141,278
-164,270
0
118,249

10% of regular giving is allocated to four mission partners, CMS, CPAS, Uganda Projects and the Holy Trinity Mission Fund.

Restricted Funds

CMS
CPAS
Uganda projects
Simon Farmer work with Servicemen
Fabric
AST income (restricted for music)
Keframa School
SRIS (Refugees Southwell)
Refugee Roots
Tearfund
Youthwork		 0
441
-441
0
0
468
-468
0
0
4,915
-4,915
0
0
0
0
0
257
1,464
-1,123
598
178
810
-988
0
0
608
-608
0
12
190
202
0
2,620
-2,620
0
40
7,700
-7,740
0
487
19,216
-18,903
0
800

Endowment Funds

Archibald Stanley shares:

The CBF Church of England Property Fund 8,842.82 income shares generated income of £575.67. (2021 £564.17.) Market value at 31st December 2022 was £11,541.65. (2021 £13,075.88.)

The CBF Church of England Investment Fund 1,444 shares generated income of £887.33. (2021 £858.18.) Market value at 31st December 2022 was £29,835.06. (2021 £33,815.74.)

Total market value £41,376.71 at 31st December 2022. (£46,891.62 at 31st December 2021)

The income generated is placed in the AST restricted fund, and is used for expenditure on music under the restrictions placed on the original endowment.

Parochial Church Council of Holy Trinity, Southwell Charity Number 1132003

Further Analysis of Receipts and Payments Accounts

Receipts Receipts Unrestricted Restricted TOTAL Unrestricted Restricted TOTAL
Funds Funds 2022 Funds Funds 2021
£ £ £ £ £ £
3 All other giving/voluntary receipts
Donations 1,097 492 1,589 5,721 580 6,301
Legacies 0 0 43,250 0 43,250
Grants 1,225 1,225 0 0 0
2,322 492 2,814 48,971 580 49,551
The grants were from the Listed Place of Worship Scheme to reclaim vat on eligible works carried out during the year.
4 Investment income:
Halloughton Road Land rent 250 250 250 0 250
Dividends and interest 1,405 1,463 2,868 53 1,422 1,475
1,655 1,463 3,118 303 1,422 1,725
5 Church activities:
Fees for wedding and funerals 5,510 5,510 918 918
Church Lettings - local community use 1,415 1,415 530 530
Toddlers 1,699 1,699 425 425
Connections 3,808 3,808 1,757 1,757
Childrens Holiday Club 0 0 235 235
Youth Events 0 0 0 0
Adult/Whole Church Events 1,248 1,248 988 988
13,680 0 13,680 4,853 0 4,853

The fees for wedding and funerals were lower in 2021 partly because Environment Agency regulations prohibit full burials within 30m of a watercourse, and partly due to a PCC policy of waiving the fees.

Parochial Church Council of Holy Trinity, Southwell Charity Number 1132003

Further Analysis of Receipts and Payments Accounts

Payments
6
Clergy and staffing costs:
Youth worker salary
Youth worker expenses
Administrative salaries
Vicars expenses
Clergy speaker fees
7
Church running expenses:
Music and licences
Upkeep of services
Publicity
Church running costs
Gas and Electricity
Photocopier
Insurance premiums
Postage and stationery
Telephone
Bank charges
Conferences and Training
Halloughton Road land water rates
Churchyard maintenance
Youth work
Children's work
Holiday Club
House groups
Alpha and adult outreach
Toddlers
Connections
Pastoral care		 Unrestricted
Restricted
TOTAL
Funds
Funds
2022
£
£
£
12,852
7,740
20,592
293
293
12,151
12,151
813
813
211
211
26,320
7,740
34,060
1,123
1,123
4,638
4,638
689
689
806
806
11,309
11,309
499
499
3,371
3,371
392
392
357
357
595
595
1,313
1,313
90
90
730
730
468
468
277
277
0
0
6
6
699
699
1,240
1,240
2,640
2,640
172
172
30,291
1,123
31,414		 Unrestricted
Restricted
TOTAL
Funds
Funds
2021
£
£
£
21,755
21,755
309
309
10,432
10,432
699
699
113
113
33,308
0
33,308
0
1,165
1,165
2,678
2,678
670
670
508
508
4,579
4,579
335
335
3,320
3,320
351
351
437
437
622
622
175
175
0
0
1,144
1,144
810
810
252
252
18
18
0
0
1,333
1,333
558
558
913
913
152
152
18,855
1,165
20,020

Gas costs were particularly high at the beginning of the year when the supplier went into liquidation and ofgem chose a deemed supplier. A new tariff has now been negotiated with a different supplier on cheaper rates.

Parochial Church Council of Holy Trinity, Southwell Charity Number 1132003

Further Analysis of Receipts and Payments Accounts

Payments
8
Church repairs and maintenance:
Spire Works
Cellar wall and steps and handrail
Gas heater investigation report
Vacuum cleaner
Roof works
Live streaming equipment
General repairs and maintenance
Replacement projectors
Small gas boiler replacement
Architect's fees - quinquennial inspection
9
Mission Giving and donations:
Church Mission Society (CMS)
Church Pastoral Aid Society (CPAS)
UCI and food aid for Uganda
Holy Trinity Mission Fund - other projects
Keframa School in Uganda
Tearfund
Family Care
Refugee Roots
SRIS (Southwell refugees)
Simon Farmer work with soldiers
Other giving & grants		 Unrestricted
Restricted
TOTAL
Funds
Funds
2022
£
£
£
3,163
3,163
5,436
5,436
714
714
378
378
330
330
204
204
756
756
0
0
0
0
0
0
10,981
0
10,981
2,932
441
3,373
2,932
468
3,400
2,932
4,915
7,847
4,394
4,394
987
987
2,620
2,620
0
0
609
609
0
100
100
13,290
10,040
23,330		 Unrestricted
Restricted
TOTAL
Funds
Funds
2021
£
£
£
1,437
32
1,469
5,782
0
5,782
0
1,764
1,764
828
0
828
8,047
1,796
9,843
4,349
320
4,669
4,349
475
4,824
4,349
8,208
12,557
1,922
1,922
3,112
3,112
0
0
528
528
0
85
85
47
47
15,016
12,728
27,744

Independent Examiner's Report to the meM￿NItruste•s of Holy Trlnlty Church. Southwgll, Parochial Church Council {PCCI I report to the membersltruslees on my examination of the aCCOLFnts of Holy Trinity Church for the year ended 31st December 2022. ResponslbSlltle8 and ba818 of report As the charity trustees of the PCC you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011. I report in respect of my examination of the PCC'S accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charty Commission undef section 14515llbl of the Act. Indepondont Examlnefs Statement I have completsd my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect.. accounting records were not kept in respect of the Trust as requlred by section 130 of the Act,. or the accounts do not a¢¢ord with those reGords. I have no concems and have come across no other mattets in connection with the examination to which attention should be drawn in this report in order to enable a PrO￿r understsnding of the accounts lo be reached. eh C. A Bolitho FMAAT, W H Clifford & Co., Accountants, Easlhorpe, Southwell. Notts. NG25 OHX Date.. 14th April 2023