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2021-12-31-accounts

ANNUAL REPORT AND FINANCIAL STATEMENTS For the year ended 31 December 2021

The Parochial Church Council of Holy Trinity, Southwell

Trustees Report

Receipts and Payments Account

Statement of Assets and Liabilities

Notes to the Financial Statements

Independent Examiner’s Report

2021 Report and Accounts for the Parochial Church Council of Holy Trinity, Southwell.

Aims and purposes

Holy Trinity Parochial Church Council (PCC) has the responsibility of co-operating with the incumbent, the Reverend Andrew Porter, in promoting in the ecclesiastical parish the whole mission of the Church, pastoral, evangelistic, social and ecumenical. Holy Trinity PCC also has maintenance responsibilities for the Parish Church, Holy Trinity, and for the Churchyards, two of which are closed by Order of Council (Old Churchyard closed 31st May 1978; New Churchyard closed 14[th] February 2006). The Millennium Churchyard has had difficulties with ground water levels and proximity to Potwell dyke and the PCC will be looking to formally close it, burials in to existing graves and interment of cremated remains are still available.

Objectives and Activities

The PCC is committed to enabling as many people as possible to worship at Holy Trinity and to become part of the church community at Holy Trinity. The PCC maintains an overview of worship and activities throughout the Parish and makes suggestions on how our services, worship and activities can involve the many groups that live within our parish. Our services and worship put faith into practice through prayer and Scripture, music and sacrament.

When planning activities for the year, we have considered the Charity Commission’s guidance on public benefit and in particular, the supplementary guidance for charities for the advancement of religion.

In particular, we try to enable ordinary people to live out their faith as part of our parish community especially through:

Our Church Mission and Vision Statements reflect our commitment to the Parish and beyond:

Mission Statement: “Making Jesus Christ Known”. Vision Statement: Going Deeper with God: Deep rooted, Cross centred and Community Focussed.

This objective is met by five key values; Relationships, Prayer, Mission, Worship and Discipleship which underpin all our activities in seeking to make Jesus Christ known.

To facilitate this work, it is important that we maintain the fabric of the church of Holy Trinity.

Achievements and performance

Worship and prayer

During 2021 the PCC have made regular adaptations to respond to the restrictions of the Covid-19 pandemic. There have been times of closure enforced by the Government restrictions, and times of closure when the PCC considered it was necessary for the health and safety of our fellowship. Each week there has been a recorded service available on the church website and on youtube, and a DVD recording has been made available to those who do not have access to the internet. Any services that have been held in church have been subject to all the latest guidance on the necessary health and safety precautions. The church remained open for one session each week for private prayer. During the year we reviewed our services and held a consultation day, the outcome was a change in service format that came into place in October – the new format will be reviewed in March 2022.

Youth and Children

In September 2019 we appointed our new Youth Worker, Tim Ball, on a two-year fixed term contract and in 2020 we continued to benefit from the Joseph Rank Trust funding towards this post. The PCC have decided to extend the term of Tim’s employment for another year. The usual weekly activities for youth and children moved to an online provision using creative solutions to maintain contact, whilst meeting all safeguarding requirements whilst the church was closed and returned to in person meetings as soon as was possible. It was not possible to hold any residential trips, but an in person, reduced size, holiday club was run in the building during August.

Schools work has been restricted for the whole of this year due to the Pandemic, however we have provided some pre-recorded Collective Worship sessions.

A review of the youth and children’s work was completed during the year and the new provisions put into place at the start of the autumn term including a new Youth Café on Tuesdays and new Sunday morning groups.

Pastoral Care

Our pastoral care team have continued to take care of those members of the fellowship who are unwell or in need. This work has been especially important whilst many of our fellowship are experiencing such isolation. The work continues to be led by the Pastoral care co-ordinators and supported by our volunteers.

Mission and Outreach

The mission committee have led the support for many organisations throughout the year both financially and prayerfully and by raising awareness. We have also run an online Alpha course during the period when the building was closed.

Volunteers

We would like to thank all the many volunteers who work so hard to make our church the lively community it is, and without whom the work would not take place.

Deanery Synod

Two members of the PCC sit on the Deanery Synod. This provides the PCC with an important link between the parish and the wider structures of the Church.

Financial Review

In 2021 the tax efficient planned giving was 11% lower than 2020, following a 21% decrease in the previous year, and the PCC had already taken steps to reduce staffing costs accordingly.

We have received a legacy of £21,809 from the estate of Hugh Fry, and a legacy of £21,441 from the estate of Sylvia Rouse.

In total the income on the unrestricted funds was £30,690 higher than 2020.

The total expenditure from unrestricted funds was £168,598 and the net result for the year was a surplus on the unrestricted general fund of £8,696.

It is PCC policy to maintain a balance on unrestricted funds which equates to approximately three months’ unrestricted payments, to cover emergency situations that may arise from time to time. This level is currently set at £55,000 and the value of the General Fund at the end of 2021 was £133,612.

Structure, Governance and Management

The Parochial Church Council (PCC)

The PCC is a corporate body established by the Church of England. The PCC operates under the Parochial Church Council Powers Measure. The PCC is a registered Charity.

The method of appointment of PCC members is set out in the Church Representation Rules. At Holy Trinity the membership of the PCC consists of the incumbent, churchwardens, one representative of Preachers Group, three Deanery Synod Representatives and twelve members elected by those who are on the Electoral Roll. All those who attend our services or live in the parish are encouraged to register on the Roll and stand for election to the PCC.

The PCC members are responsible for making decisions on all matters of general concern and importance to the parish including how the funds of the PCC are to be spent.

The activities planned by the PCC complied with the Charity Commission’s guidance on public benefit, and were open to (and often were intended for) residents of the parish and the wider area.

Reference and administrative details

The PCC is registered as the charity “The Parochial Church Council of the Ecclesiastical Parish of Holy Trinity Southwell Notts.” with charity number 1132003. The shorter title is Holy Trinity PCC Southwell .

Membership of the Parochial Church Council

Members of the PCC are either ex-officio or elected by the Annual Parochial Church Meeting (APCM) in accordance with the Church Representation Rules. During the year, the following served as members of the PCC:

Members ex-officio

Revd Andrew Porter (Incumbent) Chris Stead (Churchwarden) Helen Geeson (Churchwarden). Shelagh Baird-Smith, Peter Harris, (Deanery Synod Reps) (Peter Harris is also the Diocesan Synod Representative)

Elected members

Graham Cross, Ian Baird-Smith, Suzanne Dent (Lay Chair), Steve Perry, Mark Smith, Lawrence Tyrell, Lynda Tyrell, Kelly Wall, Ann Clark (Parish Safeguarding Officer).

Staff in Attendance (not voting)

Tim Ball (Youth Worker) Alison Slinger (Treasurer) Margaret Newstead (Administrator/PCC Secretary)

DECLARATION

The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees

Signature: ………………………………………………………………………………

Andrew Porter Full Name: …………………………………………………………………………….. Vicar Position: ………………………………………………………………………………..

15/03/2022 Date: ………………………………………

Parochial Church Council of Holy Trinity, Southwell Charity Number 1132003

Financial Statements for the Year Ended 31st December 2021 Receipts and Payments Accounts

Note
RECEIPTS
Voluntary receipts:
Planned Giving
Collections at services
All other giving/voluntary receipts
3
Gift Aid recovered
Investment income
4
Church activities
5
Total receipts
PAYMENTS
Church activities:
Parish share
Clergy and staffing costs
6
Church running expenses
7
Church repairs and maintenance
8
Mission giving and donations
9
Governance costs
Total Payments
Excess of receipts over payments
Transfers between funds
Cash at bank and in hand at 1 January
Cash at bank and in hand at 31 December		 Unrestricted
Restricted
TOTAL
Funds
Funds
2021
£
£
£
100,963
7,156
108,119
619
260
879
48,971
580
49,551
21,585
2,562
24,147
172,138
10,558
182,696
303
1,422
1,725
4,853
0
4,853
177,294
11,980
189,274
92,652
0
92,652
33,308
0
33,308
18,855
1,165
20,020
8,047
1,796
9,843
15,016
12,728
27,744
720
0
720
168,598
15,689
184,287
8,696
-3,709
4,987
0
0
0
132,545
4,196
136,741
141,241
487
141,728		 Unrestricted
Restricted
TOTAL
Funds
Funds
2020
£
£
£
112,782
12,376
125,158
446
0
446
1,126
10,528
11,654
22,534
4,624
27,158
136,888
27,528
164,416
660
1,406
2,066
9,056
0
9,056
146,604
28,934
175,538
91,140
0
91,140
23,446
10,000
33,446
17,345
0
17,345
7,574
0
7,574
12,705
10,525
23,230
720
0
720
152,930
20,525
173,455
-6,326
8,409
2,083
7,343
-7,343
0
131,528
3,130
134,658
132,545
4,196
136,741

Parochial Church Council of Holy Trinity, Southwell Charity Number 1132003

Statement of Assets and Liabilities

Cash Funds
Bank current account
Bank Ladies group account
Deposit funds
Other monetary assets
Gift Aid recoverable
Letting fees due
Investment assets
Investment fund shares market value
Liabilities
other amounts owing		 Unrestricted
Restricted
Endowment
TOTAL
Funds
Funds
Funds
2021
£
£
£
£
14,877
487
15,364
394
394
125,970
125,970
141,241
487
141,728
3,279
3,279
400
400
3,679
3,679
46,892
46,892
4,765
4,765		 Unrestricted
Restricted
Endowment
TOTAL
Funds
Funds
Funds
2020
£
£
£
£
46,249
4,196
50,445
379
379
85,917
85,917
132,545
4,196
0
136,741
4,256
4,256
0
0
4,256
0
0
4,256
41,027
41,027
2,029
2,029

Parochial Church Council of Holy Trinity, Southwell Charity Number 1132003

Notes

General and Designated Funds
General Fund
CMS
CPAS
Uganda projects
Holy Trinity Mission Fund
Ladies Group		 Bal b/fwd
Receipts
Payments
Transfer
Bal c/fwd
126,994
177,257
-153,607
-17,032
133,612
783
-4,349
4,258
692
783
-4,349
4,258
692
783
-4,349
4,258
692
2,823
-1,922
4,258
5,159
379
37
-22
0
394
132,545
177,294
-168,598
0
141,241

10% of regular giving is allocated to four mission partners, CMS, CPAS, Uganda Projects and the Holy Trinity Mission Fund.

Restricted Funds

CMS
CPAS
Uganda projects
Simon Farmer work with Servicemen
Fabric
AST income (restricted for music)
Keframa School
Refugee Roots
Youthwork		 0
320
-320
0
0
475
-475
0
0
8,208
-8,208
0
0
85
-85
0
1,546
250
-1,796
0
0
1,422
-1,165
257
2,332
958
-3,112
178
318
222
-528
12
0
40
40
4,196
11,980
-15,689
0
487

Endowment Funds

Archibald Stanley shares:

The CBF Church of England Property Fund 8,842.82 income shares generated income of £564.17. Market value at 31st December 2021 was £13,075.88.

The CBF Church of England Investment Fund 1,444 shares generated income of £858.18. Market value at 31st December 2021 £33,815.74.

Total market value £46,891.62 at 31st December 2021. (£41,027 at 31st December 2020)

The income generated is placed in the AST restricted fund, and is used for expenditure on music under the restrictions placed on the original endowment.

Parochial Church Council of Holy Trinity, Southwell Charity Number 1132003

Further Analysis of Receipts and Payments Accounts

Receipts Receipts Unrestricted Restricted TOTAL Unrestricted Restricted TOTAL
Funds Funds 2021 Funds Funds 2020
£ £ £ £ £ £
3 All other giving/voluntary receipts
Donations 5,721 580 6,301 75 528 603
Legacies 43,250 0 43,250 1,051 0 1,051
Grants 0 0 0 0 10,000 10,000
48,971 580 49,551 1,126 10,528 11,654
In 2020 the grant of £10,000 was the third tranche from Joseph Rank Trust to fund the staff costs of Childrens and Youth Staff.
4 Investment income:
Halloughton Road Land rent 250 0 250 250 0 250
Dividends and interest 53 1,422 1,475 410 1,406 1,816
303 1,422 1,725 660 1,406 2,066
5 Church activities:
Fees for wedding and funerals 918 918 5,050 5,050
Church Lettings - local community use 530 530 630 630
Toddlers 425 425 389 389
Connections 1,757 1,757 1,368 1,368
Childrens Holiday Club 235 235 493 493
Youth Events 0 0 905 905
Adult/Whole Church Events 988 988 221 221
4,853 0 4,853 9,056 0 9,056

The fees for wedding and funerals were lower in 2021 partly because Environment Agency regulations prohibit full burials within 30m of a watercourse, and partly due to a PCC policy of waiving the fees which is due to be reviewed during 2022.

Parochial Church Council of Holy Trinity, Southwell Charity Number 1132003

Further Analysis of Receipts and Payments Accounts

Payments
6
Clergy and staffing costs:
Youth worker salary
Youth worker expenses
Administrative salaries
Vicars expenses
Clergy speaker fees
7
Church running expenses:
Music and licences
Upkeep of services
Publicity
Church running costs
Gas and Electricity
Photocopier
Insurance premiums
Postage and stationery
Telephone
Bank charges
Conferences
Halloughton Road land water rates
Churchyard maintenance
Youth work
Children's work
Holiday Club
House groups
Alpha and adult outreach
Toddlers
Connections
Pastoral care
Youth work chargeable		 Unrestricted
Restricted
TOTAL
Funds
Funds
2021
£
£
£
21,755
21,755
309
309
10,432
10,432
699
699
113
113
33,308
0
33,308
0
1,165
1,165
2,678
2,678
670
670
508
508
4,579
4,579
335
335
3,320
3,320
351
351
437
437
622
622
175
175
0
0
1,144
1,144
810
810
252
252
18
18
0
0
1,333
1,333
558
558
913
913
152
152
0
0
18,855
1,165
20,020		 Unrestricted
Restricted
TOTAL
Funds
Funds
2020
£
£
£
11,693
10,000
21,693
328
328
10,259
10,259
1,010
1,010
156
156
23,446
10,000
33,446
1,079
1,079
1,090
1,090
651
651
292
292
4,883
4,883
253
253
3,312
3,312
85
85
1,145
1,145
597
597
0
0
58
58
757
757
247
247
199
199
540
540
15
15
140
140
185
185
807
807
155
155
855
855
17,345
0
17,345

Parochial Church Council of Holy Trinity, Southwell Charity Number 1132003

Further Analysis of Receipts and Payments Accounts

Payments
8
Church repairs and maintenance:
Replacement projectors
Small gas boiler replacement
General repairs and maintenance
Sound desk
Architect's fees - quinquennial inspection
9
Mission Giving and donations:
Church Mission Society (CMS)
Church Pastoral Aid Society (CPAS)
UCI and food aid for Uganda
Holy Trinity Mission Fund - other projects
Keframa School in Uganda
Tearfund
Family Care
Refugee Roots
Simon Farmer work with soldiers
Other giving & grants		 Unrestricted
Restricted
TOTAL
Funds
Funds
2021
£
£
£
5,782
0
5,782
0
1,764
1,764
1,437
32
1,469
0
0
0
828
0
828
8,047
1,796
9,843
4,349
320
4,669
4,349
475
4,824
4,349
8,208
12,557
1,922
0
1,922
0
3,112
3,112
0
0
0
0
0
0
0
528
528
0
85
85
47
0
47
15,016
12,728
27,744		 Unrestricted
Restricted
TOTAL
Funds
Funds
2020
£
£
£
0
0
0
0
1,834
1,834
5,740
5,740
0
0
7,574
0
7,574
3,388
0
3,388
3,388
2,066
5,454
3,388
2,952
6,340
2,426
354
2,780
0
4,438
4,438
0
169
169
0
0
0
0
546
546
0
0
0
115
0
115
12,705
10,525
23,230

Independent Examlner's Report lo the membersltrustees of Holy Trinity Church, Southwell, Parochial Church Councll IPCC) I report lo the membersltruslees on my examination of the accounts of Holy Trinity Church for the year ended 318t December 2021. Responsibilities and basls of report As the charity trustees of the PCC you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011. I report in respect of my examination of the PCC'S accounts carried out under section 145 of the 2011 Act and in carying out my examination I have followed all the applicable Dire¢tions given by the Charity Commission under section 14515llbl of the Act. Indèpendont Examlner's Statement I have completed my examination. I confirm that no material matters have come lo my attention in connection with the examination giving me cause lo believe that in any material respect." accounting records were not kept in respect of the Trust as required by section 130 of the Act", or the attounls do not accord with those records. I have no concerns and have come across no other matters in conneth'on with the examination lo which attention should be drawn in this report in ordef to enable a prop8T understsnding of the accounts lo be reached. C. A Bolilho FMAAT, W. H. Clifford & Co , Accountants. Easlhorpe, Soulhwell, Notts. NG25 OHX Date.. 16th August 2022