Trustees Annual Report and Financial Report of The Parochial Church Council of the Ecclesiastical ParSsh ol St Dunstan's Church, Mayfield High Street, Mayfield TN20 6AQ p.)g£terd ,' i-;A."-t/ I For the year ended 31st December 2023 CONTENTS Page Trustees annual report 13 Statement of financial receipts and payments 14 Statement of assets and liabilities 15 Notes to the accounts 24 Report of the independent examiner field.or Website: www.Stdunstansma.uk Incumbent". Fr. Mich3el Asquith The Vif arage H1¥h Street, N13yCield TN20 68E Independent Vinceiit Blake. The Old Farmliouse. Town Row green, ex3miner.' Rotherfield TN6 3QU Banker5.' National leCtmEn1teT Baiik plc 89 Moiint .5treet, Tunbridge Well% TNI IQJ
St Dunstan's, Mayfield Trustees Annual Report for 2023 Administrative Information The Parochial Church Council of Mayfield & Five Ashes was formed as a combined entity in April 21)06. It is part of the Diocese of Chichester within the Church of England. The Parish is a Charity and was registered as an independent charity with the Charity Commission during 2009 (Registered Charity Number= 11320011. It is governed under the powers of the Parochial Church Council {Powersl Measure119561 a5 amended and Church Representation Rules as amended. During the year April 2023 to March 2024 the following served as Member5 of the Mayfield & Five Ashes Parochial Church Cotsncil IPCCI: Ex-officlo Members Incumbent Deacon Fr. Michael Asquith Revd. Di Blackden Chairman Elerted Members Churchwardens Stephen Blurton Stephen Lawrence Deanery Synod Emma Ryder Richard50n Denise Packham Karen Mack Ordinary Members Robin Hollidav Emma Ryder Rlchardson Anne Clayton Karen Dines Lindy James Guy Mantoura Tim Reid Roger Salwey Sue Smith Treasurer Acting PCC Secretary
Structure, Governance & Management Membership of the PCC is determined under the Church Representation Rules and conslsts of certain ex-officio members; Churchwardens and up to 4 members of the Deanery Synod,. plus up to 10 members of the Church who are elected by the Annual Parochial Church Meeting IAPCMI- Members are warmly encouraged to stand for election to the PCC and a balance of skills and experience is sought where possible. The full PCC has met on 7 occasions over the calendar year. Meetings were held in London House in person. Additionallyi 7 Standing CommFttee meetings were held to prepare the Agenda for the full meeting. Our aims and purposes as a charity The PCC has the responsibility of maintaining the life of the church and to co-operate with the incumbent, Fr. Michael Asquith, in- The promotion of the gospel of the Lord Jesus Christ according to the doctrines and practices of the Church of England: Promoting in the parish the whole mission of the church, pastoral, social, evangelistic and ecumenical. To know Jesus better and make Him better known- Practical support and care for people in the parish, from the youngest to the eldest, irrespective of level of need or, ability to pay,. Providing financial support to those in need and. to other organisations with similar objectives. The PCC also contributes to the provision of services at the Cottage Hospice, Five Ashes. What we planned to do to achieve our charitable objectives When planning our activities for the year, the PCC ar*d the incumbent, have considered the Charity Commission's guidance on public benefit and, in particular, the specific gL6idance on 'charities for the advancement of religion,. The council has complied with the duty under section 5 of the Safeguarding and Clerbry Discipline Measure 2016. fully recognising its duty to have due regard to House of Bishops, guidance on safeguarding children and vulrierable adults. For this year we discussed and planned the following objectives and activities to fulfil our aims.. Enabling as many people as possible to worship at our church Enabling as many people as possible to become part of our parish community Bapt15ing and nurturing new and existing believers Maintaining an overview of worship throughout the parish Provision of teaching on religious matters Considering how services can involve the many groups that live within the parish Putting faith into practice, through prayer and scripture, music and sacrament Offering worship and prayer, learning about the Gospel, in small groyp situations
Assisting people from all walks of life to develop their knowledge of, and trust in, Jesus Provision of pastoral care for people living in the parish Providing assistance to the poor and needy of the parlsh Glving grants to missionary organisations Reaching out to the unchurched through provision of offering food and fun at Harvest Maintaining the fabric of the church building as a historic centre and focus of life in the village. What we achieved and how we affected beneficiaries, lives Attendance at worship The church family welcomes visitors from within as well as outside the parish boundary. Visitors attend by personal choice and, it is our great pleasure to welcome anyone from all walks of life to take part in the life of the church. We contend that voluntary atter¢donce to worship the Lord Jesus Christ, is a major demonstration of the public benefit of our activities. Last year we prepared a parish plan to cover the next few years entitled 'God's Church, our Future - Expanding Horizons, to stimulate ideas for growth. During 2023 this has dovetailed with a Diocesan inltiative named 'Great is thy FaithfL*lness' whereby we were invited to join a pilot scheme under the leadership of the Diocese with the nearby benefice of Warbleton, Bodle Street and Dallington. This comprised a group from St Dunstan's regularly meeting with a similar sized group from the benefice to discuss topics and issues relating to change and growth with regard to country parishes. As an ancient country parish. it IS quite natural that we have emphasised the pastoral ministry but the great challenge to aging and conservative congregations like our5 is to shift this predominant mindset to a more missional way of thinking so that we can reach a wider, younger and more diverse group of people. The course emphasised that context is extremely important and that consequently change and growth come5 through small incremental steps. This has therefore underpinned the thinklng of the PCC over the past year. From our mission statement return to the Diocese, Easter seNices attracted an attendance of 202 and takin8 October as a representative month, the average weekly Sunday and Wednesday attendance, counted during that month was 85 adult5 and 5 children12022- 78 adults and 6 children). Choral Evensong attracted 38 on the fourth Sunday of that month. Our Christmas services for Christingles, Midnight Mass and Christmas Day attratted over 722 worshipper5 of all ages, surpassing handsomely the previous yearfs high figure of over 500. Additionally, we hosted three schools for their Christmas services that attracted 730 children and adults in total. Taking the year as a whole, although the electoral role marginally decreased from 154 to 152, we estimate the worshipping community has risen from 95 to 112. Teachlng 8èptlsinE and nurturlng new and existing bellevers During the year there have been 3 weddings, 2 baptisms and 20 funeralslburial of ashes and 2 confirmations. 16, 4,10 and O respettively for 20221. Sunday Club operates most Sundays with teaching of Christian principles to the young of our parish. In October we ran a three- part course over three consecutive weeks entitled 'Hope Explored,. Through video and
printed materi315, we were encouraged to look at the Christian meaning of 'Hope', 'Peace' and 'PLtrpose'. Each eveninE session begBn with a meal provided by the church and was enjoyed by some 20 people on each of the session5. Evangelism and outreach MAYFACS At the start of the year Mayfield and Five Ashes Community Services I"MAYFACS"I, the charity that 5etves the local villages and irnportantly the many displaced Ukrairlians in the local area found itself with no home as its existing office within Mayfield's Memorial Hall was slated for redevelopment. They approached St Dunstan's for help and we were able to offer. on a shared basis, the two front rooms in our property on the High Street - London House. This central location for them has proved to be a great success and we are delighted to be of servite to this exemplary organisation. Music This past year ha5 been an '3nnus mirabilis, for St Durbstan's on the musical front. Under the extremely talented leadership of our young director of music Jack Gonzalez-Harding, the choir especially has enjoyed a truly exceptional time beinE invited to sing at both Chichester and Southwark Cathedrals and at Westminster Abbey, where they sang on two consecutive days to much acclaim from the powers that be and all who attended. The choir also ended the year on a high. Jack arranged for them to join with an ensemble of professional young musicians, singers and soloists to perform an immensely polished and musically sparkling performance of Handel's Messiah in the presence of a packed church. The high standard of choral music that the choir attained prarticing for these outside events thereby enriched the services throughout the year. At St Dunstan's we greatly value our musical heritage to encourage people to visit and spend time in the church whether believers or not. We actively encourage the use of the church for concerts $0 that large numbers of people may enjoy the beautiful ambience of the building and appreciate the relevance of the church in village life. As well as the church choir enjoying great success, the Mayfield FestlV31 Choir, consisting of some 80 singers, staged two critically actlaimed concerts during the year to capacity audiences. Both concerts involved some 10 preceding rehearsal sessions, which again is a wonderful use of the building and we are very pleased to host them. The Friends of Music in May*ield also hosted a concert weekend in June in the church featuring songs written by Rachmaninov, a piano recital by Joseph Havant and the performance of Mass in Blue written by Will Todd. This was followed up in July with an entirely different style of concert as the local community choir 'Mayzing' sang a medley of popular 'favourites' that proved to be a very enjoyable and successful event attracting a very different set of concert goers. St Dunstan's also arranged and hosted two other concerts of note during the year. The first, in the early part of the year, given by Fenella Humphreys on violin accompanied by Jack on harpsichord was extremely well received. Then in September Dame Emma Kirkby was invited by Jack to give a recital of early English songs which proved to be an exceptional evening and was much appreciated by a large audience.
As the year came to an end, we said a fond farewell to Jack as he moved on to further his career in London and Europe. Lent Once again, we were able to host a series of Lenten lunches that raised funds for MAYFACS the Cottage Hosplce in Five Ashes, Family Support Work in Sussex, Friends of the Holy Land and Friends of St. Dunstan's. These were well attended not only by villagers but also by people from as far away as Tunbridge Wells and environs. A Lent course was also held usin8 materials supplied by the Diocese. Eco Church Eco Church is a scheme run by A Rocha UK, equipping churches to care for God'5 creation throu8h their worship, buildings, land, community engagement, and individual lifestyles. Durin8 the year a sub-group was formed to advise the church of ecological improvements that can be made in the way the estate is managed and by the end of the year we are pleased to report that the church had earned a bronze certificate under this scheme. Other events attracting a wlder audience: Summer Fete and Chrlstmas Market This year we were able to stage both a Summer Fete and a Christmas Market that attracted large numbers and raised significant funds for the church. Klng and Queen's Coronation The church was open all day and video streamed the Coronation of Their Majesties King Charles 111 and Queen Camilla on Saturday 6, May attrarting a large audience for this public screening. Harvest Following the success of last yearfs event, we again organised a catered lunch in church to celebrate 'H3rvest Festival, that was attended by approximately 50 people. Proceeds from our collection went to the foodbank run by Family Support Work, a local Sussex charity. Also, at this time we were pleased to welcome into church the whole of Mayfield CofE Primary School plus some parentslEuardians to celebrate their own Harvest Festival1238 in totall. World Day of Prayer As a church we sUPPOrt the ecumenical 'World Day of Prayerf. Thi5 year Colkins Mill Church hosted the service and over 50 people attended from three local churches. The theme was '1 have heard about your faith, put together by women from churches in Taiwan. Art of Remembrance Another major service involving other churches and the Royal British Legion and Scouts was the Act of Remembrance in November. The memorials are at the entrance to the church from the High Street. This service always attracts a very large number of participants. Additionally, a short Att of Remembrance was held at 11am on Remembrance Day which was also well attended.
The Ifillage High Street As part of the village's late night shopping evening in November, we opened the church and bell tower and served mulled wine. This popular event attracted many people who wandered into the church and enjoyed the hospitality on offer. Churchyard The upkeep of the 'open' and very large churchyard is a primary responsibility of the PCC, but in this task, we are most 8rateful for the help received from various village organisations. Such collaboration is an important part of our village outreach. School Vistts We were very pleased to welcome Mayfield C of E primary school together with parents for special services at Easter and Harvest and Christmas. As 3 thurth we also funded Five Ashes C of E primary schoo5 to be bussed up to the church for their Christmas service. It w35 also a pleasure to welcome back Skippers Hill Prep School for their Christmas Carol service. A team from the church visits Mayfield and Fives Ashes CofE primary schools on a regular basis with their'open the Book, school assembly bible story enactments. Provision of the church building for people to enjoy: As mentioned, we celebrated 2 baptisms, 3 weddings, 11 funerals and 9 interments of ashes, and 2 confirmations at our church during the year. 5t. Dunstan's church continues to be appreciated by our parishioners and many others, as a space where life events are celebrated with joy and thanksgiving. It is important to us that the church is available for private prayer not just to the church family but to the wider visiting community. To this end the church building is open during the day and the many entries in the visitors, book testify to the importance of access. It is notable this year how many people from all round the world have come in and made an appreciative comment. There is also a specially dedicated prayer board for people to leave cards so that others may remember those loved ones in their own prayers. The use of prayer cards has increased substantially during the year. Many remark not only how refreshlng It is to find an open church but, also the sense of peacefulness and spirituality that pervades. Other remarks include the sense of history within- that people of much earlier generations found life and presence there and, comments on the appreciation of the architertural beauty of the building. We also have a labyrinth lald out in the churchyard as a space for contemplatlve reflection. Church building and future projects The one major capital outlay on the building this year was the installation of a sophisticated alarm system to protect the roof. Unfortunately, there has been a recent spate of thefts of lead from roofs in Sussex so this installation is both necessary and timely. For the coming year the PCC is looking at the feasibility and funding of Installing glass doors and or a glass porch for the south entrance. This review is all part of making the church a more welcoming place to visit. Plans are also being made to renovate a particularly fine 17, century plaque on the south wall, known as the 'Aynscombe Memorial,.
Caring for the chijfch building is a constant and expensive concem. In this effort, we are enormously grateful to the The Friends of St Dunstan's Church, for their continuin8 generous benefaction in helping to maintain the fabric of the church. Provision of tanglble support to the poor and needy In addition to our Lenten collections, the two main charltles we supported during the year were lil Famlly Support Work, a local Sussex charity, that helps families struggling with issues such as poverty, ill health, learning difficulties, bereavement, famlly break-up and domestic abuse and Illl Friends of the Holy Land that supports Christians in the West Bank, Gaza and Jordan. Our Thanks In closing, we would like to thank all those who contribute to the life of St. Dunstan's. 8ellrinEers, Choir, Fabric and Finance Committees, Flower Guild, Gardeners and Keepers of the Churchyard, Holy Dusters and those who perform Sacristan and Sidespersons duties, Organ Trust, the Parish Office, the Social Committee and to those who serye out refreshments after services, Sunday Club, and finally but not least to Fr. Michael and Deacon Di for leading worship during the year and to our fellow Trustees/members of the PCC past and present. We look forward to the challenges and opportunities of the coming year and together with all members of the congregation of St. Dunstan's of being Christian salt wlthln our community. Trustees and ChLtrchwardens: Stephen Lawrence & Stephen Blurton 2023 Financial Review Overview 2023 was the year when the Parish emerged from the impacts of the Coronavirus Covid-19. Activlty levels within the Church and throughout our wider community reverted towards pre Covid levels and this is reflected in these accounts. However, the global price shocks following the invasion of Ukraine were fully felt over the year as energy and other costs rose sharply. At last, the rate of increase is abating but the Parish faced significant cost pressures during the period, which continue. Income and Expendlture Joyously the financial support received fiom Parishioners through our Planned Giving Scheme, ollections, and other means increased by 10.8% in the year, which helped soften the impact of the increased tosts. This rise breaks a run of 4 years in which income had fallen. Gifts received are vital to pay for the mission of the church in the Parish, and the PCC is most grateful to all who gave, as it attempts to restore a financial balance of covering its annual costs from its income.
The PCC continues to be thankful too for the 5tJpport it receives from the Nicholson Trust, who made grants totalling £6.973 in the year, and to the Friends of the Churchyard who covered the cost of major storm damage in the Churchyard, as well as looking to contribute towards the cost of it5 maintenance in 2023 alongside the PCC, the Parish Council and other churches in Mayfield. The PCC also received grants1£2,4901 towards the cost of installing a roof alarm on the lead church roof from the Benefact Group and of £2,042 to cover VAT paid on maintenance costs of our listed church. The number of weddin8s increased, and this is not only to be welcomed within the mi55ion of the church but has a positive financial impact. Income was also boosted by the modest letting income of London House to Mayfacs, and by increased use of the church for concerts in a non Music Festival year. Net income from social activities including the summer fete and winter market saw a small increase. However, costs rose in most areas including the amount paid to the Diocese to cover the costs of clergy, their training and support to Parishes which rose by £3,230 to £73,630. Energy costs in London House and the Church rose by £1,603 to £10,212, almost all of the rise was in London House. as Steps to limit elertric uses in the church paid off and the PCC were protected by a term contract for 8a5, which sadly will come to an end shortlyl Other costs rose sharply including salary costs, and other utilities. Net Expenditure The accounts for 2023 show that the PCC spent £35,751 more than it received Sn rts General Fund, but this includes net expenditure of £6,301 on the alarm and necessary repair work on London House and depretiation on the new audio equipment in the church of £3,282 Thus the day to dav deficit for the year before such items shows a net expenditure of £26,168, some £4,000 worse than 2022. The deficit is paid for by drawings on reserves created by leEacies received. Investment Performance The PCC remains fortunate in having received Legacy income of some substance and at the year end the General Fund has investments of £699,248, whilst the Restricted and Endowment Fund5 had investments of £174,626. The last two years have seen negative returns on the PCCS investment portfolio with an unrealised loss of £21,123 being seen on the General Fund but an increase in value of £1,277 being seen on the Restricted Funds. In 2022 the Funds both saw falls in value of £10,509 and £14,387 respectively compared with 2021 figures of gains of £58,117 and £16,557. The PCC has an Investment Committee which advises it on the management of the portfolio and the Committee continues to meet regularly and reports to the PCC. Restricted Funds These continue to serve the purposes for which they were established. P C C Charitable Giving The report contains details of the money directly raised by the PCC for the various charities it supported during the year. In addition to the figures which passed through the PCC books, it 15 well aware that substantial other donations were made dirertly by Parishioners and from the donations made at the Lenten lunches. These are welcomed by all charities supported but particularly by the PCC charities which remained the Friends of the Holyland operating in Palestine and Family Support Work which supports families in need in Sussex. io
Staff and Volunteers During the year, in addition to Fr Michael, whom the Diocese pays, the P.C.C. employed an Administrator, a Cleaner for London House, and a Musical Director, who sadly resigned as at 31 December 2023 in order to pursue a full time career in mLtsic. Additionally the PCC contracts out the maintenance of the Churchyard. It has been well served by them all, but the PCC is reliant on volunteer5 in every aspect of its operation, and is grateful to so many who do so much for the benefit of the Church and its mission, including all those involved with the independent charities whith support the Church financially. ReseNes The agreed minimum figure of £400,000 for the value of liquidity in the General Fund reseNes has been exceeded. The level required is reviewed annually, in line with the view of the extent they will be relied upon for the future operation of the Parish. The Trustees do not believe there to be any material uncertainties aboLrt the charity's ability to continue. Risk Managernent The PCC examines major risks that the Parish faces each year during its activities and establishes policies where appropriate which in recent times included dealing with COVID. Publlc Benefit The Trustees have complled with the duty in sertion 4 of the 2011 Charities Att to have due regard to guidance published by the Charities Commission on public benefit, which has been reported upon earlier. Lookin Fonvard The PCC ha5 much to be thankful for. It receives generous support from its Parishioners both from their involvement in so many spheres of Parish life, and also financially, as it does 3150 from local Trusts and charities. However, the major financia5 challenge remains to seek to balance the books of the PCC on a day to day basis, SO that the Legacy monies can be used to further the mission of the church. The aim must be to ensure there is a clear viable future for the Parish as we know It today looking into the medium temi. The short term is secure, but the long term may bring further pressures. li
Annual Financial Report The Parochial Church Council of the Ecclesiastical Parish of Mayfield London House, High Street. Mayfield, East Sussex, TN20 6AQ Registered Charity no. 1132001 For the year ended 31st December 2023 CONTENTS Page 13 Statement of Financial Activities Page 14 Balance Sheet Page 15 Notes to the Financial Report 12
Statement of Financial Activities Unrestrlcted Fund Restricted Fund Éndowed Fund Total Funds 2023 Tottrl Funds 2022 Notes Intomeand endowments from: Donations 79,615 8,938 S853 136,476 Charitable èctivities 4,434 6,7861 11220 10,936 Other trading attivities 22.055 24.169 21.736 Invesrments 3,544 5.90S 3,609 Other receipts 425 109.648 20.199 119A47 173.182 , Expendliure on: Rais¢ng funds Charitable activitles 126,510 18,613 145.123 138.159 Other trading activities Major repairs to St DuTrstan'5. London house 13,081 2.031 15.112 7,724 5,808 21.374 Total expendltilfe 145,399 20.644 166,043 167,257 i Net gains lor losses) In year on investments realised 8b Ne 5ncome or I[t expendilurel 135,7511 14451 136,1961 5.92S Transfets between funds 13,8741 3.874 io Other reco8nlsed galnslllossesl.. Losses on ValUation of investments 121.1231 L277 119,8461 124.8961 8b Net movement In und$ 160,7481 4.706 156,IN21 118,9711 Total funds brought forward 1,082,072 167,245 30,CNJO 1.279.317 1.298,288 1 Total ful$ carrled fonvard 1,021,324 171.9SI 30,000 I,Z23.175 1,279,317 13
Balance Sheet Total Fund$ 2023 Total Funds L22 Alotes 31 De¢embeY Tangible assets 282,201 286,564 Heritage assets Endowment investments 30.(XK) j 31Z,201 30,000 Total fixed assets 316.564 8a&b Debtors 6,760 8,413 io Investments 843,874 863,720 8b Cash and deposits 3t bank and in hard 63,471 92,360 Total current assets 914,105 964.493 Creditors.. Amounts falling due within one year 13.0311 11,7401 li Net current assets 911,074 962,753 Total assets less currÈrtt Ilabllttle5 1.223,275 1,279,317 Creditors.. Amounts falling due after more than one year Total net assets or Illabrlitiesl 1,223,275 1.279,317 The Furtds olthe Charity Endowment ILnds 30,000 1 30,C Restrirted income funds ex revsluation resetves 139.523 136.094 RestTlCted income revaluation reserve 32,428 31,151 Total Re5trlcted income FLrnds 171.951 167.245 Unre5tThcted funds ex revaluatton serveS 833,559 873.184 Unrestrirted Funds revaluation reserve 187,765 208088 Total unrestri£ted lunds 1.021.324 1.082,072 Total charlty fvnds L223,275 1,279.317 12 This Financial Report for the year ended 31st December 2023, including the notes following, was approved by the PCC and signed on its behalf by Rev'd Michael Asquith- Signed: Date: 14
Notes to the Financial Report l Accounting policies Basis of preparation The PCC Is a publlc benefft entity within the meaning of FRS102. The financial statements have been prepared under the Charities Act 2011 and the Church Accounting Regulations 2006. in accordènce with applicable accounting standards aJ)d the currÈnt120161 Statement of Recommended Prartice. AccoLtnting and Reporting by Charities, ISORP IFRS 10211 The financial statements have been prepared under the historical cost convention a5 modified by the incluslon of investments at market value. The financial statements include all transactions, assets and liabllities for which the PCC is responsible in law. They do not include the accounts of church groups that owe their affiliation to another body, nor those which are informal gatherings of Church members. The accounts have been prepared on the Goin8 Concern basls as there are no matersal yncertainties about the charity's ability to continue. Funds accounting Funds held by the PCC are: Unrestrictedfvnds- general funds which can be used for PCC ordinary purposes Restrictedfunds- al income from trusts or endowments which may be expendèd only on those restricted objects provided in the terms of the trust or bequest,. bl donations or grants recelved for 3 Specific object or Invltèd by the PCC for a specific object. The funds may only be expended on the specific objett for which they were given. Any balance remaining unspent at the end of the year is carried forward a5 8 balance on that fund Endowmentfunds- funds for which the capital must be malntained.. only income arislng from the investment of the endowment may be used, either as festricted or unrestricted funds, depending on the purpose set out in the terms of the original endowment Income and endowments All income and endowment5, accounted for wSthout deduction for any costs of their receipt, are recognised when there 15 evidence of entitlement, receipt Is probable, and the amount can be measlsred reliably Donations and legacies Collections are recognised when received. Planned glving receivable Is recognised when received. Gift (yid recovered is recognised when the income to which it is attached is recognised. Gronts undlegacies are reco8nised when the formal offer in writing of the funding is received by the PCC and payment is certatn. Charitable activities Statutory fees for wedding5 and funerals are COgnised when the off¢ce occurs. Other trading activities Tradins activities are where income is receivable in return for selling Èoods or providing services. Income from trading is recognlsed either, when received or lin the case of concerts) for the Veèr in which the event occurs, brrespective of date of receipt. Advance bookings are included in creditors until the concert has taken place. Sales of magazines and study notes are recognised when received. Rents from property are recognised in accordance with the rental agreements. when receipt is probable. 15
Investment Dividends are accounted for when received. Interest entitlements are accounted for as they accrue. All other income All other income is recognrsed tn atcordance with the above overall policy. Gains and1055es on investments Realised gains are recognised when the investments are sold. Unrealised 8ains and10$5es are accounted lor on revaluation at 31 December. Expenditure Expenditure is recognised when there is evidence of entitlement, payment is probable and the amount can be measured reliably. Grants Grants and donations a accounted *or when paid over, or when awarded where the award creates a bind4n8 obligation on the PCC. Grants recelved are accounted for when reIved. Church artivtties The Diocesan Parrsh Share is accounted for on an annual basis as paid and reflects the allocation agreed by the PCC with the Deanery/Diocese. Fixed assets Tangiblefixed assets Consecrated and beneficed property of any kit)d is excluded from the ac¢ounts by s.10121 of the Charities Act 2011. Movable Church furnishing held by the Vicar and Churchwardèns on special trust for the PCC and which require a Faculty for disposal, are accounted as inalienable property unless consecrated. They are listed in the Church'5 inventory which can be insperted but are not included in the financial stètements. All expenditure on consecrated or beneficed buildings and individual items costrn8 under £l.000 are written off in the year they were incurred. Depreciation Depieciation 15 calculated to write down the cost of tangible fixed assets, excluding freehold properties, over thelr expected useful lives. The rates generally applicable are.. Land and Buildings Fixture5 and littings Office equipment 20% Heaters in London house 10% Audio visual equipment io% No dèpreciation is provided on freehold buildings as the useful economic life of these assets exceeds 50 years and residual values 50 high that potent131 depreciation would be Immaterial. It is the PCC'S policy to maintain these assets in a continLral state of sound repair. Resulting from regular impairment reviews, provision will be made If there has been any permanent diminution in value. Investments Investments are stated at market value at the balance sheet date. Current Assets Amout)ts owing to the PCC at 31 December In respect of fees, rents or other Intome are shown as debtors, less provislon for amounts that may prove uncollertible. Short-term deposits includè cash held on deposlt either with the CBF Church of England Funds. or at the bank. 16
Notes to the Financial Report 2 Analysis of income and endowments Totol Funds 2023 Unrestrtcted Restrlcted Endowed Ftsnd Fund Funds 2022 Planned giving Igift aided but excl. t3x refundsl Planned giving Inot gift aided) Loose cash collections 33.069 8,682 9,843 5,286 IIA99 33,059 8,682 9,843 30.138 9.085 8,404 16,468 11,555 747 rjonations and special appeals Gift Aid recoverable Appeal for Pccchariiles Lega£ies Grants 527 5A13 IIA99 365 365 11,236 19,282 60,079 Donation5 and le8aues 79,615 8238 88,553 136.476 Fees far weddings & funerals 4.4a4 6,786 li,Z20 10.936 Fetes. lunches etc Concerts Itjnches etc 5,765 1.649 LZ74 7,039 6,036 2,940 so 2,489 Sales of the parish magazsne and cards etc Maga2ine advert15ernent fees Rent frorn10Tr8terrn let London House Rent from hourly lets London House Hire of church for concerts etc s.4x)o 4.105 4,105 1,431 5.536 5,536 6,279 Insurance claim re church Ihting Other tradlng actlvitles 22A155 2.114 24,169 21,736 Bank & CBF deposit inteiest Dividends 2.119 813 2.932 1.086 2,523 IA25 1.548 2,973 Flnandal Income 3,544 Z.361 5.905 3,609 Sale of piano 425 Total Intorne and endowments on all fvnds 109.648 20,199 129W7 173.182 of the grants recelved, £2,042 was reIved under the Listed Plates of Worship scheme created by HMG to provide grants in respect of the VAT paid on qualifying expenditure on the fabric of listed places of worship. 17
Notes to the Financial Report 3 Analysis of expenditure Unrestricted Fund Restricted Fund Endowed Fnd Total Funds 202 rotol Funds 20 Special appe355 Costs Stewardship costs Grants tosis Investment management costs Otherfundraising costs Cost of ralslng funds Charitable grants and donations 935 935 1,971 Administratlon costs 13,612 13,612 13,252 Diocesan parish share 73.630 73,630 70,4(KI Cler8y and other people's expenses 982 191 1,173 IN43 Vicarage costs 4,307 4,307 5,321 Organists costs 8.643 390 9,033 9,158 Upkeep of services 2,498 2,905 5,403 5,782 Church running cost5 7.717 7,717 6,051 YoL*th work 1.056 1,056 $56 Church maintenance and paIr and insurance 6.915 2,064 8.979 ioaoi Upkeep of churchyard 12,128 14.128 11393 Bank charge5 187 187 162 Depreciation 4,363 4,363 Govemance 600 1288 Cost of charitable artlvltiÈs 126,510 18,613 145,123 138,159 Winter Fayre costs 981 981 811 Lrcence cost for events 1.518 2.031 3,549 1,297 London house Yunning costs 10,582 lo82 5,074 Parlsh rnagaz5ne costs 542 C05t ot (rthertrading activltie5 13,081 2,031 15,112 7,724 Experldituie on fabric- major repair51 renewal SA08 21,374 Tot31 expended before pilor year items 145,399 20.6dd 166,043 167,257 18
Notes to the Financial Report 4 Missionary and charitable giving: Unrestrjrted Fund Restrlrted Fund15 Endowmenl Total Fund5 TotolFunds Fund15 2023 2022 Overseas: Christian Aid- Ukraine Appeal 385 Friends Of the Holyland Water Aid 238 73 Home.. Family Support Work 724 724 846 Hospi in the Weal 211 211 145 Flower Guild 18 Known Dirnensia 73 Brltish Legion 193 Totsl 935 935 1,971 5 Staff costs Unrertrirted Fund Resltirted Funds Endowed Fund 2023 Total Funds 2G2- 7uto.. kund emuneratlon ages and salarie5 19,455, 19.455 18,64 Employer social security costs Employer penslQn COSt5 Total 19455. 19455 18,64 Numbers employed 3- The PCC employs an administrator, a mtssical director and tleanef for London Housè, as in the 2022. Fr Michael is pald by the Oiocese from the Parish Share which Parishes p3Y to the Diocese. Volunteers are vital to all asperts of the chadty. Areas where volunteers are essential are: our Deacon, Governance, church services, Ireaders. intercessors, sidesmen, bellringers, choir members), those setting up the church. cleaners, refreshment providers, the Flower Guildl, propèrty management including maintenance and clearnlng of church and London Hou5@, social committee, finaneièl control and administration, fund raising actlvltiès 6a Payments to PCC members Fr Michael received expenses wlthin the year relating to travel costs totalling £444 and reirnbursement for minor Items purchased for the church. ND Other membÈr of the PCC received any payment other than reimbursernent for minor items purchased. No person received remuneratfron in excess of £60,000. 6b Transartions With persons related to PCC membèrs- None. 19
Notes to the Financial Report 6c Transactions with related charities There have been no payments to related charities during thè year. but the PCC has received financial support from the Friends of the Mayfield Churchyard for repatr of storm damage in the churchyard1£3,0001. and from The Nicholson Trust for mission costs1£6.9731. These charities are independent of the PCC but have a number of common Trustees. 7 Governance Unrestricted Restrided Funds Fund Endowed Fund Total Funds 2023 Totul FiJnd5 022 IndependentexorFJinotion 600 58,1 8 Fixed assets al Tanglble flxed assets Freehold land and buildin Heaters Lofidon House Audlo system Church Office Total fixed Assets ost orvaluation At l Januèry 2023 250,000 1.649 32,823 4,583 289,055 As at 31 December 2023 250,0 1,649 3223 483 289,055 ChargefOrdepcIa1i0n At l January 2023 Depieciation charge in year At 310e¢ember 2023 660 1.831 2.491 4,363 165 3,282 916 825 3282 2.747 6,854 Net book amounts At l January 2023 At 31 Decernber 2023 250,000 989 32,823 2,752 286,564 250.000 824 29.541 IA36 282,201 The freehold land and buildings comprise London House. It was purchased In 1974 for £12,500 and the leasehold interest in a fiat in London House repufchased in 2000 for £3Q,000. After substantial refurbFshment in 2001, the Churchwèrdens revalued the Property at £385,000, slnce when all cost5 of ownership including repairs have been expensed. An indicative valuation during 2010, led the Churchwardens to reduce the valuation to £250,000. 20
Notes to the Financial Report, b) Investments Unrestyitted Restrlrted Fund Ftsnd Endowment Fund £ Total Martlet value 31 December 2022 720,371 511.483 143,349 112,198 30,000 30,000 893.720 653,681 of which cost and revalLtation Feserve 208,888 31.151 240,039 015P05als at value In year of which cost Net gainsllosses realised In year Net gains/1055es iealised from previous years Purchase5 in year at Cost Revaluation gains in year Market value 31 December 2023 -21,123 1,277 -19.846 699,248 511,483 144,626 1 112,198 30,QQO 30,000 873,874 693,681 of which cost and revaluation reserve 187,765 42,428 220,193 The Endowed fund investments are held as a Fixed Asset, all other investments as Current Assets. Ouring thè year no sales or purchases of investments were made. Investments held at 31 December 2023 were:_ General Fund £699.248 L E Ruffer Total Return Fund 'C' accumulation units-86,898.22units value £467,816 Premier Miton Cautious Multi Asset Fund 'B' accurnulation kJnits- 59,714 units, value £184,337 Bankers Investment Tru5t-46.171 shares, value £47,095 Restricted Funds•Total £144,626- Endowment Fund£30,000 Organ fund (Restrlcted Fundl-£115.793 L E Ruffer Total Return Fund 'C' accumulation units-9.553units value £51,427 Premier Miton Cautious MuEti Asset Fund 'B' a¢¢umul4tion units 15.991 units, value £49.363 Barikers Investment TrLtst-14,709 share5, value £15,003 Bruxner Randall Fund (Réstritted Fund-£30.OCKJ Endowmentl- £37,909 L E Ruffer Total Return Fund 'C' accumulation units-1,477.07 valLie £7,952 Premier Miton Cautious Multi Asset Fund B accurnulation units- 2,673 units. value £8.252 Bankers Investmènt Trust-21,279 shares, value £21,705 Fabric Fund.£4,099 CBF Fixed interest Fund- 968 units, value £1,401 M & G Charifund -188 units. Value £2,698 Graveyard Fund-£16.825 CBF Fixed interest Fund- 367 units, value £531 CBF Investment Fund1n¢ome units 721 units, value £16,294 21
Notes to the Financial Re ort 9 Net assets by fund Unrestrtcted Funds Restritted Fund Endowed Fynd Toial Funds 2023 rotul Sunds 3022 Fixed assets for church use 282,201 282.201 286,564 InvestmeTrts 699,248 144.626 | 30.000 873,874 1 893.720 Current assets lextept cashl 2.762 6,760 1 8,413 Cash at bank and on deposit 40,144 23.327 63,471 92.360 13.0311 13,0311 | 11.7401 1,223,2751 1,279.317 1,021.324 17L951 10 Debtors Unrestrlcted Fund5 Restrirted Fund Endowed Fund Total F4Jnds 2023 rotol Fund5 20 Income tax recoverablè 1612 2,612 3,250 Loan madeto handbell Ringers 150 2SO Prepaytnent Scottish Power-83S 1,039 Dep051t held bythe Chichester Dlotese for the PCC for Chancel costs 3,99B I 3,874 2,762 3,998 8,413 Following a le8al review, investments previously held In the balance sheet bythe PCC in a chancel endowment fund were transferred to the Diocese In 2019. The accrued dividends are held on deposit bythe Oiocese forthe benefit of the PCC, but dividends reIVed by tlie Diocese are paid by the Diocese to the PCC by way of a restricted granl. All accrued giant 15 receivable bythe Pccto relmbur5e it for expenditure related to the Chancel, and is held as a restricied fund. Prior to these accounts, the dep05tt wa5 shown as an unrestricted fund, butthis has been corrected in these accaunts. 11 Creditors Unfe5tri¢ted Funds Restricted Fund End(wed Fund Total Futtds l Totul Funds 2023 3022 Deferr incorne•repaid fees Deferred incorne-donation re statue 1,381 Accruals governance costs Deposit held re long term lease of London House -5SI,' 1,050 1.050 , 8,031 22
Notes to the Financial Report 12 Statement of funds Explanatlon of funds EndoLvedfvnds ore required by the donors to be Invested und the Income spent on specific objectives £30.000 of the Brumner Randall Fund has been recorded as an Endowment Fund since only the ioterest on the ori8inal capital of £30,000 Is available for spending. Restrictedfvnds are required to be spent on specificpurposes determtned when creoted by the terms oAtheir gift. The Restricted Funds ilnd theirpurposes ore.-. The Choir Fund recelves fees payable to choir members and pay5 them out as agreed. The Bruxner Randall Fund finances music In the Church or for fabrlc If not 50 needed. The Organ Fund maintains and promote5 the use of the organ. The Fabric Fund pays the preservation and improvement of the labric of St Dunstan's Church. The Churchyard Fund meets the costs of the rèpair of tombs and maintenance of the Churchyard. The Charity Fund collects donations for narned charities. The Flower Guild Fund receives donations and pays for flowers in the thurch. Thè Library Fund receives donations and provide5 books for the Church libr3ry. The Bellringers Fund receive5 and pays fees for bell ringing at weddings etc. Unrestrictedfund5 t7re notsubjert to any donor restrirtAons Gndcan bespentos the Pccdecides Summary of all funds Fund income and expenditure and final balances are as follows= Statement of funds Balan¢es Tra#sfers. othergalns Balances clfv4d 31 Dec 2023 blfwd Whl¢h Income 2022 Expenditure ¥nd1055e5 Invertments Cash Bruxner Randall 30,000 30,000 30.000 Yotal of all end¢)wed funds 30,OOD 30.000 Chancel Fund IZ4 ,. 3,874 3,998 3,998 692 Cholr Fund 452 -610 692 8.102 j 7AZ3 Bruxner Randall 532 -191 431 7,909 4.099 193 Fabrlc Fund 7,090 ' 118,441 28.277 2,6481 1,748 ,. 319 14 3,324 882 Organ Fund Chyrchyard Fund Flower Guild 1.797 13.102 I31 -2,953 1 -12.128 -1.410 -610 116,675 115,793 1,442 30,694 16.825 , 13,869 2,269 BellrinBers Fund Library Fund Charity Fund 1.062 1.730 344 ;. 26 1,730 344 15 1,382 1 .1,372 26 Total of all rÉstri¢ted fvnds 167,245 20.199 .20.644 5,151 171,951 144,626 27,325 General ftjnd 1,082,072 109,648 -145,399 -24,977 1,021.324 699,Z48 36.146 TDtsI fvnds 1279317 129W7 -166,043 -19W6 12Z3.Z75 8nA74 63A71 23
Inde endent Examiner's Re Five Ashes for the Year Ended 31 December 2023 ort to the PCC of Ma ield & st This is my report to the Paroch¢al Church Council of the Ecclesiastieal Parish IPCCI of Mayfield & Five Ashes. on the annual report for the year ended 31. December 2023. Respertlve responslbilities of trusteÈs and examiner The PCC Members are responsible for the preparation of the Annual Reports. The PCC members consider that an audit is not required for this year under section 144 c>f the Charities Act 20111"the Charities Act") and that an indèpendent examination is neèded. It is my responsibility to: examine the accounts under sectioft 145 of the Charities Act- to follow the procedures laid down in the general Dlrections given by the Charity Commission lunder section 14515llbl of the Charities Act- and to state whether particular matters h8ve come to my attention. asis of independent examlnerfs statement My examination was carried out in accordancè with general Directions given by the Charity Commission. An examin3tiofi includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any UnUSLsal items or disclosures In the accounts, and seeking explanations from the trustees toncerning any such Fnatters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is 8iven as to whether the accounts present a 'true and fairf view and the report is limited to thosè matters set out in the statement below. Independent examlner's Statement In connection with my examination, no matter has come to my attent*on which gives me reasonable cause to belleve that in, any material respect. the requirements.. al to keep accounting recDrd5 tn accordance with section 130 of the Charities Act., and bl to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charitiés Act have not been mèt.. or to which, in my opinion. attention should be drawn in order to enable a proper understanding of the accounts to be reached. Examine45 signature V_ts ffla. Examinerfs name VINCENT BLAKE Date 2£ Wl Zol(+. Relevant professlonal qualificationlsl or body Institute of Chartered Accountants in England and Wales Examinerfs address The Old Farmhouse, Town Row Green, Rotherfield, East Sussex, TN6 3QU 24