## **Trustees’ Annual Report for the period** **From 1[st] January 2023 To 31[st] December 2023** **Charity name: Pinhoe Road Baptist Church** **Charity registration number: 1132000** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The principal purpose of the church is the
advancement of the Christian faith
according to the principles of the Baptist
denomination. The church may also
advance education and carry out other
charitable purposes in the United Kingdom
and/or other parts of the world.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The provision of regular services of public
Christian worship is central to the church’s
fulfilment of its primary purpose above.
These have been held on Sundays at
9.15am and 11am, and advertised on the
church website www.prbc.org.uk. They have
also been accessible online via a livestream.
A programme for all ages of children and
young people is included in the morning
services.
Occasional courses are run to enable
anyone to explore what it means to be a
Christian, and these are publicised during
Sunday worship.
The church also runs several small groups
for development of faith and discipleship.
These meet during the week in the homes
of some members and on church premises,
and are advertised in the weekly newsletter
distributed by email to any wishing to
receive it.
The church runs Parent and Toddler
sessions at the church premises to assist
the local community and demonstrate the
love of Jesus Christ. Once a month, the
church hosts a ‘Messy Church’ session for
families with young children. A youth club
meets on a week night. The church
operates a safeguarding policy and
ensures that all people working with
children are appropriately vetted.| |||A weekly coffee morning is run on church
premises, open to any in the
neighbourhood.| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|In planning activities to meet its objectives,
the trustees have had regard to the
guidance issued by the Charity
Commission on public benefit, and in
particular, the specific guidance on
charities for the advancement of religion.| |**Additional information (optional)**
You may choose to include further statements||where relevant about:| ||SORP reference|| |Policy on grant making|Para 1.38|| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Our**Sunday worship services**kept the
pattern introduced last year, with two
morning services at 9.15am and 11am, the
second one being accessible online via a
livestream, and with content available to
watch back later. The earlier service has a
much smaller congregation than the later
one, but is well established. We have been
joined by a good number of newcomers
through the year.
In 2023 we completed our**teaching**series
on Mark’s gospel. This ran throughout the
year, but was punctuated by breaks for
short series on different topics or to hear
from visiting speakers. One such highlight
was the 90thanniversary of the founding of
the church, marked in October.
For**children and youth**, the usual range of
groups on Sunday morning [crèche,
Primary Sunday School (3–8-year-olds),
Xplore (7–12-year-olds), Encounter for
teenagers] continued their teaching
programmes during the 11am service or, in
the case of Encounter, before the 11am
service, with several teenagers staying on
to help in the Primary group.
A weekly session for Toddlers happens on
Wednesday mornings. A Holiday Club was
held for children during one week in
August. ‘Messy Church’ continued each
month with craft activities, food, and a
bible-based story for families with young
children, an event attended by around 90
visitors.
During the week a youth club offers 9–11-
year-olds a venue for socialising and
games on Friday evenings.
Within the**small group programme**, a
variety of groups serve the discipleship
needs of a diverse range of people. The
Care Network team leader has stimulated
practical pastoral care for those in various
situations of need.
The church hosts an**International Cafè**
once a month, in partnership with another
local church. This is designed to introduce
new arrivals to life in the UK and Exeter,
and to help them improve their English.
Between 60 and 100 internationals attend
the café regularly.| We ran an Alpha Course early in the year to help people explore the Christian faith. The church also held a variety of **outreach** events to spread the good news of Jesus and encourage more people into the church. Regular events include a Christmas Fair, a Carol Service and engagement with spectators of the Great West Run (held in May) which passes by the church. The **membership** of the church stood at 111 at the end of 2023. ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|At the year-end there was a healthy surplus
reflecting an increase in donations and less
paid staff. The church is in a good position
for future planned commitments.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The trustees’ aim is to maintain a working
balance sufficient to be able to cover our
legal financial commitments for a period of
6 months. This would include our Ministers
salary, NI contributions and pension
contributions plus covering utility bills for
the Manse and the Church and to maintain
adequate buildings insurance cover.| |Amount of reserves held|Para 1.22|The financial status at the end of 2023,
going into 2024, was to have unrestricted
funds available in the General Fund of at
least £38,000. Our unrestricted reserves
totalled £85,000 at the end of the year,
significantly above the requirement.| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution (adopted 22ndOctober 2008
and amended 18thMay 2011 and 10thJune
2015 and 15thDecember 2020)| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated Association| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Appointment by the church members’
meeting| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Pinhoe Road Baptist Church| |---|---| |Other name the charity uses|| |Registered charity number|1132000| |Charity’s principal address|Pinhoe Road
Polsloe Bridge
Exeter
EX4 7HZ| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Rev George Peter
Baker|Minister and Elder||Church Members’ Meeting| ||Mr Bruce
Macpherson|Elder||Church Members’ Meeting| ||Mr Christopher
Maurice Gardner|Elder||Church Members’ Meeting| ||Mrs Amanda
Louise Grainger|Elder||Church Members’ Meeting| ||Mr John David
Heathershaw|Elder|1stJanuary 2023 -22nd
March 2023|Church Members’ Meeting| ## – Corporate trustees names of the directors at the date the report was approved **Director name N/A** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |Baptist Union Corporation
Limited
Baptist House
PO Box 44
129 Broadway
Didcot
Oxfordshire
OX11 8RT||| ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** Declarations Thè trustae8 declare that thoy havo approved tho trust￿, rnport abovo. Slgned on boh•ll of th• charlty's trusts•• Slgn•turn(8) Full namelsl Posttlon (•g Secretsry. Chalr, etc) George Peter Baker Ministef Bruce Macphe￿on Secretary 01 2024 Hugh S. Rodway 21 Maudlin Drive Teignmouth Devon TQ14 8RZ 01626 778328 Email: hughr@tiscali.co.uk REPORT & FINDINGS OF EXAMINER TO THE TRUSTEES and DEACONS OF PINHOE ROAD BAPTIST CHURCH EXETER Of the Accounts for the year ending 31¥t December 2023 16th March 2024 Once again. I would like to express my thanks and appreciation for the superb report which the Treasurer Chris Gamer has prodU￿d to accompany the accounts, and which made my tssk that much easier when carying out the Examination. FORMAT of ACCOUNTS The Management accounts are in the fomi of Receipt and Payments fomiat, which provides an overview to the Trustees, Deacons and Church as to the Income and Expenditure in 2023. Page 1 is a summary and the notes referring to the more detailed breakdown come as a separate attachment. A SOFA in line with Charity Commission guidelines has also been produced. GENERAL OVERVIEW. In accounting temis, for the second successive year, the Church made a surplus of £24232 against a surplus of£32408 the previous year. l understand that a major part of the additional income has come from an influx of new people regularty attending, which is extremely encouraging, and especially considering the economic condFtions faced by society throughout the year. REGULAR INCOME It is pleasing lo report that the Church continues to embrace new technology with regard to giving methods whether it be through the Churches Website. Terminal Card reader giving or through bank stsnding orders. Ironically, there are still many people who still use cash and over the past couple of years the amouni given by this method has started to increase again, mirroring the situation found in some other Churches. GIFT AID Since April 2016 the amount which can qualify for Small Cash Donations increased from £5000 10 £8000 which means that Ihe amount Ihat Churches c8n clain7 has similarty increased IrDm £1250. 00 to £2000.00 pa and one advantage of the increase is that the Church is able to take full advantage of this allowan￿ from the HMRC without affecting the amount that the ChU￿h can claim from donations where they can be identffjed from individuals who have signed a declaration Fomi, 'It is worth mentioning that any donations given anonymously through tenninal giving can still qualify for GADS so can be used to ensure the maximum entitlement is c18imed. The chU￿h nom?ally submits a Gift Aid Claim every six months. but incidentally where a Church Ghooses to delay the submission, HMRC augments the amount claimed with some interest BANKING In 2023 Ihe Church has continued to conduct its everyday banking wtth CAF Bank, where it operates both a General Account and a Gokl Account. CAF have recently announced that as fmm the 1st March 2024 Loose Cash can now be banked •t the local post o>Ti¢e which with the demise of the High Street Banks is excellent newsi In addition, a total of £28309 is held on deposit wrth the Baptisl Union Corpoiation where it is split over funds of a 7 Day and 3 Month noti￿. With the general rise in interest rates both these funds offer a good rate of interest which raised £1832 in 2023 compared with £501 the previous year and ensures that when fiAnds are required, they can be accessed quite quickly. However the Church might like to consider using CCLA (COIF) Charity, account esp￿lalIY for any long temi funds for examplo Funds held in ￿Serve see Financial Reserves below FINANCIAL RESERVES POLICY With the main building work completed the General Fund has rsow increased to 85K which is subslantially.more than the £38K minimal reserves level which rep,resenls. 6 monlhs of the average expendFture of fixed costs and also the legal responsibilities relating to paid staff such as the Minister RESTRICTED FUNDS The number of reslricted funds has been reduced lo just 2. which at the end of the year had the following.balances... Building FundlFabric 18528 Fellowship Fund 2076 TOTAL 20604 GIVING TO OTHER CAUSES it is pleasing to report that the Church continues to be very generous in its support for other Missions including the Baptist denominations Home Mission Fund, and BMS Wodd Vision in addition to some other National and local based chaiities. In 2023 the total amount was £20205 (£206111 which is again approximately 16° of total spend PAYROLL The Payroll {PAYEI continues to be handled in-house LIABILITIES At the end of 2021 the liability outstanding to the Baptist Ministers Pension Fund had redU￿d to £48100. In June 2022 there was an announcement to the effect that Churches would no longer be required to fund the deficit and repayments reduced to a nominal £1 a month1£12 pal This has meant a massive monthly savings for the majority of our Churches but the BMPF still reserved the right to reintrodu monthly repayments should circumstances change atthough this is extremely unlikely. It is hoped Ihat if all goes lo plan any liability will be totally cleared later in 2024 when the administralion of the fund becomes the responsibilrty of Just who will acquire it in a buy our process A suffl of £7794 has been held back as a retainer from Ellis & Clark Ibuildersl until such times as they have remedied all outstsnding snags. The other two amounts are donations which at the close of the year were Still awaiting to be paid to the respective organizations. RECONCILIATION ofACCOUNTS I can affirm that Ihe computer system agrees to that shown on the bank statements NON4aONETARY ASSETS This relates to the insured value of the Church and the manse at 106 Sweelbrier Lane Exeter. CHURCHES, CHARITIES and INCORPORATION More and more Churches are changing to CIO Stalus and l am inforned that Pinhoe Road will be commencing the process very soon As you are aware this is a slow and arduous proceedure and even after being gaining a new Charity Number. there will be many administrative tssks to perfo such as notifying banks, utilities, rental companies etc. updating Web site- in fact anywhere where the Church Charity number is currently displayed and as a new organization there will then be a need to apply to the HMRC for new numbers for PAYE, GIFf AID RECOVERY which also includes a New Government Gateway However, the one recommgndation which I strongly advise in order to avoid any additional costs such as having to prepare 2 sets of Annual Accounts. that the new structure does not become operative until the close of the accounting year wtth the new Church charity operating from the first day of the subsequent year. SUMMARY The Management accounts which are attached are once again in the form of Receipt and Payments fomiat. which provides the overview to the Trustees, Deacons and Church as to the Income and Expenditure in 2023 and my examination has been conducted in accordance with the following criteria Independent examination al a glanc& To rnaintain public confKlence in the work of charities, charity law requires rrK)st charitEs to have an extemal scrutiny of their accounts. Provided a charity is not required by law or its governing document to have an audit then trustees may choDse a simpler and less expensive fom of extemal scrutiny called an Independent examinats"on. For financial years ending on 01 after 31 March 2015. trustees may opt for an independent examination instead of an audrt provided their charity's gross IncorTE is not more than £lm, or where gross income exceeds £250.000. its gross assets are not more thall £3.26 million. An independent eXaMinat￿n is a simpler fom of scrutiny than an audit but It still provides trustees, funders, beneficiaries, stakeholders and the publtc wth an assurance that the accounts of Ihe chanty have been revMved by an independent person. Al charibes wth an income ol more than £25.000 thal opt not to have an audrt must have lo have an èxamination. Whether ￿tIng as a volunteer or being p8id a fee for their work, the ro* ot thè ndependent examiner is important and they must follow certain steps In carrying out the exarnination and make a ￿pOrt to the trustees setting out Part￿Ular matters once they have finishe(I their examinatvn. There is a prO￿$S to be followed anfj separate guidance- Independent examination of eharty accounts". examiners ICC321- is avaiLable which tskes the examiner through the Directions which set the prO￿dureS that the examinei must follow, explain5 their reportsng duties and provide5 the examiner wrth pract￿1 advicè at every stagtr. WlTrilst in most cases the examiner will be reviewing receipts and payments accounts and so will not need to be a qualified accounlaTrt lo carry out a proper independent examination. the examiner still needs a certain level of ability and knowledge to undertake a ¢ornpetent examination and to set out their rèport in the way that is require(I by the 2008 Regulat￿￿5 Where gross in I￿S. 280S.ThI 6 tsbftAbdtixrecovored.8MwJl 19,663.52 196£3.52 0.￿ 1450.QO 1499.67 0.￿ 19663.51 1450. 14SO. l499.67 1459.67 21.153.19 1032.11 1832.11 1832.11 1832 JI 8 othèr 4.614.26 455.04 4614.26 455.04 o.(X) 4614.26 455.01 7oth*r8r 5.(h39.30 161,3XIZ I613￿12 I61A￿l2 8410.￿ I474￿0 Q.¢0 17120B.6Z Grand Totsi GENERAL INCOME GENEK4L fte￿￿e1 Gfftbais Tdtsl INCOME IdEvel Fellowship Trf Expendlture 26.248.51 529.76 285.14 4,218.( 3.717.36 13,311.59 175 12. 16248.51 529.76 285.241 4218. 3717.36 13311.59 175.LU 12. O.W 2624&51 529.76 285.24 421E.OD 3717.36 0￿ 13311.59 175. EX￿￿&.TraVÉh&Exr￿rrt M5nWer'sdewdDpmemtu Mki￿￿r,$h￿at￿1Itht YDUthwDthrèNpEll5E5 4#m.46 10 Cow$a￿ltOnIÈrèrtÈ￿ 1433 1924.79 Iso Z.742.30 14S3. 1924. 150. 2742.50 14Sa. 2924.79 150. 274R.SO Icr?￿￿a￿d￿Su PraYWTrl￿$try 7270.29 IL C¥renEtwwk PqNDw5hlp4hls LWÈ4roups 2f4)4.th) 2604.CN) 431.86 903.84 365.rAI 431.86 903.84 365 431.86 fellow¥hlp 365.Lll 17fQ.7 11 JunK￿d￿rth 634.36 454.48 534.36 454.48 0.0) 4￿.80 414.84 PvEiI1S￿dT￿dIer5 454.48 4,804.80 414.84 63￿.￿8 PihNrySund*St ¥vJth.•ncount 41414 14 $04 8124 504.C 6994.73 IS118.73 O.Ihl 4564.Q7 95UO.52 1136.47 3932.90 0.0) 6964A6 3674.61 8124.CQ 6994.73 4564.07 9580.53 1136.47 3932.90 13 Chuith repak51r￿M1hrtg￿￿e 4￿64.07 9.5W).52 1136.47 3.932.90 6,964.86 3.674.6L thuithLWWIItJ K4anMr•ylrsindNlnt•MrK• aTrEeutili￿5 3674.sl 298s3.48 461.92 879.Cl) 4224.77 461.92 879.rx) 4224.77 1592.7D 461.92 879.00 4224.77 1591 70 474.(Y) lIfe5￿¥S %Itssy(hw(h ono 749.8S 474 842.85 474.C OJJ) 6789.54 Is e¥pttslWvrfdMls¥lonwnd LDcilmkithns 13.284. 4,891.(XJ 2.029.rJ) L3284.(K> 4892.0) 2019. 0.￿ 13284.00 4892. 2029.1K> 20,205. 350.CL) OAX) 35Q.(X> Bank{hat￿5 Subscilpknorrt8UaThd EA 681.35 681.35 681.35 iCg1.35 IJ EqulWmtnt& Con5LffjibltJ LIcÈr￿s4ndstslLYj*tl1tQr￿1 3,409.22 1,678.Y) 43&33 665.31 3409.22 1678.30 438.33 3409.22 1678.30 51all0￿ry 438.33 665.31 665.31 6.191.16 Tot•15 I2?.￿Al 127.9ts7AI I62￿D 8V.&S IJ7J78.16 69X7Y 2fjo4.￿ Om 0.cil 9sxr4 146976.99 19 Endoftrttrba￿rKefw￿Trllj1nd￿d￿uf￿W1r￿dbUI1dl￿1u￿d 3830Q61 39077.95 28309.11 CAF io*Kcount LOS691.67 23 2865925 482W4 InSuredvaly* 3347929 14 EI￿andc1￿retethn r•lwwpport 7794 1020 141 8955 ## Pinhoe Road Baptist Church ## Finance report 2023 ## Summary Overall the church generated a surplus of £24,232 which resulted in total reserves rising from £81,460 to £105,692. £19000 of reserves relate to building redevelopment (Ministry Transformation Project). Income and expenditure was monitored against budgets throughout the year with budget holders having access to the church’s finance system ExpensePlus. The end of year position on the operational budget is shown below. |||General fund summary|General fund summary|| |---|---|---|---|---| ||General budget|Actual|Diference|%| |Income|133,100|161,324|28,224|21| |Expenditure|129,344|127,907|1,437|1| |Surplus|3,756|33,417|29,661|| ## Income Total income in 2023 was £171,209 compared to £160,831 in the previous year. ## Giving There was an upward trend in total giving during 2023. The graph below illustrates total giving by month. **----- Start of picture text -----**
Giving (excl building)
14000
12000
10000
8000
6000
4000
2000
0
jan feb mar apl may jun jly aug sep oct nov dec
**----- End of picture text -----**
The graph below illustrates the different sources of giving. There was a slight increase in Sunday offerings and online giving. Graph excludes gift aid and other income. Giving (General) **----- Start of picture text -----**
140
120
100
80
60
40
20
0
2023 2022
standing orders stewardship Sunday offering On-line Other
**----- End of picture text -----**
On-line giving raised £6850 in 2023 via Churchsuite app and from our new cardreader, of which £6072 was unrestricted. ## Long term trend The graph below shows stable income over the last 6 years with a upward trend. There was additional building project income in 2021. **----- Start of picture text -----**
Income £000
200
180
160
140
120
100
80
60
40
20
0
2017 2018 2019 2020 2021 2022 2023
**----- End of picture text -----**
## Expenditure The pie chart below shows the breakdown in spend by area with staffing and building maintenance accounting for 61% of total spend. We continue to be generous in supporting external mission totalling £21,000 which is 16% of total spend. ## 2023 Spend **----- Start of picture text -----**
Staffing Ministry support Church life Buildings
Evangelism Mission support Administration
**----- End of picture text -----**
## Expenditure budget and outturn The table below compares actual spend against the budgets approved by the church meeting. The areas to highlight are underspend on staffing due to the vacant MIT post and overspend on buildings due to insulation work at the manse and slightly higher utilities. No budget had been identified for Messy Church at the start of the year, hence greater spend on Outreach. |Staffing
Ministry
support
Church life
adult
Church life
child
Buildings
Evangelism
Mission
support
Administration
Totals|Budget
Actual
Diff
£000
£000
£000
59
48
-11
8
7
-1
2
2
0
6
6
0
24
30
6
3
7
4
20
21
1
8
7
-1| |---|---| ||130
128
-2| ## Building maintenance and utilities Total spend in 2023 was £29853 compared to £25855 in 2022. Notable spend was insulation improvements and emergency boiler replacement at the manse: - Replacement boiler £3900 - Bedroom flat roof insulation £2130 Under utilities, the monthly charge for water had increased from £12 per month during Covid lockdown to £240 per month. Water consumption has reduced following the fitting of a device to the gents urinal in July. See below. At the end of 2021 SSE stopped billing for electricity. Following a formal complaint from the Trustees and assistance by the Church Energy Purchasing Group, SSE recommenced billing in August 2023. The church continues to pay Exeter Community Energy for electricity generated by the solar panels at a reduced price per unit. ## Subscriptions As at December 2023, the church was still duplicating its Microsoft 365 licence. ## Reserves Our policy of retaining sufficient funds to cover 6 months staffing and utilities results in a minimum reserve level of £38000. Our unrestricted reserves totalled £85000 at the end of the year, significantly above the requirement. |**Reserves**
General
Building - des
Building - res
Fellowship res
Total|£
84706
382
18528
2076
105692| |---|---| ## **Ministry Transformation Project/ Building redevelopment** ## **Building redevelopment** ||Designated|Restricted|Total| |---|---|---|---| ||£|£|£| |Opening balance|9010|17113|26123| |Income||8410|8410| |Transfers|||0| |Expenditure|8628|6995|15623| |Closing balance|**382**|**18528**|**18910**| ||||| Expenditure in 2023 consisted of repairs to the slate roof of the old church and renewal of the flat roof over the youth room, from the designated fund. Competitive quote were obtained for the roofing work. From the restricted fund, improvements to the rear courtyard funded by a specific gift including:- - Resurfacing asphalt £5710 - • Rubber matting £1023 - Skip for rear garden £260 The church still retains approx. £7500 against the Ellis & Clark contract for the new entrance. As at December 2023, Ellis & Clark have not made good the damage from leaks in the new roof or provided the O&M documents. Other restricted funds The fellowship fund for supporting needs within the wider fellowship was well used during 2023 with several donations received and eight pastoral gifts made. ## Cash and investments The approach taken is to spread deposits across banking to minimise risk but to take advantage of good interest rates. |Deposits|Interest|Balance| |---|---|---| |CAF general||38304.61| |CAF gold|2.5%|39077.95| |BU 7 day|2.5%|1888.38| |BU 3 month|4.5%|26420.73| |Total||**105691.7**| Further transfer to BU deposit is planned in 2024 Members are reminded that donated funds should be used to further the kingdom of God rather than held indefinitely. ## Related party transactions / Trustees remuneration and expenses Our Pastor, George Baker, received stipend, heating allowance and reimbursement of expenses and our Treasurer, Chris Gardner, received reimbursement of expenses relating to equipment purchases. No contribution or reimbursement of expenses in respect of _services provided by the Trustees_ has been made during the year. . ## Future commitments In July 2022 we had a survey of all our roofs. Two flat roofs needed immediate attention and a further 5 flat roofs will need renewing in 2-4 years. The upper hall roof is approximately 34 years old and will probably need replacing in 2026-27 at a cost of £11k. The 2022 survey recommended “that an allowance is made to strip and re-slate the main roof and the smaller secondary roofs in the medium to long term, say within the next 10-15 years. Prior to that time there will be an increasingly frequent need for patch repairs”. Therefore in order to curtail rising maintenance costs the original church slate roof will need replacing in 2031 at an estimated cost of £65k. ## Accounting policies The financial statements have been prepared on a ‘receipts and payments’ basis and in accordance with the Charities Act 2011 and the Statement of Recommended Practice “Accounting and Reporting by Charities” Financial Reporting Standard 103 (FRS 103). The church uses a national accounting system designed for UK charities which is called ExpensePlus. This is administered by the Treasurer and finance assistants Phil and Gina. C Gardner, Treasurer, Feb 2024 Hugh S. Rodway 21 Maudlin Drive Teignmouth Devon TQ14 8RZ 01626 778328 Email: hughr@tiscali.co.uk REPORT & FINDINGS OF EXAMINER TO THE TRUSTEES and DEACONS OF PINHOE ROAD BAPTIST CHURCH EXETER Of the Accounts for the year ending 31¥t December 2023 16th March 2024 Once again. I would like to express my thanks and appreciation for the superb report which the Treasurer Chris Gamer has prodU￿d to accompany the accounts, and which made my tssk that much easier when carying out the Examination. FORMAT of ACCOUNTS The Management accounts are in the fomi of Receipt and Payments fomiat, which provides an overview to the Trustees, Deacons and Church as to the Income and Expenditure in 2023. Page 1 is a summary and the notes referring to the more detailed breakdown come as a separate attachment. A SOFA in line with Charity Commission guidelines has also been produced. GENERAL OVERVIEW. In accounting temis, for the second successive year, the Church made a surplus of £24232 against a surplus of£32408 the previous year. l understand that a major part of the additional income has come from an influx of new people regularty attending, which is extremely encouraging, and especially considering the economic condFtions faced by society throughout the year. REGULAR INCOME It is pleasing lo report that the Church continues to embrace new technology with regard to giving methods whether it be through the Churches Website. Terminal Card reader giving or through bank stsnding orders. Ironically, there are still many people who still use cash and over the past couple of years the amouni given by this method has started to increase again, mirroring the situation found in some other Churches. GIFT AID Since April 2016 the amount which can qualify for Small Cash Donations increased from £5000 10 £8000 which means that Ihe amount Ihat Churches c8n clain7 has similarty increased IrDm £1250. 00 to £2000.00 pa and one advantage of the increase is that the Church is able to take full advantage of this allowan￿ from the HMRC without affecting the amount that the ChU￿h can claim from donations where they can be identffjed from individuals who have signed a declaration Fomi, 'It is worth mentioning that any donations given anonymously through tenninal giving can still qualify for GADS so can be used to ensure the maximum entitlement is c18imed. The chU￿h nom?ally submits a Gift Aid Claim every six months. but incidentally where a Church Ghooses to delay the submission, HMRC augments the amount claimed with some interest BANKING In 2023 Ihe Church has continued to conduct its everyday banking wtth CAF Bank, where it operates both a General Account and a Gokl Account. CAF have recently announced that as fmm the 1st March 2024 Loose Cash can now be banked •t the local post o>Ti¢e which with the demise of the High Street Banks is excellent newsi In addition, a total of £28309 is held on deposit wrth the Baptisl Union Corpoiation where it is split over funds of a 7 Day and 3 Month noti￿. With the general rise in interest rates both these funds offer a good rate of interest which raised £1832 in 2023 compared with £501 the previous year and ensures that when fiAnds are required, they can be accessed quite quickly. However the Church might like to consider using CCLA (COIF) Charity, account esp￿lalIY for any long temi funds for examplo Funds held in ￿Serve see Financial Reserves below FINANCIAL RESERVES POLICY With the main building work completed the General Fund has rsow increased to 85K which is subslantially.more than the £38K minimal reserves level which rep,resenls. 6 monlhs of the average expendFture of fixed costs and also the legal responsibilities relating to paid staff such as the Minister RESTRICTED FUNDS The number of reslricted funds has been reduced lo just 2. which at the end of the year had the following.balances... Building FundlFabric 18528 Fellowship Fund 2076 TOTAL 20604 GIVING TO OTHER CAUSES it is pleasing to report that the Church continues to be very generous in its support for other Missions including the Baptist denominations Home Mission Fund, and BMS Wodd Vision in addition to some other National and local based chaiities. In 2023 the total amount was £20205 (£206111 which is again approximately 16° of total spend PAYROLL The Payroll {PAYEI continues to be handled in-house LIABILITIES At the end of 2021 the liability outstanding to the Baptist Ministers Pension Fund had redU￿d to £48100. In June 2022 there was an announcement to the effect that Churches would no longer be required to fund the deficit and repayments reduced to a nominal £1 a month1£12 pal This has meant a massive monthly savings for the majority of our Churches but the BMPF still reserved the right to reintrodu monthly repayments should circumstances change atthough this is extremely unlikely. It is hoped Ihat if all goes lo plan any liability will be totally cleared later in 2024 when the administralion of the fund becomes the responsibilrty of Just who will acquire it in a buy our process A suffl of £7794 has been held back as a retainer from Ellis & Clark Ibuildersl until such times as they have remedied all outstsnding snags. The other two amounts are donations which at the close of the year were Still awaiting to be paid to the respective organizations. RECONCILIATION ofACCOUNTS I can affirm that Ihe computer system agrees to that shown on the bank statements NON4aONETARY ASSETS This relates to the insured value of the Church and the manse at 106 Sweelbrier Lane Exeter. CHURCHES, CHARITIES and INCORPORATION More and more Churches are changing to CIO Stalus and l am inforned that Pinhoe Road will be commencing the process very soon As you are aware this is a slow and arduous proceedure and even after being gaining a new Charity Number. there will be many administrative tssks to perfo such as notifying banks, utilities, rental companies etc. updating Web site- in fact anywhere where the Church Charity number is currently displayed and as a new organization there will then be a need to apply to the HMRC for new numbers for PAYE, GIFf AID RECOVERY which also includes a New Government Gateway However, the one recommgndation which I strongly advise in order to avoid any additional costs such as having to prepare 2 sets of Annual Accounts. that the new structure does not become operative until the close of the accounting year wtth the new Church charity operating from the first day of the subsequent year. SUMMARY The Management accounts which are attached are once again in the form of Receipt and Payments fomiat. which provides the overview to the Trustees, Deacons and Church as to the Income and Expenditure in 2023 and my examination has been conducted in accordance with the following criteria Independent examination al a glanc& To rnaintain public confKlence in the work of charities, charity law requires rrK)st charitEs to have an extemal scrutiny of their accounts. Provided a charity is not required by law or its governing document to have an audit then trustees may choDse a simpler and less expensive fom of extemal scrutiny called an Independent examinats"on. For financial years ending on 01 after 31 March 2015. trustees may opt for an independent examination instead of an audrt provided their charity's gross IncorTE is not more than £lm, or where gross income exceeds £250.000. its gross assets are not more thall £3.26 million. An independent eXaMinat￿n is a simpler fom of scrutiny than an audit but It still provides trustees, funders, beneficiaries, stakeholders and the publtc wth an assurance that the accounts of Ihe chanty have been revMved by an independent person. Al charibes wth an income ol more than £25.000 thal opt not to have an audrt must have lo have an èxamination. Whether ￿tIng as a volunteer or being p8id a fee for their work, the ro* ot thè ndependent examiner is important and they must follow certain steps In carrying out the exarnination and make a ￿pOrt to the trustees setting out Part￿Ular matters once they have finishe(I their examinatvn. There is a prO￿$S to be followed anfj separate guidance- Independent examination of eharty accounts". examiners ICC321- is avaiLable which tskes the examiner through the Directions which set the prO￿dureS that the examinei must follow, explain5 their reportsng duties and provide5 the examiner wrth pract￿1 advicè at every stagtr. WlTrilst in most cases the examiner will be reviewing receipts and payments accounts and so will not need to be a qualified accounlaTrt lo carry out a proper independent examination. the examiner still needs a certain level of ability and knowledge to undertake a ¢ornpetent examination and to set out their rèport in the way that is require(I by the 2008 Regulat￿￿5 Where gross in I￿S. 280S.ThI 6 tsbftAbdtixrecovored.8MwJl 19,663.52 196£3.52 0.￿ 1450.QO 1499.67 0.￿ 19663.51 1450. 14SO. l499.67 1459.67 21.153.19 1032.11 1832.11 1832.11 1832 JI 8 othèr 4.614.26 455.04 4614.26 455.04 o.(X) 4614.26 455.01 7oth*r8r 5.(h39.30 161,3XIZ I613￿12 I61A￿l2 8410.￿ I474￿0 Q.¢0 17120B.6Z Grand Totsi GENERAL INCOME GENEK4L fte￿￿e1 Gfftbais Tdtsl INCOME IdEvel Fellowship Trf Expendlture 26.248.51 529.76 285.14 4,218.( 3.717.36 13,311.59 175 12. 16248.51 529.76 285.241 4218. 3717.36 13311.59 175.LU 12. O.W 2624&51 529.76 285.24 421E.OD 3717.36 0￿ 13311.59 175. EX￿￿&.TraVÉh&Exr￿rrt M5nWer'sdewdDpmemtu Mki￿￿r,$h￿at￿1Itht YDUthwDthrèNpEll5E5 4#m.46 10 Cow$a￿ltOnIÈrèrtÈ￿ 1433 1924.79 Iso Z.742.30 14S3. 1924. 150. 2742.50 14Sa. 2924.79 150. 274R.SO Icr?￿￿a￿d￿Su PraYWTrl￿$try 7270.29 IL C¥renEtwwk PqNDw5hlp4hls LWÈ4roups 2f4)4.th) 2604.CN) 431.86 903.84 365.rAI 431.86 903.84 365 431.86 fellow¥hlp 365.Lll 17fQ.7 11 JunK￿d￿rth 634.36 454.48 534.36 454.48 0.0) 4￿.80 414.84 PvEiI1S￿dT￿dIer5 454.48 4,804.80 414.84 63￿.￿8 PihNrySund*St ¥vJth.•ncount 41414 14 $04 8124 504.C 6994.73 IS118.73 O.Ihl 4564.Q7 95UO.52 1136.47 3932.90 0.0) 6964A6 3674.61 8124.CQ 6994.73 4564.07 9580.53 1136.47 3932.90 13 Chuith repak51r￿M1hrtg￿￿e 4￿64.07 9.5W).52 1136.47 3.932.90 6,964.86 3.674.6L thuithLWWIItJ K4anMr•ylrsindNlnt•MrK• aTrEeutili￿5 3674.sl 298s3.48 461.92 879.Cl) 4224.77 461.92 879.rx) 4224.77 1592.7D 461.92 879.00 4224.77 1591 70 474.(Y) lIfe5￿¥S %Itssy(hw(h ono 749.8S 474 842.85 474.C OJJ) 6789.54 Is e¥pttslWvrfdMls¥lonwnd LDcilmkithns 13.284. 4,891.(XJ 2.029.rJ) L3284.(K> 4892.0) 2019. 0.￿ 13284.00 4892. 2029.1K> 20,205. 350.CL) OAX) 35Q.(X> Bank{hat￿5 Subscilpknorrt8UaThd EA 681.35 681.35 681.35 iCg1.35 IJ EqulWmtnt& Con5LffjibltJ LIcÈr￿s4ndstslLYj*tl1tQr￿1 3,409.22 1,678.Y) 43&33 665.31 3409.22 1678.30 438.33 3409.22 1678.30 51all0￿ry 438.33 665.31 665.31 6.191.16 Tot•15 I2?.￿Al 127.9ts7AI I62￿D 8V.&S IJ7J78.16 69X7Y 2fjo4.￿ Om 0.cil 9sxr4 146976.99 19 Endoftrttrba￿rKefw￿Trllj1nd￿d￿uf￿W1r￿dbUI1dl￿1u￿d 3830Q61 39077.95 28309.11 CAF io*Kcount LOS691.67 23 2865925 482W4 InSuredvaly* 3347929 14 EI￿andc1￿retethn r•lwwpport 7794 1020 141 8955 ## Pinhoe Road Baptist Church ## Finance report 2023 ## Summary Overall the church generated a surplus of £24,232 which resulted in total reserves rising from £81,460 to £105,692. £19000 of reserves relate to building redevelopment (Ministry Transformation Project). Income and expenditure was monitored against budgets throughout the year with budget holders having access to the church’s finance system ExpensePlus. The end of year position on the operational budget is shown below. |||General fund summary|General fund summary|| |---|---|---|---|---| ||General budget|Actual|Diference|%| |Income|133,100|161,324|28,224|21| |Expenditure|129,344|127,907|1,437|1| |Surplus|3,756|33,417|29,661|| ## Income Total income in 2023 was £171,209 compared to £160,831 in the previous year. ## Giving There was an upward trend in total giving during 2023. The graph below illustrates total giving by month. **----- Start of picture text -----**
Giving (excl building)
14000
12000
10000
8000
6000
4000
2000
0
jan feb mar apl may jun jly aug sep oct nov dec
**----- End of picture text -----**
The graph below illustrates the different sources of giving. There was a slight increase in Sunday offerings and online giving. Graph excludes gift aid and other income. Giving (General) **----- Start of picture text -----**
140
120
100
80
60
40
20
0
2023 2022
standing orders stewardship Sunday offering On-line Other
**----- End of picture text -----**
On-line giving raised £6850 in 2023 via Churchsuite app and from our new cardreader, of which £6072 was unrestricted. ## Long term trend The graph below shows stable income over the last 6 years with a upward trend. There was additional building project income in 2021. **----- Start of picture text -----**
Income £000
200
180
160
140
120
100
80
60
40
20
0
2017 2018 2019 2020 2021 2022 2023
**----- End of picture text -----**
## Expenditure The pie chart below shows the breakdown in spend by area with staffing and building maintenance accounting for 61% of total spend. We continue to be generous in supporting external mission totalling £21,000 which is 16% of total spend. ## 2023 Spend **----- Start of picture text -----**
Staffing Ministry support Church life Buildings
Evangelism Mission support Administration
**----- End of picture text -----**
## Expenditure budget and outturn The table below compares actual spend against the budgets approved by the church meeting. The areas to highlight are underspend on staffing due to the vacant MIT post and overspend on buildings due to insulation work at the manse and slightly higher utilities. No budget had been identified for Messy Church at the start of the year, hence greater spend on Outreach. |Staffing
Ministry
support
Church life
adult
Church life
child
Buildings
Evangelism
Mission
support
Administration
Totals|Budget
Actual
Diff
£000
£000
£000
59
48
-11
8
7
-1
2
2
0
6
6
0
24
30
6
3
7
4
20
21
1
8
7
-1| |---|---| ||130
128
-2| ## Building maintenance and utilities Total spend in 2023 was £29853 compared to £25855 in 2022. Notable spend was insulation improvements and emergency boiler replacement at the manse: - Replacement boiler £3900 - Bedroom flat roof insulation £2130 Under utilities, the monthly charge for water had increased from £12 per month during Covid lockdown to £240 per month. Water consumption has reduced following the fitting of a device to the gents urinal in July. See below. At the end of 2021 SSE stopped billing for electricity. Following a formal complaint from the Trustees and assistance by the Church Energy Purchasing Group, SSE recommenced billing in August 2023. The church continues to pay Exeter Community Energy for electricity generated by the solar panels at a reduced price per unit. ## Subscriptions As at December 2023, the church was still duplicating its Microsoft 365 licence. ## Reserves Our policy of retaining sufficient funds to cover 6 months staffing and utilities results in a minimum reserve level of £38000. Our unrestricted reserves totalled £85000 at the end of the year, significantly above the requirement. |**Reserves**
General
Building - des
Building - res
Fellowship res
Total|£
84706
382
18528
2076
105692| |---|---| ## **Ministry Transformation Project/ Building redevelopment** ## **Building redevelopment** ||Designated|Restricted|Total| |---|---|---|---| ||£|£|£| |Opening balance|9010|17113|26123| |Income||8410|8410| |Transfers|||0| |Expenditure|8628|6995|15623| |Closing balance|**382**|**18528**|**18910**| ||||| Expenditure in 2023 consisted of repairs to the slate roof of the old church and renewal of the flat roof over the youth room, from the designated fund. Competitive quote were obtained for the roofing work. From the restricted fund, improvements to the rear courtyard funded by a specific gift including:- - Resurfacing asphalt £5710 - • Rubber matting £1023 - Skip for rear garden £260 The church still retains approx. £7500 against the Ellis & Clark contract for the new entrance. As at December 2023, Ellis & Clark have not made good the damage from leaks in the new roof or provided the O&M documents. Other restricted funds The fellowship fund for supporting needs within the wider fellowship was well used during 2023 with several donations received and eight pastoral gifts made. ## Cash and investments The approach taken is to spread deposits across banking to minimise risk but to take advantage of good interest rates. |Deposits|Interest|Balance| |---|---|---| |CAF general||38304.61| |CAF gold|2.5%|39077.95| |BU 7 day|2.5%|1888.38| |BU 3 month|4.5%|26420.73| |Total||**105691.7**| Further transfer to BU deposit is planned in 2024 Members are reminded that donated funds should be used to further the kingdom of God rather than held indefinitely. ## Related party transactions / Trustees remuneration and expenses Our Pastor, George Baker, received stipend, heating allowance and reimbursement of expenses and our Treasurer, Chris Gardner, received reimbursement of expenses relating to equipment purchases. No contribution or reimbursement of expenses in respect of _services provided by the Trustees_ has been made during the year. . ## Future commitments In July 2022 we had a survey of all our roofs. Two flat roofs needed immediate attention and a further 5 flat roofs will need renewing in 2-4 years. The upper hall roof is approximately 34 years old and will probably need replacing in 2026-27 at a cost of £11k. The 2022 survey recommended “that an allowance is made to strip and re-slate the main roof and the smaller secondary roofs in the medium to long term, say within the next 10-15 years. Prior to that time there will be an increasingly frequent need for patch repairs”. Therefore in order to curtail rising maintenance costs the original church slate roof will need replacing in 2031 at an estimated cost of £65k. ## Accounting policies The financial statements have been prepared on a ‘receipts and payments’ basis and in accordance with the Charities Act 2011 and the Statement of Recommended Practice “Accounting and Reporting by Charities” Financial Reporting Standard 103 (FRS 103). The church uses a national accounting system designed for UK charities which is called ExpensePlus. This is administered by the Treasurer and finance assistants Phil and Gina. C Gardner, Treasurer, Feb 2024